NC eVP · North Carolina

HVAC Maintenance & Repair

WAKE COUNTY BD OF EDUCATIONIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

11days left

Due Oct 20, 2026·Posted Oct 5, 2026

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AI takeaways

The work is a comprehensive HVAC maintenance and repair program for a cluster of twenty-five schools in the down county regional service center area.
The RFP was issued October 5, 2026, with proposals due and publicly opened October 20, 2026 at 1:00 PM ET and a pre-proposal meeting October 7, 2026 at 1:30 PM ET.
The solicitation is issued by the Wake County Public School System for Wake County Board of Education facilities in Raleigh, North Carolina.
Serviced systems include forced air heating units, VAV boxes, heat pumps, split systems, air handlers, boilers, chillers, circulation pumps, exhaust fans, control systems, VFDs, gas furnaces, cooling towers, water source heat pumps, VRF systems, PTAC units, mini-splits and rooftop AC units.
The contractor must respond to emergencies on-site within two hours with a 30-minute callback and complete routine repairs within one working day.
Services include quarterly walkthroughs for preventive maintenance and filter changes, annual seasonal startup and run inspections, air-cooled condenser coil cleaning, and evaporator coil cleaning.
The contract term is one year until June 30, 2027 with an option to renew for up to three additional one-year terms.
Proposals must be submitted electronically via the electronic Vendor Portal with one signed original response by the opening time.
Written questions were due October 8, 2026 by 1:00 pm to bids-crogers7@wcpss.net with responses to be provided October 12, 2026 by 1:00 pm.
The contractor must employ at least four full-time journeymen-level mechanical personnel with at least two master-level service employees capable of repairing water source heat pumps, boilers, chillers and electronic controls.
Requirement: Technicians must work under the direction of a licensed HVAC mechanic.
Requirement: Complete registration with the NC Secretary of State and furnish evidence of filing within 10 business days of award notification.
Requirement: Maintain commercial general liability insurance of $1,000,000 each occurrence with $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate.
Requirement: Failure to provide a two-hour emergency response or 30-minute callback results in liquidated damages calculated as the awarded vendor's base hourly rate multiplied by hours past the scheduled repair window.

Pre-bid: Oct 7
Licence: licensed HVAC mechanic
Term: one (1) years, beginning on…
Method: Request for Proposal

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

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Contact the buyer

Clarence Rogers

vendor@nc.govEmail 919-588-3546Phone

Location:

North Carolina

Open in Maps ↗

251-27-156

Method

RFP

Duration

one (1) years, beginning on the date of final Contract execution (the “Effective Date”) until June 30, 2027

Documents

Download zip

251-27-156 RFP HVAC Maintenance and Repairs.pdfPDF

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What this bid is asking for

AI-generated

Provide preventive maintenance, inspection, service and repair for all HVAC equipment across 25 schools, including filters, belts, refrigerant, parts and emergency calls.
Provide trained staffing with journeymen and master-level technicians, uniforms with photo ID, and 24-hour emergency coverage with two-hour on-site response.
Provide proof-of-work documentation, maintenance schedules, quarterly walkthroughs, annual inspections and written reports for chilled water, boilers and other systems.
Submit a complete electronic proposal with cover letter, execution pages, vendor information, references, pricing form, equipment summary and required attachments.

Requirements

From the documents

Licence: licensed HVAC mechanic

Posted Scope of Work

The intent of this solicitation is to award an Agency Specific Contract to qualified firm(s) to provide comprehensive heating-ventilation-air conditioning (HVAC) maintenance and repair program for a cluster of twenty-five (25) schools.

Special instructions: Urged and Cautioned Pre-Proposal Meeting October 7, 2026, at 1:30 PM/ET 1551 Rock Quarry Road, Bldg. F Raleigh, NC 27610

Scope, read from the documentsAI-generated

The work is a total maintenance and management program including inspection, periodic and preventive maintenance, repairs, service calls and other tasks to ensure safe, well-maintained HVAC systems. Covered equipment includes forced air heating units, VAV boxes, heat pumps, split systems, air handlers, boilers, chillers, circulation pumps, exhaust fans, control systems, VFDs, gas furnaces, cooling towers, water source heat pumps, VRF systems, PTAC units, mini-splits, rooftop AC units and related components, plus walk-in coolers and freezers, commercial ice machines and controls. Tasks include quarterly walkthroughs and filter changes with MERV 10 pleated filters, annual seasonal inspections, condenser and evaporator coil cleaning, troubleshooting, repair and replacement, 24-hour emergency service, and proof-of-work documentation within 48 hours.

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Questions & answers

AI-generated

When and where is the pre-proposal meeting?

October 7, 2026 at 1:30 PM Eastern Time at 1551 Rocky Quarry Road, Raleigh, NC 27610 – Building F, Room: 618A, and vendor representatives are urged and cautioned to attend.

When and how are proposals due?

October 20, 2026 by 1:00 PM with one signed original response submitted electronically via the electronic Vendor Portal (eVP).

What emergency response time is required?

Emergency responses on-site within two hours of notification with a callback to WCPSS staff within 30 minutes, and routine repairs within one working day.

What is the contract term?

One year until June 30, 2027 with an option to renew on the same terms for up to three additional one-year terms.

Who should vendors contact with questions?

Clarence Rogers at bids-crogers7@wcpss.net with subject RFP # 251-27-156: Questions.

Full source recordEvery field North Carolina eVP published, untouched

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Ownerid: 93299fdd-f000-f011-bae2-001dd8084fd9
Evp Commcode: 2f183425-fc86-ed11-81ad-001dd807270d
Evp Opendate: Oct 20, 2026
Ownerid Name: Clarence Rogers
Evp Specinstr: Urged and Cautioned Pre-Proposal Meeting October 7, 2026, at 1:30 PM/ET 1551 Rock Quarry Road, Bldg. F Raleigh, NC 27610
Evp Posteddate: Oct 5, 2026
Evp Commcode Name: Heavy equipment installation and maintenance services
Ownerid Entityname: systemuser
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Sol Type

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Commodity

Heavy equipment installation and maintenance services

Spec Instr

Urged and Cautioned Pre-Proposal Meeting October 7, 2026, at 1:30 PM/ET 1551 Rock Quarry Road, Bldg. F Raleigh, NC 27610

Contact Name

Clarence Rogers

Description

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vendor@nc.gov

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Statecode: Active
Statuscode: Open
Evp Opendate: 10/20/2026 1:00 PM
Evp Posteddate: 10/5/2026
Evp Description: The intent of this solicitation is to award an Agency Specific Contract to qualified firm(s) to provide comprehensive heating-ventilation-air conditioning (HVAC) maintenance and repair program for a cluster of twenty-five (25) schools.
Evp Solicitationid: 789cfd22-dfc0-f111-aaae-001dd80db495
Owningbusinessunit: WAKE COUNTY BD OF EDUCATION
Evp Solicitationnbr: 251-27-156

Posteddate

10/5/2026

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llm

Document Links

https://evp.nc.gov/_entity/annotation/22d70335-dfc0-f111-aaae-001dd80db495/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=251-27-156%20RFP%20HVAC%20Maintenance%20and%20Repairs.pdf

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Source: North Carolina eVP, retrieved via the North Carolina Electronic Vendor Portal. View the official posting, and always confirm requirements and deadlines with the issuing agency.

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NC eVP · North Carolina

HVAC Maintenance & Repair

WAKE COUNTY BD OF EDUCATIONIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

11days left

Due Oct 20, 2026·Posted Oct 5, 2026

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AI takeaways

The work is a comprehensive HVAC maintenance and repair program for a cluster of twenty-five schools in the down county regional service center area.
The RFP was issued October 5, 2026, with proposals due and publicly opened October 20, 2026 at 1:00 PM ET and a pre-proposal meeting October 7, 2026 at 1:30 PM ET.
The solicitation is issued by the Wake County Public School System for Wake County Board of Education facilities in Raleigh, North Carolina.
Serviced systems include forced air heating units, VAV boxes, heat pumps, split systems, air handlers, boilers, chillers, circulation pumps, exhaust fans, control systems, VFDs, gas furnaces, cooling towers, water source heat pumps, VRF systems, PTAC units, mini-splits and rooftop AC units.
The contractor must respond to emergencies on-site within two hours with a 30-minute callback and complete routine repairs within one working day.
Services include quarterly walkthroughs for preventive maintenance and filter changes, annual seasonal startup and run inspections, air-cooled condenser coil cleaning, and evaporator coil cleaning.
The contract term is one year until June 30, 2027 with an option to renew for up to three additional one-year terms.
Proposals must be submitted electronically via the electronic Vendor Portal with one signed original response by the opening time.
Written questions were due October 8, 2026 by 1:00 pm to bids-crogers7@wcpss.net with responses to be provided October 12, 2026 by 1:00 pm.
The contractor must employ at least four full-time journeymen-level mechanical personnel with at least two master-level service employees capable of repairing water source heat pumps, boilers, chillers and electronic controls.
Requirement: Technicians must work under the direction of a licensed HVAC mechanic.
Requirement: Complete registration with the NC Secretary of State and furnish evidence of filing within 10 business days of award notification.
Requirement: Maintain commercial general liability insurance of $1,000,000 each occurrence with $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate.
Requirement: Failure to provide a two-hour emergency response or 30-minute callback results in liquidated damages calculated as the awarded vendor's base hourly rate multiplied by hours past the scheduled repair window.

Pre-bid: Oct 7
Licence: licensed HVAC mechanic
Term: one (1) years, beginning on…
Method: Request for Proposal

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

Want to know if you can be bonded for this project? Get prequalified.One free application, soft pull — sized to your work.

Know you can be bonded before you spend a week on the bid
No scramble for a bond at the deadline — it becomes a request form
A good guy letter to show a GC or agency

Prequalify For Bonding →

Contact the buyer

Clarence Rogers

vendor@nc.govEmail 919-588-3546Phone

Location:

North Carolina

Open in Maps ↗

251-27-156

Method

RFP

Duration

one (1) years, beginning on the date of final Contract execution (the “Effective Date”) until June 30, 2027

Documents

Download zip

251-27-156 RFP HVAC Maintenance and Repairs.pdfPDF

Preview Download

What this bid is asking for

AI-generated

Provide preventive maintenance, inspection, service and repair for all HVAC equipment across 25 schools, including filters, belts, refrigerant, parts and emergency calls.
Provide trained staffing with journeymen and master-level technicians, uniforms with photo ID, and 24-hour emergency coverage with two-hour on-site response.
Provide proof-of-work documentation, maintenance schedules, quarterly walkthroughs, annual inspections and written reports for chilled water, boilers and other systems.
Submit a complete electronic proposal with cover letter, execution pages, vendor information, references, pricing form, equipment summary and required attachments.

Requirements

From the documents

Licence: licensed HVAC mechanic

Posted Scope of Work

Special instructions: Urged and Cautioned Pre-Proposal Meeting October 7, 2026, at 1:30 PM/ET 1551 Rock Quarry Road, Bldg. F Raleigh, NC 27610

Scope, read from the documentsAI-generated

More hvac bids in North Carolina, weekly.

We post new hvac opportunities in North Carolina as agencies publish them. Get them in one email — free, and unsubscribe whenever.

Questions & answers

AI-generated

When and where is the pre-proposal meeting?

October 7, 2026 at 1:30 PM Eastern Time at 1551 Rocky Quarry Road, Raleigh, NC 27610 – Building F, Room: 618A, and vendor representatives are urged and cautioned to attend.

When and how are proposals due?

October 20, 2026 by 1:00 PM with one signed original response submitted electronically via the electronic Vendor Portal (eVP).

What emergency response time is required?

Emergency responses on-site within two hours of notification with a callback to WCPSS staff within 30 minutes, and routine repairs within one working day.

What is the contract term?

One year until June 30, 2027 with an option to renew on the same terms for up to three additional one-year terms.

Who should vendors contact with questions?

Clarence Rogers at bids-crogers7@wcpss.net with subject RFP # 251-27-156: Questions.

Full source recordEvery field North Carolina eVP published, untouched

789cfd22-dfc0-f111-aaae-001dd80db495

Nbr

251-27-156

Dept

WAKE COUNTY BD OF EDUCATION

Name

HVAC Maintenance & Repair

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Entity Name

annotation

Status Code

Can Append To

Yes

Posted By Name

Clarence Rogers

Attachment Url

/_entity/annotation/22d70335-dfc0-f111-aaae-001dd80db495/863ea987-6d3e-ed11-9daf-001dd805ec0b

Has Attachment

Yes

Display Toolbar

Created On Display

Oct 5, 2026

Attachment Is Image

Attachment File Name

251-27-156 RFP HVAC Maintenance and Repairs.pdf

Attachment Content Type

application/pdf

Attachment Size Display

703.98 KB

Is Posted By Current User

Detail

Fields

Ownerid: 93299fdd-f000-f011-bae2-001dd8084fd9
Evp Commcode: 2f183425-fc86-ed11-81ad-001dd807270d
Evp Opendate: Oct 20, 2026
Ownerid Name: Clarence Rogers
Evp Specinstr: Urged and Cautioned Pre-Proposal Meeting October 7, 2026, at 1:30 PM/ET 1551 Rock Quarry Road, Bldg. F Raleigh, NC 27610
Evp Posteddate: Oct 5, 2026
Evp Commcode Name: Heavy equipment installation and maintenance services
Ownerid Entityname: systemuser
Owningbusinessunit: 17371901-6b43-4a31-8df4-ce7f6cdd83a6
Evp Solicitationnbr: 251-27-156
Evp Commcode Entityname: evp_commcodeclass
Owningbusinessunit Name: WAKE COUNTY BD OF EDUCATION
Statuscode Entity Status: 790550000
Owningbusinessunit Entityname: businessunit
Entity Form Control Entity Form View Entity ID: 789cfd22-dfc0-f111-aaae-001dd80db495
Entity Form Control Entity Form View Entity Name: evp_solicitation
Entity Form Control Entity Form View Entity State: 0
Entity Form Control Entity Form View Entity Status: 790550000

Sol Type

RFP

Commodity

Heavy equipment installation and maintenance services

Spec Instr

Urged and Cautioned Pre-Proposal Meeting October 7, 2026, at 1:30 PM/ET 1551 Rock Quarry Road, Bldg. F Raleigh, NC 27610

Contact Name

Clarence Rogers

Description

Contact Email

vendor@nc.gov

Status

Open

Desc List

Enriched

Yes

Opendate

10/20/2026 1:00 PM

Attributes

Evp Name: HVAC Maintenance & Repair
Statecode: Active
Statuscode: Open
Evp Opendate: 10/20/2026 1:00 PM
Evp Posteddate: 10/5/2026
Evp Description: The intent of this solicitation is to award an Agency Specific Contract to qualified firm(s) to provide comprehensive heating-ventilation-air conditioning (HVAC) maintenance and repair program for a cluster of twenty-five (25) schools.
Evp Solicitationid: 789cfd22-dfc0-f111-aaae-001dd80db495
Owningbusinessunit: WAKE COUNTY BD OF EDUCATION
Evp Solicitationnbr: 251-27-156

Posteddate

10/5/2026

Categorized By

llm

Document Links

https://evp.nc.gov/_entity/annotation/22d70335-dfc0-f111-aaae-001dd80db495/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=251-27-156%20RFP%20HVAC%20Maintenance%20and%20Repairs.pdf

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HVAC Maintenance & Repair

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HVAC Maintenance & Repair

Documents

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What this bid is asking for

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Posted Scope of Work

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