- Title
- 2222 Florida Terminal Improvement Project
- Contact
- Email
- rkimbel@brcats.com
- Phone
- 225-346-5552
- Address
- 2250 Florida Blvd., Baton Rouge, LA 70802
- Section
- Procurement
- Department
- Non State - Capital Area Transit System
- Contact Name
- Rhonda Kimbel
- Excerpt
- 1
Solicitation #2026-TerminalImprovement-003
INVITATION TO BID
October 21, 2026
TERMINAL IMPROVEMENT PROJECT
Solicitation #2026-TerminalImprovement-003
Bid Due Date – December 7, 2026 - 10:00 am CDT (Central Daylight Time)
Bidder’s authorized signature is required below on this INVITATION TO BID. It shall constitute an
acceptance of a contract that may result from this Bid.
EXHIBIT A
BIDDER’S SIGNATORY PAGE
Company Name
(Include Federal I.D. No.)
Address, City
State & Zip
Phone Number(s)
(main, cell & fax)
Contractors License Number
Addendum Acknowledgement Must Acknowledge receipt of any addendums (if any) issued. Check CATS
and State Procurement LAPAC websites and reflect here:
#1 _____, #2_____, #3_____, #4_____
Authorized Signature
Date:
Print Authorized Name & Title
Include E-mail Contact(s) Info
Completion Date Two (2) months after Notice to Proceed issued
Bidder MUST sign and complete this signatory page “Exhibit A” and return with Bid submission. Failure to do so will
result in the Bid being rejected. Above signature must be original.
Schedule of Events - Timeline & Due Dates
Solicitation #2026-TerminalImprovement-003
Item / Events Timeline & Due Dates
Public Notice - Official Journal October 27, November 2, and 9, 2026
Public Notice - DBE Publication October 29, 2026
Contractors Notified and ITB posted on CATS, State Procurement
LAPAC, and Central Bidding websites October 22, 2026
A mandatory pre bid conference will be held at 2250 Florida Blvd.
Baton Rouge, La. 70802. 10:00 AM
A mandatory pre bid Job Site Visit to follow at 2222 Florida Blvd.
- Pdf Text
- 1
Solicitation #2026-TerminalImprovement-003
INVITATION TO BID
October 21, 2026
TERMINAL IMPROVEMENT PROJECT
Solicitation #2026-TerminalImprovement-003
Bid Due Date – December 7, 2026 - 10:00 am CDT (Central Daylight Time)
Bidder’s authorized signature is required below on this INVITATION TO BID. It shall constitute an
acceptance of a contract that may result from this Bid.
EXHIBIT A
BIDDER’S SIGNATORY PAGE
Company Name
(Include Federal I.D. No.)
Address, City
State & Zip
Phone Number(s)
(main, cell & fax)
Contractors License Number
Addendum Acknowledgement Must Acknowledge receipt of any addendums (if any) issued. Check CATS
and State Procurement LAPAC websites and reflect here:
#1 _____, #2_____, #3_____, #4_____
Authorized Signature
Date:
Print Authorized Name & Title
Include E-mail Contact(s) Info
Completion Date Two (2) months after Notice to Proceed issued
Bidder MUST sign and complete this signatory page “Exhibit A” and return with Bid submission. Failure to do so will
result in the Bid being rejected. Above signature must be original.
Schedule of Events - Timeline & Due Dates
Solicitation #2026-TerminalImprovement-003
Item / Events Timeline & Due Dates
Public Notice - Official Journal October 27, November 2, and 9, 2026
Public Notice - DBE Publication October 29, 2026
Contractors Notified and ITB posted on CATS, State Procurement
LAPAC, and Central Bidding websites October 22, 2026
A mandatory pre bid conference will be held at 2250 Florida Blvd.
Baton Rouge, La. 70802. 10:00 AM
A mandatory pre bid Job Site Visit to follow at 2222 Florida Blvd.
VENDORS MUST ATTEND BOTH
November 16, 2026 - 10:00 AM
Written Inquiries / Questions Due (to be email) November 20, 2026
CATS Responses to Questions (via addendum issued) November 30, 2026
Bid Due Date/Deadline Receipt 10:00 am (CDT) December 7, 2026
Anticipated CATS Board of Commissioner’s Approval TBD
CATS reserves the right to change the Schedule of Events/ Timeline & Due Dates at any time.
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Solicitation #2026-TerminalImprovement-003
IMPORTANT NOTICE TO BIDDERS:
All responses to this Invitation to Bid should be labeled as indicated and delivered or mailed to the address
below.
Capital Area Transit Systems
Attn: CATS Procurement Department
2250 Florida Blvd.
Baton Rouge, LA 70802
Bottom Left Corner of Envelope/Package should indicate the following:
Bidding Company Name and Address
Invitation to Bid Terminal Improvement Project
Solicitation #2026-TerminalImprovement-003
Due Date & Time: December 7, 2026 – 10:00 am (CDT)
Top Left Corner of the Envelope / Package should indicate the following:
LA Contractor’s License Number (required). If LA Contractor’s License Number does not appear
on envelope, the Vendor’s Bid will not be opened, and Bid will be disqualified. Contractor’s license
required to be Building Construction.
A mandatory pre bid conference will be held at 2250 Florida Blvd., Baton Rouge, La. 70802. 10:00 AM
A mandatory pre bid Job Site Visit to follow at 2222 Florida Blvd., Baton Rouge, La. 70802.
VENDORS MUST ATTEND BOTH
Bid Receipt and Location:
Bids will be received until the time specified in the Schedule of Events - Timeline & Due Dates by
CATS Procurement Department, 2250 Florida Blvd., Baton Rouge, LA 70802 (front office reception
area Monday thru Friday 8am thru 4pm CST). One (1) original should be sent via mail/courier in a
sealed package bearing the name and address of the Vendor and the Solicitation Number as
indicated in the Notice to Bidders above. CATS will accept electronic bids via email at:
catsprocurement@brcats.com – with a subject line: Solicitation #2026-TerminalImprovement-003
also, Electronic Bids may be submitted at Central Bidding (www.centralbidding.com). For
electronically submitted bids, the contractor’s license number must be on page 1, EXHIBIT A,
BIDDER’S SIGNATORY PAGE.
• The Bid delivery method is the responsibility of the Bidder.
• CATS is not responsible for any delays caused by the Bidders chosen means of delivery.
Bidder is solely responsible for the timely delivery of the Bid and for ensuring that the delivery service (if mailed
or courier) provides service to 2250 Florida Blvd. (front reception office only), Baton Rouge, LA 70802
between the hours of 8:00 a.m. and 4:00 p.m. (Central Standard Time) - Monday through Friday.
Bidder’s Inquiries:
If additional information is necessary to enable Bidders to better interpret the information contained in the
Invitation to Bid, written questions will be accepted via email only to catsprocurement@brcats.com until the date
indicated in the Schedule of Events/Timeline & Due Dates (refer to page 1- Exhibit A). All questions and
CATS responses will be consolidated and in an Addendum to this solicitation and will be posted on CATS,
State Procurement LAPAC, and Central Bidding websites.
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Solicitation #2026-TerminalImprovement-003
TERMINAL IMPROVEMENT PROJECT
Solicitation #2026-TerminalImprovement-003
TABLE OF CONTENTS
Page #
Exhibit A – Bidder’s Signatory Page & Due Dates (Must be signed and returned with Bid) 1
Schedule of Events – Timeline & Due Dates 1
Important Notice to Bidders 2
Table of Contents 3
PART 1 – General Information and Terms & Conditions 5
A. Introduction and Background / DBE 5
B. Bid Due Date 6
C. Bidder Inquiries – Questions and Answers (Q&A) 6
PART 2 – CATS Terms & Conditions 7
A. Assignment, Transfer of Interest 7
B. Audit (Right to Audit) 7
C. Binding (Bid or Bid Binding) 7
D. CATS Rights 7
E. Confidentiality of Solicitation Information 7
F. Changes/Addenda and Withdrawals 8
G. Contractor Responsibility 8
H. Corporation Requirements 8
I. Costs for Developing Solicitation 8
J. Definitions and Terminology 9
K. Equal Opportunity Employer (EEO) 9
L. Errors and Omissions 9
M. Ethics 9
N. Insurance Requirements – Required Coverage 9-10
O. Indemnification 11
P. Law Governing 11
Q. Liability Disclaimer 11
R. Material in Solicitation 11
S. Ownership of Solicitation 11
T. Payment and Invoicing Procedures 11
U. Permits, Licenses & Taxes 11
V. Rejection (Right to Reject) 11
W. Submitting Louisiana Uniform Public Works Bid Form (Exhibit B) 12
X. CATS Protest Procedures (applicable to FTA funded Projects only) 12
Part 3 – Other Bid Requirements 13
A. Final Clean Up 13
B. Control of Work 13
C. Inspection of the Work 13
D. Final Acceptance 14
E. Claims for Adjustments and Disputes 14
F. Award and Execution of Contract 14
G. Legal Regulations and Responsibility to Public 15
H. No Waiver of Legal Rights 16
I. Determination and Extension of Contract Time 16
J. Default and Termination of Contract 16
K. Contract Term 17
L. Changes in the SOW 18
M. Claims for Adjustments and Disputes 18
N. Claims for Consequential Damages 18
O. Permits, Fees & Licenses 19
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Solicitation #2026-TerminalImprovement-003
TERMINAL IMPROVEMENT PROJECT
Solicitation #2026-TerminalImprovement-003
TABLE OF CONTENTS
Page #
P. Warranties 19
Q. Final Payment 20
R. Bid Bond 20
S. Performance and Payment Bond, Liquidated Damages and Retainage 20-21
PART 4 – Scope of Work
Scope of Work 23-151
EXHIBITS / Forms
Exhibit A Bidder’s Signatory Page
(Must be signed and returned with bid -Must also
check and acknowledge receipt of any addenda)
1
Exhibit B Louisiana Uniform Public Works Bid Form
(Must be completed, signed, and returned with bid) 152
Exhibit C Questions and Request for Approved Equals Form
(Must be completed and returned per the Schedule of Events on
Exhibit A if you have questions or request an approved equal)
153
Exhibit D Checklist of Included Documents 154
Exhibit E Affidavit of Non-Collusion
(Must be completed and returned with bid) 155
Exhibit F Bid Bond
(Must be completed, signed, and returned with bid - certified check, cashier’s check, or bond) 156
Exhibit G Performance and Payment Bond will be required for the contract. 157
Exhibit H Bidder’s Organization
(Should be completed and returned with bid) 158
Exhibit I Affidavit
(Must be completed, signed, and returned with bid) 159
Exhibit J Corporate Resolution
(Must be completed and returned with Bid) 160
Exhibit K Attestation Clause
(Must be submitted within 10 days of bid opening by apparent low bidder) 161
Exhibits L - P Disadvantaged Business Enterprise (DBE) Forms 162-166
APPENDICES FTA REQUIRED FEDERAL CLAUSES
Appendix I FTA Lobbying Certification
(Must be signed by Prime and submitted with the bid)
167
Appendix II FTA Packet (FTA Federally Required and Other Model Contract Clauses)
Must be signed where applicable and applicable signed pages returned with bid) 168-184
Appendix III FTA Wage Determination Certification 189-193
Appendix IV Buy America, Building America (Must be completed and returned with bid) 194-197
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Solicitation #2026-TerminalImprovement-003
PART 1
GENERAL INFORMATION AND TERMS & CONDITIONS
A. Introduction and Background
The Capital Area Transit System (CATS) is a Regional Transit Authority and a Political Subdivision of the
State of Louisiana operating the public transit system in East Baton Rouge Parish and the City of Baton
Rouge, Louisiana. CATS is a Louisiana Tax Exempt Authority and is exempt from all taxes (including federal,
local, and state). (See LA RS 48:1451 thru 1461 http://legis.la.gov/Legis/Law.aspx?p=y&d=102831 ).
This solicitation provides the Scope of Work (SOW), technical specifications, installation schedule and the
minimum information that must be included with the submitted bid. Failure to submit information in accordance
with the ITB requirements may be cause for disqualification.
Prior to beginning work, the selected Contractor will meet with the CATS Project Manager to discuss the
approach and method to proceed. The selected firm will work directly with the CATS Project Manager.
Federal Funding Award Assistance
The award of a contract is contingent upon a financial assistance contract between CATS and the US
Department of Transportation (USDOT) and the Federal Transit Administration (FTA). This project is being
funded in part with FTA funding; therefore, Bidders must agree to comply with any and all provisions and
regulations relative to that financial assistance contract.
The DBE Participation Goal for CATS is 20% (percent); all minority businesses are encouraged to
participate.
Funding support for this project is provided through a financial grant from the Federal Transit Administration
(FTA). In accordance with 49 Code of Federal Regulations (CFR) Part 26, participation Disadvantage
Business Enterprises (DBE) in all aspects of this federally funded contract will be encouraged and supported.
Bidders are encouraged to utilize the services of minority and DBE-owned banks, and other financial
institutions, when such institutions are available.
It is the policy of CATS that disadvantaged business enterprises (DBEs) shall have equal opportunity to
participate in the performance of this contract. In this regard all offerors shall take all necessary and
reasonable steps to ensure that disadvantaged business enterprises have the maximum opportunity to
compete for and perform contracts or subcontracts awarded as part of this procurement. All minority
businesses are encouraged to participate.
Disadvantaged Business Enterprise (DBE)
a) The DBE contracting requirements flow down to all third party contractors and their contracts at every
tier.
b) Except as FTA determines otherwise in writing: To the extent authorized by applicable Federal law,
the Contractor agrees to facilitate, and assures that each Subcontractor will facilitate, participation by small
business concerns owned and controlled by socially and economically disadvantaged individuals, also
referred to as “Disadvantaged Business Enterprises” (DBEs), in the Project as follows:
1) Statutory and Regulatory Requirements. The Contractor agrees to comply with:
i. Section 1101(b) of the FAST Act, 23 U.S.C. § 101 note,
ii. U.S. DOT regulations, “Participation by Disadvantaged Business Enterprises in Department of
Transportation Financial Assistance Programs,” 49 C.F.R. Part 26, and Federal transit law, specifically 49
U.S.C. § 5332,
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Solicitation #2026-TerminalImprovement-003
c) Nondiscrimination. The contractor, subcontractor, or lower tier contractor shall not discriminate on
the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry
out applicable requirements of 49 C.F.R. Part 26 in the award and administration of DOT-assisted contracts.
Failure by the contractor to carry out these requirements is a material breach of this contract, which may result
in the termination of this contract or such other remedy as CATS deems appropriate, which may include, but
is not limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
3) Liquidated damages; and/or
4) Disqualifying the contractor from future bidding as non-responsible. 49 C.F.R. § 26.13(b)
B. Bid Due Date
Bidders shall submit Bids by the date and time specified in the Schedule of Events/Timeline & Due Dates
(refer to Exhibit A – page 1). Late Bids will not be accepted under any circumstances. Failure to meet the
opening date and time shall result in Bid rejection. Late Bid(s) will not be opened and will be rejected and
considered non-responsive. The Bidder(s) will be notified via e-mail and given the opportunity to pick up
rejected Bids. Late Bids not retrieved within four weeks will be destroyed.
C. Bidder Inquiries – Questions & Answers (Q&A)
Bidders may submit written questions at any time up to the deadline date reflected in the Schedule of
Events/Timeline & Due Dates. Any explanations or response desired by a Bidder regarding the meaning or
interpretation of this solicitation must be requested in writing on or prior to the deadline date. Oral explanations,
responses or instructions will not be binding.
Bidder inquiries must be submitted via e-mail only to: catsprocurement@brcats.com – with a subject line:
Q&A 2026-TerminalImprovement-003.
Responses made by CATS will be in the form of written ADDENDA to the solicitation. Any addenda issued
will be furnished to all Bidders, via email. This Addendum will also be posted on CATS and State Procurement
LAPAC websites at https://www.brcats.com/page/procurement and
https://wwwcfprd.doa.louisiana.gov/osp/lapac/deptbids.cfm.
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Solicitation #2026-TerminalImprovement-003
PART 2
CATS TERMS & CONDITIONS
A. Assignment, Transfer of Interest
There shall be no assignment/transfer of interest or delegation of Contractor’s rights, duties, or
responsibilities of the Contractor under the contract derived from this Invitation to Bid without the prior written
approval of CATS. The contract that will be derived from this Invitation to Bid shall not be subcontracted
except with the written consent of CATS. No such consent shall be construed as making CATS a party to
such subcontract, or subjecting CATS to liability of any kind to any subcontractor. No subcontract shall, under
any circumstances, relieve the prime Contractor of its liability and obligation under this contract. All
transactions with CATS must be through the prime Contractor.
B. Audit (Right to Audit)
The Contractor shall permit an authorized representative of CATS to periodically inspect and audit all
data and records of the Contractor relating to his performance under this contract.
C. Binding (Bid or Bid Binding)
All responses submitted in accordance with the terms and conditions of this invitation to bid shall be binding
upon the responder for ninety days (90) after the invitation to bid opening date unless mutually agreed
otherwise.
D. CATS Rights
The subsequent contract from this Invitation to Bid will be awarded to the most responsive and
responsible Bidder(s) whose response will be most advantageous to CATS, with all factors considered.
1. CATS reserves the right to reject all of the responses and to waive informalities and minor
irregularities in the responses received, to issue subsequent requests for qualifications, to cancel or change
this request for qualifications, and to, at any time, approve, disapprove, reduce, expand, or cancel any
or all of the work to be undertaken.
2. CATS reserves the right to terminate the contract if it is in the best interests of CATS, as
noted in this Invitation to Bid, provided that payment will be made for certain costs and services
rendered up to the date of termination as provided in the termination for convenience provisions found in
this Invitation to Bid.
E. Confidentiality of Solicitation Information
The following provisions will apply unless the CATS statement of work specifically indicates that all
information exchanged will be non-confidential:
All financial, statistical, personal, technical, and other data and information relating to the CATS
operations which are designated confidential by CATS and made available to the Contractor in order to
carry out this contract, shall be protected by the Contractor from unauthorized use and disclosure through
the observance of the same or more effective procedural requirements as are applicable to CATS. The
identification of all such confidential data and information as well as CATS procedural requirements for
protection of such data and information from unauthorized use and disclosure shall be provided by CATS
in writing to the Contractor. If the methods and procedures employed by the Contractor for the protection
of the Contractor’s data and information are deemed by CATS to be adequate for the protection of the
CATS confidential information, such methods and procedures may be used, with the written consent of
CATS, to carry out the intent of this paragraph. The Contractor shall not be required under the provisions
of the paragraph to keep confidential any data or information, which is or becomes publicly available, is
already rightfully in the Contractor’s possession, is independently developed by the Contractor outside
the scope of the contract or is rightfully obtained from third parties.
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F. Changes /Addenda and Withdrawals
1) Changes / Addenda: Any changes to the Invitation to Bid will be issued in the form of written
addenda.
2) Vendors are encouraged to check the CATS and State Procurement LAPAC websites frequently for
any possible addenda that may be issued to this Invitation to Bid. CATS is not responsible for a
Bidder’s failure to download any addenda documents required to complete this Invitation to Bid.
3) The Bidder MUST complete and acknowledge receipt of any addenda(s) to the Invitation to Bid by
completing and submitting Exhibit A – Bidder’s Signatory Page. By signing, the BIDDER
acknowledges receipt of ALL addenda which can be found on CATS and State Procurement LAPAC
websites at:
https://www.brcats.com/page/procurement and https://wwwcfprd.doa.louisiana.gov/osp/lapac/deptbids.cfm
Responses received after the deadline designated in this Invitation to Bid shall not be opened and
will be considered non-responsive. The Bidder will be notified by telephone, email or US mail and given
the opportunity to pick up Bid. Late Bids which are not picked up within four weeks will be destroyed.
CATS reserves the right to change the Schedule of Events/Timeline & Due Dates and/or issue addenda to
the Invitation to Bid at any time. CATS also reserves the right to cancel or re-issue this Invitation to Bid.
4) Withdrawals: A Bidder may withdraw a response that has been submitted at any time up to the
Invitation to Bid specified opening date and time. To accomplish this, a written request, signed by the
authorized representative of the Bidder, must be submitted to the CATS Procurement Manager.
G. Contractor Responsibility
The Contractor will be required to assume all responsibility for the contract and will be the sole
point of contact regarding all products and services provided and payment of all charges resulting from
this contract. Further, Contractor must agree as follows:
• Will perform its duties as an independent Contractor and not as an employee of CATS
• Assure that all applicable certifications, licenses, and insurance shall remain current during the
contract term.
H. Corporation Requirements
If the Contractor is a corporation not incorporated under the laws of the State of Louisiana, the Contractor
should have obtained a certificate of authority pursuant to R.S. 12:301-302 from the Secretary of State
of Louisiana. If the Contractor is a for-profit corporation whose stock is not publicly traded, the
Contractor should ensure that a disclosure of ownership form has been properly filed with the Secretary
of State of Louisiana. Please file in accordance with the Louisiana Secretary of State:
https://www.sos.la.gov/businessservices/searchforlouisianabusinessfilings/pages/default.aspx. Any
Contractor who is awarded a contract will be required to be registered with the Louisiana Secretary
of State prior to award, and within 7-10 days of request by CATS.
The contract that will be derived from this Invitation to Bid shall not be subcontracted except with the
written consent of CATS. No such consent shall be construed as making CATS a party to such subcontract,
or subjecting CATS to liability of any kind to any subcontractor. No subcontract shall, under any
circumstances, relieve the prime contractor of its liability and obligation under this contract. All transactions
with CATS must be through the prime contractor.
I. Costs for Developing Solicitation
This Invitation to Bid is not to be construed as a commitment of any kind, nor does it commit CATS to pay
for any costs incurred in the submission of a Bid or for any cost incurred prior to the execution of a formal
contract. CATS is not liable for any costs incurred by prospective Bidders, Vendors or Contractors prior
to issuance of or entering into, a contract. Costs associated with developing the Bid, submission of
electronic presentations and any other expenses incurred by the Bidder in responding to the Invitation
to Bid are entirely the responsibility of the Bidder and shall not be reimbursed in any manner by CATS.
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J. Definitions and Terminology
a. ADA – Americans With Disabilities Act
b. Authorized Signature – The person who is executing this contractor on behalf of
Bidder /Contractor who is authorized to bind a contract.
c. Bidder/Proposer/Contractor/Vendor – Any firm submitting a Bid or bid to CATS
d. Bid, Proposal, Agreement and Contract – are used interchangeably throughout the
ITB, RFP, OR RFQ, and in this context, are intended to mean “Bid”
e. CATS - Capital Area Transit System
f. Contract – The word “contract” shall be considered synonymous with the word
“agreement”
g. Contractor – The word “contractor” shall be considered synonymous with the
words “vendor, bidder, proposer”
h. DBE – Disadvantaged Business Enterprise
i. FTA – Federal Transit Administration
j. May - The term “may” denotes an advisory or permissible action
k. PEC – Bid Evaluation Committee
l. RFQ – Request for Qualifications
m. INVITATION TO BID – Request for Bids
n. Should – The term “should” denotes a desirable action
o. Sub-Contractor – A person or business who is awarded a portion of an
existing contract by a principal or general contractor
p. Suitable – Type, material design, and method approved by CATS
q. UCP-DBE: Unified Certification Program – Disadvantaged Business Enterprise
r. USDOT – United States Department of Transportation
s. Will, Shall or Must – The terms “will/shall/must” denote mandatory requirements.
K. Equal Opportunity Employer (EEO)
CATS is an equal opportunity employer and does not discriminate against anyone on the basis of
race, sex, creed, color, religion, national origin, ancestry, reprisal, disability, sexual orientation, marital
status, or political affiliation.
L. Errors and Omissions
CATS will not be liable for errors in the Invitation to Bid. Responders will not be allowed to alter Invitation
to Bid documents after the deadline for submission. CATS reserves the right to make corrections or
clarifications due to patent errors identified in Invitation to Bid by CATS or the responders. CATS reserves
the right to request clarification or additional information from the responders.
M. Ethics
The State of Louisiana Code of Governmental Ethics places restrictions against conflict of interest and
establishes guidelines to ensure that appropriate ethical standards are followed. If any question exists
regarding potential violation of the Code of Ethics, Contractor should contact CATS Procurement Department
prior to submission of this Invitation to Bid. Any violation of the Code of Ethics shall be grounds for
disqualification of Bidder or cancellation of contract.
N. Insurance Requirements – Required Coverage
Contractor shall procure, maintain, and keep in force, at Contractor’s expense, the insurance coverage
as required below and shall cause CATS to be an additional insured on all policies (except professional
liability). Contractor shall provide Proof of Insurance to CATS prior to award. Proof of Insurance shall
include an additional insured endorsement. For the duration of the Agreement and until all work under
the Agreement is completed, Contractor shall have and maintain, at Contractor’s expense, the following
types of insurance and shall comply with all limits, terms and conditions of such insurance.
Commercial General and Umbrella Liability Insurance: Commercial General Liability (CGL) Insurance
and, if necessary, Commercial Umbrella covering bodily injury and property damage. This insurance shall
be written on standard ISO occurrence form (or a substitute form providing equivalent coverage) and shall
cover liability arising from premises, operations, independent contractors, products-completed operations,
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Solicitation #2026-TerminalImprovement-003
personal injury and advertising injury, and liability assumed under an insured contract including the tort
liability of another assumed in a business contract. Combined single limit shall not be less than $1,000,000
each occurrence and $2,000,000 in the aggregate.
a. Workers’ Compensation: Workers Compensation insurance shall be in compliance with the
Workers Compensation law of the State of the Contractor’s headquarters. Employers Liability is included
with a minimum limit of $1,000,000 per accident/per disease/per employee. If work is to be performed over
water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall
be included. A.M. Best's insurance company rating requirement may be waived for workers compensation
coverage only.
b. Automobile Liability: Automobile Liability insurance covering owned or non-owned vehicles. Combined
single limit per occurrence shall not be less than $1,000.000.
c. Professional Liability: Contractor shall obtain, at Contractor’s expense, and keep in effect during the
term of this Agreement, Professional Liability Insurance covering any damages caused by an error,
omission, or any negligent acts. Combined single limit per occurrence shall not be less than $1,000,000,
or the equivalent. Annual aggregate limit shall not be less than $2,000,000. If the Professional liability
insurance required under this Agreement is arranged on a “claims made” basis “tail” coverage will be required
at the completion of this Agreement and for 24 months duration thereafter. Contractor shall be
responsible for furnishing certification of “tail” coverage or continuous “claims made” liability coverage
for 24 months following Agreement completion. Continuous “claims made” coverage will be acceptable
in lieu of “tail” coverage provided its retroactive date is on or before the effective date of this Agreement.
d. Subcontractors: Contractor shall include all subcontractors as insureds under its policies OR shall
be responsible for verifying and maintaining the Certificates provided by each subcontractor.
Subcontractors shall be subject to all of the requirements stated herein. CATS reserves the right to request
copies of subcontractor’s Certificates at any time.
e. A General Contractor shall purchase and maintain property insurance upon the entire work
included in the contract for an amount equal to the greater of the full-completed value or the amount of the
construction contract including any amendments thereto (with the exception of the following sub-limit for
flood.) The general contractor’s policy shall provide “ALL RISK” Builder’s Risk insurance (extended to include
the perils of flood, collapse, vandalism/malicious mischief, and theft, including theft of materials whether or
not attached to any structure.) Flood sub-limit shall equal an amount no lower than ten percent (10%) of the
total contract cost per occurrence. The “All Risk” Builder’s Risk Insurance must also cover architects’ and
engineers’ fees that may be necessary to provide plans and specifications and supervision of work for the
repair and/or replacement of property damage caused by a covered peril not to exceed 10% of the cost of
those repair and/or replacements.
Flood coverage shall be provided by the Contractor on the first floor and below for projects North of the
Interstate Corridor beginning at the Texas - Louisiana border at Interstate 10 East to the Baton Rouge junction
of Interstate 12, East to Slidell junction with Interstate 10 to the Louisiana - Mississippi border. On projects
South of this corridor, flood coverage shall be required on the first and second floors and below. Coverage
for roofing projects shall not require flood coverage. The contractor has the right to purchase coverage or
self-insure any exposures not required by the bid specifications, but shall be held liable for all losses,
deductibles, self-insurance for coverages not required.
A specialty contractor shall purchase and maintain property insurance upon the system to be installed for an
amount equal to the greater of the full-completed value or the amount of the contract including any
amendments thereto. The specialty contractor may provide an installation floater with the same coverage as
the “ALL RISK” Builder’s Risk insurance policy.
The policy must include the interest of the Owner, Contractor and Subcontractors as their interest may appear.
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O. Indemnification
The Contractor agrees to indemnify, defend, and hold harmless CATS, its officers, commissioners,
directors, employees, agents, and assigns from and against any and all actual or alleged claims, any
and all losses, damages, which include incidental, consequential, indemnity and special damages,
expenses, including attorneys’ fees and costs of defense, fines and penalties and other liabilities that
may be asserted by any person or entity that arises out of the fault or negligence of the Contractor, sub-
contractor, partner, and any of their officers, directors, employees, agents and assigns respectively in
carrying out their obligations under this agreement, which is caused by defective workmanship or materials
in products manufactured or supplied by Contractor, or which arises out of Contractor’s failure to
comply with any state or federal stature, law, regulation. Contractor shall have no indemnification liability
under this section for any claims, damages, losses, and expenses to the extent they arise out of or relate
to the negligent acts or omissions or willful misconduct of CATS.
P. Law Governing
All disputes concerning the solicitation and award of this contract will be subject to, governed by, and
construed according to CATS procurement protest procedure and the laws of the state of Louisiana. The
proper venue for any dispute shall be the 19th Judicial D istrict court for the Parish of East Baton Rouge.
Q. Liability Disclaimer
In the absence of a written provision in the contract with the successful Bidder specifically stating
otherwise, CATS shall not hold harmless or indemnify any Contractor for any liability whatsoever.
R. Material in Solicitation
Bids shall be based only on the material contained in this solicitation. The solicitation addenda includes
official responses to questions and other material, which may be provided by CATS pursuant to the
solicitation.
S. Ownership of Solicitation
All materials submitted in response to this solicitation become the property of CATS. Selection or rejection
of a response does not affect this right. All Bids submitted will be retained by CATS and not returned to
Bidders, unless it is a late Bid, in accordance with “BID Transmittal and Due Date” section in this solicitation.
T. Payment and Invoicing Procedures
Advance or down payments of any kind will not be made. Federal and State law requires proof of the
materials having been furnished, the services rendered or the labor performed as described, before payment
is made.
1. Following Intent to Award notice, CATS and the successful Contractor will enter into a
separate contract which will include detailed payment schedules.
2. CATS Payment Terms in general are Net 30 after receipt of approved invoice.
Invoices: At a minimum, all invoices must include the following information:
1. Project name and purchase order number;
2. Detailed itemized description of items and amount to be paid;
3. Date(s) of service(s)/deliveries made
U. Permits, Licenses & Taxes
The contractor shall furnish all necessary permits, licenses and certificates and comply with all laws or
ordinances specific to construction work as reflected in this Invitation to Bid, if applicable. CATS tax exemption
number is 72-0755868.
V. Rejection (Right to Reject)
Issuance of this Invitation to Bid in no way constitutes a commitment by CATS to award a contract. Award
of this Invitation to Bid shall be made to the most responsible and responsive Bidder meeting the
specifications as determined through evaluation of the Invitation to Bid. CATS shall have the right to reject
all of the Bids received, to waive irregularities and informalities, and to accept the Bid which is in the best
interest of CATS.
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Solicitation #2026-TerminalImprovement-003
W. Only bids submitted on the Louisiana Uniform Public Works Bid Form (Exhibit B) furnished as part
of this solicitation will be considered. All bid forms shall be properly and completely filled out. No information
not required by the Public Works Bid Form should be added. Altered or incomplete forms (Exhibit B), or
the use of substitute forms or documents, shall render the bid non-responsive. Vendor must include Unit
Prices and Extended Prices in each applicable area on Exhibit B. In case of discrepancy between unit price
and extended price, the unit price will govern. Apparent errors in extension of unit prices will be corrected
and apparent errors in addition of lumps sum and extended prices will be corrected.
X. CATS Protest Procedures (applicable to FTA Funded Projects only)
Any protest concerning the issuance, form, contents or interpretation of a request for Bids, bid solicitation,
or request for a quotation of price and other terms, must be filed in writing to CATS Procurement, via email
to: catsprocurement@brcats.com, prior to ten (10) calendar days before the date the response is due. If
not filed timely, all such protests shall be deemed to have been waived. Any protest concerning CATS
evaluation of submitted Bids, bids or the award of a contract must be filed in writing with the President of
CATS Board no later than six (6) days after the contract award.
All protests shall state specific reasons for the protest and shall provide a physical address, an electronic
mailing address, a fax number if available and a telephone number through which the protester can be
notified. As soon as possible after the receipt of the protest, the President shall contact a person designated
by the President to decide upon the merits of the protest. Except as otherwise provided in this protest
procedure statement, the decision of the designated person shall be final. The designated person shall
contact both the CATS official in charge of the procurement and the protestor and shall arrange an
opportunity for both parties to submit written or oral arguments to the designated person. The designated
person may attempt to arrange a telephone or personal conference at which both parties can be heard or
can appear, but shall not be required to do so.
PROTESTS, CHANGES AND MODIFICATIONS, DISPUTES, CLAIMS, LITIGATION,
AND SETTLEMENTS, FTA 2 CFR 200
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Solicitation #2026-TerminalImprovement-003
PART 3
OTHER BID REQUIREMENTS
A. Final Clean Up
Upon completion of the work, prior to acceptance and final payment, the Contractor shall remove from
the site all machinery, equipment, surplus and discarded materials, rubbish, temporary structures, and
debris. Contractor shall leave the site in a neat and presentable condition and the site shall be
functional.
B. Control of Work
Authority of CATS Project Manager:
CATS representative, Vanessa Dargin, Facilities Manager, vgdargin@brcats.com will act as the
Project Manager. All communications to CATS by Contractor, subcontractors, suppliers, or other
parties related to this Contract shall be through CATS Project Manager.
CATS Project Manager will visit the site at regular intervals appropriate to the stage of Contractor’s
operations as follows:
• To become generally familiar with and to keep CATS informed about the progress and quality
of the portion of the work completed.
• In an effort to safeguard against defects and deficiencies in the work
• To determine in general if the work is being performed in a manner indicating that the work,
when fully completed, will be in accordance with the Contract Documents.
CATS Project Manager will not have control over or charge of, nor be responsible for, the construction
means, methods, techniques, sequences, procedures or for the safety precautions and Projects in
connection with the work, since these are solely the Contractor’s rights and responsibilities under the
Contract Documents.
The Project Manager shall decide any and all technical questions which may arise as to the quality
and acceptability of materials furnished, work performed and as to the manner of performance. He
shall decide all questions which may arise as to the technical interpretation of specifications or plans
relating to the work. The Project Manager shall verify the amount and quality of the several kinds of
work performed and materials furnished which are to be paid for under the Contract.
Payment Application shall be processed in a timely manner by Project Manager. Upon receipt of
invoice or request for payment from the Contractor, the Project Manager shall either:
• Issue a Recommendation for payment for such amount as Project Manager determines is properly
due, to CATS for payment
• Notify the Contractor in writing its reasons for withholding a Recommendation for Payment. A
Recommendation for Payment by Project Manager shall not be a representation that the Project
Manager has made an examination to ascertain how and for what purposes Contractor has used
the monies paid on account of the Contract Sum.
C. Inspection of the Work
All materials and each part or detail of the work shall be subject to inspection by the Project Manager.
The Project Manager shall be allowed access to all parts of the work and shall be furnished with such
information and assistance by the Contractor as is required to make a complete and detailed
inspection.
If the Project Manager requests it, the Contractor, at any time before acceptance of the work, shall
remove or uncover such portions of the finished work as may be directed. After examination, the
Contractor shall restore said portions of the work to the standard required by the specifications. Should
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Solicitation #2026-TerminalImprovement-003
the work thus exposed or examined prove acceptable, the uncovering, or removing, and the replacing
of the covering or making good of the parts removed will be paid for as extra work; but should the work
so exposed or examined prove unacceptable, the uncoverin
- Segment
- 72000000
- Enriched
- Yes
- Open Date
- 12/07/2026 10:00:00 AM CT
- Bid Number
- CATS-2026-FloridaTerminal-003
- Date Issued
- 10/22/2026
- Categorized By
- llm-nc
Non State - Capital Area Transit SystemIssuing agency·Baton Rouge, LA·via the Louisiana Office of State Procurement