- Name
- Katelyn Duggan, Senior Buyer
- Type
- Invitation to Bid (Formal)
- Email
- kduggan@renoairport.com
- Phone
- (775) 328-6673
- Number
- ITB #26/27-03 Addendum 2 (Reno-Tahoe International Airport (RNO) Airside Pavement Maintenance - Runway 17L & Taxiway Charlie Saw & Seal)
- Status
- Issued
- Address
- 2770 Vassar Street, Reno, NV 89502 USA
- Close Raw
- 7/27/2026 02:00:00 PM (PT)
- Issue Raw
- 7/6/2026 10:00:00 AM (PT)
- Description
- The Reno-Tahoe Airport Authority (RTAA) has issued this Invitation to Bid (ITB) with the sole purpose and intent of obtaining sealed bids (Bid) from qualified contractors (Contractor) to provide maintenance operations that include, but are not limited to, pavement preparation, spall repair, patching, joint seal, slab replacement, and placing and maintaining traffic control at Reno-Tahoe International Airport (RNO) Airside Runway 17L and Taxiway Charlie.
If awarded, a contract (Contract) will be effective on the date the Contract is approved by the RTAA Board of Trustees, signed by all required parties, and filed with the Director of Contracts & Procurement. However, the RTAA reserves the right to not award a Contract for any work herein; issuance of this ITB does not guarantee any subsequent award. Furthermore, the RTAA reserves the right to hire any additional contractors or consultants, as needed, at its discretion.
It is the intent of the RTAA to select a qualified Contractor licensed to work in the State of Nevada to provide maintenance operations that include, but are not limited to, pavement preparation, spall repair, patching, joint seal, slab replacement, and placing and maintaining traffic control at Reno-Tahoe International Airport (RNO) Airside Runway 17L and Taxiway Charlie, and to provide all material, labor, tools, expendable equipment, transportation services, permits and fees, utilities required, and all incidental items necessary to provide the Scope of Work entitled "RNO Airside Pavement Maintenance - Runway 17L & Taxiway Charlie" per the specifications, drawings, and plans provided herein as **Attachment D - Special Conditions/Project Manual**, **Volume II - Technical Specifications**, and **Plans** subject to all terms and conditions contained in this ITB.
Funding for this Project has been approved. The Engineer's Estimate range for the Project is $450,000.00 to $550,000.00 and will be funded by the RTAA's general fund, not by Federal grants.
A non-mandatory Pre-Bid Meeting will be held on Monday, July 13, 2026, commencing promptly at 11:30 AM [PDT], at 2770 Vassar Street, Reno, NV 89502. A project site tour will take place at the end of the meeting.
Bidders are required to submit one (1) ORIGINAL hard copy of their Bid and one (1) electronic copy on a flash drive. Bidders should ensure that the thumb drive is not corrupted, or password protected, and contains the entire ITB response. All documents required to be submitted shall be enclosed in a sealed envelope or package marked "ITB #26/27-03 RNO Airside Runway 17L & Taxiway Charlie" followed by the name and address of the Bidder and the due date and time for receiving ITB responses. Mailed Bids shall be enclosed within another envelope with the notation "BID ENCLOSED" on the face of the outside envelope.
All Bids, whether mailed or hand delivered, shall be received at the following address:
**Reno-Tahoe Airport Authority**
**Contracts & Procurement Department**
**2770 Vassar Street**
**Reno, NV 89502**
Late Bids will not be accepted and will be automatically disqualified from further consideration. No Bid, whether mailed or hand delivered, shall be considered if it has not been received at the RTAA Contracts & Procurement Department, 2770 Vassar Street, Reno, NV, on or before the Bid submittal deadline. Postmarks do not qualify as delivery. The clock at the Procurement office is the RTAA's official clock; timeliness of Bids will be determined using only this clock. Contractors assume full responsibility for timely delivery of its Bid at the specified location. Contractors assume the risk for the method of delivery chosen. The RTAA assumes no responsibility for delays caused by any delivery service. Oral, telephonic, faxed, emailed Bids, or Bids submitted via NGEM are invalid and will not receive consideration.
All Prospective Bidders are responsible for continually monitoring NGEM to ensure receipt of any addenda associated with this Bid.
- Description Html
- <div style="text-align: justify;"><span style="color: #000000;">The Reno-Tahoe Airport Authority (RTAA) has issued this Invitation to Bid (ITB) with the sole purpose and intent of obtaining sealed bids (Bid) from qualified contractors (Contractor) to provide maintenance operations that include, but are not limited to, pavement preparation, spall repair, patching, joint seal, slab replacement, and placing and maintaining traffic control at Reno-Tahoe International Airport (RNO) Airside Runway 17L and Taxiway Charlie.</span></div>
<div style="text-align: justify;"><span style="color: #000000;"> </span></div>
<div style="text-align: justify;"><span style="color: #000000;">If awarded, a contract (Contract) will be effective on the date the Contract is approved by the RTAA Board of Trustees, signed by all required parties, and filed with the Director of Contracts & Procurement. However, the RTAA reserves the right to not award a Contract for any work herein; issuance of this ITB does not guarantee any subsequent award. Furthermore, the RTAA reserves the right to hire any additional contractors or consultants, as needed, at its discretion.</span></div>
<div style="text-align: justify;"><span style="color: #000000;"> </span></div>
<div style="text-align: justify;"><span style="color: #000000;">It is the intent of the RTAA to select a qualified Contractor licensed to work in the State of Nevada to provide maintenance operations that include, but are not limited to, pavement preparation, spall repair, patching, joint seal, slab replacement, and placing and maintaining traffic control at Reno-Tahoe International Airport (RNO) Airside Runway 17L and Taxiway Charlie, and to provide all material, labor, tools, expendable equipment, transportation services, permits and fees, utilities required, and all incidental items necessary to provide the Scope of Work entitled "RNO Airside Pavement Maintenance - Runway 17L & Taxiway Charlie" per the specifications, drawings, and plans provided herein as <strong><span style="text-decoration: underline; background-color: #d8d8d8;">Attachment D - Special Conditions/Project Manual</span></strong>, <strong><span style="text-decoration: underline; background-color: #d8d8d8;">Volume II - Technical Specifications</span></strong>, and <strong><span style="text-decoration: underline; background-color: #d8d8d8;">Plans</span></strong> subject to all terms and conditions contained in this ITB.</span></div>
<div style="text-align: justify;"><span style="color: #000000;"> </span></div>
<div style="text-align: justify;"><span style="color: #000000;">Funding for this Project has been approved. The Engineer's Estimate range for the Project is $450,000.00 to $550,000.00 and will be funded by the RTAA's general fund, not by Federal grants.</span></div>
<div style="text-align: justify;"><span style="color: #000000;"> </span></div>
<div style="text-align: justify;"><span style="color: #000000;">A non-mandatory Pre-Bid Meeting will be held on Monday, July 13, 2026, commencing promptly at 11:30 AM [PDT], at 2770 Vassar Street, Reno, NV 89502. A project site tour will take place at the end of the meeting.</span></div>
<div style="text-align: justify;"><span style="color: #000000;"> </span></div>
<div style="text-align: justify;"><span style="color: #000000;">Bidders are required to submit one (1) ORIGINAL hard copy of their Bid and one (1) electronic copy on a flash drive. Bidders should ensure that the thumb drive is not corrupted, or password protected, and contains the entire ITB response. All documents required to be submitted shall be enclosed in a sealed envelope or package marked "ITB #26/27-03 RNO Airside Runway 17L & Taxiway Charlie" followed by the name and address of the Bidder and the due date and time for receiving ITB responses. Mailed Bids shall be enclosed within another envelope with the notation "BID ENCLOSED" on the face of the outside envelope.</span></div>
<div style="text-align: justify;"><span style="color: #000000;"> </span></div>
<div style="text-align: justify;"><span style="color: #000000;">All Bids, whether mailed or hand delivered, shall be received at the following address:</span></div>
<div style="text-align: center;"><span style="color: #000000;"><strong>Reno-Tahoe Airport Authority</strong></span></div>
<div style="text-align: center;"><span style="color: #000000;"><strong>Contracts & Procurement Department</strong></span></div>
<div style="text-align: center;"><span style="color: #000000;"><strong>2770 Vassar Street</strong></span></div>
<div style="text-align: center;"><span style="color: #000000;"><strong>Reno, NV 89502</strong></span></div>
<div style="text-align: justify;"><span style="color: #000000;"> </span></div>
<div style="text-align: justify;"><span style="color: #000000;">Late Bids will not be accepted and will be automatically disqualified from further consideration. No Bid, whether mailed or hand delivered, shall be considered if it has not been received at the RTAA Contracts & Procurement Department, 2770 Vassar Street, Reno, NV, on or before the Bid submittal deadline. Postmarks do not qualify as delivery. The clock at the Procurement office is the RTAA's official clock; timeliness of Bids will be determined using only this clock. Contractors assume full responsibility for timely delivery of its Bid at the specified location. Contractors assume the risk for the method of delivery chosen. The RTAA assumes no responsibility for delays caused by any delivery service. Oral, telephonic, faxed, emailed Bids, or Bids submitted via NGEM are invalid and will not receive consideration.</span></div>
<div style="text-align: justify;"><span style="color: #000000;"> </span></div>
<div style="text-align: justify;"><span style="color: #000000;">A<span style="background-color: #ffffff;">ll Prospective Bidders are responsible for continually monitoring NGEM to ensure receipt of any addenda associated with this Bid.</span></span></div>
- Question Cutoff Raw
- 7/15/2026 05:00:00 PM (PT)
- Participation Activity
- Date
- 7/13/2026 11:30:00 AM (PT)
- Name
- Non-Mandatory Pre-Bid Meeting
- Description
- Contractors and subcontractors are strongly encouraged to attend the Pre-Bid Meeting as announced in the Bid advertisement, as this will be the only opportunity to interface with RTAA staff while the solicitation is ongoing. This is a non-mandatory meeting; therefore, bid submissions will not be contingent upon attendance at this meeting. A non-mandatory Pre-Bid Meeting will be held on Monday, July 13, 2026, commencing promptly at 11:30 AM [PDT], at 2770 Vassar Street, Reno, NV 89502. A project site tour will take place at the end of the meeting. The purpose of the Pre-Bid Meeting is to allow an open forum for discussion with RTAA staff regarding the ITB, with all Prospective Contractors having an equal opportunity to hear and participate. Verbal questions will receive verbal responses, neither of which will be considered official nor become part of the ITB.
- Date
- 7/15/2026 05:00:00 PM (PT)
- Name
- Written Questions Due to RTAA
- Description
- All official clarifications or interpretations of the ITB documents will be by written addenda issued by the RTAA's Contracts & Procurement Department. Verbal clarifications provided during the Bid advertisement period will be considered unofficial. The RTAA shall not be held responsible for oral interpretations. The effect of all addenda to the Bid documents shall be considered in the Bid, and any addenda issued shall become an integral part of the ITB. The Contractor shall be required to acknowledge receipt of all addenda by signing the Acknowledgement of Receipt of Addenda form in blue or black ink and including in the Bid submittal. Before submitting a Bid, each Contractor shall ascertain whether any addenda have been issued; failure to acknowledge any such addenda may render the Bid invalid and result in its rejection. All Contractors are responsible for monitoring the NGEM website for the availability of new Bid documents or addenda (when applicable). It is the responsibility of all Prospective Contractors to monitor the NGEM website for any changing information prior to submitting a Bid. The RTAA will not be responsible for the timeliness or completeness of information provided by any third-party bid listing or re-selling service. The RTAA will not be responsible for the results of any potential failures in automatic notification systems to Prospective Contractors with respect to these documents and will not adjust Bid schedules or requirements due to any failures of those systems.
- Date
- 7/20/2026 05:00:00 PM (PT)
- Name
- RTAA Written Responses to Questions
- Description
- All official clarifications or interpretations of the ITB documents will be by written addenda issued by the RTAA's Contracts & Procurement Department. Verbal clarifications provided during the Bid advertisement period will be considered unofficial. The RTAA shall not be held responsible for oral interpretations. The effect of all addenda to the Bid documents shall be considered in the Bid, and any addenda issued shall become an integral part of the ITB. The Contractor shall be required to acknowledge receipt of all addenda by signing the Acknowledgement of Receipt of Addenda form in blue or black ink and including in the Bid submittal. Before submitting a Bid, each Contractor shall ascertain whether any addenda have been issued; failure to acknowledge any such addenda may render the Bid invalid and result in its rejection. All Contractors are responsible for monitoring the NGEM website for the availability of new Bid documents or addenda (when applicable). It is the responsibility of all Prospective Contractors to monitor the NGEM website for any changing information prior to submitting a Bid. The RTAA will not be responsible for the timeliness or completeness of information provided by any third-party bid listing or re-selling service. The RTAA will not be responsible for the results of any potential failures in automatic notification systems to Prospective Contractors with respect to these documents and will not adjust Bid schedules or requirements due to any failures of those systems.
- Date
- 7/27/2026 02:00:00 PM (PT)
- Name
- Bid Due Date & Time
- Description
- Sealed Bids shall be submitted no later than the date and time stated in Section 5, Schedule. Bidders are required to submit one (1) ORIGINAL hard copy of their Bid and one (1) electronic copy on a flash drive. Bidders should ensure that the thumb drive is not corrupted, or password protected, and contains the entire ITB response. All documents required to be submitted shall be enclosed in a sealed envelope or package marked "ITB #26/27-03 RNO Airside Runway 17L & Taxiway Charlie" followed by the name and address of the Bidder and the due date and time for receiving ITB responses. Mailed Bids shall be enclosed within another envelope with the notation "BID ENCLOSED" on the face of the outside envelope. All Bids, whether mailed or hand delivered, shall be received at the following address: Reno-Tahoe Airport Authority Contracts & Procurement Department 2770 Vassar Street Reno, NV 89502 Late Bids will not be accepted and will be automatically disqualified from further consideration. No Bid, whether mailed or hand delivered, shall be considered if it has not been received at the RTAA Contracts & Procurement Department, 2770 Vassar Street, Reno, NV, on or before the Bid submittal deadline. Postmarks do not qualify as delivery. The clock at the Procurement office is the RTAA's official clock; timeliness of Bids will be determined using only this clock. Contractors assume full responsibility for timely delivery of its Bid at the specified location. Contractors assume the risk for the method of delivery chosen. The RTAA assumes no responsibility for delays caused by any delivery service. Oral, telephonic, faxed, emailed Bids, or Bids submitted via NGEM are invalid and will not receive consideration. The Bid opening will be conducted via Zoom meeting. Contractors who wish to attend the Bid opening at 2:00 PM [PDT] on July 27, 2026 must RSVP by submitting their contact information including name, company name, email, and phone number to Katelyn Duggan [email protected] by no later than 12:00 PM [PDT] on July 27, 2026. Once an RSVP is received, the contact(s) will receive a link to the Zoom meeting.
