- Org
- Multnomah
- Type
- RIP
- Title
- Point In Time Count Technical Assistance Request for Intermediate Proposals
- Number
- RIP-51-2027
- Source
- MULTNOMAH_CO
- Status
- Open
- Event Id
- 1456842
- Open Str
- 10/16/2026, 8:00 AM PDT
- Pdf Text
- 16 October 2026
Point In Time Count Technical Assistance Request for Intermediate
Proposals
16 October 2026
Open 10/16/2026, 8:00 AM PDT Type Request for Intermediate Proposals
(RIP)
Close 11/6/2026, 4:00 PM PST Number RIP-51-2027
Currency US Dollar
Sealed Until 11/6/2026, 4:00 PM PST
Payment
Terms 0% 0, Net 30
16 October 2026
Contacts
Ken Scholes
ken.scholes@multco.us
Phone +1 503-988-0172 ext. 80172
16 October 2026
Commodity Codes
Commodity Code Description
80101599 Consulting Services, General
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Description
PROCESS OUTLINE:
This is a Request for Intermediate Proposals (RIP) used when County expenditure will be less than $250,000
for the initial term of the resulting contract
Please read all provided information and ask any questions in the Q & A Board in the Tools section of the
Sourcing Event prior to the last day for questions.
PRE-PROPOSAL CONFERENCE:
There will not be a pre-proposal conference for this sourcing event.
INTRODUCTION AND BACKGROUND:
Multnomah County Homeless Services Department (HSD) is seeking a technical assistance (TA) provider to
project manage, organize and administer the PIT Count, with support from County staff and community
partners. The County is looking for a provider with experience in the following areas:
• Project management and coordination across multiple government agencies and community partners
• Data collection, preferably involving locating and surveying hard-to-reach populations
• Communicating data analysis to agency leadership, community stakeholders, elected officials and the
general public.
CURRENT SERVICES/SOLUTION:
Not applicable to this sourcing event.
MULTNOMAH COUNTY TECHNICAL ENVIRONMENT
Not applicable to this sourcing event.
FUNDING
Adequate funding has been budgeted for the purchase of these services.
SCOPE OF WORK
Please see Attachment A in Buyer Attachments for scope of work and proposal response instructions.
PRE-AWARD RISK ASSESSMENT
Successful proposers whose contract award includes federal funding (as identified by a Catalog of Federal
Domestic Assistance number) will be subject to a Pre-Award Risk Assessment (which includes an evaluation
of financial stability, quality of financial /management systems, experience with federal funds, reports and
findings from audits) completed by Multnomah County (if one has not been submitted in the last year) prior
to the issuance of a contract. Contractors who fail to submit the required documents will not be eligible for a
contract from the County.
MINIMUM PROPOSAL SUBMITTAL REQUIREMENTS
Timely submission of responsive, responsible offers is the only minimum requirement for this sourcing
event.
FISCAL REQUIREMENTS AND REPORTING
Not applicable to this sourcing event.
PERFORMANCE MEASURES/PERFORMANCE CONTRACTING
Not applicable to this sourcing event
CONTRACT NEGOTIATION
The County will initiate contract negotiations with the responsive and responsible Supplier with the highest
scoring proposal. Multnomah County may, at its option, elect to negotiate general contract terms and
conditions, services, pricing, implementation schedules, and such other terms as the County determines are
in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to
terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and
responsible Supplier. This process may continue until a contract agreement is reached. Multnomah County
reserves the right to score the acceptance of its standard contract terms and conditions as a part of this
sourcing event.
CONTRACT AWARD
County anticipates awarding one or more contracts through this sourcing event. The award(s), as determined
by the County, will be made to the responsible Supplier(s) whose offer(s) the County determines is/are most
advantageous to the County based on the evaluation process and evaluation criteria described in this sourcing
event. Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and
Emerging Small Businesses and Organizations in providing these services.
CONTRACT TERM
The contract term will be negotiated at time of contract award and will be dependent upon the product and/or
services provided. The Negotiated contract term will be in compliance with all public procurement laws and
Multnomah County PCRB public contracting rules.
COMPENSATION AND METHOD OF PAYMENT
Compensation method will be subject to negotiation once the County has selected a Supplier.
The County does not guarantee that any minimum amount of goods or services will be purchased.
INSURANCE REQUIREMENTS
The Supplier awarded a Contract as a result of this sourcing event will be required to provide proof of
insurance at the time of contracting. The type of insurance required will depend on the type of services and
or products provided under the contract which will be negotiated during the contract process. A sample
contract is provided in Buyer Attachments with the minimum insurance levels indicated.
EVALUATION PROCESS AND CRITERIA
Proposals are are scored by an evaluation panel using the Panel Questionnaire feature. The County may, at
its sole discretion, choose to initiate a second stage Best and Final Offer (BAFO) with those suppliers
determined to comprise a Competitive Range.
DETERMINATION OF COMPETITIVE RANGE
Multnomah County will determine Competitive Range based on a natural break in scores for those proposers
that are determined to be closely competitive and have a reasonable chance to be the Most Advantageous
Proposer.
At the conclusion of each stage, all proposers will receive notification of which Proposers have been
determined to comprise Competitive Range. Proposers determined to be within the Competitive Range will
continue to the next stage unless the County chooses to make an award.
If the County uses an optional Best and Final Offer (BAFO) stage, prior scores are considered but a new
score is determined based on evaluation of Best and Final Offers.
Multnomah County is seeking a solution and/or services that meets or exceeds its identified requirements in
this Sourcing Event based on the judgment of the evaluators and the score of the supplier’s offer determined
by this process, at a cost deemed by evaluators to be reasonable, responsible and optimal for purchase with
public dollars.
IMPORTANT:
Suppliers who do not currently have access to theMultco Marketplace Supplier Portal will need to complete
the "MMP Supplier Access Request Form".
Required to View Event
Prerequisites Required to Enter Bid
16 October 2026
1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their
supplier portal updated with current contact information.
2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.
3. Please review the statements in this certification regarding Assurances, Certification Regarding
Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.
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Buyer Attachments
1. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide
2. Procedural Instructions_Proposals 04_02_2024.pdf
3. Appendix A 2025 Point in Time Count Methods Report.pdf
4. MULTNOMAH+COUNTY+SAMPLE+SERVICES+CONTRACT+&+INSURANCE+REQUIREMETNS.pdf
5. RIP-51-2026 Attachment A Scope of Work and Proposal Insructions.pdf
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Questions Required Questions
Group 1.1: Company Certification Information - This section is not scored
Instructions:
1.1.1 State of Incorporation
1.1.2 Date of Incorporation
1.1.3
Bidder attests that bidder is either a non-resident bidder or a resident bidder (as
described in the Representation and Certification Prerequisite and ORS 279A.120),
a.ORS 279A.120 (2)(b) states that a public contracting agency shall, for the purpose of
awarding the contract, “add a percent increase on the bid of a nonresident bidder equal
to the percent, if any, of the preference given to the bidder in the state in which the
bidder resides.”
b.“Resident bidder” means a bidder that has paid unemployment taxes or income taxes
in this state during the 12 calendar months immediately preceding submission of the
bid, has a business address in this state and has stated in the bid whether the bidder is
a “resident bidder”. ORS 279A.120 (1)(b). Enter state of residency here:
1.1.4 Where Bidder is unable to certify to any of the statements in Bidder Representations and
Certifications of the Prerequisite, Bidder shall provide an explanation to their offer here.
1.1.5
The Bidder certifies to the best of its knowledge and believes that neither it nor any of its principal
participants and agents has or has had the following relationships with the specific
firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of
interest. I understand that based on the information provided by Bidder, Multnomah County may
exclude the Bidder from further consideration and may withdraw its selection if the real or apparent
organizational conflict of interest cannot be avoided or mitigated. Bidder further certifies that the
degree and extent of the relationship of the Bidder with these named firm(s)/individual(s) will be
fully disclose:
1.1.6 Upload additional explanation as needed
1.1.7 Name of person submitting the Bid:
1.1.8 Title of person submitting the Bid:
1.1.9 I represent that I am at least eighteen (18) years of age.
1.1.10 I represent that the printing of my name and the submittal of a Bid is intended to
authenticate this writing and to have the same force and effect as my manual signature.
1.1.11 I represent that I am either authorized to bind the Bidder, or that I am submitting the Bid
on behalf of and at the direction of the Bidder's representative authorized to
contractually bind the Bidder.
1.1.12 I represent that the Bidder and/or its applicable representative(s) has reviewed the
information contained in this Bid and that the information submitted is accurate.
Group 2.1: Proposal Response
Instructions: Please review the complete Sourcing Event, ask any relevant questions in the Q&A Board, and
upload your pdf proposal here prior to the deadline.
2.1.1 I have had my questions about the sourcing event answered and my proposal is
attached for evaluation.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Point in Time Count T.A. Services on a Requirements Basis 1 EA - Each
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- Close Str
- 11/6/2026, 4:00 PM PST
- Contact Name
- Ken Scholes
- Contact Email
- ken.scholes@multco.us
- Sci Docs Fetched
- Yes
Multnomah CountyIssuing agency·Portland, OR·via a public procurement portal