- Phone
- 1-615-862-6632
- Scope
- 1. The resulting contract will be a Metro Wide contract and could used by any Metro Departments and Agency. Each purchase order will specify whether the order is for delivery or pick up by Metro. The Contractor's source of supply for pickup shall be located within 2-hour driving from the following Nashville Department of Transportation location: - 750 S 5th St, Nashville, TN 37206 7
RFQ GG000115 Proprietary and Confidential 10/22/2026 9:53 AM Metro will coordinate all pick up and deliveries with the Contractor, including providing the assigned Metro personnel for the contractor to coordinate time and delivery location for delivery orders. It is the Contractor's responsibility to meet the specified delivery date and confirm receipt of the goods with the assigned Metro personnel. Cost shall include all shipping, delivery, and fuel charges. No other charges such are acceptable. Products under this contract shall meet the following specifications: Brick Sand - ASTM C144 Concrete Sand- ASTM C33/C33 See the attached links for the Brick Sand and Concrete Sand specifications. Metro will have the responsibility in confirming that goods meet the brick sand and concrete sand standards required and will document any item that does not meet the standards. The contractor will be notified of the problem(s) and be given an opportunity to rectify by supplying the appropriate item before any action is taken by Metro. Attachments: File Name or URL Type Description Concrete Sand Specifications URL Brick Sand Specifications URL
- Doc Url
- /marketplace/api/blob?p=nashville%2F300001419067240%2FGG000115_SUPPLIER.pdf&fn=GG000115_SUPPLIER.pdf
- Address
- PO Box 196301 Nashville, TN 37219 Davidson United States
- Pdf Text
- RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
RFQ GG000115
Title Concrete and Brick Sands
Preview Date Open Date 10/22/2026 9:52 AM
Close Date 11/12/2026 2:00 PM Award Date
Time Zone Central Standard Time
1
RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
Submit your response to the following contact.
Company Metropolitan Government of Nashville and Davidson County
Buyer Daniel A Drumwright
Location PO Box 196301
Nashville, TN 37219
Davidson
United States
Phone 1-615-862-6632
Fax
E-mail Daniel.Drumwright2@nashville.gov
When submitting your response, include the following information.
Your Company Name
Company Site (Optional)
Address
Contact Details
Response Valid Until
(Optional)
This document has important legal consequences. The information contained in this document is proprietary of
Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others
without the express and written consent of Metropolitan Government of Nashville and Davidson County.
2
RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
Table of Contents1 Overview.......................................................................................................................................................................41.1 General Information..............................................................................................................................................41.2 Schedule................................................................................................................................................................41.3 Negotiation Controls.............................................................................................................................................41.4 Terms....................................................................................................................................................................42 Requirements................................................................................................................................................................52.1 Section 1. ITB Solicitation (Selection) Method....................................................................................................52.2 Section 2. Waiver Process.....................................................................................................................................62.3 Section 3. Commodity Codes...............................................................................................................................62.4 Section 4. Timeline...............................................................................................................................................72.5 Section 5. Solicitation Objective...........................................................................................................................72.6 Section 6. Scope Summary...................................................................................................................................72.7 Section 7. Scope Details.......................................................................................................................................72.8 Section 8. Bid Form..............................................................................................................................................82.9 Section 9. Equal Business Opportunity (EBO) Program Requirements...............................................................92.10 Section 10. Insurance Requirements.................................................................................................................102.11 Section 11. Standard Solicitation Requirements...............................................................................................112.12 Section 12. Solicitation Acceptance.................................................................................................................202.13 Section 13. Acceptance of Metro Contract.......................................................................................................202.14 Section 14. Affidavits.......................................................................................................................................21
3
RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
1 Overview
1.1 General Information
Title Concrete and Brick Sands
Buyer Daniel A Drumwright Outcome Contract Purchase
Agreement
E-Mail Daniel.
Drumwright2@nashville.
gov
1.2 Schedule
Preview Date Open Date 10/22/2026 9:52 AM
Close Date 11/12/2026 2:00 PM Award Date
Time Zone Central Standard Time
1.3 Negotiation Controls
Response Visibility Sealed
1.4 Terms
Agreement Start Date Agreement End Date
Agreement Amount
(USD)
Payment Terms Net 30 Freight Terms SUPPLIER PREPAID
Shipping Method FOB DELIVERY
Negotiation Currency USD (US Dollar)
Price Precision 0
4
RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
2 Requirements
*Response is required
Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations
prior to creating and submitting a response.
2.1 Section 1. ITB Solicitation (Selection) Method
1.
Invitation to Bid
Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.030, this solicitation
document serves as the written determination of the Purchasing Agent, that this
solicitation is an invitation to bid. Awards, if made, shall be to the lowest, responsive and
responsible, evaluated offeror.
There may be one or more amendments to this solicitation. Solicitation amendments are
included as updates to the original solicitation. It is the offeror's responsibility to remain
informed on all solicitation amendments and submit the solicitation response incorporating
all amendments.
Any alterations to the document(s) provided by the Metropolitan Government of Nashville
and Davidson County (Metro) and submitted by the offeror other than completing
questions, worksheets, or forms may result in your response being deemed
nonresponsive, cancellation of any subsequent award, or any other legal remedies
available to Metro.
Offers to Metro online solicitations are required to be submitted within the iSupplier online
environment unless otherwise stated. Hard copy offers will not be considered except as
required by law.
5
RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
Any response to this solicitation is a formal waiver of any claims of confidentiality
regardless of what may be stated, printed, or implied in the submission and/or
attachments submitted. All information is made a Public Record after an award is made.
The only official position of Metro is found within this solicitation document including
answers provided in response to questions raised. The online discussion tool within
iSupplier is the appropriate tool for all questions or communications concerning this
solicitation.
Metro reserves the right to make multiple awards for a contract if it is deemed in the best
interest of Metro.
2.2 Section 2. Waiver Process
1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects),
Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost,
design, implementation, or legislative adoption of a particular matter are prohibited from subsequent
participation in the procurement process or resultant contract(s) related to that particular matter.
Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer
prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior
work on the particular matter, including the specific project and prospective offerors' participation, and the
timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be
explicitly stated in the disclosure.
Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published
in the news items section of purchasing.nashville.gov
2.3 Section 3. Commodity Codes
1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services
Code) Commodity Codes:
• 30110000 Concrete and cement and plaster
• 30131600 Sand Brick
• 30131603 Concrete Brick
6
RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
• 111111700 Sand
2.4 Section 4. Timeline
1.
The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good
faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for
informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:
• 10/22/2026 - Solicitation Opens
• 10/28/2026 - Pre-Offer Meeting
• 10/29/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List
• 11/2/2026- Deadline to Submit Questions in iSupplier
• 11/5/2026 - Amendment Published with Response to Online Discussion Questions
• 11/12/2026 - Solicitation Closes
• 11/16/2026 - Bid Tab Provided to BAO for Review
• 11/18/2026 - Bid Tab Provided to Department for Review
• 11/25/2026 - Intent to Award Issued
• 12/5/2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding
Documents
• 12/7/2026 - Contract Sent to Awarded Supplier for Review
• 12/14/2026 - Contract Routes for Signature
• 12/21/2026 - Sourcing Process Complete
2.5 Section 5. Solicitation Objective
1. The objective of this solicitation is to enter into an indefinite delivery/indefinite quantity (IDIQ) contract. Metro
does not guarantee minimum or maximum purchase amounts for the requested goods and/or services.
Purchases shall be made on an as-needed basis by Metro via Purchase Order. No purchase is guaranteed,
and no work shall be performed until receipt of Metro-issued Purchase Order.
2.6 Section 6. Scope Summary
1. The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting quotes from qualified
vendors to provide Concrete Sand and Brick Sand. The concrete and brick sand will be picked up by Metro
or delivered to Metro.
2.7 Section 7. Scope Details
1. The resulting contract will be a Metro Wide contract and could used by any Metro Departments and Agency.
Each purchase order will specify whether the order is for delivery or pick up by Metro. The Contractor's source of
supply for pickup shall be located within 2-hour driving from the following Nashville Department of Transportation
location:
- 750 S 5th St, Nashville, TN 37206
7
RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
Metro will coordinate all pick up and deliveries with the Contractor, including providing the assigned Metro personnel
for the contractor to coordinate time and delivery location for delivery orders. It is the Contractor's responsibility to
meet the specified delivery date and confirm receipt of the goods with the assigned Metro personnel.
Cost shall include all shipping, delivery, and fuel charges. No other charges such are acceptable.
Products under this contract shall meet the following specifications:
Brick Sand - ASTM C144
Concrete Sand- ASTM C33/C33
See the attached links for the Brick Sand and Concrete Sand specifications.
Metro will have the responsibility in confirming that goods meet the brick sand and concrete sand standards required
and will document any item that does not meet the standards. The contractor will be notified of the problem(s) and be
given an opportunity to rectify by supplying the appropriate item before any action is taken by Metro.
Attachments:
File Name or URL Type Description
Concrete Sand
Specifications
URL
Brick Sand Specifications URL
2.8 Section 8. Bid Form
*1.
Bid Form
All Offerors are to submit their completed Bid Form attached to this solicitation with your response to this invitation to
bid.
Unless otherwise noted within the solicitation or within the bid form, Offeror must be able to provide all line items
shown on the bid form as outlined in the specification and solicitation requirements. A unit price must be entered for
all line items. Each highlighted cell must be completed with an appropriate value to be evaluated for award. If a cell is
left at $0.00 Metro will assume the item or service will be offered at no charge. An answer of N/A or Not Applicable is
unacceptable.
Complete the yellow highlighted areas and return attached bid form with quote response. The Total Evaluated Bid
Amount will be the amount used for the purpose of evaluation.
8
RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
Metro reserves the right to procure more or less services during the lifetime of any agreement that may be issued as a
result of this solicitation. It is the intent of the award(s) to maximize service coverage in Metro. Therefore, Metro may
award to more than one firm if it is in the best interests of Metro.
Questions related to the Bid Form should be submitted through the Online Discussion portal, per the Inquires section of
the solicitation.
Offerors should not create their own bid form and/or make any modifications to non-requested cells within the bid
form.
Offerors must submit the completed excel file named Bid Form to your quote response.
Failure to provide a completed bid form or follow these instructions may result in your offer being deemed non-
responsive.
Attachments:
File Name or URL Type Description
Bid Form - Concrete and
Btrick Sand
File
Target: Bid Form Attached
Select one of the following:-
a. Bid Form Attached(Response attachments are required)
b. No, may be non-responsive
2.9 Section 9. Equal Business Opportunity (EBO) Program Requirements
1. EQUAL BUSINESS OPPORTUNITY (EBO) GOAL
2. Pursuant to the Metro Code of Laws Section 4.46.060 B, no Equal Business Opportunity Program
9
RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
Goal is established for this solicitation.
2.10 Section 10. Insurance Requirements
1.
Insurance Requirements
Any offeror receiving an intent to award letter shall be required to provide a Certificate of
Insurance within seven (7) calendar days of receiving the notification in order to proceed
with award and execution of a contract.
The Description section must read as follows: Metropolitan Government of Nashville
and Davidson County, its officials, officers, employees, and volunteers are named
as additional insureds per general liability additional insured endorsement and
automobile liability additional insured endorsement.
In the Certificate Holder section it must read as follows: Purchasing Agent, Metropolitan
Government of Nashville and Davidson County, Metro Courthouse, Nashville, TN
37201.
The following insurance(s) shall be required:
2.
• General Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in
the amount of two million ($2,000,000) in the aggregate.
3.
• Products Liability Insurance in the amount of one million ($1,000,000.00) dollars combined
single limit.
10
RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
4.
• Automobile Liability Insurance in the amount of one million ($1,000,000.00) dollars
combined single limit.
5.
• Worker's Compensation Insurance with statutory limits required by the State of Tennessee
or other applicable laws and Employer's Liability Insurance with limits of no less than one
hundred thousand ($100,000.00) dollars, as required by the laws of Tennessee.
2.11 Section 11. Standard Solicitation Requirements
1.
Pre-Offer Meeting
A pre-offer meeting will be held for this solicitation on October 28, 2026 at 9:00 AM
Central Time.
You must register in advance to provide the following information: your name, email
address, phone number, and the name of the company you are representing by clicking
on the following link.
Click https://nashville.webex.com/weblink/register/r33459f8554c624e1973b36c395e89638
Enter the event password: (enter passcode) This event requires registration. After your
registration has been approved, you will receive instructions for joining the event.
Click "Join Now".
Follow the instructions that appear on your screen to join the teleconference.
11
RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
The contact information provided will generate on the Pre-Offer Attendee List if you attend
the meeting.
You will receive a confirmation email invitation after you register with the information
needed to participate in the Pre-Offer via Webex that will be added to your calendar. You
may participate by clicking the Webex Link provided in the email confirmation from a
computer, tablet, or smartphone.
If you have any issues with registering please contact the Buyer, Daniel Drumwright at
Daniel.Drumwright2@nashville.gov.
Metro urges all prospective offerors to attend planned pre-offer meetings.
2.
Inquiries
All inquiries must be submitted by November 2, 2026 at 2:00 PM Central Time using the online
discussions feature of the iSupplier system. Questions will be answered formally via Amendment
to the solicitation soon after the deadline for submitting questions. Offerors must clearly
understand that the only official answer or position of Metro will be the one stated in writing by
Division of Procurement staff.
You may contact Daniel Drumwright at 615-862-6632 or Daniel.Drumwright2@nashville.gov with
questions regarding iSupplier or you may email iSupplier@nashville.gov. All offerors are
12
RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
encouraged to sign in to the iSupplier system as soon as possible to view the solicitation and ensure
all login information is correct.
Finally, please have your offer loaded in the iSupplier system well in advance of the deadline for
submission of offers to avoid any last-minute functionality issues. While Metro makes every
attempt to assist suppliers with entering their offers, there is not sufficient time to trouble shoot
functionality issues within one hour of the deadline for submission of offers.
3.
Accurate Information
Failure to provide complete and accurate information in an offer to this solicitation may
result in your offer being deemed nonresponsive. Metro may institute debarment
proceedings against the offeror and/or terminate any contract or purchase order that has
been awarded based on inaccurate information.
Extraneous Information
Offers should be brief and concise. Information provided beyond the requirements described in
this solicitation may be considered extraneous and as a result discarded.
Minor Irregularities
13
RFQ GG000115
Proprietary and Confidential 10/22/2026 9:53 AM
Metro reserves the right to waive minor irregularities in offers, provided that such action is
in the best interest of Metro. Any such waiver shall not modify any remaining solicitation
requirements or excuse the offeror from full compliance with the solicitation specifications
and other contract requirements if the offeror is awarded a contract.
Ambiguity, Conflict or Other Errors in the Solicitation
Offeror is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error
in this solicitation prior to submitting their offer, or it shall be waived. Claims of ambiguity after
submission of the offer shall not serve as grounds for a protest.
If an offeror discovers any ambiguity, conflict, discrepancy, omission, or other error in the
solicitation, they shall immediately request modification or clarification using the online discussion
feature of iSupplier. Required modifications or clarifications will be issued by solicitation
amendment.
Validity of Offers
All offers shall be valid for a period of one-hundred and fifty (150) days from the closing date of
the solicitation unless another timeframe is agreed to by all parties. Submission of an offer does
not afford rights to the offeror nor obligate
METRO_GGIssuing agency·Tennessee·via a public procurement portal