- Org
- Multnomah
- Type
- RFP
- Title
- Commissioning Services on a Requirements Basis
- Number
- RFP-4-2027
- Source
- MULTNOMAH_CO
- Status
- Open
- Event Id
- 1409742
- Open Str
- 8/14/2026, 8:00 AM PDT
- Pdf Text
- 14 August 2026
Commissioning Services on a Requirements Basis
Commissioning Services for Fundamental and Enhanced Commissioning Services
14 August 2026
Open 8/14/2026, 8:00 AM PDT Type Request for Proposal (RFP)
Close 9/24/2026, 4:00 PM PDT Number RFP-4-2027
Currency US Dollar
Sealed Until 9/24/2026, 4:00 PM PDT
Payment
Terms 0% 0, Net 30
14 August 2026
Contacts
Lynn Bybee
lynn.bybee@multco.us
Phone +1 503-988-7544 ext. 87544
14 August 2026
Commodity Codes
Commodity Code Description
99070102 Building Commissioning
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IMPORTANT: Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete
the "MMP Supplier Access Request Form". In order to allow the County sufficient time to review your request, the MMP
Supplier Access Request form should be completed no fewer than 5 days prior to the Sourcing Event closing date.
PRE-PROPOSAL CONFERENCE:
There will be a virtual pre-proposal conference for this sourcing event as follows:
RFP-4-2027 Commissioning Services on a Requirements Basis
Optional Pre-Proposal Conference
Friday, August 21 · 8:30am
Video call link: https://meet.google.com/xuu-bohg-rrr
Or dial: (US) +1 415-763-1609 PIN: 480 149 911#
Attendance is: Optional
PROPOSAL SUBMISSION INSTRUCTIONS
Please read all provided information. Any questions should be directed to the Q & A Board in the Tools section of the
Sourcing Event prior to the last day for questions.
Note: Sample Contract Attachments are sample documents and are for informational purposes only. You do not need to
complete these as part of your proposal.
BUYER'S ATTACHMENTS INCLUDE:
• How to Complete and Submit a Reponse to a Sourcing Event.
• Procedural Instructions
• Attachment 1 - Scope of Services
• Attachment 2 - Hourly Rate Fee Schedule
• Sample Contract
• Buyer's Attachment A - Question 2.1.1
SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION
PURPOSE AND OVERVIEW
This Request for Proposals is a solicitation to secure services from the successful Commissioning Service (Cx)
Provider for Fundamental and Enhanced Commissioning Services. The Facilities and Property Management
(“FPM”) Division of the Department of County Assets, Multnomah County Oregon (the “County”) requests
proposals (individually, a “Proposal”, and collectively, “Proposals”) for Fundamental and Enhanced Cx (the
“Services”) from organizations (the “Service Provider” or “Proposer”). Proposals will be considered for Cx
related to Fundamental and Enhanced Commissioning for new and existing County facilities.
Description
The purpose of the solicitation is to secure Proposals from qualified Cx Providers who have prior experience in
providing Cx from design development to post occupancy monitoring, complying with Energy and Atmosphere
section prerequisites and additional credit points for Leadership in Energy Environmental Design (LEED) Gold
certification by the U.S. Green Building Council.
Cx objectives include, but are not limited to, whole system reviews of: Mechanical, Electrical, Low Voltage,
Plumbing, Security to include Access Control and CCTV, and Fire and Life Safety systems. Provide oversight
necessary to obtain optimum building performance.
INTRODUCTION AND PROGRAM HISTORY
FPM is responsible for providing and maintaining safe, cost efficient space for all County programs. FPM
manages over three million square feet of general office, library, court, jail, probation office, clinic, shop,
warehouse and other types of specialized space largely owned by the County in about 130 locations. FPM is also
responsible for overseeing the long term capital requirements of these building assets through a balance of
capital management and building disposition strategies. Specific direct services provided by FPM include:
• Property management and customer service;
• Full maintenance provided by internal trade groups and contracted services;
• Lease administration;
• Long term County facilities strategic portfolio management;
• Project management for capital and strategic projects; and
• 24/7 Response to facility related emergencies throughout the year;
• Environmental, health and safety support service; and
• Management of planning, design and construction of new facilities.
FPM provides an annual assessment of all Capital facility needs and develops a specific strategy consistent with
available funding which permits the completion of improvements in a carefully planned approach. FPM ensures
compliance with important policies and statutory requirements such as, Federal, State and local regulations, high
performance green building policies, COBID policies and incorporates sustainable practices. Facilities
Specifications Standards can be provided upon request. FPM provides project management services including
planning, design, and construction services in a way that takes into account the needs of operating programs and
the need to accomplish work in a cost effective manner and results in buildings that are usable and functional for
their intended uses.
PROJECT VALUES, PRINCIPLES AND OTHER IMPORTANT CONSIDERATIONS
The County comprises various departments, each responsible for providing different services to the public. FPM
is responsible for maintaining the County’s facility assets and making sure that all building systems are
operational to ensure optimal work environments for the various departments in the County. Therefore, FPM’s
goal for the contract resulting from this solicitation is to award it to a company that has the experience to
commission the new or existing facilities so that they:
• operate at a high level of efficiency
• provide an experienced, well trained, diverse and professional workforce
• value sustainability and focus on providing opportunities to minority, women and emerging small
businesses.
It is also important for proposers to understand the diverse types of buildings that will be covered under the
contract resulting from this solicitation. The County occupies and FPM maintains jails, detention facilities,
health clinics, libraries, courthouses, etc. Due to the operations at these facilities, Proposer’s workforce will be
required to pass a background check, need to be comfortable with servicing equipment at the various facilities
and will be required to interact with County employees in a professional and respectful manner.
The following values are of particular importance to the County for the delivery of projects:
• Diversity, Equity & Inclusion is a key value of the County. All aspects of this work shall center equity,
diversity and inclusion.
• Collaboration: the projects shall embody inclusive design that engages community members, and
collaborative project delivery between the County, design teams, and construction teams.
• The buildings must reflect the prominence and importance of Multnomah County’s commitment to
providing dignified services to all members of the community, while demonstrating fiscal responsibility
to the taxpayers with the use of innovative durable spaces, sensible materials and systems, focused on
efficiency, flexibility, and sustainability.
• The facilities must be flexible, efficient, durable, and economical to operate and maintain. New
construction facilities are intended to be 80-year facilities.
• New construction facilities shall achieve LEED Gold Certification or better. The facilities shall strive to
achieve Architecture 2030 goals (http://architecture2030.org/), 2009 Climate Action Plan
(https://multco.us/climate-action-plan-0) and relevant portions of the material elements of the Living
Building Challenge (http://living-future.org/lbc).
• The County seeks to conduct business with vendors who demonstrate responsible business practices
through sustainability and social equity innovations while meeting all program requirements and County
standards.
TARGET POPULATION SERVED
Multnomah County residents.
FUNDING
Projects will be funded by local funding.
SCOPE OF SERVICES
Proposers responding to this solicitation must be capable of performing the following tasks and services listed.
FPM coordinates and provides oversight of project activities with consultants and contractors and while precise
scope of work will vary for each project, services may include, but are not limited to the following (See
Attachment 1 for a more detailed Scope of Services):
Systems to be commissioned may include:
• All HVAC and Plumbing Equipment & Systems
o Controls
o Ground Coupled Heating/Cooling
o Radiant Panels, Chilled Beams, or Radiant Floor
o VRF ( Variable Refrigerant Flow) system
o VFD’s ( Variable Frequency Drive)
o Plumbing systems and valves
o Air Handling and Exhaust Fan
o Central building automation systems, including linkages to remote monitoring and control sites.
o Central plant systems (boilers, chillers, pumps, etc.)
o Domestic and process water pumping systems
• Building Automation System
o Sequence of Operations
o Graphics
o Programming
• Energy Management
o Lighting
o Plug loads
o HVAC and Light Control Schedules
o LEED and ETO Incentive Documentation
• Emergency power systems
o Life safety systems (fire alarm, egress lighting, fire protection)
• Photo Voltaic (PV) Panels
• Solar Hot Water Panels
• Lighting and Lighting control systems
Design Phase Services
• Owner Program Requirements and Basis of Design Review
• Schematic Design (SD) Review
• Design Development (DD) Review
• Construction Document (CD) Review
• Further clarification of Services
• Commissioning Plan
• Commissioning Schedule
• Construction and Acceptance Phase Services
Construction Document Review and Clarification
• Updated Commissioning Plan
• Review of Mechanical, Electrical, and Plumbing and Fire Subcontractor Submittals
• Review of Controls Subcontractor’s Software
• On-site Construction Observation
• Development of CM/GC Commissioning Log Books and Pre-functional Test Check-off Sheets
• Development of Functional Test Procedures
• Review of Test and Balance (TAB) Work
• Functional Testing and Document Results
• Operational and Maintenance Manual Review
• Occupancy, Operations and Warranty Services
• Operational Staff Training
• Building Systems Manual
• Systems Warranty Period Review
• Final Commissioning Report
Construction and Acceptance Phase Services
• Construction Document Review and Clarification
• Updated Commissioning Plan
• Review of Mechanical, Electrical, and Plumbing and Fire Subcontractor Submittals
• Review of Controls Subcontractor’s Software
• On-site Construction Observation
• Development of CM/GC Commissioning Log Books and Pre-functional Test Check-off Sheets
• Development of Functional Test Procedures
• Review of Test and Balance (TAB) Work
• Functional Testing and Document Results
• Operational and Maintenance Manual Review
Occupancy, Operations and Warranty Services
• Operational Staff Training
• Building Systems Manual
• Systems Warranty Period Review
• Final Commissioning Report
FISCAL REQUIREMENTS AND REPORTING
Fiscal requirements and reporting will be negotiated at contract development.
PERFORMANCE MEASURES/PERFORMANCE CONTRACTING
The following key performance indicators will be monitored by the County to determine if the Cx who is
selected for a contract resulting from this RFP is performing to the expected level of performance:
A. On-Time Performance: During the course of the contract, the County will notify the Commissioning Agent
(CxA) of work that needs to be performed and scheduled. The CxA is expected to meet or beat the schedule.
B. The County anticipates performance measures may be based on how well the CxA meets the performance
schedule and provides deliverables for all phases of the design process, including, but not limited to, schematic
design, design development, construction documents, construction administration, and project closeout.
C. Other performance measures may or may not include working with the Owner and project delivery team to
ensure the project conforms to the Basis of Design (BOD) requirements and project budgets, responsive and
effective communication with Owner, Design Team, and CM/GC, and participation in project closeout.
D. Additional information on performance measures will be developed on a project specific basis as part of a
collaborative process, with the respective project delivery teams of the individual projects.
E. Performance Meetings: The CxA and Contract Administrator will meet, as needed, to discuss performance.
Additional meetings will be required as requested by the Contract Administrator.
CONTRACT NEGOTIATION
The County will initiate contract negotiations with the responsive and responsible Proposers with the highest
scoring proposals. Multnomah County may, at its option, elect to negotiate general contract terms and
conditions, services, pricing, personnel, implementation schedules, and such other terms as the County
determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the
right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and
responsible Proposer. This process may continue until a contract agreement is reached.
CONTRACT AWARD
Through this RFP process, the County is seeking to award multiple contracts. Awards shall be made, as
determined by the County, to the responsible Proposers whose Proposals the County determines is most
advantageous to the County based on the evaluation process and evaluation factors described in this RFP. After
the seven (7) calendar-days intent-to-award protest period has expired and the County has resolved any or all
protests, the County will proceed with the final award.
Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging
Small Businesses and Organizations in providing these services.
CONTRACT TERM
Fixed term with options. The contract term shall be five (5) years.
COMPENSATION AND METHOD OF PAYMENT
A. Cx Provider Compensation: The County shall pay for services based on a Not to Exceed (NTE) payment
model. Payments for Services and reimbursable expenses shall be made monthly, following Owner’s review and
approval of detailed invoices submitted by the CxA and acceptance of the Services or approval of reimbursable
expenses by Owner. A not-to-exceed price ceiling shall be determined for each individual project.
B. Fee for Service: Cx will be paid based on hourly rates for specified Key Positions performing services for the
first year of this Contract as defined in Attachment 2 - Hourly Rate Fee Schedule.
C. Contract Price Adjustment: The fully loaded hourly rates listed in the Hourly Rate Fee Schedule shall be
subject to adjustment as requested by Cx as of each anniversary date of the resulting Contract. Any notice of at
least 90 days prior to an anniversary date of this Contract will be considered by the County. The adjustment is
limited to the lesser of (i) the increase in the Cx’s published rates charged to all clients for the fully loaded
services similar to those Services described in the Contract, or (ii) the increase in the Consumer Price Index
(CPI) – All Urban Consumers (Portland-Salem) as of the anniversary date over index immediately prior to the
commencement date of the Contract. In subsequent years, the increase shall be limited to the lesser of (x) the
increase in the Cx’s published rates charged to all clients for services similar to those Services described in the
Contract, or (y) the increase in the CPI between anniversary dates.
COOPERATIVE PURCHASING
Other public agencies may establish contracts or price agreements directly with the awarded contractor under the terms,
conditions and prices of the original contract Pursuant to ORS 279A.215 and agreement by the selected Contractor to
extend the terms, conditions and prices of the original contract.
INSURANCE REQUIREMENTS
Exhibit 2 of the attached Sample Contract reflects the minimum insurance required of a Contractor to provide this service.
MINIMUM REQUIREMENTS
At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any
of the required documents or meet any of the below requirements shall result in rejection of the proposal.
1. The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland
time on the proposal submission deadline.
2. Proposer Representations and Certifications
3. The Proposer must certify that they agree to the Proposers Representation and Certification terms in the
Prerequisite page of the Sourcing Event.
At the time of Contracting, Proposers must meet the following minimum requirements. Failure to provide any of the
required documents or meet any of the below requirements shall result in a determination of non-responsiveness and may
result in award to the next highest proposer.
1. Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701).
2. Proposers must submit verification that all insurance requirements are met and a current year W-9.
SCORING BREAKDOWN:
Group/Question % of Total % of Group
2.1 Experience and Qualifications 40%
2.1.1 Experience and Qualifications N/A 100%
2.2 Project Approach 35%
2.2.1 Project Approach to Renovations N/A 50%
2.2.2 Project Approach to New Construction N/A 50%
2.3 Pricing 0%
2.3.1 Pricing N/A 100%
2.4 Responsible Business Practice 25%
2.4.1 Sustainable Business Practices N/A 33%
2.4.2 Corporate Social Responsibility N/A 33%
2.4.3 Equitable Business Practices N/A 34%
Required to View Event
Prerequisites Required to Enter Bid
14 August 2026
1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their
supplier portal updated with current contact information.
2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.
3. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment,
Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.
4. Please review the "Acknowledgement for "Price File" Language in Questions with Uploads."
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Buyer Attachments
1. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide
2. Procedural Instructions_Proposals 04_02_2024.pdf
3. Attachment 1 - Scope of Services.pdf
4. Attachment 2 - Hourly Rate Fee Schedule rev 8.13.26.pdf
5. Sample Contract.pdf
6. Buyers Attachment A - Question 2.1.1 rev 8.13.26.pdf
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Questions Required Questions
Group 1.1: Company Certification Information - This section is not scored
Instructions:
1.1.1 State of Incorporation
1.1.2 Date of Incorporation
1.1.3
ASSURANCES - Proposer attests that Proposer is either a non-resident proposer or a
resident proposer (as described in Representation and Certification Prerequisite and ORS
279A.120) of the State of _________ and has not discriminated against any minority,
women, or emerging small business enterprises certified under ORS 200.055 or a
business enterprise that is owned or controlled by or that employs a disabled veteran as
defined in ORS 408.225 in obtaining any required subcontracts, in accordance with ORS
279A.110. Enter state of residency here:
1.1.4 Where Proposer is unable to certify to any of the statements in Proposer Representations and
Certifications of the Prerequisite, Proposer shall provide an explanation to their offer here.
1.1.5
The Proposer certifies to the best of its knowledge and believes that neither it nor any of its principal
participants and agents has or has had the following relationships with the specific
firm(s)/individual(s), identified in this sourcing event, which may be determined to be an organizational
conflict of interest. I understand that based on the information provided by Proposer, Multnomah
County may exclude the Proposer from further consideration and may withdraw its selection if the real
or apparent organizational conflict of interest cannot be avoided or mitigated. Proposer further
certifies that the degree and extent of the relationship of the Proposer with these named
firm(s)/individual(s) will be fully disclosed:
1.1.6 Upload additional explanation as needed
1.1.7 Name of person submitting the Proposal:
1.1.8 Title of person submitting the Proposal:
1.1.9 I represent that I am at least eighteen (18) years of age.
1.1.10 I represent that the printing of my name and the submittal of a Proposal is intended to
authenticate this writing and to have the same force and effect as my manual signature.
1.1.11 I represent that I am either authorized to bind the Proposer, or that I am submitting the
Proposal on behalf of and at the direction of the Proposer's representative authorized to
contractually bind the Proposer.
1.1.12 I represent that the Proposer and/or its applicable representative(s) has reviewed the
information contained in this Proposal and that the information submitted is accurate.
Group 2.1: Programmatic Questions - Experience and Qualifications (40%)
Instructions:
2.1.1
2.1.1 Experience and Qualifications: Respond to the question set out in Buyers
Attachment A - Question 2.1.1. Response is limited to 15 pages. Do not include a cover
sheet or other material that is not specifically requested. Do not include links to websites
or other outside information. Only the information that is presented within the 15 pages will
be evaluated. Cover pages, pages exceeding 15, links, or information not directly
responding to the questions will be removed and will not be evaluated. Resumes do not
count against the 15 page limit but are limited to no more than 2 pages per team member.
Excess pages per resume will be removed and will not be evaluated. Provide as a single
PDF file. (100% Programmatic – Experience and Qualifications Group)
Group 2.2: Programmatic Questions - Project Approach (35%)
Instructions:
2.2.1
2.2.1 Project Approach to Renovations. Describe your approach to performing
commissioning agent services on a renovation of 24,000 sf existing space and
approximately 6,000 sf addition to the existing site. Renovations will be completed to life
safety standards under the governing code at the time of construction. Describe the work
elements involved in each stage of the commissioning process, based on the
requirements stated in this RFP and Scope of Work outlined in Attachment 1. Additionally,
describe how your team will complete the work elements within the project. Response is
limited to 3 pages. Do not include a cover sheet, links to websites, or material that is not
specifically requested. Cover pages, pages exceeding 3, links, or information not directly
responding to the question will be removed and will not be evaluated. Provide as a single
PDF file. (50% Programmatic – Project Approach to New Construction Group)
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2.2.2
Describe your approach to performing commissioning agent services on a project like the
East County Flagship Library as described in the Purpose and Overview Section of the
RFP, including. Describe the work elements involved in each stage of the commissioning
process, based on the requirements stated in this RFP and Scope of Work outlined in
Attachment 1. Additionally, include a description of how the proposer’s team will complete
the work elements within the project.
Response is limited to 3 pages. Do not include a cover sheet, links to websites, or material
that is not specifically requested. Cover pages, pages exceeding 3, links, or information
not directly responding to the question will be removed and will not be evaluated. Provide
as a single PDF file. (50% Programmatic – Project Approach to New Construction Group)
Group 2.3: Programmatic Questions - Pricing (0%)
Instructions:
2.3.1
2.3.1 Pricing. Provide a comprehensive hourly rate schedule per Attachment 2. Answer
this question on a separate document and upload it as part of your response. Pricing will
not be evaluated. Submitted pricing is considered binding. This document may serve as
the basis for negotiating rates with the successful proposer(s).
Group 2.4: Responsible Business Practice Questions (25%)
Instructions:
2.4.1
2.4.1 Sustainable Business Practices -
What sustainability practices and innovations does your firm engage in during the
operations of your business? How has your firm demonstrated its commitment to
sustainability through its own operations?
Response is limited to 1 page. Do not include a cover sheet, links to websites, or material
that is not specifically requested. Cover pages, pages exceeding 1, links, or information
not directly responding to the question will be removed and will not be evaluated. Provide
as a single PDF file. (33% Programmatic – Responsible Business Practices Group)
2.4.2
2.4.2 Corporate Social Responsibility - Please provide a detailed description of your
organization’s corporate social responsibility practices, including pay equity, employee
benefits such as health care and paid parental leave, and retirement benefits.
Response is limited to 1 page. Do not include a cover sheet, links to websites, or material
that is not specifically requested. Cover pages, pages exceeding 1, links, or information
not directly responding to the question will be removed and will not be evaluated. Provide
as a single PDF file. (33% Programmatic – Responsible Business Practices Group)
2.4.3
2.4.3 Equitable Business Practices -How does your agency incorporate equity values,
manage diversity, and systematically involve staff, in all aspects of policy and service
delivery? Demonstrate through stories & metrics how your firm has created new ways to
support equity through growing your workforce, recruitment, hiring, retention, internship,
and succession planning.
Response is limited to 1 page. Do not include a cover sheet, links to websites, or material
that is not specifically requested. Cover pages, pages exceeding 1, links, or information
not directly responding to the question will be removed and will not be evaluated. Provide
as a single PDF file. (34% Programmatic – Responsible Business Practices Group)
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
There are no Items added to this event.
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- Close Str
- 9/24/2026, 4:00 PM PDT
- Contact Name
- Lynn Bybee
- Description
- Commissioning Services for Fundamental and Enhanced Commissioning Services
- Contact Email
- lynn.bybee@multco.us
- Sci Docs Fetched
- Yes
Multnomah CountyIssuing agency·Portland, OR·via a public procurement portal