- Org
- Multnomah
- Type
- RFP
- Title
- Juvenile Shelter Services
- Number
- RFP-26-2027
- Source
- MULTNOMAH_CO
- Status
- Open
- Event Id
- 1425902
- Open Str
- 10/2/2026, 8:00 AM PDT
- Pdf Text
- 02 October 2026
Juvenile Shelter Services
02 October 2026
Open 10/2/2026, 8:00 AM PDT Type Request for Proposal (RFP)
Close 11/4/2026, 4:00 PM PST Number RFP-26-2027
Currency US Dollar
Sealed Until 11/4/2026, 4:00 PM PST
Payment
Terms 0% 0, Net 30
02 October 2026
Contacts
Lynn Bybee
lynn.bybee@multco.us
Phone +1 503-988-7544 ext. 87544
02 October 2026
Commodity Codes
Commodity Code Description
99070225 Transitional Housing
02 October 202602 October 202602 October 202602 October 202602 October 202602 October 202602 October 202602 October 202602 October 2026
Description
IMPORTANT: Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to
complete the "MMP Supplier Access Request Form". In order to allow the County sufficient time to review your
request, the MMP Supplier Access Request form should be completed no fewer than 5 days prior to the Sourcing
Event closing date.
OPTIONAL PRE-PROPOSAL CONFERENCE:
• RFP-26-2027 Juvenile Shelter Services
• Thursday, October 8 · 2:00pm
• Time zone: America/Los Angeles
• Google Meet joining info
• Video call link: https://meet.google.com/hbw-ooxj-sgx
• Or dial: (US) +1 224-252-1571 PIN: 812 974 552#
Attendance is not required, but is strongly encouraged.
PROPOSAL SUBMISSION INSTRUCTIONS
Please read all provided information. Any questions should be directed to the Q & A Board in the Tools section of the
Sourcing Event prior to the last day for questions.
All questions are to be answered in the text boxes for each question. Please note there is a 2,500 character limit for
text box answers. Proposal Questions and Evaluation Criteria are included as a Buyer Attachment.
Please do not submit/include any additional files, excess pages, weblinks or information not specifically requested in
the text boxes. Any file not requested or any weblinks will be redacted and not evaluated.
Evaluators will assess proposals solely on the merits of the information provided, without regard to the identity of the
proposer. Incumbents should not assume that evaluators have any knowledge of their past performance or
experience.
Note: Sample Contract Attachments are sample documents and are for informational purposes only. You do not need
to complete these as part of your proposal.
SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION
PURPOSE AND OVERVIEW
The Multnomah County Department of Community Justice is seeking Proposers from whom it may purchase a
continuum of out-of-home placement and program services for youth involved in the juvenile justice system. The
purpose of this program is to provide an alternative to detention, when appropriate, and to support and facilitate the
smooth transition of youth from detention to home or another community provider. Services are focused on providing
a safe, secure and supportive environment that assists with behavioral stabilization, strengthens individual and family
relationships, uses evidence-based practices (EBP) and strength-based approaches in dealing with the criminogenic
needs of the youth, to support youth’s reintegration back to the family and/or community.
INTRODUCTION AND PROGRAM HISTORY
DCJ has been contracting for various types of youth services and community placements since the late 1990’s. Over
this time, many worthwhile lessons have been learned to improve services, better serve youth, maintain consistent
levels of occupancy, augment funding resources, address service gaps and under-served populations and align
services with evidence-based practices.
To ensure improved oversight and administration of the DCJ Youth Services and Resource Continuum, a centralized
model of referral via an information system will be utilized. This model is designed to offer consistent access to a
variety of service types, which include, but are not limited to: foster families, therapeutic foster families, congregate
care, and residential care. The centralized model is also effective in monitoring length of stays, coordinating payment
methods and rates, and strengthening service delivery.
The service care continuum we seek:
1. Short Term Beds – Up to 30 days in length, geared toward post-preliminary hearing and pre/post adjudicated
youth who need out-of-home placement in the community and need more comprehensive services and
programming.
GOALS, VALUES AND OTHER IMPORTANT CONSIDERATIONS
The reason and decision to place a youth in an out-of-home placement is based on varying factors and conditions
presented at the time of referral. Each referral should be accompanied by an assessment of the youth’s needs and risk
to re-offend or safety risk to the community, imminent risk of being removed from home, and/or needs for services.
Family preservation and reunification and successful transition is the overarching goal of each placement decision.
The following are some of the reasons for the various types of placements:
a) Out-of-home placement alternative to detention for youth who do not rise to the level of risk needing detention;
b) Out-of-home placement alternative to commitment or more restrictive custody that allows formally supervised youth
to be maintained in the community;
c) Out-of-home placement alternative to de-escalate and stabilize behavior and strengthen youth and family
relationships for youth who are experiencing escalation of criminal behavior and actions; and
d) Transitioning youth between providers to ensure continuity of care and services.
Essential to all types of community-based programs will be the Proposer’s ability to provide a safe, secure, structured
and supervised environment, exercise a fair and consistent application of boundaries/limits to the youth’s conduct and
behavior coupled with predictable rewards for positive behaviors and consequences for rule violations, and provide
and support an environment that offers supportive and nurturing relationships as well as being culturally responsive to
the youths’ and families’ specific cultural needs.
TARGET POPULATION SERVED
The target population served shall be medium to high-risk youth, ranging in age from 12 to 19 years of age, who are
involved in the Department of Community Justice (DCJ) system of supervision. Youth may also be involved with
Department of Human Services (DHS). Youth will exhibit one or more of the following characteristics:
1. Pre-adjudicated youth awaiting disposition;
2. Post-adjudicated youth awaiting community-based placement or involved in an outpatient mental health and/or
alcohol and drug treatment program whereby community-based placement is used as a support and
reinforcement to treatment services;
3. Post-adjudicated youth completing a community-based treatment program whereby services are needed as a
transitional alternative before returning home;
4. Probationary youth whose criminal behavior and actions are escalating whereby community-based services
are needed to de-escalate and stabilize behavior and strengthen individual and family relationships;
5. Probationary youth who are gang involved/impacted who may be at risk of being placed in a community
placement whereby needing stabilization and safety by providing positive peer/adult interaction; and/or
6. Probationary youth with significant behavioral, emotional and mental health problems whereby a community-
based intensive treatment model would help support and maintain the work and services provided by Juvenile
Services Division (JSD) treatment services.
FUNDING
Funding of the work described in this Sourcing Event is not guaranteed. Fluctuations in funding year to year should be
expected. The County cannot assure that any particular level of work will be assigned and the contract will permit the
County to add or remove work as necessary depending on availability of funding.
Currently we are looking to fund a total of 1-2 beds to be paid on a per bed per day basis with rate negotiated at time
of contracting.
SCOPE OF SERVICES
TARGET POPULATION SERVED:
Youth referred for placement may have some or all of the following behaviors and needs:
1. History of running away from home, foster care, or residential placements;
2. History of association with antisocial companions;
3. Antisocial attitudes (i.e. favorable attitudes toward violence, dishonesty, and rule breaking with hostility toward
authority);
4. Antisocial personality;
5. Criminal history and propensity to commit crimes;
6. Low educational achievement;
7. History of low family affection/poor supervision;
8. History of substance abuse:
9. History of self-destructive behavior;
10. History of mental health diagnosis, such as: Post Traumatic Stress Disorder, Depression, Oppositional/Defiant
Disorder, and Attention Deficit Hyperactivity Disorder;
11. Low or limited cognitive functioning youth (possibly misdiagnosed as conduct disorder);
12. History of poor school performance;
13. Limited English language proficiency; and/or reading comprehension;
14. The need for opportunities for life skill building with identified aftercare resources.
CAPACITY AND AVERAGE LENGTH OF STAY
Short Term Shelter Care The average daily population served shall be two youth per day, with an average length of
stay ranging from 14 days up to 30 days. Any extensions beyond 30 days will need supervisory approval.
REFERRAL PROCESS
1. Referrals shall generally be made between the hours of 9:00 AM to 5:00 PM, Monday through Friday;
however, referrals and access to services shall be available 24 hours per day, seven days per week.
2. Referrals to shelter care shall be made directly by designated DCJ staff. This includes, but is not limited to, the
DCJ Court Liaison, Community Justice Manager (CJM), Custody Services Intake, and Juvenile Court
Counselors (JCC). Referrals may include a case plan. A Community Justice Manager will need to approve all
referrals.
3. Generally, youth shall be screened for placement into shelter services by DCJ staff to determine placement
suitability based on eligibility criteria that is agreed upon by DCJ and CONTRACTOR in addition to DCJ
developed screening instruments. CONTRACTOR agrees to a no decline and/or refusal policy and will provide
services to all referred youth.
4. If shelter is at capacity when youth is referred, CONTRACTOR will follow their waitlist process. Waitlist
processes will be shared with DCJ prior to contracting.
5. DCJ shall complete a referral form for each youth referral and submit, via secure transmission, the form along
with a signed Release of Information (ROI), and other pertinent information directly to CONTRACTOR. If the
referral occurs after business hours, the form shall be sent to CONTRACTOR within one business day
following the referral
6. Upon notification of the referral, CONTRACTOR shall travel to the designated DCJ facility or field office to
meet with the youth and provide them with a brief overview of the residential care services offered along with a
rundown of the program rules and expectations. CONTRACTOR shall be responsible for transporting the
youth to the shelter facility.
7. The referral process is subject to change or modification as electronic data programs are developed and
implemented, the referral process shall, by necessity, adjust to the new technology.
INTAKE PROCESS
At the time the youth is placed into CONTRACTOR’s program, CONTRACTOR shall carry out the following intake
tasks:
1. Orientation within the first 24 hours CONTRACTOR shall provide the youth with a written and oral orientation
that provides an overview of the services to be delivered and a thorough explanation of all program rules,
policies and expectations. It should cover expectations of active participation in services and include a
schedule of activities and services provided throughout the week. Whenever possible the parent/guardian and
the JCC shall participate in the orientation.
2. Client Information Sheet CONTRACTOR shall complete a client information sheet on each referral, which
contains personal, emergency and general contact information.
3. Release of Information (ROI) CONTRACTOR shall obtain appropriate ROI consent forms from the client
and/or parent/guardian that will allow for communication to flow back and forth between the parties to assist in
successful service delivery.
RESIDENTIAL CARE REQUIREMENTS
1. Residential care must be safe (i.e. contains functioning smoke detectors and fire extinguishers, have fully
stocked and available first aid kits, spill containers, and written emergency evacuation procedures posted in
the residential care facility), sanitary and meet all applicable residential care codes/regulations.
2. Residential care space should be welcoming and comfortable.
3. CONTRACTOR shall have clear, written policies and procedures concerning security and responses to
violations that are in effect 24 hours, seven days per week. Youth shall be briefed on these policies and
procedures at the time of orientation.
4. CONTRACTOR shall be expected to provide youth with room, board and personal incidentals. This shall
include the provision of meals (breakfast, lunch, dinner) and snacks that are nourishing, well-balanced and
meet the youth’s dietary needs.
5. The minimum furnishings and equipment to be provided must include: a bed; a clean comfortable mattress
and pillow; a storage compartment or area for storing personal belongings; clean linens (i.e. sheets,
pillowcase, blankets, towels, washcloths); and culturally and gender specific personal hygiene products (i.e.
comb, toothbrush, soap, toothpaste, toilet paper and feminine sanitary supplies), when applicable.
6. CONTRACTOR’S youth care facility and/or foster homes are subject to the provisions of ORS Chapter
418.205-325 and will be certified through the Department of Human Services (Child Adult and Families) per
per OAR 419-400-0005 to 0300 and OAR 419-440-0010 to 0210.
SUPERVISION REQUIREMENTS
1. CONTRACTOR shall take into account when determining the supervision needs of youth placed in care, the
composition of the youth currently in the agency’s program and the safety of the community, the program staff
and the youth
2. CONTRACTOR shall develop and maintain a system for daily communication between its staff regarding the
whereabouts, status, and condition of the youth supervised in the program. All internal activities will be
supervised by program staff.
3. CONTRACTOR shall provide 24-hour supervision of youth while in their care to maintain safety of youth and
others, as well as ensure youth’s engagement and success. The only exception will be when youth is
participating in an authorized off-site activity where adult supervision is included (e.g. school)..
4. CONTRACTOR shall have written plans and procedures to ensure back-up coverage is in place due to an
emergency or to provide respite for the treatment foster parent to ensure that, at a minimum, one
staff/treatment foster parent will be on the premises at all times the youth are present in the facility/home.
Back-up coverage and procedures should be available 24 hours per day, seven days per week in the form of
on-call services and in-home crisis management and will be in written form that is provided to staff/treatment
foster parents. The written plans and procedures shall be made available to DCJ upon request.
5. CONTRACTOR shall coordinate with DCJ and with other contract agencies in DCJ’s service continuum to
establish protocols/procedures for transferring or transitioning youth between programs to ensure the youth’s
needs are met accordingly for comprehensive service delivery and supervision.
BEHAVIORAL MANAGEMENT AND REPORTING
1. Internal Management of Behavioral Issues CONTRACTOR shall handle disciplinary problems such as lack of
respect, youth conflicts, and/or refusal to engage in activities within the program’s internal behavior management
system using strength based problem solving techniques, conflict resolution, mediation or other strategies.
CONTRACTOR shall have a written policy for responding to behavioral problems that is consistent with those
practices employed by DCJ. CONTRACTOR shall notify the Service Coordinator or designee of any problems that
could, if continued, lead to termination from the program. DCJ Custody Services shall not serve as a backup for
offenses committed by a youth that are not detainable by state statute.
2. External Management of Behavioral Issues If a youth’s behavior escalates to a level that would jeopardize the
safety of the youth and/or others involved in the program, CONTRACTOR shall contact the on-call CJM or designee to
discuss the course of action to be taken. This could include making an alternative placement or allowing for additional
services to be administered by JSD staff, CONTRACTOR or other resources. Any decision to remove a youth from
service or placement shall be jointly made between CONTRACTOR and the Service Coordinator or designee.
3. Reporting Law/Statutory Violations If observed, CONTRACTOR shall immediately report (by way of telephone) to
the police, Service Coordinator or designee, and relevant DCJ staff of the following violations: • Law violation •
Possession of a weapon (gun/knife) • Runaway/absent without leave (AWOL) from placement. If the youth has
unauthorized leave from the program, CONTRACTOR will notify the parent immediately.
4. Incident Reporting Incidents and crisis interventions shall be recorded by CONTRACTOR and kept in a youth’s
file. Incident reports shall describe the incident and the action taken by program staff, including any follow-up, and
must document CONTRACTOR’S review of the incident. Some examples of incidents that will be recorded and kept in
a youth’s file include: disabling illness; assault of staff or youth (including fights between youth); runaways, attempted
runaways or AWOL (youth who are away from the program without permission); suicide, attempted suicide, suicidal
gestures or self-harm; property damage; fire or theft; contraband such as weapons, drugs or alcohol; and any of the
violation listed above.
5. Room Inspections CONTRACTOR shall conduct regular and random room inspections for contraband at least
once per week. Records must be maintained in the youth’s client file that record and log all room inspections and any
follow-up actions taken.
6. Placement Inspections CONTRACTOR needs to conduct regular documented inspections of placement living
conditions every 3 to 6 months, ensuring that housing is safe (e.g. appropriate number and functional smoke
detectors), clean and meets all applicable federal, state and local housing codes and regulations including minimum
required furnishings and equipment (see above). Written reports of these documented inspections should be submitted
to DCJ.
7. Mandatory Reporting: As required by Oregon Law (ORS 419B.005 through ORS 419B.050), all contractors must
immediately inform either the local office of the Department of Human Services (DHS) or a law enforcement agency
when they have reasonable cause to believe that any child with whom the contractor comes in contact has suffered
abuse, or that any person with whom the Contractor comes in contact has abused a child. Oregon Law recognizes
child abuse to include but not be limited to: physical injury; neglect or maltreatment; sexual abuse and sexual
exploitation; threat of harm; mental injury; child selling. Reports must be made immediately upon awareness of the
incident. Contractors are encouraged to contact the local DHS office if any questions arise as to whether an incident
meets the definition of child abuse.
8. Before any person provides services under this contract, Contractor will ensure the person has passed a criminal
history check based on criminal history records check standards as set forth in OAR 416-800-0000 to 416-800-0095.
Any person that has not yet passed a criminal history check must be supervised by a person who has passed such a
test and does meet such standards, when providing services under this contract. Any person that has failed a criminal
history check as set forth in OAR 416-800-0000 to 416-800-0095 is prohibited from providing services under this
contract.
CORE SERVICES/ACTIVITIES
CONTRACTOR shall provide the following core service activities for youth referred to short term shelter care.
Ultimately, the youth’s case plan developed by DCJ shall identify service needs.
1, Alcohol and Drug (A & D) Treatment Coordination If a youth is involved in outpatient/aftercare A & D treatment
services, CONTRACTOR shall provide service coordination with the community treatment provider and with the
youth’s assigned worker.
2. Educational Support CONTRACTOR shall support the educational plan for the youth. This would include the
provision of academic assistance, which involves focused assistance with academic subjects, as needed, and school
liaison and advocacy activities. At a minimum, this would consist of one-hour daily, during the school year, and one-
hour per week, during summer recess, and comprise activities such as tutoring and assistance with completion of
homework or school assignments, as appropriate. CONTRACTOR shall organize and offer youth regular exposure to
educationally enriched milieus such as visits to the library, local museums, cultural/historical exhibits/events or viewing
educational programs. CONTRACTOR shall also investigate if the youth’s Individualized Education Program (IEP) is
current and provide services accordingly year round.
3. Individual and Group Skill Building Skill building services are defined as curriculum-based, individual and/or
group sessions designed to improve specific areas of functioning. Skill building may occur as a scheduled event or
part of milieu interventions. In each instance, they shall be goal oriented and directly related to DCJ’s case plan or
court order. CONTRACTOR shall provide youth with a minimum of five hours of skill building activities per week. This
may include a range of activities such as:
• Develop employment-related skills and offer assistance, when appropriate, with career exploration and job
search;
• Provide instruction and discussion on building healthy, productive, and independent living skills;
• Provide instruction and direction on understanding, developing and applying the principle of teamwork;
• Provide instruction, direction and practical application of effective time management and communication
techniques; and
• Provide instruction and discussion on examples of healthy peer and family relationships, selfcare, conflict
resolution techniques, aggression reduction, anger management and reduced impact from behavioral and
emotional disorders.
4. Mental Health Coordination CONTRACTOR shall coordinate all counseling appointments and services for youth
receiving mental health treatment with their community mental health treatment provider and the youth’s assigned
worker. This could involve facilitating family therapy sessions when requested by DCJ and/or the mental health
provider and dispensing and monitoring prescribed medications.
5. Recreation CONTRACTOR shall provide all youth cultural and gender specific recreational activities.
CONTRACTOR shall provide youth with a minimum of two to three opportunities per week of recreational activity, such
as visits to community centers, participation in scheduled community events and involvement in pro-social activities
(e.g. football, basketball, baseball, soccer, hiking, dancing, golfing, sewing, hobby crafts, swimming, etc.). Indoor and
outdoor recreational activities are encouraged on an individual or small group basis where the intention is to create an
enjoyable, fun opportunity rather than focusing on skill development.
6. Transportation CONTRACTOR shall transport youth to/from DCJ’s facility or designated location at the time of the
referral to placement, court hearings, counseling sessions, outpatient treatment, etc. CONTRACTOR or
parent/guardian will provide transportation for any scheduled field trips, appointments, school attendance, and pro-
social or religious activity. Based on the youth’s progress, CONTRACTOR may allow the youth to access other
transportation alternatives, such as public transportation or ride with an approved individual.
7. Transitional/Transfer Plan This plan is part of the original replacement plan and will be completed by the
designated DCJ worker. It will be a part of the original referral process and may be updated and/or changed as
needed. CONTRACTOR shall provide services, activities and/or basic skills designed to prepare, equip and support
the youth’s transition/transfer from placement.
8. Safety Plan The safety plan is a custom-tailored set of conditions developed and designed by the DCJ worker to
match the youth’s supervision needs and the community safety risk level. The plan is reviewed in court as part of the
placement order and then furnished to CONTRACTOR as part of the youth’s case plan. Examples of when a safety
plan would be developed are: early release from detention, gun cases, domestic violence, and gang activity.
CONTRACTOR’S services and activities shall conform to the conditions of the safety plan to ensure compliance.
9. Oregon Health Insurance If the youth does not have health insurance, it is the responsibility of CONTRACTOR to
assist the youth in applying for the Oregon Health Plan or the prevailing health insurance coverage that is offered by
the State of Oregon for low-income, uninsured individuals.
10. Culturally Responsive Services Services provided shall be culturally competent and responsive to the youth’s
cultural heritage and/or identity. Cultural competence is defined as the development of behaviors, attitudes and
policies that enable the CONTRACTOR to deliver service in ways that meet the needs of diverse cultures. In order for
the youth to understand and appreciate the desired culture/heritage, CONTRACTOR shall schedule cultural activities
on an individual or small group basis for the purpose of:
• Teaching youth constructive ways to express and appreciate their own culture/heritage;
• Allowing youth to identify and participate in activities that extend beyond their own immediate personal
experiences;
• Helping youth to utilize community resources to advance their cultural awareness and improve their social
network;
• Helping youth to recognize the relationships between various value systems;
• Increasing awareness and acceptance for the ethnic or cultural differences of others; and
• Having staff/foster parent available and able to communicate with the youth and family in their preferred
language.
11. Interpreter Services It is preferred that staff communicate with the youth and family in their preferred language. If
that is not possible CONTRACTOR shall develop internal or external resources to ensure that bilingual services are
available to non-English speaking youth, particularly Spanish-speaking youth. Examples of developing resources
would include training staff or foster/shelter parents on how to access services through the means of an electronic
language interpreter system or having staff or foster/shelter parent homes available that are Spanish-speaking.
Interpreter service would also include accessing internally or externally American Sign Language for youth who are
deaf or hearing impaired.
FILE DOCUMENTATION/PROGRESS NOTIFICATION
CONTRACTOR shall create and maintain a case file for each youth served. At a minimum, the file must contain the
following documents:
1. DCJ-Developed Documents The following documents, which are subject to change over the course of the contract
period, must be furnished to CONTRACTOR at the time of referral. All of these documents need to be kept in a locked
cabinet and retained as stipulated by law.
• DCJ Referral Form (transmitted to CONTRACTOR)
• Preliminary Hearing Court Order
• Delinquency Shelter Order or Voluntary Service and Placement Agreement
• Any relevant Court Orders
• Current Court Summons
• DCJ Case Plan, when applicable
• Client Face Sheet
2. Contract Agency Developed Documents CONTRACTOR shall complete and include in each youth’s file copies of
the following documents:
• Release of Information Forms (for all applicable agencies)
• Initial service plan
• Client Property List
• Client Progress Notes/Reports
• Discharge Summary/Aftercare Plan (when applicable)
• Incident/Violation Reports
• Any reports and/or information that is relevant to the youth while placed in program services
3. Contract Agency Progress Status Notification CONTRACTOR shall submit a summarized progress status report
to the DCJ Service Coordinator, which provides up-to-date information on the clients receiving services, such as entry
date, exit date and progress status. This report shall be submitted to DCJ on a weekly basis.
4. Data Collection and Submission CONTRACTOR shall provide electronic communication with DCJ for service
coordination by DCJ workers and program evaluation/contract compliance monitoring by the DCJ Research and
Planning (RAP) unit. This includes client intake, exit, and progress report data for each client receiving services. The
data must be entered online via a secure internet connection into the JSD Shelter Care database. The data will be
used to inform DCJ workers of program entry, exit and progress, and to monitor performance measures (identified
herein) and utilization levels. The following timelines must be met for completing and submitting data forms:
• At the time the youth enters the program, CONTRACTOR shall electronically complete and submit to DCJ
intake information within 72 hours.
• When a youth is in the program for more than 30 days, CONTRACTOR shall electronically complete and
submit to DCJ progress reports 7 days after the youth’s entry into the program and weekly thereafter.
• At the time the youth is discharged/terminated from the program, CONTRACTOR shall complete and
electronically submit to DCJ R & E exit information within 72 hours.
• Upon notice that correction is needed to any data submitted, CONTRACTOR shall submit corrected data
within 48 hours.
GENERAL ADMINISTRATIVE REQUIREMENTS, EXPECTATIONS AND COMPLIANCE
1. Release of Medical Information DCJ shall provide CONTRACTOR with “need to know” medical information that
can be disclosed under state and federal law to ensure continuity of care and follow-through. A parent or guardian
must sign a release of information form if the youth is under 15 years of age. If the youth is 15 or older, he/she may
sign the release of medical information. For information relating specifically to treatment for mental or emotional
disorders, a youth 14 years of age or older may sign a release of information; however, it is DCJ’s preference to
receive a signed release of medical information by the parent/guardian.
2. Emergency Medical Care CONTRACTOR shall be responsible for the provision of emergency medical service in
so far as it involves taking the appropriate action to secure such services in the event a youth is in need of emergency
medical treatment. This would include, at a minimum, providing transportation to/from a medical facility as needed and
required. Any medical expenses incurred by providing emergency medical, dental or psychological services, including
ambulance transport, shall be the responsibility of the youth’s insurance carrier. All medical appointments shall be
documented in the client file and reported to DCJ. CONTRACTOR shall contact the DCJ Service Coordinator or
designee to report medical emergencies. For emergencies that occur outside regular business hours, CONTRACTOR
shall contact and notify DCJ’s on-call manager.
3. System Collaboration/Coordination CONTRACTOR shall meet with designated DCJ, Department of Human
Services (DHS), Oregon Youth Authority (OYA) staff and/or relevant others, when necessary, to conduct program
development, address general service delivery issues and resolve any interagency and/or operation problems.
4. Client Damage to Property COUNTY shall not be liable for any damage to CONTRACTOR’s or foster parents’
property caused by a client. In such instances, CONTRACTOR agrees to accept responsibility for any legal
proceedings necessary for recovery or restitution of damages.
PERFORMANCE MEASURES/PERFORMANCE CONTRACTING
CONTRACTOR shall be expected to meet established performance objectives agreed upon at time of contracting.
During the course of contract services, performance measures may be modified or changed to more accurately reflect
successful outcomes.
CONTRACT NEGOTIATION
The County will initiate contract negotiations with the responsive and responsible Proposer(s) with the highest scoring
proposals. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services,
pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If
negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract
negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a
contract agreement is reached.
CONTRACT AWARD
Through this Sourcing Event process, the County is seeking to award one or more contracts.
Award, as determined by the County, will be made to the responsible Proposer(s) whose Proposal the County
determines is most advantageous to the County based on the evaluation process and evaluation factors described in
this Sourcing Event.
Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small
Businesses and Organizations in providing these services.
CONTRACT TERM
The contracts awarded from this solicitation will be “fixed term” or “fixed term with options”, which means the contract
term will generally be five years in length. There may be a case in which the contract award will be less than five
years; however, there will be an option to renew up to the full five years, depending upon continued need for services,
funding availability and service performance.
COMPENSATION AND METHOD OF PAYMENT
Contract will be paid on a per bed per day basis. We are planning on paying for 1-2 beds per day with the potential of
1 additional bed as needed. If more than one supplier is chosen for a contract, this capacity will be spread between all
awarded contractors with the exact amount determined during contract negotiation.
INSURANCE REQUIREMENTS
Exhibit 2 in the Buyer Attachments reflects the minimum insurance required of a Contractor to provide this service.
Additional insurance coverage may be required depending on the key features of service delivery chosen by the
Contractor. Final insurance requirements will be subject to negotiation between, and mutual agreement of, the parties
prior to contract execution.
Minimum insurance requirements:
Insurance Type Annual Amount Aggregate Amount
Workers Compensation $500,000 $500,000
Commercial General Liability $1 Million $2 Million
Auto Liability $1 Million $1 Million
Professional Liability $1 Million $2 Million
Sex Abuse/Molestation Liability $1 Million $3 Million
Cyber Liability $1 Million $2 Million
MINIMUM REQUIREMENTS
At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide
any of the required documents or meet any of the below requirements shall result in rejection of the proposal.
1. The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local
Portland time on the proposal submission deadline.
2. The Proposer must certify that they agree to the Proposers Representation and Certification terms in the
Prerequisite page of the Sourcing Event.
At the time of Contracting, Proposers must meet the following minimum requirements. Failure to provide any of the
required documents or meet any of the below requirements shall result in a determination of non-responsiveness and
may result in award to the next highest proposer.
1. Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701).
2. Proposers must submit verification that all insurance requirements are met and a current year W-9.
Required to View Event
Prerequisites Required to Enter Bid
02 October 2026
1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their
supplier portal updated with current contact information.
2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.
3. Please review the statements in this certification regarding Assurances, Certification Regarding
Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.
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Buyer Attachments
1. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide
2. Procedural Instructions_Proposals 04_02_2024.pdf
3. Evaluation Criteria.pdf
4. SAMPLE General Services Agreement.pdf
5. Sample Exhibit 2 - Insurance Requirements.pdf
6. Sample Exhibit 3 - Certification Statement for Corporation or Independent Contractor.pdf
7. Sample Exhibit 4
8. DCJ Terms and Conditions.pdf
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Questions Required Questions
Group 1.1: Company Certification Information - This section is not scored
Instructions:
1.1.1 State of Incorporation
1.1.2 Date of Incorporation
1.1.3
ASSURANCES - Proposer attests that Proposer is either a non-resident proposer or a
resident proposer (as described in Representation and Certification Prerequisite and
ORS 279A.120) of the State of _________ and has not discriminated against any
minority, women, or emerging small business enterprises certified under ORS 200.055
or a business enterprise that is owned or controlled by or that employs a disabled
veteran as defined in ORS 408.225 in obtaining any required subcontracts, in
accordance with ORS 279A.110. Enter state of residency here:
1.1.4 Where Proposer is unable to certify to any of the statements in Proposer Representations and
Certifications of the Prerequisite, Proposer shall provide an explanation to their offer here.
1.1.5
The Proposer certifies to the best of its knowledge and believes that neither it nor any of its
principal participants and agents has or has had the following relationships with the specific
firm(s)/individual(s), identified in this sourcing event, which may be determined to be an
organizational conflict of interest. I understand that based on the information provided by
Proposer, Multnomah County may exclude the Proposer from further consideration and may
withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or
mitigated. Proposer further certifies that the degree and extent of the relationship of the Proposer
with these named firm(s)/individual(s) will be fully disclosed:
1.1.6 Upload additional explanation as needed
1.1.7 Name of person submitting the Proposal:
1.1.8 Title of person submitting the Proposal:
1.1.9 I represent that I am at least eighteen (18) years of age.
1.1.10 I represent that the printing of my name and the submittal of a Proposal is intended to
authenticate this writing and to have the same force and effect as my manual signature.
1.1.11 I represent that I am either authorized to bind the Proposer, or that I am submitting the
Proposal on behalf of and at the direction of the Proposer's representative authorized to
contractually bind the Proposer.
1.1.12 I represent that the Proposer and/or its applicable representative(s) has reviewed the
information contained in this Proposal and that the information submitted is accurate.
Group 2.1: Programmatic Questions (75%)
Instructions:
2.1.1
2.1.1 - Describe how long your agency/organization has been delivering these services,
particularly as it relates to various target populations described in
- Close Str
- 11/4/2026, 4:00 PM PST
- Contact Name
- Lynn Bybee
- Contact Email
- lynn.bybee@multco.us
- Sci Docs Fetched
- Yes
Multnomah CountyIssuing agency·Portland, OR·via a public procurement portal