- Org
- MDAndersonPS
- Type
- RFP
- Title
- Nurse Staffing
- Number
- AIS-ADM-01734-RFP
- Source
- MD_ANDERSON
- Status
- Open
- Event Id
- 1445441
- Open Str
- 9/16/2026, 5:00 PM CDT
- Pdf Text
- 16 September 2026
Nurse Staffing
Nurse Staffing RFP
16 September 2026
Open 9/16/2026, 5:00 PM CDT Type Request for Proposal
Close 10/15/2026, 4:00 PM CDT Number AIS-ADM-01734-RFP
Currency US Dollar
Sealed Until 10/15/2026, 4:00 PM CDT
16 September 2026
Contacts
Johnny Sutton
JRSutton1@mdanderson.org
16 September 2026
Commodity Codes
Commodity Code Description
80111606 Temporary medical staffing needs
80111600 Temporary personnel services
80111604 Temporary technician staffing needs
85000000 Healthcare Services
85101600 Healthcare provider support persons
85121700 Healthcare providers specialists services
16 September 202616 September 202616 September 202616 September 202616 September 202616 September 202616 September 202616 September 2026
Scope of Work
MD Anderson seeks to partner with Supplier(s) to provide Temporary Nurse Staffing Services.
Pre-submittal Conference
A Pre-Submittal Conference will be held on September 23, 2026 at 10:00AM (CST). Attendance at this meeting is highly
recommended, but not required. An RSVP is not required to attend.
Conference Call Information
Join Zoom Meeting
Phone one-tap: US: +13462487799,,91951358875#,,,,0#,,080011# or
+16699006833,,91951358875#,,,,0#,,080011#
Meeting URL: https://mdacc.zoom.us/j/91951358875?pwd=ovF3pq4MWR3byAksLE2YTc7bxyBXMD.1
Meeting ID: 919 5135 8875
Password: 080011
Join by Telephone
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Meeting ID: 919 5135 8875
Password: 080011
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MDA Internal number: 0-9666
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Description
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Meeting ID: 919 5135 8875
Password: 080011
SIP: 91951358875@zoomcrc.com
Password: 080011
Required to View Event
Prerequisites Required to Enter Bid
There are no Prerequisites added to this event.
16 September 202616 September 202616 September 202616 September 202616 September 202616 September 202616 September 2026
Buyer Attachments
There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1.1: About MD Anderson
Instructions:
1.1.1 To read more "About MD Anderson" please visit the following link:
https://www.mdanderson.org/about-md-anderson.html
Group 1.2: Facts and History
Instructions:
1.2.1 To read about MD Anderson's "Facts and History" please visit the following link:
https://www.mdanderson.org/about-md-anderson/facts-history.html
Group 1.3: Request for Proposal (RFP)
Instructions:
1.3.1
MD Anderson is soliciting Proposals ("Proposals") for the selection of a Supplier(s) for the
RFP in accordance with the terms, conditions, and requirements set forth. This RFP
provides the information necessary to prepare and submit a Proposal for consideration
and ranking by MD Anderson and under the Texas Education Code.
1.3.2 As you navigate the RFP, please ensure that you continue to SAVE all answers by clicking
the "Save Progress" button as you navigate through the event.
Group 2.1: Addendums
Instructions:
2.1.1
This page contains all new information about the RFP after the published date. If there
are any changes to the RFP, it will be documented in this section (Addendum). If you
receive an e-mail, or an online notification, with the subject "The Sourcing Event is
Amended", please visit this page/section for any changes to the event.
2.1.2 Information presented at the Pre-submittal Conference presentation will be posted in this
section after the meeting.
Group 3.1: Scope of Work
Instructions:
3.1.1 1) Please download and review the attached Scope of Work (SOW).
2) After reviewing the SOW, please acknowledge that it has been read.
Group 4.1: Responding to RFP Questions
Instructions:
4.1.1
All RFP questions must be answered thoroughly and individually. Please do not reference
another response that has been addressed in a previous or subsequent question.
To clarify, do not respond to any question with "See question No. ###." Do not attempt to
upload a file that has been used previously unless the file is specifically applicable to the
individual question.
If multiple files will be uploaded as a response, please Zip the files into a single Zip folder.
Failure to adhere by these rules may disqualify your response(s).
Group 4.2: Disclosure of Interested Parties Mandated by House Bill 1295
Instructions:
4.2.1
MD Anderson must comply with the Disclosure of Interested Parties mandated by House
Bill 1295 and as implemented by the Texas Ethics Commission. Before MD Anderson may
execute a contract exceeding $1M, the Supplier(s) with which MD Anderson is contracting
must submit a completed Form 1295 before or concurrent with Supplier submission of the
signed contract to MD Anderson. For more information, please use the following link:
https://www.ethics.state.tx.us/filinginfo/1295/
Group 4.3: Disclosure of Interested Parties Mandated Senate Bill 475
Instructions:
4.3.1 Please read and review the attached Disclosure of Interested Parties Mandated Senate
Bill 475. Upon completion please acknowledge.
Group 4.4: Public Information Act (PIA)
Instructions:
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4.4.1
All information, documentation, and other material submitted in response to this RFP
solicitation is considered non-confidential and/or non-proprietary and is subject to public
disclosure under the Texas Public Information Act (Texas Government Code, Chapter
552.001, et seq.) after the agreement is executed. MD Anderson strictly complies with all
statutes, court decisions, and opinions of the Texas Attorney General with respect to
disclosure of RFP information.
Group 4.5: Best Value
Instructions:
4.5.1
MD Anderson may select the Proposal(s) that offers the "Best Value" for the institution
based on the published selection criteria, its evaluation ranking, and the terms of Texas
Government Code 2155.074.
MD Anderson may first attempt to negotiate a contract with the selected Supplier(s). MD
Anderson may also discuss with the selected Supplier(s) options for a scope or time and
price change modification.
If MD Anderson and/or its governing Board(s) are unable to reach a contract with the
selected Supplier(s) in a timely manner, MD Anderson may formally end negotiations with
that Supplier(s) and proceed to the next "Best Value" Supplier(s) in order of the selection
ranking until a contract is reached or all Proposals are rejected.
Group 4.6: Historically Underutilized Business Submittal Requirements
Instructions:
4.6.1
It is the policy of The University of Texas System, and each of it component institutions, to
promote and encourage contracting and subcontracting opportunities for Historically
Underutilized Businesses (HUB) in all contracts. Accordingly, MD Anderson has adopted
the Rider 104-HUB Subcontracting Plan, Policy on Utilization of Historically Underutilized
Businesses. This Policy applies to all contracts with an expected (cumulative) value of
$100,000 or more. If MD Anderson determines that subcontracting opportunities are
probable, then a HUB Subcontracting Plan is a required element of the Proposal. Failure
to submit a required HUB Subcontracting Plan will result in rejection of the Proposal.
Group 4.7: HUB Statement of Probability
Instructions:
4.7.1
MD Anderson has determined that subcontracting opportunities are probable in
connection with this procurement solicitation; therefore, a HUB Subcontracting Plan (HSP)
is required as part of your Proposal. Each RFP Respondent shall develop and administer
an HUB Subcontracting Plan as part of the Proposal in accordance with MD Anderson's
Policy on Utilization of Historically Underutilized Businesses (HUB) and Rider 104-HUB
Subcontracting Plan.
Group 4.8: Type of Contract
Instructions:
4.8.1
Any contract resulting from this solicitation will be governed by MD Anderson's Standard
Terms and Conditions referenced in the Summary Agreement attached to this RFP.
The work associated with this RFP will be awarded as a contract to the Supplier(s) offering
the "Best Value" to MD Anderson.
Group 4.9: Selection Criteria
Instructions:
4.9.1
The successful Supplier(s) selected by MD Anderson, in accordance with the
requirements and specifications set forth in this RFP, will be the Supplier(s) which is most
advantageous to MD Anderson. MD Anderson's committee members, comprised of key
personnel as well as Supply Chain professionals, will evaluate and score approved
Proposals.
Group 4.10: MD Anderson's Reservation of Rights
Instructions:
4.10.1
MD Anderson may evaluate the Proposals based on the anticipated completion of all or
any portion of the RFP. MD Anderson reserves the right to divide the RFP into multiple
parts, to reject any and all Proposals and re-solicit for new Proposals, or to reject any and
all Proposals and temporarily or permanently abandon the RFP. MD Anderson makes no
representations, written or oral, that will enter into any form of agreement with Supplier(s)
for this RFP. No such representation is intended or should be construed by the issuance
of this RFP.
Group 4.11: Obligation 16 September 202616 September 202616 September 202616 September 202616 September 2026
Instructions:
4.11.1
Neither the transmission of this RFP to a prospective Supplier(s), nor the acceptance of a
reply, implies any obligation or commitment by MD Anderson to enter into any contract or
undertake any financial obligations with respect to this RFP. After evaluation of all
Proposals, MD Anderson intends to conduct negotiations with the Supplier(s) considered
best qualified and "Best Valued" to meet its requirements. MD Anderson reserves the right
to reject any or all proposals whenever such actions are in its best interest.
Group 4.12: No Reimbursement for Costs
Instructions:
4.12.1 Supplier(s) acknowledges and accepts that any cost incurred from the Supplier(s)
participation in this RFP process shall be at the sole risk and responsibility of the
Supplier(s). Supplier(s) submit Proposals at their own risk and expense.
Group 4.13: Clarification and Interpretation
Instructions:
4.13.1
Any clarifications or interpretations of this RFP that materially affect or change its
requirements will be issued by MD Anderson as an Addendum.
It is the responsibility of all Supplier(s) to obtain this information in a timely manner. All
such Addenda will be due prior to the RFP Close Date.
Addenda may be issued by the RFP Point-of-Contact via the SciQuest Sourcing Director
Q&A Board or in the Addendum section of this RFP.
All communication specific to this RFP shall be exchanged within the SciQuest tool.
Group 4.14: Certain Proposals and Contracts Prohibited
Instructions:
4.14.1
Under Section 2155.004, Texas Government Code, a state agency may not accept a
Proposal or award a contract that includes proposed financial participation by a person
with received compensation from the agency to participate in preparing the specifications
or request for Proposal on which the Proposal or contract is based.
All Supplier(s) must certify their eligibility by acknowledging the following statement:
"Under Section 2155.004, Government Code, Supplier(s) certifies that the individual or
business entity named in this RFP or contract is not ineligible to receive the specified
contract and acknowledges that this contract may be terminated and payment withheld if
this certification is inaccurate.
Group 4.15: Certain Proposals and Contracts Prohibited (cont...)
Instructions:
4.15.1
If a state agency determines that an individual or business entity holding a state contract
was ineligible to have the contract, yet accepted the award as described above, the state
agency may immediately terminate the contract without further obligation to the
Supplier(s). This does not create a cause of action to contest a Proposal or award of a
state contract.
Group 4.16: Acceptance or Rejection of Proposal
Instructions:
4.16.1
This RFP is not an offer to contract. Acceptance of a Proposal neither commits MD
Anderson to award a contract to any RFP Respondent, nor limits MD Anderson's rights to
negotiate terms in its best interest. MD Anderson reserves the right to accept or reject any
or all Proposals in part or whole. MD Anderson reserves the right to request clarification
on responses, omissions, or claims made in the RFP. MD Anderson further reserves the
right to request modification to a Supplier(s) Proposal in order to provide the optimum
solution for strategic team planning.
Respondents submitting a Proposal do so with the understanding that MD Anderson
reserves the right to select one or more "Supplier(s) of choice" based solely on their RFP
response or to evaluate one or more Supplier(s) via additional interviews, site visits,
reference checks, and other evaluations.
MD Anderson will notify Suppliers of the results when final decisions have been made.
Group 4.17: Electronic Information and Technology (EIT)
Instructions:
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4.17.1
Any acquisition considered EIT as defined by Section 508 (36 CFR Part 1194) requires
the submission of a completed Voluntary Accessible Product Template so that can MD
Anderson can ascertain conformance with the applicable EIT standards developed by the
U.S. Access Board. MD Anderson reserves the right to perform real-world testing of a
Supplier's product or service in order to validate claim regarding Section 508
conformance.
In order to facilitate this testing, Supplier(s) shall, upon request, provide MD Anderson a
copy of the product being considered for purchase for a period of at least 30 calendar
days. The version of the product being provided for testing purposes must be equivalent in
functionality and features to the commercial version that is under consideration for
purchase.
MD Anderson, at its sole discretion, will determine the level of conformance with Section
508 on all products being reviewed.
Group 4.18: Submission of Proposals
Instructions:
4.18.1
MD Anderson is to receive all Supplier(s) Proposals by the RFP close date communicated
within the SciQuest Sourcing Director tool.
Proposals not received within the specified time frame, and prior to the RFP close date
and time, will not be accepted. Supplier(s) are urged not to wait until the last minute to
submit their final Proposal.
Proposals and final HUB Plans submitted via telephone, fax, or electronic mail (email) will
be rejected. Only those submitted via this tool will be accepted.
Respondents must provide a response to all "REQUIRED" questions or the system will not
accept the submission.
Group 4.19: Group Purchasing
Instructions:
4.19.1
MD Anderson is an institution of System which consists of nine academic and six health
institutions. Texas law authorizes institutions of higher education (defined by Section
61.003, Education Code) to use the group purchasing procurement method (ref. Sections
51.9335, 73.115 and 74.008, Education Code).
With this, if an Agreement results from this competitive procurement method, the RFP
Respondent acknowledges that additional Texas institutions of higher education may
procure from the RFP Respondent and/or Contractor the goods and services set forth in
this RFP/Agreement on the same terms and conditions attached herein by entering into a
separate contract with RFP Respondent/Contractor, or by concluding an appropriate
addendum to the Agreement.
Group 4.20: Group Purchasing (cont...)
Instructions:
4.20.1
It is understood that:
(I) Unless specifically stated otherwise, any volume of goods or services stated in the final
Agreement reflects only goods and/or services to be purchased by MD Anderson and
does not include potential purchases by other System institutions, and
(II) Each System institution is a financially separate entity and will be solely responsible for
its own commitments to Contractor.
Group 4.21: Point-of-Contact
Instructions:
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4.21.1
MD Anderson designates the following person as its representative and Point-of-Contact
for this RFP.
Respondents shall restrict all contact with MD Anderson personnel, specific to this RFP,
and direct all questions regarding this RFP, including questions regarding terms and
conditions, to the Point-of-Contact:
John Sutton - Sourcing Specialist
jrsutton1@mdanderson.org
Address: MD Anderson Cancer Center
7007 Bertner Ave
Houston
Texas
77030-3907
Note: All communication exchanges should be performed via MD Anderson Sourcing
Director tool within the Q&A area.
Group 5.1: Pre-Submittal Conference
Instructions:
5.1.1
A Pre-Submittal Conference will be held at the following time, date and location below.
Attendance at the pre-submittal conference is OPTIONAL and does not require an RSVP.
September 23, 2026 at 10:00AM CST
Conference Call Information:
Phone one-tap: US: +13462487799,,91951358875#,,,,0#,,080011# or
+16699006833,,91951358875#,,,,0#,,080011#
Meeting URL:
https://mdacc.zoom.us/j/91951358875?pwd=ovF3pq4MWR3byAksLE2YTc7bxyBXMD.1
Meeting ID: 919 5135 8875
Password:080011
Group 5.2: Critical Dates
Instructions:
5.2.1
RFP Published Date: September 16, 2026
Pre-submittal Conference date:
September 23, 2026
Supplier Questions Submission End date: September 30, 2026
Supplier Questions & Answer Published date: October 7, 2026
RFP Close Date: October 15, 2026
Group 6.1: Riders & Agreements
Instructions:
6.1.1 Please read and review the attached Summary Agreement. Upon completion, please
acknowledge.
6.1.2
Should your organization take any exceptions to the Summary Agreement, please provide
them in the attached Word document in a red-lined format.
Upon red-line completion, upload the document back into the tool in an EDITABLE Word
format.
Should your organization NOT have any exceptions, please upload a CLEAN file
confirming no exceptions were taken.
6.1.3 Please read and review the attached Rider 107 - Travel Policy. Upon completion, please
acknowledge.
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6.1.4
Should your organization take any exceptions to the Rider 107 - Travel Policy, please
provide them in the attached Word document in a red-lined format.
Upon red-line completion, upload the document back into the tool in an EDITABLE Word
format.
Should your organization NOT have any exceptions, upload a CLEAN file confirming no
exceptions were taken.
6.1.5 Please read and review the attached Rider 111 - Business Associate Agreement. Upon
completion, please acknowledge.
6.1.6
Should your organization take any exceptions to the Rider 111 - Business Associate
Agreement, please provide them in the attached Word document in a red-lined format.
Upon red-line completion, upload the document back into the tool in an EDITABLE Word
format.
Should your organization NOT have any exceptions, upload a CLEAN file confirming no
exceptions were taken.
6.1.7 Please read and review the attached Rider 116 - Invoice Payment Requirements. Upon
completion, please acknowledge.
6.1.8
Should your organization take any exceptions to the Rider 116 - Invoice Payment
Requirements, please provide them in the attached Word document in a red-lined format.
Upon red-line completion, upload the document back into the tool in an EDITABLE Word
format.
Should your organization NOT have any exceptions, upload a CLEAN file confirming no
exceptions were taken.
Group 7.1: Supplier Rider Attestation
Instructions:
7.1.1 Please acknowledge that you have read and understood the calculations associated with
the Supplier Rider Attestation Form included in the attached example.
7.1.2
Please download, complete, and sign the Supplier Rider Attestation Form following the
instructions provided.
Upon completion, upload the executed form as your response.
7.1.3
Please acknowledge that you have properly completed the Supplier Rider Attestation
Form.
This includes:
-Noting your acceptance/rejection to each applicable Rider.
-Specifying the Section(s) rejected (if applicable).
-Executing the document, including signature.
-Ensure that the form DOES NOT reference any previously negotiated terms, conditions,
or agreement.
Failure to complete and return this form may result in the prospective Supplier's response
being disqualified.
7.1.4
Proposed exceptions to MDACC Contract Riders must be noted in the applicable section
of the Riders & Agreements portion of the RFP via redlines, and acceptance (or rejection)
to those Riders must be documented on the Attestation form accordingly. Any
inconsistencies between the proposed exceptions and the information submitted on the
Attestation form WILL result in a rejection of the Attestation, and the Attestation WILL be
scored as zero points.
The RFP Attestation form MUST be signed by an Authorized Representation of the
Prospective Supplier. Failure to submit a signed Attestation WILL result in rejection of the
Attestation and the Attestation WILL be scored as zero points.
Group 8.1: Rider 104 HUB Subcontracting Plan
Instructions:
8.1.1
Please download the attached Rider 104-Historically Underutilized Business (HUB) Plan
and follow the instructions within the document for completion.
Upon MD Anderson's draft review and your formal completion, please upload the final and
executed document. 16 September 202616 September 202616 September 202616 September 202616 September 2026
8.1.2 Please acknowledge that you have read/reviewed the HUB tip sheet for information
regarding successful HUB plan submissions.
Group 9.1: Contact Information
Instructions:
9.1.1 Please provide the contact information, including name, email, phone number and mailing
address, of the person that is able to respond to and/or accept any RFP related
communication should the occasion arise.
Group 9.2: General Functionality, Services & Deliverables
Instructions:
9.2.1 How many oncology RN's were on assignment for at least 18 months over the past 24
months?
9.2.2 How many pediatric RN's were on assignment for at least 18 months over the past 24
months?
9.2.3 How many ICU RN's were on assignment for at least 18 months over the past 24 months?
9.2.4 How many Emergency Center RN's were on assignment for at least 18 months over the
past 24 months?
9.2.5 How many Surgical Technicians were on assignment for at least 18 months over the past
24 months?
9.2.6 What percentage of your RN's have a Bachelor of Science degree?
9.2.7 What percentage of your RN's have an Associate degree?
9.2.8 What percentage of your RN's hold some type of Nursing related certification?
9.2.9 What percentage of your RN's are Oncology certified?
9.2.10 What percentage of your RN's are Chemo Biotherapy certified?
9.2.11 What percentage of your RN's are Critical Care certified?
9.2.12 What percentage of your RNs are Pediatric Advanced Life Support (PALS) certified?
9.2.13 What percentage of your RN's are Progressive Care certified?
9.2.14 What percentage of your RN's are Advanced Cardiac Life Support certified?
9.2.15 What percentage of your RN's are Medical Surgical certified?
9.2.16 How many of your Surgical Technicians are OR certified?
9.2.17 How many RN's has your agency assigned to academic health care institutions 500 beds
or greater in the past 24 months? Please provide the names of these institutions.
9.2.18 As related to RN's, do you have a PEER Review Process? Please provide an attachment
of this process.
9.2.19 Is your Agency Joint Commission certified? If yes, please provide a copy of such
certification.
9.2.20 Has your Agency applied for Joint Commission certification? If yes, please provide a copy
of the application.
Group 9.3: Relevant Experience and Reputation/Quality
Instructions:
9.3.1 How long has your Agency been in business?
9.3.2 How many years of experience is an RN required to have to obtain employment with your
Agency?
9.3.3 How many years experience does your agency have providing Temporary Nursing
Personnel to large (>500 bed) hospitals?
9.3.4 Do you have an RN Management presence in your local office?
9.3.5 Describe how your local office is staffed?
9.3.6 Is there 24 hour accountability in your local office?
9.3.7 Do you maintain a 40 hour work week and presence for interviewing, credentialing and the
management of licensed professional staff?
9.3.8 Please describe your process for disciplinary action for RN's?
9.3.9 Who interviews, hires, supervises, and initiates corrective action in your local office for
RNs?
16 September 202616 September 202616 September 202616 September 202616 September 2026
9.3.10 Who provides corrective action for your other personnel?
9.3.11 Attach your Agency application for an RN.
9.3.12
List three hospitals (500 beds or greater) that can serve as a reference for your Agency.
The list should include: Name of Hospital, Mailing Address, Telephone Number, Contact
Person, Title of Contact Person, Most Recent Time Period in which your Agency
Contracted with Hospital.
9.3.13 Has your Agency or any of its parents or subsidiaries ever had a Bankruptcy Petition filed
in its name, voluntarily or involuntarily? (If yes, specify date, circumstances and
resolution).
9.3.14 Is your Agency currently in default on any loan agreement or financial agreement with any
bank, financial institution or other entity? ( If yes, specify details, circumstances and
prospects for resolution).
9.3.15 Is your Agency currently for sale or involved in any transactions to expand or become
acquired by another organization? If yes, explain.
9.3.16 Provide any details of all past or pending litigation or insurance claims arising from your
Agency furnishing a service similar to that described in this RFP.
Group 10.1: Rider 102 - Fee Schedule
Instructions:
10.1.1
Please download the attached Rider 102- Fee Schedule and follow the instructions within
the document for completion.
Upon completion, please upload the final document.
Group 11.1: Value Add
Instructions:
11.1.1 Please use this section to upload any “Value-Added” material(s) related to your organization. To
upload multiple files, please zip your files into one single .zip file.
16 September 202616 September 202616 September 202616 September 202616 September 2026
Product Line Items Product Line Items
There are no Items added to this event.
16 September 202616 September 202616 September 202616 September 2026
Service Line Items Service Line Items
There are no Items added to this event.
16 September 202616 September 202616 September 2026
- Close Str
- 10/15/2026, 4:00 PM CDT
- Contact Name
- Johnny Sutton
- Description
- Nurse Staffing RFP
- Contact Email
- jrsutton1@mdanderson.org
- Sci Docs Fetched
- Yes
MD Anderson Cancer CenterIssuing agency·Houston, TX·via the MD Anderson SciQuest procurement portal