- Title
- Snow Plowing, Ice/Snow Removal, and Salting Services at the Dulles State Office Building in Watertown, NY
- Detail
- Overview
- New York State (NYS) Office of General Services (OGS) owns and operates approximately 17 million square feet of office space. To assist in their daily operations, OGS contracts with firms to provide various services. OGS is seeking a qualified Contractor to provide snow plowing, ice/snow removal, and salting services at the Dulles State Office Building located at 317 Washington Street, Watertown, NY 13601 and its associated parking lots. Refer to Section 2 – Scope of Work for a detailed description of the required services.
- Pdf Text
- NYS Office of General Services – Financial Administration Page 1 of 31
IFB #3163- Snow Plowing, Snow/Ice Removal, and Salting Services at Dulles State Office Building in Watertown, NY
Invitation for Bid # 3163
Solicited by
New York State Office of General Services
for
Snow Plowing, Ice/Snow Removal, and Salting Services at
the Dulles State Office Building in Watertown, NY
Issue Date: August 20, 2026
Primary Contact: Alternate Contact:
Steve Gibbs
Contract Management Specialist 1
Phone: 518-486-7240
Email: Steven.Gibbs@ogs.ny.gov
Kelly Jones
Contract Management Specialist 2
Phone: 518-408-1351
Email: Kelly.Jones@ogs.ny.gov
Alternate Contact:
Jessicca McDonald
Contract Management Specialist 3
Phone: 518-408-2487
Email: Jessicca.McDonald@ogs.ny.gov
NYS Office of General Services – Financial Administration Page 2 of 31
IFB #3163- Snow Plowing, Snow/Ice Removal, and Salting Services at Dulles State Office Building in Watertown, NY
Table of Contents
TABLE OF CONTENTS ................................................................................................................... 2
1. INTRODUCTION ...................................................................................................................... 4
1.1 Overview ..................................................................................................................................... 4
1.2 Designated Contact ..................................................................................................................... 4
1.3 Key Events .................................................................................................................................. 5
1.4 Minimum Bidder Qualifications .................................................................................................... 5
1.5 Mandatory Site Visit .................................................................................................................... 6
1.6 Glossary of Terms ....................................................................................................................... 7
2. SCOPE OF WORK .................................................................................................................. 8
2.1 Snow Management Services ...................................................................................................... 8
2.2 Service Requirements ................................................................................................................. 9
2.3 Snow/Ice Removal from the Site ............................................................................................... 10
2.4 Period of Performance .............................................................................................................. 10
2.5 Staffing Requirements ............................................................................................................... 11
2.6 Operational Standards ............................................................................................................ 11
2.7 Security Procedures .................................................................................................................. 11
2.8 Administrative and Reporting Requirements ....................................................................... 11
2.9 OSHA (Occupational Safety & Health Administration) Training Requirements ........................ 12
2.10 Prevailing Wage Rate Advisory Notice ..................................................................................... 13
2.11 Contractors Compensatory Liability .......................................................................................... 13
2.12 Warranties ................................................................................................................................. 13
2.13 Confidentiality ............................................................................................................................ 13
3. BID SUBMISSION ................................................................................................................. 14
3.1 IFB Questions and Clarifications ............................................................................................... 14
3.2 Bid Format and Content ............................................................................................................ 14
3.3 Bid Preparation.......................................................................................................................... 15
3.4 Packaging of IFB Response...................................................................................................... 15
3.5 Instructions for Bid Submission ................................................................................................. 16
4. ADMINISTRATIVE INFORMATION ............................................................................................ 18
4.1 Issuing Office............................................................................................................................. 18
4.2 Method of Award ....................................................................................................................... 18
4.3 Term of Contract ....................................................................................................................... 18
4.4 Price .......................................................................................................................................... 18
4.5 Price Adjustment (Escalation / De-escalation) .......................................................................... 19
4.6 Method of Payment ................................................................................................................... 20
4.7 Electronic Payment ................................................................................................................... 20
4.8 Exceptions and Extraneous Terms ........................................................................................... 21
4.9 Dispute Resolution .................................................................................................................... 21
4.10 Rules of Construction ................................................................................................................ 21
4.11 Balanced Bids ........................................................................................................................... 21
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IFB #3163- Snow Plowing, Snow/Ice Removal, and Salting Services at Dulles State Office Building in Watertown, NY
4.12 Prime Contractor Responsibilities ............................................................................................. 22
4.13 Examination of Contract Documents ........................................................................................ 22
4.14 Debriefings ................................................................................................................................ 22
4.15 Procurement Rights .................................................................................................................. 23
5. CONTRACT CLAUSES AND REQUIREMENTS ........................................................................... 24
5.1 Appendix A / Order of Precedence ........................................................................................... 24
5.2 Past Practice ............................................................................................................................. 24
5.3 Procurement Lobbying Requirement ........................................................................................ 24
5.4 Tax and Finance Clause ........................................................................................................... 24
5.5 Freedom of Information Law / Trade Secrets ........................................................................... 25
5.6 General Requirements .............................................................................................................. 25
5.7 Subcontractors .......................................................................................................................... 26
5.8 Extent of Services ..................................................................................................................... 27
5.9 Termination ............................................................................................................................... 27
5.10 NYS Vendor Responsibility ....................................................................................................... 28
5.11 New York State Vendor File Registration ................................................................................. 29
5.12 Ethics Compliance .................................................................................................................... 29
5.13 Indemnification .......................................................................................................................... 29
5.14 Force Majeure ........................................................................................................................... 30
5.15 Encouraging Use of New York State Businesses in Contract Performance ............................. 30
5.16 Sexual Harassment Prevention ................................................................................................. 31
IFB Appendix A…….Standard Clauses for New York State Contracts
IFB Appendix B…….Required Forms
IFB Appendix C..….Sample Contract
IFB Appendix D……Insurance Requirements
IFB Appendix E…....MWBE and EEO Requirements
IFB Appendix F…....SDVOB Requirements
IFB Attachment 1….Bid Proposal Form
IFB Attachment 2….Invoice Checklist
IFB Attachment 3….Map of Facility
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IFB #3163- Snow Plowing, Snow/Ice Removal, and Salting Services at Dulles State Office Building in Watertown, NY
1. Introduction
1.1 Overview
New York State (NYS) Office of General Services (OGS) owns and operates approximately 17
million square feet of office space. To assist in their daily operations, OGS contracts with firms to
provide various services.
OGS is seeking a qualified Contractor to provide snow plowing, ice/snow removal, and salting
services at the Dulles State Office Building located at 317 Washington Street, Watertown, NY
13601 and its associated parking lots. Refer to Section 2 – Scope of Work for a detailed
description of the required services.
1.2 Designated Contact
In compliance with the Procurement Lobbying Law, Steve Gibbs, Contract Management
Specialist 1, NYS Office of General Services, Division of Financial Administration has been
designated as the Primary Contact for this procurement and may be reached by email or phone
for all inquiries regarding this Solicitation.
Steve Gibbs, Contract Management Specialist 1
NYS Office of General Services
Financial Administration / Agency Procurement Office
32nd Floor, Corning Tower Bldg., Empire State Plaza
Albany, New York 12242
Phone: 518-486-7240
Email: Steven.Gibbs@ogs.ny.gov
In the event the designated contact is not available, the alternate designated contacts are:
Kelly Jones, Contract Management Specialist 2
NYS Office of General Services
Financial Administration / Agency Procurement Office
32nd Floor, Corning Tower Bldg., Empire State Plaza
Albany, New York 12242
Phone: 518-408-1351
Email: Kelly.Jones@ogs.ny.gov
Jessicca McDonald, Contract Management Specialist 3
NYS Office of General Services
Financial Administration / Agency Procurement Office
32nd Floor, Corning Tower Bldg., Empire State Plaza
Albany, New York 12242
Phone: 518-408-2487
Email: Jessicca.McDonald@ogs.ny.gov
For inquires related specifically to Minority and Women-Owned Business Enterprises (MWBE)
and to Service-Disabled Veteran Owned Businesses (SDVOB) provisions of this procurement
Solicitation, the designated contact is:
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IFB #3163- Snow Plowing, Snow/Ice Removal, and Salting Services at Dulles State Office Building in Watertown, NY
Theresa Chiweteoke, Compliance Specialist 2
NYS Office of General Services
Office of Business Diversity / MWBE / SDVOB
29th Floor, Corning Tower Bldg., Empire State Plaza
Albany, New York 12242
Phone: 518-408-0432
Email: OGS.sm.MWBE@ogs.ny.gov
For inquiries related specifically to insurance requirements of this procurement Solicitation,
contact:
NYS Office of General Services
Bureau of Risk and Insurance Management
32nd Floor, Corning Tower Bldg., Empire State Plaza
Albany, New York 12242
Phone: 518-473-0310
Email: ogs.sm.insrev@ogs.ny.gov
1.3 Key Events
The Table below outlines the schedule for important action dates.
OGS Issues Invitation for Bid (IFB) # 3163 August 20, 2026
Mandatory Site Visit September 1, 2026 at 10:00am EST
Deadline for Submission of Bidder Questions September 9, 2024
OGS Issues Responses to Written Questions (estimated) September 15, 2024
Bid Due Date September 29 at 2:00pm EST
Contract Start Date Upon OSC Approval
1.4 Minimum Bidder Qualifications
Bidders are advised that the State’s intent is to ensure that only responsive, responsible, qualified,
and reliable Contractors enter into a contract to perform the work as defined in this document.
The State considers the following qualifications to be a pre-requisite in order to be considered a
qualified Bidder for purposes of this Solicitation. Bidders not meeting the qualifications below will
be disqualified. Bidders may not use a Subcontractor’s or any other entity’s qualifications to meet
requirements.
The following minimum requirements must be met by each Bidder:
A. The Bidder shall have at least three years of experience in providing commercial snow
plowing, ice/snow removal, and salting services.
B. The Bidder shall possess manpower, equipment, financial resources, and organization to
perform the type, magnitude, and quality of work as specified herein.
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IFB #3163- Snow Plowing, Snow/Ice Removal, and Salting Services at Dulles State Office Building in Watertown, NY
C. The Bidder’s office/facility must be located in proximity to the Dulles State Office Building
to ensure the Contractor can respond on-site within one hour if needed or requested by
the OGS Facility Manager.
The State of New York retains the right to request any additional information pertaining to the
Contractor's ability, qualifications, and procedures used to accomplish all work under this contract,
as it deems necessary to ensure safe and satisfactory work.
1.5 Mandatory Site Visit
Bidders intending to submit a bid will be required to attend a Mandatory Site Visit, which will
include an informational meeting and a tour of the sites on the date and time indicated in Section
1.3 – Key Events. This is the only date and time available for inspection. Alternate dates for
additional site inspections will not be available. Attendees will be required to sign in and provide
basic company and contact information. This information will be used to verify attendance and to
communicate any changes to the Solicitation (addenda). Therefore, it is imperative that the
provided information be legible and accurate. Failure to attend the Mandatory Site Visit will result
in rejection of the bid.
The Facilitator of the event will publicly announce the official start time of the Mandatory
Site Visit, which announcement shall be made no sooner than the time stated in Section
1.3 – Key Events. Prospective Bidders arriving after the official start time of the Mandatory
Site Visit will be precluded from attending the Mandatory Site Visit, and therefore unable
to submit a responsive bid.
The Mandatory Site Visit will be held at: Dulles State Office Building, 317 Washington
Street, Room 206, Watertown, NY 13601
Due to security restrictions, all Bidders are strongly encouraged to pre-register with Steve Gibbs
at Steven.Gibbs@ogs.ny.gov at least 24 hours in advance of the site visit date and time as listed
above in Section 1.3 – Key Events. It is recommended that attendees arrive at the building at
least 30 minutes prior to scheduled time with photo identification.
In accordance with State Finance Law §139-j(3)(a)(3), this Mandatory Site Visit is covered
by the permissible subject matter authorization. A vendor is authorized to speak with
representatives other than Designated Contact(s) for the sole purpose of the Mandatory
Site Visit (to arrange attendance, during the conduct of the visit and to pose questions
regarding the site).
The Mandatory Site Visit will provide an opportunity for Bidders to see first-hand the existing
equipment, the tasks to be performed and the special needs of the facility. Questions during the
Mandatory Site Visit will be permitted. It is suggested that the Bidder note the question and ask
at the end of the tour.
Verbal answers are not official answers. All questions asked at the Mandatory Site Visit must be
submitted via email to the designated contact for this Solicitation no later than the date and time
indicated in Section 1.3 – Key Events. Official answers to all questions will be distributed in the
form of an addendum posted to the OGS Bid Calendar. All attendees will be provided a link via
email to obtain any and all addenda related to this Solicitation. Only answers provided by
addendum are considered official.
Note: If there are any questions Bidders would like addressed at the Mandatory Site Visit, Bidders
should submit them in writing as instructed in Section 3.1 – IFB Questions and Clarifications, to
the designated contact prior to the date of the Mandatory Site Visit. Questions during the
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IFB #3163- Snow Plowing, Snow/Ice Removal, and Salting Services at Dulles State Office Building in Watertown, NY
Mandatory Site Visit will be permitted, however, only questions submitted in writing and answered
via addendum will be considered official.
1.6 Glossary of Terms
“Bidder” or “Offeror” shall mean any person, partnership, firm, corporation, or other authorized
entity submitting a bid to the State pursuant to this Solicitation.
“Commissioner” shall mean the Commissioner of the New York State Office of General Services
or duly authorized representative.
“Contractor” shall mean a successful bidder awarded a contract pursuant to this Solicitation.
“Facility Manager and/or their designee” is the OGS employee responsible for the day-to-day
operation and safety of the buildings and grounds on which the work is being performed.
“Invitation for Bid”, “IFB”, or “Solicitation” shall mean this document.
“Issuing Office” shall mean the New York State Office of General Services, Division of Financial
Administration.
“OGS” shall mean the New York State Office of General Services.
“OSC” shall mean the Office of the New York State Comptroller.
“Snow/Ice Event” shall mean the occurrence of falling snow and/or ice and the occurrence of
subsequent ice formation as a result of falling snow and/or ice. The event duration is from the
time winter weather precipitation begins to when it ends and may necessitate the Contractor to
return as appropriate to ensure snow and/or ice has been removed in accordance with the
requirements of this IFB and the resultant contract.
The “State” shall mean The People of the State of New York, which shall also mean the New
York State Office of General Services.
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2. Scope of Work
2.1 Snow Management Services
The Contractor shall provide snow plowing, shoveling, blowing, ice and snow removal and salting
at the Dulles State Office Building to ensure the safe, continuous, and efficient operation of the
public building, parking garage, loading dock, sidewalks, plaza, and surrounding access routes
during winter weather events.
Services include the operation of a Bobcat equipped with interchangeable attachments, including
a bucket, snow pusher, and salt spreader, as well as the use of snow blowers and manual snow
removal equipment. The contractor shall perform all attachment changes, equipment operation,
snow relocation, and cleanup necessary to maintain safe access throughout the property. Ice
control services shall include the application of ice melt and salt to designated areas, with the
contractor supplying bulk salt or bagged materials as needed to meet seasonal demand.
The scope of work includes, but is not limited to:
A. Clearing snow from the parking garage entrance, ramps, fourth and fifth parking decks,
entrances, exits, and driving lanes while maintaining safe traffic flow for vehicles and
pedestrians.
B. Removing snow from all sidewalks along Academy Street, Gotham Street, Washington
Street, the loading dock, daycare entrances, pedestrian walkways, and building
entrances.
C. Clearing the plaza, DEC/Parole Alley, loading dock, and other designated exterior
areas using appropriate equipment and methods.
D. Transporting and staging snow only in approved snow storage or snow drop locations
to prevent obstruction of traffic, emergency access, pedestrian routes, or drainage
systems.
E. Performing final cleanup operations to remove residual snow, eliminate accumulated
snow piles around the facility, and maintain clear egress routes.
F. Applying ice melt and salt to parking decks, ramps, sidewalks, entrances, exits, loading
dock ramps, and other designated locations to prevent hazardous icy conditions.
G. Operating safely around occupied parking areas, pedestrian traffic, electric vehicle
charging stations, and other public-use areas while minimizing disruption to normal
facility operations.
The contractor shall furnish all labor, equipment, materials, supervision, and transportation
necessary to perform snow removal and ice control operations in accordance with established
facility procedures and performance expectations. Equipment includes Bobcat equipment, snow
pushers, buckets, salt spreaders, snow blowers, front end loader, dump truck, shovels, and any
additional tools required to safely and efficiently complete snow and ice removal operations.
Commodities and consumable materials are required to complete the work, including salt and ice
melt. Historical usage averages approximately one pallet (40 bags or approximately 2,000
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pounds) of salt per winter event cycle, although quantities may vary based on seasonal weather
conditions. Contractors may supply bulk salt if preferred.
Services shall be provided on an as-needed basis during snow and ice events, with timely
response to ensure continuous access to the facility. The contractor shall perform ongoing snow
removal, ice control, and cleanup throughout each weather event until all designated areas are
safe, accessible, and free of excessive snow accumulation. The contractor shall also maintain all
equipment in safe operating condition and ensure qualified personnel are available to perform the
required services throughout the winter season.
The Contractor must provide contract services for each snow/ice event as often as necessary to
mitigate snow and/or ice accumulations. No accumulation of ice is acceptable. Snow
accumulations for all areas, other than stairs, shall not exceed two inches at any time. Snow
accumulation on stairs must not exceed ½ inch. The Contractor must make every effort to keep
the stairs clear at all times.
Sidewalks must be cleared when snow accumulates two inches or more, returning until the final
accumulation is cleared. Calcium chloride shall be applied to concrete sidewalks when there are
melting ice conditions to prevent build-up and to prevent the onset of black ice. Once ice begins
to melt, Contractor must manually chip ice from all sidewalks and all handicap-parking spaces.
Calcium chloride, salt and/or sand must be re-applied to these areas. The Contractor must plow
along curbs to avoid snow build-up on adjacent sidewalks.
Details of service not explicitly stated in these specifications, but necessarily attendant thereto
are deemed to be understood by the Contractor and included herein.
OGS does not offer on-site storage for any de-icing/salting materials or equipment.
The OGS Facility Manager shall coordinate with Contractor and the tenants to ensure vehicles
are not impeding snow/ice removal services from being performed.
2.2 Service Requirements
The Contractor must meet the following service requirements:
A. Contractor’s office/facility must be located in proximity to the facility to ensure the
Contractor can respond on-site within one hour if needed or requested by the OGS Facility
Manager.
B. In October of each contract year, the Contractor must meet with the OGS Facility Manager
to review any areas with existing geographical deficiencies. The Contractor must flag all
outdoor equipment, including but not limited to, utility meters, valves, pumps, outdoor
building equipment, transformers, generators, fire hydrants, curbs, etc. The method and
means of marking shall be identified and mutually agreed upon by the Contractor and
OGS Facility Manager.
C. The Contractor must monitor the weather conditions and respond as needed for both snow
removal and ice control.
D. The Contractor must return, when necessary, to ensure all parking and pedestrian areas
that are affected by the plowing of overhead highways and access ramps are kept clear
of snow and ice accumulation.
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IFB #3163- Snow Plowing, Snow/Ice Removal, and Salting Services at Dulles State Office Building in Watertown, NY
E. As there is heavy accumulation, all snow piles need to be removed from around the
building to ensure safety.
F. Contractor must return as needed during each snow/ice event to clear blowing, drifting
and residual falling snow.
G. The Contractor must possess loaders of sufficient size to stack snow up to 10 feet high in
storage areas. Snow will be pushed as far away from designated parking lanes and areas
as possible. Snow piles/banks shall not be placed in such a manner as to block the view
from a standard vehicle or block any parking space(s). The OGS Facility Manager will
designate area(s) to be used for snow piles and/or snow storage prior to off-site removal.
H. The Contractor shall notify the OGS Facility Manager upon, or prior to, performing after
hours on-site services and upon the conclusion of performing such services. The OGS
Facility Manager shall determine the appropriate notification method. If Contractor fails to
properly notify the OGS Facility Manager, Contractor may forfeit payment for services
rendered.
I. Contractor is liable for any repairs to the site caused by any snow or ice removal services,
including but not limited to, lawn and landscaped areas, parking facilities and/or pedestrian
areas. Such repairs shall be completed and approved by the OGS Facility Manager prior
to submission of the season’s final invoice (Refer to Section 4.6 – Method of Payment).
J. Contractor shall train, guide, and supervise staff to minimize property damage during
operations. OGS Facility Manager can direct the Contractor, and the Contractor agrees,
to immediately repair any damage resulting from the Contractor‘s operations. In April, the
Contractor must meet with the OGS Facility Manager to review area of service for any
damages. All repair of damaged areas shall be corrected to the OGS Facility Manager‘s
satisfaction between April 1st and June 1st. The restoration of seeded and landscaped
areas may require further attention beyond June 1st. The Contractor shall make every
effort to fully restore these areas as soon as possible and maintain areas until full
establishment of turf.
2.3 Snow/Ice Removal from the Site
In an event that the accumulation of plowed snow causes hazardous or unsightly areas at the
Facility, the OGS Facility Manager may request excessive snow or ice to be removed from the
premises.
Upon request or pre-approval by the OGS Facility Manager, the Contractor shall remove and
dispose of accumulated snow to an off-site location of the Contractor’s choice, no later than 24
hours after the request. Contractor’s chosen off-site disposal location shall be in accordance with
all applicable laws, rules, and regulations governing such disposal. The method of snow removal
shall be agreed upon by the OGS Facility Manager and Contractor.
2.4 Period of Performance
A. Normal working hours and days at the Dulles State Office Building are from 6:00 AM
through 6:00 PM, Monday through Friday, except for state observed holidays.
B. Contractor must be available for service 24 hours, 7 days a week, 365 days a year from
the beginning through the end of each snowfall season during each year of the contract.
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Contractor must provide contact information in the event the OGS requires contract
service outside normal working hours/days.
2.5 Staffing Requirements
OGS expects that all contract services provided by contractors be conducted diligently and
efficiently under the supervision of OGS Facility Managers or designee.
Further, the Contractor and their employees must:
A. Sign in and out with the OGS Facility Manager when performing contract services during
normal business hours. When contractor services are provided outside normal business
hours, the Contractor, and their employees, must sign in and out with Facility Security.
B. Conduct themselves in a professional manner with OGS staff, the facility tenants, and the
General Public.
C. Comply with all rules and requirements of this solicitation and resulting contract, including
prohibiting the use of drugs and alcohol prior to or during all work performed under this
contract.
D. Be experienced to provide the contract services required by the IFB and resulting contract.
If OGS deems that the contractor’s staff are inexperienced, then OGS has the right to
request (and the contractor must comply with providing) satisfactory substitute staff.
E. Failure to comply with any staffing requirements may result in removal from the premises.
2.6 Operational Standards
A. All on-site services must be coordinated between the Contractor and the OGS Facility
Manager. The OGS Facility Manager shall make the final determination regarding an issue
pertaining to contract services as required by this IFB.
B. There is no minimum or maximum guaranteed amount of work resulting from this
solicitation.
C. The OGS Facility Manager shall coordinate with Contractor and the tenants to ensure
vehicles are not impeding snow/ice removal services from being performed.
D. All services shall be subject to inspection by the State of New York/OGS at any time.
2.7 Security Procedures
The Contractor must sign in with building security when at the facility. The Contractor will work
with the OGS Facility Manager’s Office to obtain necessary clearances. The Contractor may be
required to provide information such as, but not limited to, the company name, the employee’s
name (as it appears on ID), valid driver license number, vehicle make, model and license plate,
etc. to the OGS Facility Manager’s Office.
2.8 Administrative and Reporting Requirements
The Contractor will be responsible for the completion of a variety of administrative and reporting
requirements, and the cost of same shall be included in the Base bid.
It is the Contractor’s responsibility to include an electronic report to the OGS Facility Manager no
later than five business days after performing additional services itemizing the cost being billed to
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OGS. Refer to Section 2.3 – Snow/Ice Removal from the Site for additional services
documentation requirements.
The Contractor shall maintain a designated officer or employee as its representative for contact
with the OGS Facility Manager for all communications and transactions. The designated officer
or employee must be available 24/7 for the designated snow season.
Upon award of the contract and prior to the start of any work, the Contractor shall be available for
an initial job meeting with the OGS Facility Manager at a location determined by the OGS Facility
Manager. This meeting shall include:
A. Review the Contractor's work plan.
B. Review all Facility rules.
C. An introduction for each respective organization, chain of command, etc.
D. Unless otherwise directed, there shall be periodic job meetings for the following purposes:
1. Review work performance and identify and resolve issues.
2. Coordinate the efforts of all concerned.
3. Maintain a sound working relationship between the Contractor and the OGS Facility
Manager, and a mutual understanding of the contract.
2.9 OSHA (Occupational Safety & Health Administration) Training
Requirements
Prior to service commencement, the Facility Manager shall inform the Contractor of known
hazard(s) or chemical(s) the Contractor may encounter during the performance of obligations
herein. This notification shall include site-specific practices necessary for the safe conduct of
work, in compliance with applicable standards, rules, regulations, and OGS procedures.
The Contractor shall provide safety orientation training for each employee. Orientation shall
include, but not be limited to, the following subject areas: OSHA 10, hazard communication,
personal protective equipment, safety hazards, injury reporting protocols, and emergency
evacuation procedures. The Contractor is required to provide the Facility Manager with sufficient
proof of training, for each employee, prior to the individual’s performance of services at the
Facility.
It is the Contractor’s responsibility to provide the Facility Manager with all employee updates
and/or renewals necessary to satisfy the general contract obligations. Failure to provide
documentation may result in the rejection of employee(s) until satisfactory documentation is
provided.
The Contractor must coordinate with the Facility Manager to be informed of the site’s Emergency
Action Plan. The Contractor’s Staffing Plan provided pursuant to §4.1, shall designate an
emergency contact for use in the event of an environmental health and safety emergency. Once
the contract is awarded, any change to the emergency contact during the duration of this
agreement, including name or contact information, must be communicated to the Facility
Manager, immediately.
In circumstances where specific OSHA or NYS Department of Labor regulated work is required,
the Contractor shall have all pertinent and up-to-date certifications, beyond the “awareness” level,
as required by regulations for the specific work to be performed. On-site employees will be trained
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to do the work, supervised by employees with higher knowledge/training, as required by
regulation.
2.10 Prevailing Wage Rate Advisory Notice
This contract is subject to the prevailing wage requirements for public works. The NYS
Department of Labor (DOL) has determined that the prevailing wage title applicable to this
contract is for Janitors, Porters, and Cleaners. DOL Article 9 - Prevailing Rate Case Number PRC
#2026901548 has been assigned to the project.
For additional information and requirements regarding Article 9 Prevailing Wage Rates, please
see:
https://apps.labor.ny.gov/wpp/showFindProject.do?method=showIt
2.11 Contractors Compensatory Liability
In the event that the Contractor fails to complete any of the specified services within the timeframe
required, OGS reserves the right to have such work completed either by another Contractor or
with in-house staff. In any such event, the Contractor shall be liable to reimburse OGS for all costs
incurred to complete the work. OGS further reserves the right to collect such reimbursement from
any outstanding payments due to the Contractor.
2.12 Warranties
Contractor warrants that the services acquired under this Contract will be provided in a
professional and workmanlike manner in accordance with industry standards.
All materials and workmanship provided under this contract shall be warranted for a minimum of
one year. Where Contractor, Product manufacturer or service provider generally offers additional
or more advantageous warranties, such additional or more advantageous warranty shall apply.
All warranties contained in this Contract shall survive the termination of this Contract.
2.13 Confidentiality
Contractor agrees to keep confidential and not to disclose to third parties any information provided
by the OGS or learned by the Contractor during the performance of the Contract unless Contractor
has received the prior written consent of the OGS to make such disclosure. This provision shall
survive the expiration and termination of this Contract. The Contractor warrants that all of its
operations are compliant with all federal, state and local laws, rules and regulations pertain to the
privacy and/or security of personal and confidential information.
NYS Office of General Services – Financial Administration Page 14 of 31
IFB #3163- Snow Plowing, Snow/Ice Removal, and Salting Services at Dulles State Office Building in Watertown, NY
3. Bid Submission
3.1 IFB Questions and Clarifications
There will be an opportunity for submission of questions and/or requests for clarification.
Questions and/or clarifications must be submitted via email to the Designated Contact:
Steve Gibbs, Contract Management Specialist 1
NYS Office of General Services
Financial Administration / Agency Procurement Office
32nd Floor, Corning Tower Bldg., Empire State Plaza
Albany, New York 12242
Phone: 518-486-7240
Email: Steven.Gibbs@ogs.ny.gov
All questions must cite the particular page, section, and paragraph number, where applicable.
Please submit questions as early as possible following receipt of the IFB. The final deadline for
submission of any questions/clarifications regarding this IFB is listed in Section 1.3 – Key Events.
Questions received after the deadline may not be answered. OGS will post an addendum at
https://ogs.ny.gov/procurement/bid-opportunities with all questions and responses on or about the
date listed in Section 1.3 – Key Events. Any additional addenda will be posted to the same
location.
3.2 Bid Format and Content
In order for the State to evaluate bids fairly and completely, Bidders are strongly encouraged to
follow the format set forth herein and should provide all of the information requested. All items
requested in this Submission section should be provided and addressed as clearly as possible.
Failure to conform to the stated requirements may necessitate rejection of the bid.
Bidders may be requested to provide clarification based on the State’s evaluation procedure. Any
clarification will be considered a formal part of the Bidder’s original bid. If further clarification is
needed during the evaluation period, OGS will contact the Bidder.
Note: OGS reserves the right to request any additional information deemed necessary to ensure
that the Bidder is able to fulfill the requirements of the contract.
A
- Contacts
- Name
- Steve Gibbs
- Role
- Designated Contact
- Email
- steven.gibbs@ogs.ny.gov
- Phone
- 518-486-7240
- Title
- Contract Management Specialist 1
- Name
- Kelly Jones
- Role
- Designated Contact
- Email
- kelly.jones@ogs.ny.gov
- Phone
- 518-408-1351
- Title
- Contract Management Specialist 2
- Name
- Jessicca McDonald
- Role
- Designated Contact
- Email
- jessicca.mcdonald@ogs.ny.gov
- Phone
- 518-408-2487
- Title
- Contract Management Specialist 3
- Bid Number
- 3163
- Detail Fetched
- Yes
- Bid Opening Date
- Sep 29, 2026
NYS Office of General ServicesIssuing agency·Albany, NY·via the NYS Office of General Services Procurement Services