City of ClevelandIssuing agency·Cleveland, OH·via the City of Cleveland OpenGov procurement portalPost Information
Posted At:
Thu, Oct 22, 2026 3:00 PM
Sealed Bid Process:
No
Private Bid:
No
Introduction The City of Cleveland, Department of Parks & Recreation, is soliciting proposals from qualified, experienced, and licensed vendors to furnish and install Americans with Disabilities Act (ADA) compliant pool lifts at designated municipal aquatic facilities throughout the City of Cleveland.
The purpose of this Request for Proposals (RFP) is to obtain competitive proposals for the procurement of commercial-grade ADA-compliant pool lifts that improve accessibility, promote inclusive recreation, and ensure compliance with all applicable federal, state, and local accessibility requirements. This project supports the City's ongoing commitment to providing safe, equitable, and accessible recreational opportunities for all residents and visitors.
The city intends to purchase approximately (26) Twenty-Six Final quantities, delivery locations, and installation requirements will be determined prior to contract award.
If installation services are included within the final scope of work, the selected contractor shall provide a complete turnkey solution including site assessment, equipment delivery, installation, testing, commissioning, staff training, and warranty support. If installation is not included, the successful proposer shall provide delivery of all equipment and associated documentation as specified herein.
All proposed equipment shall comply with the most current applicable requirements of:
Americans with Disabilities Act (ADA)
2010 ADA Standards for Accessible Design
Applicable provisions of the Ohio Building Code and Ohio Accessibility Code
National Electrical Code (NEC), where applicable
OSHA regulations
Manufacturer installation requirements
All other applicable federal, state, and local laws, regulations, and codes
The successful proposer shall provide equipment designed for long-term commercial operation within public aquatic facilities and capable of withstanding continuous outdoor or indoor use, as applicable.
The City reserves the right to increase or decrease quantities, modify installation requirements, reject any or all proposals, waive informalities, negotiate with one or more proposers, or cancel this solicitation if determined to be in the best interest of the City.
1.2. Background
Description of Need:
The purpose of this Request for Proposals (RFP) is to obtain competitive proposals for the procurement of commercial-grade ADA-compliant pool lifts that improve accessibility, promote inclusive recreation, and ensure compliance with all applicable federal, state, and local accessibility requirements. This project supports the City's ongoing commitment to providing safe, equitable, and accessible recreational opportunities for all residents and visitors.
Possible Separate Bid Packages:
Based on any opportunity agreed upon with the Director of the Mayor’s Office of Capital Projects, the Design-Builder shall be responsible to evaluate the advantages and disadvantages of the need for separate bid packages that best serve the economic interests of the City.
Existing Documentation Brief:
1.3. Contact Information
James Clark
Deputy Commissioner of Aquatics
601 Lakeside Ave. Room 8
Cleveland, OH 44114
Email: jclark3@clevelandohio.gov
Phone: (216) 664-3018
Department:
Parks and Recreation
Department Head:
Alexandria Nichols
Director
1.4. Timeline
Release Project Date:
October 22, 2026
Pre-Proposal Meeting (Non-Mandatory):
November 4, 2026, 2:00pm
City of Cleveland Parks and Recreation Conference Room 8
Site Visit (Non-Mandatory):
November 6, 2026, 11:30am
All City of Cleveland Pools as listed in supplemental documents
Question Submission Deadline:
November 16, 2026, 4:00pm
Question Response Deadline:
November 30, 2026, 4:00pm
Proposal Submission Deadline:
December 4, 2026, 4:00pm
2. Program & Scope of Services
2.1. Program
COPY FROM WORD DOC
2.2. Stages
COPY FROM WORD DOC
2.3. Administrative Phase Requirements
COPY FROM WORD DOC
2.4. City Agencies (Cleveland)
The Design-Builder shall consult in detail with the Director of the Mayor’s Office of Capital Projects (MOCAP) and/or his designee and carefully analyze any information furnished by the Owner concerning the specific requirements of the Project, including but not limited to, design, construction, scheduling, budgetary, or operational requirements, limitations, and objectives. The Division of Architecture and Site Development (DASD) will coordinate the project and will work closely with the Design-Builder in all phases of the development. The Design-Builder shall comply with all standards and directives established and issued by the Division of Architecture and Site Development. The City of Cleveland may retain an Owner’s Representative Team to perform functions of DASD as needed.
This facility is located within the corporate limits of Cleveland, Ohio and all work shall comply with all local, state and/or federal standards and ordinances and revised codes, including but not limited to Ohio Revised Code (O.R.C.) Chapter 153, as applicable to the scope of work. Compliance with these standards is mandatory by the Design-Builder and any resources needed to gain design compliance shall be borne by the Design-Builder.
The deadline for any and all questions, including if this RFP should contain any discrepancies or omissions, or if the intended meaning of any part of this RFP is unclear or in doubt, shall be Monday, November 16, 2026 at 4:00 pm Local Time. Questions should be directed/addressed via City's OpenGov e-Procurement Portal Question & Answer feature.
3.2. Deadline
Proposals must be received no later than Friday, December 4, 2026 at 4:00 pm Local Time. No proposals will be accepted after that time unless the City has extended the deadline by a written addendum. The City reserves the right to refuse any submission not delivered by the deadline.
PROPOSALS OR UNSOLICITED AMENDMENTS TO PROPOSALS ARRIVING AFTER THE CLOSING WILL NOT BE ACCEPTED
All proposals shall be submitted electronically via City's OpenGov e-Procurement Portal
Proposal documents shall in in PDF format and submitted via City's OpenGov e-Procurement Portal
Submit the Services Proposal and Fee Proposal as described in the “Proposal Submission Requirements” section of this RFP. Fee Proposals shall be a separate pdf file from the Services Proposal. File names must clearly identify the firm’s name which file is the Services Proposal and which is the Fee Proposal.
3.3. Pre-Proposal Conference and Site Visit
A non-mandatory Pre-Proposal Conference for this project will be held onMonday, November 16, 2026 at 4:00 pm Local Time.
A non-mandatory Pre-Proposal Site Visit of the project site will be held on Monday, November 16, 2026 at 4:00 pm Local Time. This will be the only opportunity to visit the project site. Leave adequate time for parking and security. The address is:
This visit is for observation only. No discussions on-site shall be deemed official. All questions must be submitted in writing and will be responded to within an addendum to this RFP.
COPY FROM WORD DOC
4.2. Organization of Proposal
The Proposer should carefully read all instructions and requirements and furnish all information requested. If a Proposal does not comply with all terms, conditions, and requirements for submittal, the City may consider it unacceptable and may reject it without further consideration. Marketing documents, such as brochures, advertisements, etc. shall not be permitted.
4.3. The City’s Right and Requirements
The Director, at his/her sole discretion, may require any Proposer to augment or supplement its proposal or to meet with the City’s designated representatives for interview or presentation to further describe the Proposer’s qualifications and capabilities. The requested information, interview, meeting, or presentation shall be submitted or conducted, as appropriate, at a time and place the Director specifies.
Furthermore, the City reserves the right to modify the scope of services at any time before execution of a contract to add, delete, or otherwise amend any item(s), as it deems necessary, in its sole judgment, and in the best interests of the City.
The City reserves the right, at its sole discretion, to reject any proposal that is incomplete or unresponsive to the requests or requirements of this RFP. The City reserves the right to reject any or allproposals and to waive and accept any informality or discrepancy in the proposal or the process as may be in the City’s best interests.
4.4. Proposal as a Public Record
Under the laws of the State of Ohio, all parts of a proposal, other than trade secret or proprietary information and the fee proposal may be considered a public record which, if properly requested, the City must make available to the requester for inspection and copying. Therefore, to protect trade secret or proprietary information, the Proposer should clearly mark each page - but only that page - of its proposal that contains that information. The City will notify the proposer if such information in its proposal is requested, but cannot, however, guarantee the confidentiality of any proprietary or otherwise sensitive information in or with the proposal. Blanket marking of the entire proposal as “proprietary” or “trade secret” will not protect an entire proposal and is not acceptable.
All deliverables for all Components shall be submitted in native software formats (e.g.: “.pdf” AND “.dwg” AutoCAD® for Drawing files; “.pdf” AND “.shp” ESRI® Shapefiles AND “.gdb” ESRI® Geodatabases AND “.mxd” and/or “.aprx” ESRI® maps/projects AND Microsoft Word® “.doc” for Specification files and Meeting Minutes; “.pdf” AND Microsoft Project® for Project Schedules; “.pdf” AND “.xls” for cost estimates) via electronic download at the end of each Component as Record Deliverables. Files may be compressed in a “.zip” file format.
5.2. Standard of Care
The standard of care of the services provided by the Consultant shall meet or exceed that level commonly expected of professional architects and engineers licensed to practice in the State of Ohio. The Consultant shall assume the role of state of Ohio licensed “Architect-of-Record,” “Engineer-of-Record,” and/or “Designer-of-Record” as applicable for all work performed under the contract. All documents requiring permits for the work performed under the contract shall bear a current, active professional seal recognized and as required by the State of Ohio.
The Design-Builder shall assume the role of Design-Builder for all work performed under the contract and all entities that comprise the Design-Build team shall be licensed in the State of Ohio as required. All documents for the work performed under the contract shall bear a current, active professional seal recognized and as required by the State of Ohio.
Where delegated design type work is part of the scope of service that delegated design (unless specifically called out by the City) must be as part of the Design-Builder’s scope and fee. Including any A-E sealed drawings, permitting, coordination, and other requirements.
Upon request, the Design-Builder shall make field observations and conduct investigations, as required, to evaluate existing conditions during all Stages. Through the services of a sub-Consultant the Design-Builder shall provide environmental assessment services to determine the extent and impact of the presence of hazardous materials within a project area. Individuals performing these services must be fully licensed to perform the services needed and shall work with the Design-Builder and the DASD to prepare scopes of work and cost estimates for remediation work.
5.3. Meeting Minutes
The Design-Builder (or designated Consultant) shall record and issue meeting minutes for all meetings, conferences, and conference calls attended by the Design-builder to all attendees. The designated entity is responsible for distribution and follow-up related to its’ sub-consultants and the City for action items, requested information, RFIs, schedules, and other Project updates.
The Design-Builder shall attend and participate in project meetings with various City departments/divisions and/or public meetings as required during all Stages and Phases.
5.4. Project Schedule
Design-Builder shall submit within ten (10) calendar days after the award and/or execution of the Contract a Project Schedule which shall include:
Proposed duration of each Phase in calendar days.
Milestone dates including submittal review periods which incorporate Consulate QAQC periods.
Allowance for reasonable time required for all reviews/approvals by all authorities including (3) weeks for City Design reviews.
Allowance for bid and permit time, assuming 60 days for bidding and 45 days for permit.
Allowance for a general Construction timeframe.
The Design-Builder shall produce, maintain, update biweekly, and submit the Project Schedule at each Stage and Phase of the project, or as requested by the City or the Owner’s Representative Team. The Design-Builder and its’ Consultant(s) is responsible for coordination and QAQC of its’ disciplines and related Contract Documents, as well as assurance of staffing availability to meet project goals and deadlines.
A full Gantt construction schedule with milestones and critical path shall be submitted within ten (10) calendar days of mobilization of construction activities. The Design-Builder shall produce, maintain, update biweekly, and submit the Project Schedule at each Stage and Phase of the project, or as requested by the City or the Owner’s Representative Team.
5.5. Management of the Budget
The Design-Builder shall be responsible for managing the Project Budget, and shall, during each Stage per the Scope of Design-Build Services described in this RFP:
Provide Cost Estimates which break down cost by work area and/or system, and then organize in CSI format appropriate to the level of project completion in Microsoft Excel, formatted for 8-1/2” x 11 paper.
Review the Project Scope and Budget with the City and/or the Owner’s Representative Team and provide back-up documentation.
Adjust the Project Scope and modify documents as necessary to ensure alignment of Project Scope with the Project Budget.
The City shall not consider any Stage or Phase of the Design-Build Services as complete, nor authorize the continuation of the Design-Builder’s Services, until satisfied that the Project Scope as defined in the Contract Documents can be achieved within the Project Budget.
5.6. Design-Build Services Payments
Payments for Professional Services shall be made in accordance with the Consultant’s Proposed Fee. Herein, “Phase,” “Scope Item,” “Component,” ”Service,” or related nomenclature are generally the same. Consultant shall be responsible for management of the Professional Services Fee as follows:
A. Requests for Payment, to include (provide sample for City approval) at a minimum:
1.Fee Breakdown by Stage and Phase per Proposal. Including retaining and contingency as separate line items.
Total fees by Phase, Percent Complete, Amount Earned, Previous Fee Billing, and Current Billing by Component. With associated subtotals below.
Reimbursable Expenses by Phase, broken down by Current, Prior, and Billed-to-Date.
Contingency, when used, broken out by each approved contingency scope item indicating Total Fee, Percent Complete, Amount Earned, Previous Fee Billing, and Current Billing.
Amendments and Modifications beyond contingency, when needed, broken out into phase
Attached documents:
• ADA_Pool_Lift_Procurement_and_Installation.pdf
• A - City of Cleveland ADA Compliance Pool Lifts RFP Revised 9-28-2026
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Source: City of Cleveland, retrieved via the City of Cleveland OpenGov procurement portal. View the official posting, and always confirm requirements and deadlines with the issuing agency.
