- Title
- NET CHARTER REPLACE BOILER AND CHILLER
- Contact
- Email
- hcassell@uno.edu
- Phone
- 504-280-6171
- Address
- Purchasing Office, Administration Annex 1004G, New Orleans, LA 70148
- Section
- Purchasing
- Department
- University - University of New Orleans
- Contact Name
- Heather Cassell
- Excerpt
- SP 5331
LSU NEW ORLEANS
______________________________________________________________
PROJECT MANUAL FOR
JOB ENTITLED
REPLACEMENT OF BOILER AND CHILLER
NET CHARTER SCHOOL (THE ATHLETIC CENTER)
EAST CAMPUS
SP#5331
Request for Quote: #BTB 2933
Quotes Due: OCTOBER 22, 2026
Delivered to Purchasing Office
Administration Annex, Room 1004-G
By 2:00 p.m.
Prequote Site Visit:
Date: OCTOBER 14, 2026
10:00 a.m. at the
Facility Services – Administration Building Room 112
LSU NEW ORLEANS
SP 5331
LSU NEW ORLEANS
______________________________________________________________
PROJECT MANUAL FOR
JOB ENTITLED
REPLACEMENT OF BOILER AND CHILLER
NET CHARTER SCHOOL (THE ATHLETIC CENTER)
EAST CAMPUS
PREPARED BY
LSU NEW ORLEANS
FACILITY SERVICES
LAKEFRONT - NEW ORLEANS - LOUISIANA – 70148
Request for Quote: #BTB 2933
Quotes Due: OCTOBER 22, 2026
Delivered to Purchasing Office
Administration Annex, Room 1004-G
By 2:00 p.m.
Prequote Site Visit:
Date: OCTOBER 14, 2026
10:00 a.m.
- Pdf Text
- SP 5331
LSU NEW ORLEANS
______________________________________________________________
PROJECT MANUAL FOR
JOB ENTITLED
REPLACEMENT OF BOILER AND CHILLER
NET CHARTER SCHOOL (THE ATHLETIC CENTER)
EAST CAMPUS
SP#5331
Request for Quote: #BTB 2933
Quotes Due: OCTOBER 22, 2026
Delivered to Purchasing Office
Administration Annex, Room 1004-G
By 2:00 p.m.
Prequote Site Visit:
Date: OCTOBER 14, 2026
10:00 a.m. at the
Facility Services – Administration Building Room 112
LSU NEW ORLEANS
SP 5331
LSU NEW ORLEANS
______________________________________________________________
PROJECT MANUAL FOR
JOB ENTITLED
REPLACEMENT OF BOILER AND CHILLER
NET CHARTER SCHOOL (THE ATHLETIC CENTER)
EAST CAMPUS
PREPARED BY
LSU NEW ORLEANS
FACILITY SERVICES
LAKEFRONT - NEW ORLEANS - LOUISIANA – 70148
Request for Quote: #BTB 2933
Quotes Due: OCTOBER 22, 2026
Delivered to Purchasing Office
Administration Annex, Room 1004-G
By 2:00 p.m.
Prequote Site Visit:
Date: OCTOBER 14, 2026
10:00 a.m. at the
Facility Services – Administration Building Room 112
LSU NEW ORLEANS
PURCHASING REPRESENTATIVE: Troy Bacino, Assistant Director
for Purchasing
(504)280-6172 FAX (504)280-6297 E-mail tabacino@lsuneworleans.edu
UNIVERSITY REPRESENTATIVE: Melanie Champagne; Robert Montgomery
(504)280-3237 E-mail: mmchamp2@lsuneworleans.edu;
rpmontgo@lsuneworleans.edu
Date: June 19, 2026
SP5331
INDEX
BID INFORMATION
INSTRUCTIONS TO BIDDERS
ARTICLE DESCRIPTION PAGES
1 Project Title and Bid Opening Date and Time 1
2 Bidder’s Representation 1
3 Bidding Documents 2
3.1 Copies 2
3.2 Interpretation or Correction of Bidding Documents 3
3.3 Substitutions 3
3.4 Addenda 3
4 Bidding Procedure 4
4.1 Form and Style of Bids 4
4.2 Bid Security 5
4.3 Submission of Bids 6
4.4 Modification or Withdrawal of Bid 6
5 Consideration of Bids 7
5.1 Opening of Bids 7
5.2 Rejection of Bids 7
5.3 Acceptance of Bid 8
6 Performance and Payment Bond 8
6.1 Bond Required 8
6.2 Time of Delivery and Form of Bond 9
7 Form of Agreement Between Owner and Contractor 9
7.1 Form to be Used 9
SP5331
INDEX
BID INFORMATION
INSTRUCTIONS TO BIDDERS (Continued)
ARTICLE DESCRIPTION PAGES
7.2 Award 9
7.3 Successful Bidder’s Deliver Schedule 9
7.4 Affirmative Action/Non-Discrimination 10
7.5 Compliance Agreement 10
7.6 Recording Contract 10
7.7 Payments 10
7.8 Termination of Contract for Convenience 11
7.9 Acceptance of Work 11
8 Completion Time and Liquidated Damages 11
8.1 Contract Time 11
8.2 Liquidated Damages 11
9 Pre-bid Conference 12
10 Insurance 13
11 Federal Clauses for Contracts 13
Insurance Requirements 1-9
Indemnification Agreement 10
FORMS
Bid Bond 1
Contract-Bond-Affidavit
Contract between University & Contractor 1-3
and Performance & Payment Bond
SP5331
FORMS (Continued)
Affidavit 4
Attestations Affidavit 2
Bid Form 1-4
Payment Request 1
Schedule of Values 1
TECHNICAL SPECIFICATIONS
SECTION DESCRIPTION PAGES
01000 General Conditions 5
01040 Cutting and Patching 2
02221 Building Demolition 2
15050 General Mechanical 9
15250 Insulation 2
15800 Mechanical Systems and Piping 4
15850 Test and Balance 5
15950 Temperature Controls 23
16010 Electrical General 5
16050 Electrical Materials and Methods 6
16900 Electrical Equipment Connections 1
DRAWINGS
SHEET TITLE DATE
T1 Titlesheet 6-19-26
ME1 Partial Floor Plan – Mechanical & Electrical 6-19-26
ME2 Schedules and Details 6-19-26
END
SP5331
BID INFORMATION
LSU NEW ORLEANS
Instructions To Bidders
Page 1 SP5331
INSTRUCTIONS TO BIDDERS
ARTICLE I
PROJECT TITLE AND BID OPENING DATE & TIME
1.1 Project Title: REPLACEMENT OF BOILER AND CHILLER
NET CHARTER SCHOOL (THE ATHLETIC CENTER)
EAST CAMPUS
Bid Opening Date & Time: OCTOBER 22, 2026 at 2:00 p.m.
Location of Bid Opening:
LSU New Orleans – Main Campus
Purchasing Office
Administration Annex, Room 1004G
New Orleans, Louisiana 70148
1.2 DEFINITIONS
1.2.1 The Bidding Documents include the following
a. Bid Information & Forms dated 6-23-2026
b. Specifications Sections 01000 through 16900 dated 06/19/2026.
c. Drawings Sheets No. T1, ME1 and ME2.
d. Addenda issued during the bid period and acknowledged in the Bid Form
1.2.2 All definitions set forth in the General Conditions of the Contract for Construction, AIA
Documents A201, or in other Contract Documents are applicable to the Bidding Documents.
1.2.3 Addenda are written or graphic instruments issued by the Architect prior to the opening of
bids which modify or interpret the bidding documents by addition, deletions, clarifications, or
corrections.
1.2.4 A Bid is a complete and properly signed proposal to do the Work or designated portion
thereof for the sums stipulated therein supported by data called for by the Bidding Documents.
1.2.5 Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work
described as the base, to which work may be added for sums stated in Alternate Bids.
1.2.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to the amount of
the Base Bid if the corresponding change in project scope or materials or methods of construction
described in the Bidding Documents is accepted.
1.2.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials
or services as described in the proposed Contract Documents.
1.2.8 A Bidder is one who submits a Bid for a prime contract with the Owner for the Work
described in the proposed Contract Documents.
1.2.9 A Sub-bidder is one who submits a bid to a Bidder for materials or labor for a portion
of the Work
Instructions To Bidders
Page 2 SP5331
ARTICLE 2
BIDDER’S REPRESENTATION
2.1 Each Bidder by making his bid represents that:
2.1.1 He has read and understands the Bidding Documents and his bid is made in
accordance therewith.
2.1.2 He has visited the site and familiarized himself with the local conditions under
which the work is to be performed.
The Bidder is advised to carefully consider all University physical features and activities
and occupancies by faculty, staff and students, and to plan construction activities so as not
to disrupt the normal operations and activities of the University except as expressly
permitted by the University in writing. The Bidder shall be especially aware of existing
electric, gas, water, telephone and/or other utilities and facilities which may be in the way
of or adjacent to the Work, and shall take appropriate action to protect these utilities during
the Work.
Every effort has been made to accurately show all pertinent surface and subsurface
features accurately. For self-assurance, the Bidder may examine available drawings and
documents related to University premises. Such examinations may be made only in the
offices of the University Facility Services as part of the Mandatory Pre-Bid Conference.
2.1.3 His bid is based solely upon the materials, systems and equipment described in the
Bidding Documents as advertised and as modified by addenda.
2.1.4 When a discrepancy or ambiguity arises between the written specifications and the
drawings, the document which is more stringent, or which benefits the University
more as determined by the Director, shall govern.
2.1.5 His bid is not based on any verbal instructions contrary to the Bidding Documents
and addenda.
2.2 The Bidder must be fully qualified under any State or local licensing law for Contractors in
effect at the time and at the location of the work before submitting his bid. In the State of
Louisiana, only the bids of Contractors and Subcontractors duly licensed under Louisiana
Revised Statutes 37:2150, et seq. will be considered, if applicable. The Contractor shall be
responsible for determining that all of his Subbidders or prospective Subcontractors are
duly licensed in accordance with law. (See paragraph 4.1.8)
2.3 The University reserves the right to examine the Successful Bidder’s past payroll records
and those of any subcontractor to determine whether the employees being used on the
contract are regularly employed. The University also reserves the right to question the use
of an employee whom it feels is unskilled or untrained on a task that requires a skill. If the
bidder intends to use laborers or unskilled workmen on any aspect of the contract, the
bidder must furnish a list of the tasks to be performed by said laborers and unskilled
workmen with their bid.
2.4 If the Contractor is required to replace any employees because of their failure to comply
with these requirements, any time lost on the job shall be the responsibility of the
Contractor and shall not be an acceptable reason for requesting extensions of any
Instructions To Bidders
Page 3 SP5331
completion deadlines or waiver of any liquidated damages specified elsewhere in the bid
specifications.
2.5 In the event of inconsistencies within or between parts of the Contract Documents, or
between the Contract Documents and applicable standards, codes, and ordinances, the
Contractor shall: (1) Provide the better quality, upgrade, or quantity of Work, or (2) Comply
with the more stringent requirement, either or both in accordance with the Architect=s
interpretation.
ARTICLE 3
BIDDING DOCUMENTS
3.1 Copies
3.1.1 Complete bid documents may be obtained from the LSU New Orleans Purchasing
Office.
The Bidding Documents consist of the Drawings, the Bid Instructions and all
Addenda issued prior to bid opening. Changes to the work made after the contract
signing shall be documented by Change Order.
These INSTRUCTIONS TO BIDDERS, including amendments and additions thereto,
apply to each and every heading of the TECHNICAL SPECIFICATIONS with the
same force as though repeated in full under each heading.
3.1.2 Complete sets of Bidding Documents shall be used in preparing bids; neither the
University nor the Consultant assume any responsibility for errors or
misinterpretations resulting from the use of incomplete sets of Bidding Documents.
3.1.3 The University or Consultant in making copies of the Bidding Documents available
on the above terms, do so only for the purpose of obtaining bids on the work and
do not confer a license or grant for any other use.
3.2 Interpretation or Correction of Bidding Documents
3.2.1 Bidders shall promptly notify the Architect of any ambiguity, inconsistency, or error
which they may discover upon examination of the Bidding Documents or of the site
and local conditions
3.2.2 Bidders requiring clarification or interpretation of the Bidding Documents shall
make a written request to the Architect, submitted through
jcrumb@crumbengineering.com to reach him at least seven (7) days prior to the
date for receipt of bids.
3.2.3 It shall be the Bidder’s responsibility to make inquiry as to addenda issued. All
issued addenda shall be acknowledged on the Bid Form and shall become part of
the Contract. Neither the University nor its Consultant(s) will be responsible for
any explanation or interpretations of the Documents not covered by written, issued
addenda.
3.2.4 Any interpretation, correction or change of the Bidding Documents will be made by
addendum. Interpretations, corrections or changes of the Bidding Documents
made in any other manner will not be binding, and Bidders shall not rely upon such
Instructions To Bidders
Page 4 SP5331
interpretations, corrections and changes.
3.3 Substitutions
3.3.1 The materials, products and equipment described in the Bidding Documents
establish a standard of required function, dimension, appearance and quality to be
met by any proposed substitution. No substitutions shall be allowed after bid
opening.
3.3.2 No substitution will be considered unless written request for approval has been
submitted by the Proposer and has been received by the Architect at least seven (7)
days prior to the date for receipt of bids. Each such request shall include the name
of the material or equipment for which it is to be substituted and a complete
description of the proposed substitute including model numbers, drawings, cuts,
performance and test data and any other information necessary for an evaluation.
A statement setting forth any changes in other materials, equipment or work that
incorporation of the substitute would require shall be included. It shall be the
responsibility of the proposer to include in his proposal all changes required of the
Contract Documents if the proposed substitute is used. The burden of proof of the
merit of the proposed substitute is upon the proposer. The Architect’s decision of
approval or disapproval of a proposed substitution shall be final.
Approval, if granted, is given contingent upon Contractor being responsible for any
costs which may be necessary to modify the space or facilities needed to
accommodate the materials and equipment approved.
3.3.3 If the Architect approves any proposed substitution, such approval will be set forth
in an addendum. Bidders shall not rely upon approvals made in any other manner.
3.3.4 It is incumbent upon the bidder, once a substitution is accepted, to assure that the
substitution will meet the requirements of the project as an acceptable and
contributing operating component of the completed project. The bidder and
proposer of the substation if used in the project shall provide all information,
drawings and other necessary equipment, and coordination to ensure that the
substitution will operate, fit and be able to be maintained as an acceptable
operating component of the project.
3.4 Addenda
3.4.1 Addenda will be e-mailed or delivered to all Contractors in attendance at the
mandatory Pre-Bid Conference or to all known bidders by the Purchasing
Department of the LSUNew Orleans to have received a complete set of bidding
documents if no mandatory Pre-Bid Conference is scheduled.
3.4.2 Copies of addenda will be made available for inspection wherever Bidding
Documents are on file for that purpose.
3.4.3 Addenda shall not be issued within a period of seventy-two (72) hours prior to the
time set for the opening of bids, excluding Saturdays, Sundays, and any other legal
holidays; however, if the necessity arises to issue an addendum modifying plans
and specifications within the seventy-two-hour (72) period prior to the time for the
opening of bids, then the opening of bids shall be extended exactly one week,
without the requirement of re-advertising.
Instructions To Bidders
Page 5 SP5331
3.4.4 The University shall have the right to extend the bid date by up to (30) thirty days
without the requirement of re-advertising. Any such extension shall be made by
addendum issued by the LSU New Orleans Purchasing Office.
3.4.5 Each Bidder shall ascertain from the LSU New Orleans Purchasing Office prior to
submitting his bid that he has received all addenda issued, and he shall
acknowledge their receipt on the Bid Form.
ARTICLE 4
BIDDING PROCEDURE
4.1 Form and Style of Bids
4.1.1 Bids shall be submitted on the forms provided by the University.
4.1.2 All blanks on the Bid Form shall be filled in by electronic means, typewriter or
manually in ink. Signature is required manually by ink.
4.1.3 Where so indicated by the makeup of the Bid Form, sums shall be expressed in
both words and figures, and in case of discrepancy between the two, the written
words shall govern.
4.1.4 Any interlineations, alteration or erasure must be initialed by the signer of the bid
or his authorized representative.
4.1.5 Bidders are cautioned to complete all alternates and unit prices should such be
required in the Bid Form. Failure to submit alternate and unit prices will render the
proposal informal and shall cause its rejection.
4.1.6 Bidder shall make no additional stipulations on the Bid Form nor qualify his bid in
any other manner.
4.1.7 The bid shall include the legal name of Bidder and the bid shall be signed by the
person or persons legally authorized to bind the Bidder to a Contract. The authority
of the signature of the person submitting the bid shall be deemed sufficient and
acceptable under any of the following conditions:
a. Signature on bid is that of any corporate officer or member of a partnership
or partnership in commendam listed on most current annual report on file
with Secretary of State.
b. Signature on bid is that of authorized representative of corporation,
partnership, or other legal entity and bid is accompanied by corporate
resolution, certification as to the corporate principal, or other documents
indicating authority which are acceptable to the University
c. Corporation, partnership, or other legal entity has filed in the records of the
Secretary of State, an affidavit, resolution or other acknowledged or
authentic document indicating the names of all parties authorized to submit
bids for public contracts. A bid submitted by an agency shall have a current
Instructions To Bidders
Page 6 SP5331
Power of Attorney attached certifying agent’s authority to bind Bidder. The
name and license number on the envelope shall be the same as the entity
identified on the Bid Form
By signing this bid, the bidder certifies compliance with the above
4.1.8 On any bid of Ten Thousand Dollars ($10,000) or more, the Contractor shall certify
that he is licensed under R. S. 37: 2150-2173 by placing his signature on the
appropriate blank on the Bid Form.
The contractor shall place his Louisiana Contractor License Number on the
appropriate blank on the Bid Form.
The Contractor shall be licensed by the Louisiana State Licensing Board for
Contractors under Category Mechanical Work.
Bids in excess of Ten Thousand Dollars ($10,000.00) received from contractors not
licensed under the above classification will not be considered.
4.2 Bid Security
4.2.1 No bid shall be considered or accepted unless the bid is accompanied by bid
security. Bid Security must accompany the bid in the sealed envelope. Bidders to
attach a certified check, cashier’s check, or LSU New Orleans Bid Bond Form in the
amount of five percent (5%) of the sum of the base bid and all alternates, as an
evidence of good faith. Bidders are hereby notified that Bank Checks, Official Bank
Checks or similar are not acceptable as bid security. Certified or cashier’s checks to
be drawn on a bank insured by the Federal Deposit Insurance Corporation in favor
of The LSU New Orleans or the bid bond shall be written by a surety or insurance
company currently on the U.S. Department of the Treasury Financial Management
Service list of approved bonding companies which is published annually in the
Federal Register, or by a Louisiana-domiciled insurance company with at least an
A- rating in the latest printing of the A.M. Best’s Key Rating Guide to write
individual bonds up to ten percent of policyholder’s surplus as shown in the A.M.
Best’s Key Rating Guide. If the bid security for this project is a Bond, then such
Bond shall be submitted on the Bid Bond Form included in the specifications. Any
Bond submitted other than on this bond form shall cause the bid to be rejected.
Bid Security furnished by the Contractor shall guarantee that the Contractor will, if
awarded the work according to the terms of his proposal, enter into the Contract
and furnish Performance and Payment Bonds as required by these Bidding
Documents, within ten (10) days after written notice that the instrument is ready for
his signature.
Should the Bidder refuse to enter into such Contract or fail to furnish such bonds,
the amount of the bid security shall be forfeited to the University as liquidated
damages, not as penalty.
4.2.2 The University will have the right to retain the bid security of Bidders until either (a)
the Contract has been executed and bonds have been furnished, or (b) the specified
Instructions To Bidders
Page 7 SP5331
time has elapsed so that bids may be withdrawn, or (c) all bids have been rejected.
4.3 Submission of Bids
4.3.1 Bids shall be sealed in the envelope furnished with bid documents and will be
received until the time specified and at the place specified in these bid documents.
It shall be the specific responsibility of the Bidder to deliver his sealed bid to the
LSU New Orleans Purchasing Office at the appointed place and prior to the
announced time for the opening of bids. Late delivery of a bid for any reason,
including late delivery by United States Mail, or express delivery, shall disqualify
the bid. The bid envelope shall be identified legibly on the outside with the
following:
a. Project Name and Owner
b. Architect
c. Date
d. Name , Address, and license number of the Bidder.
If the bid is sent by mail, the sealed envelope shall be enclosed in a separate
mailing envelope with the notation “Bid Enclosed” on the face thereof. Such bids
shall be sent by Registered or Certified Mail, Return Receipt Requested, addressed
to: LSU New Orleans, Purchasing Office, Administration Annex Building, Room
1004-G, New Orleans, Louisiana 70148. Bids sent by express delivery shall be
delivered to: LSU New Orleans, Purchasing Office, Administration Annex Building,
Room 1004-G, Lakefront, New Orleans, Louisiana 70148.
4.3.2 Bids shall be deposited at the designated location prior to the time on the date for
receipt of bids indicated in these Bid documents, or any extension thereof made by
addendum. Bids received after the time and date for receipt of bids will be
returned unopened.
4.3.3 Bidder shall assume full responsibility for timely delivery at location designated for
receipt of bids.
4.3.4 Oral, telephonic, telegraphic, or faxed bids are invalid and shall not receive
consideration.
4.3.5 The University shall not consider notations written on outside of bid envelope
which have the effect of amending the bid. Written modifications enclosed in the
bid envelope, and signed or initialed by the Contractor or his representative, shall
be accepted.
4.36 The bid submission shall include the following documents:
a. Bid Form and
Unit Price Form if unit prices are included.
b. Bid Security
c. Document authorizing execution of signature on Bid Form if not submitting
as a sole proprietor.
4.4 Modification or Withdrawal of Bid
4.4.1 A bid may not be modified, withdrawn, or canceled by the Bidder for a period of
thirty (30) calendar days for the period following the time and bid date designated
for the receipt of bids, and Bidder so agrees in submitting his bid, except in
accordance with R.S. 38:2214 which states, in part, “Bids containing patently
obvious, unintentional, and substantial mechanical, clerical, or mathematical
Instructions To Bidders
Page 8 SP5331
errors, or errors of unintentional omission of a substantial quantity of work, labor,
material, or services made directly in the compilation of the bid, may be withdrawn
by the contractor if clear and convincing sworn, written evidence of such errors is
furnished to the LSU New Orleans Purchasing Office within forty-eight hours of the
bid opening excluding Saturdays, Sundays, and legal holidays. Such errors must
be clearly shown by objective evidence drawn from inspection of the original work
papers, documents, or materials used in the preparation of the bid sought to be
withdrawn. If the LSU New Orleans Purchasing Office determines that the error is a
patently obvious mechanical, clerical, or mathematical error, or unintentional
omission of a substantial quantity of work, labor, material, or services, as opposed
to a judgment error, and the bid was submitted in good faith it shall accept the
withdrawal and return the bid security to the contractor.”
4.4.2 Prior to the time and date designated for receipt of bids, bids submitted early may
be modified or withdrawn by notice to the LSU New Orleans Purchasing Office at
the place and prior to the time designated for receipt of bids.
4.4.3 Withdrawn bids may be resubmitted up to the time designated for the receipt of
bids provided that they are then fully in conformance with these Instructions to
Bidders.
4.4.4 Bid Security shall be in an amount sufficient for the bid as modified or resubmitted.
ARTICLE 5
CONSIDERATION OF BIDS
5.1 Opening of Bids
5.1.1 The properly identified Bids received on time will be opened publicly and will be
read aloud, and a tabulation abstract of the amounts of the base bids and
alternates, if any, will be made available to Bidders.
5.2 Rejection of Bids
5.2.1 The University shall have the right to reject any or all bids and in particular to reject
a bid not accompanied by any required bid security or data required by the Bidding
Documents or a bid in any way incomplete or irregular. The provisions and
requirements of the Instructions to Bidders, the Advertisement for bids, and those
required on the bid form shall not be considered as informalities and shall not be
waived.
5.2.2 The University reserves the right to reject any and all bids at its discretion.
5.3 Acceptance of Bid
5.3.1 It is the intent of the University, if any alternates are accepted, to accept them in the
order in which they are listed in the Bid Form. Determination of the Low Bidder
shall be on the basis of the sum of the base bid and the alternates accepted.
However, the University shall reserve the right to accept alternates in any order
which does not affect determination of the Low Bidder.
Instructions To Bidders
Page 9 SP5331
5.3.2 LSU New Orleans upon receipt of bids, shall act within thirty calendar days of such
receipt to award contract to the lowest responsible bidder provided the Bid has
been submitted in accordance with the requirements of the Bidding Documents is
judged to be reasonable and does not exceed the funds available or reject all bids.
However, LSU New Orleans, by mutually written consent, may agree to extend the
deadline of award by one or more extensions of thirty calendar days.
ARTICLE 6
PERFORMANCE AND PAYMENT BOND
6.1 Bond Required
6.1.1 The Contractor shall pay for and provide a Performance and Labor and Material
Payment Bond in the full amount of the bid within ten (10) days after written notice
from the University or its Consultant that the work has been awarded to him. Bond
furnished shall be a statutory bond and no modification, omissions, additions in or
to the terms of the contract, in the plans and specifications or in the manner and
mode of payment shall in any manner diminish, enlarge, or otherwise modify the
obligations of the bond. Surety bond shall be written by a surety or insurance
company currently on the U.S. Department of the Treasury Financial Management
Service list of approved bonding companies which is published annually in the
Federal Register or by an insurance company that is either domiciled in Louisiana
or owned by Louisiana residents and is licensed to write surety bonds. For any
public works project, no surety or insurance company shall write a bond which is in
excess of the amount indicated as approved by the U.S. Department of the
Treasury Financial Management Service list; companies authorized by this
paragraph who are not on the treasury list shall not write a bond when the penalty
exceeds fifteen percent of its capital and surplus, such capital and surplus being the
amount by which the company’s assets exceed its liabilities as reflected by the
most recent financial statements filed by the company with the Department of
Insurance. In addition, any surety bond written for a public works project shall be
written by a surety or insurance company that is currently licensed to do business
in the State of Louisiana. Bond shall be in favor of The LSU New Orleans.
6.2 Time of Delivery and Form of Bond
6.2.1 The Bidder shall deliver the required bond to the University simultaneous with the
execution of the Contract.
6.2.2 Bond shall be in the form furnished by LSU New Orleans Purchasing Office, entitled
CONTRACT BETWEEN OWNER AND CONTRACTOR AND PERFORMANCE AND
PAYMENT BOND, a copy of which is included in the Contract Documents.
6.2.3 The Bidder shall require the Attorney-in-Fact who executes the required bond on
behalf of the surety to affix thereto a certified and current copy of his power of
Attorney.
ARTICLE 7
FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR
Instructions To Bidders
Page 10 SP5331
7.1 Form to be Used
7.1.1 Form of the Contract to be used shall be furnished by the LSU New Orleans
Purchasing Office, a copy of which is bound in the Bidding Documents.
7.2 Post Bid Information & Award
7.2.1 Submissions: Within ten (10) days after the Bid, the following documents shall be
submitted to the Owner. Failure to submit these documents within the specified
time frame will result in disqualification of the Bidder.
a. Attestation Affidavit (Past Criminal Convictions of Bidders and Verification of
Employees) form found within this bid package, in accordance with La. R.S.
38:2227 and LA. R.S. 38:2212.10.
b. Non-Collusion Affidavit form bound within this bid package, in accordance
with La. R.S. 38:2224
7.2.2 The Bidder shall, prior to the award of a Contract for the Work, submit the following
information to the Architect.
a. A designation of the work to be performed by the Bidder with his own
forces.
b. The proprietary names and the suppliers of principal items or systems of
material and equipment proposed for the work.
c. A list of names of the subcontractors or other persons or organizations
(including those who are to furnish materials or equipment fabricated to a
special design) proposed for the principal portions of the work.
d. A Schedule of Values set up by trade item with labor and material
separated for each phase of work.
e. The name of the proposed superintendent along with a resume of same.
The resume shall cover biographical data, past experience, and references.
7.2.3 The Bidder will be required to establish to the satisfaction of the Architect and the
Owner the reliability and responsibility of the proposed Subcontractors to furnish
and perform the work described in the Sections of the Specifications pertaining to
such proposed Subcontractors’ respective trades.
7.2.4 Prior to the award of the Contract, the Architect will notify the Bidder if either the
Owner or the Architect, after due investigation, has reasonable and substantial
objection to any person or organization on the Contractor’s list of proposed
Subcontractors.
7.2.5 Subcontractors and other persons and organizations proposed by the Bidder and
accepted by the Owner and the Architect must be used on the work for which they
were proposed and accepted and shall not be changed except with the written
approval of the Owner and the Architect.
7.2.6 As soon as the contract has been fully awarded according to law, certified checks
will be returned to all bidders other than the successful Bidder; the latter’s check
will be returned on the signing of the Contract.
7.2.7 Upon the execution of the contract, LSU New Orleans, within thirty days thereafter,
shall issue to the contractor a Notice to Proceed with the project. However, upon
mutual consent by both parties, the Notice to Proceed may be extended.
Instructions To Bidders
Page 11 SP5331
7.2.8 After the purchase order has been awarded, no changes will be made to any part
without written approval from the Director of the Department issuing these bid
documents. The proposed change will be submitted in writing, with a complete
breakdown of all material and labor, and the individual cost of each.
7.3 Successful Bidder’s Delivery Schedule
7.3.1 The Successful Bidder will provide a delivery construction schedule. Submit within
fifteen (15) days after the date established “Commencement of the Work”.
7.3.2 Schedule Updating: Revise the schedule after each meeting, event, or activity
where schedule revisions have been recognized or made. Distribute updated
schedule with in seventy-two (72) hours to Project Manager for review.
7.4 Affirmative Action/Non-Discrimination
7.4.1 If the amount of the Contract is over $10,000, the successful Bidder shall be
required to execute the Equal Employment Opportunity Clause and Assurance of
non-discrimination prior to the University entering into a contract. These
documents will be in accordance with Chapter 60 of the rules and regulations,
Office of Federal Contract Compliance, Equal Opportunity, U.S. Department of
Labor.
7.5 Compliance Agreement
7.5.1 If the amount of the contract is $50,000 or more, the successful Bidder shall be
required to execute the Affirmative Action Compliance agreement prior to the
University entering into a contract.
7.6 Recording Contract
7.6.1 The Contractor at his own expense, shall record the original executed Contract and
the Performance and Labor and Material Bond with the Recorder of Mortgages,
Orleans Parish, within five (5) working days of Contract signing. A NOTICE OF THIS
RECORDING SHALL BE SENT TO THE PURCHASING OFFICE BEFORE PURCHASE
ORDER AND NOTICE TO PROCEED ARE ISSUED.
7.6.2 Recordation of certain Change Orders, see General Conditions 1.16 CHANGES TO
THE WORK.
7.7 Payments
7.7.1 The Contract shall provide payment equal to not more than ninety per cent (90%) of
the total contract amount upon completion of the work. The remaining ten per cent
(10%) shall be paid forty-five (45) days after the acceptance of the work by the
University, provided a clear lien certificate is provided by the Contractor.
7.7.2 University standard forms for “Schedule of Values” and “Payment Request” will be
provided to the Contractor at the Pre-Construction Conference. An original invoice
must accompany the LSU pay request forms. ONLY PAYMENT REQUESTS
SUBMITTED ON THE UNIVERSITY FORM WILL BE PROCESSED FOR PAYMENT.
Instructions To Bidders
Page 12 SP5331
ALL OTHERS WILL BE RETURNED FOR COMPLIANCE TO THIS REQUIREMENT.
7.7.3 When an engineer, designer, or architect is involved with the project, all pay
requests must have his or her original signature on the original pay request forms
before they are submitted to the University for processing.
7.7.4 No notice of completion, delivery memo, invoice, or other document will be signed,
or approvals of any type given for any part of the job or delivery of any equipment
or materials, except by the Director of the Department issuing these bidding
documents, or his designee, such designation to be made in writing and signed by
the Director. All work will be done during normal working hours unless the Director
grants prior written approval, or the scope of Work requires that the work be done
after hours.
7.8 Termination of Contract for Convenience
7.8.1 The University may, at any time, terminate the Contract for the University’s
convenience and without cause. Upon receipt of written notice from the University
of such termination for the University’s convenience, the Contractor shall: cease
operations as directed by the University in the notice; take actions necessary, or
that the University may direct, for the protection and preservation of the Material,
terminate all existing subcontracts and purchase orders and enter into no further
subcontracts and purchase orders.
7.8.2 In case of such termination for the University’s convenience, Contractor shall be
entitled to receive payment for Work executed along with reasonable overhead and
profit.
7.8.3 University shall not be responsible or otherwise liable for any demobilization costs
or Incidental or consequential damages resulting from such termination.
7.9 Acceptance of the Work
7.9.1 Upon substantial completion of the Work, the University shall execute a certificate
that the whole work provided for in this agreement has been completed and
approved under the terms and conditions thereof.
The Contractor shall then file the acceptance of the whole work at his expense with
the Recorder of Mortgage of the Parish of Orleans.
ARTICLE 8
COMPLETION TIME AND LIQUIDATED DAMAGES
8.1 Contract Time:
8.1.1 The Bidder agrees to guarantee completion of the work within One Hundred and
Eighty (180) calendar days starting from the Notice to Proceed, subject to
extensions as may be granted or the Contractor will be subject to pay to the
University liquidated damages in the amount stated on this document. The
Bidder’s attention is especially directed to the urgency of this work and that time is
of the essence.
Instructions To Bidders
Page 13 SP5331
a. Extensions for weather conditions shall not be given unless weather
conditions prevailing are deemed by the Architect to be abnormal.
8.2 Liquidated Damages
8.2.1 Time is of the essence and completion of the work must be within the Contract
Time for Completion-stated in Paragraph 8.1.1, subject to such extensions as may
be granted by the University for delays identified as beyond the Contractor's
control.
The Contractor will be assessed Three Hundred Dollars ($300.00) for each
consecutive calendar day during which the work remains incomplete beyond the
Contract Completion date stated on the “Notice to Proceed” or as amended by
Change order, Sundays and holidays included. This amount is agreed upon as the
proper measure of liquidated damages which the University will sustain per day by
the failure of the undersigned to complete the work at the stipulated time and is not
to be construed in any sense as a penalty.
ARTICLE 9
PRE-BID CONFERENCE
9.1 A Pre-Bid Conference shall be held at the project site. Provisions for the site inspection are
included as part of the Pre-Bid Conference to be held in Facility Services Office,
Administration Bldg, Suite 112 at 10:00 A.M. on OCTOBER 14, 2026. The Pre-Bid
Conference shall also provide opportunity for a review of the Bid Documents. The purpose
of the Pre-Bid Conference is to familiarize Bidders with the requirements of the Project and
the intent of the Bidding Documents, and to receive comments and information from
interested Bidders.
9.2 Any revision of the Bidding Documents made as a result of the Pre-Bid Conference shall
not be valid unless included in an addendum issued in accordance with Paragraph 3.4.1 of
the Instructions to Bidders.
ARTICLE 10
INSURANCE
10.1 The Contractor, prior to commencing work, shall provide at his expense, proof of insurance
coverage with insurance companies licensed in the State of Louisiana. Insurance shall be
placed with insurers with an A.M. Best's rating of no less than A-:VI.
10.2 Insurance requirements are set forth in "Supplement I" of these documents.
ARTICLE 11
FEDERAL & STATE CLAUSES FOR CONTRACTS
11.1 Federal clauses, if applicable
Instructions To Bidders
Page 14 SP5331
11.1.1 Anti-Kickback Clause: The contractor hereby agrees to adhere to the mandate
dictated by the Copeland “Anti-Kickback” Act which provides that each contractor
or subgrantee shall be prohibited from inducing, by any means, any person
employed in the completion of work, to give up any part of the compensation to
which he is otherwise entitled.
11.1.2 Clean Air Act: For contracts over $150,000, the contractor hereby agrees to adhere
to the provisions which require compliance with all applicable standards, orders or
requirements issued under Section 306 of the Clean Air Act which prohibits the use
under non-exempt federal contracts, grants, or loans of facilities included on the
EPA list of violating facilities.
11.1.3 Energy Policy and Conservation Act: The contractor hereby recognizes the
mandatory standards and policies relating to energy efficiency which are contained
in the State energy conservation plan issues in compliance with the Energy Policy
and Conservation Act (P.L. 94-163).
11.1.4 Clean Water Act: For contracts over $150,000, the contractor herby agrees to
adhere to the provisions which require compliance with all applicable standards,
orders or requirements issued under Section 508 of the Clean Water Act which
prohibits the use under non-exempt federal contracts, grants or loans of facilities
included on the EPA list of violating facilities.
11.1.5 Anti-Lobbying and Debarment Act: The contractor will be expected to comply with
federal statutes in the Anti-Lobbying Act and the Debarment Act.
11.2 Prohibition of discriminatory boycotts of Israel in accordance with LA R.S. 39:1602.1 the
following applies to any bid with a value of $100,000 or more and to vendors with five or
more employees: by submitting a response to this solicitation, the bidder or
- Segment
- 72000000
- Enriched
- Yes
- Open Date
- 10/22/2026 2:00:00 PM CT
- Bid Number
- 50013-btb2933
- Date Issued
- 09/18/2026
- Categorized By
- llm
