- Title
- DOWNTOWN DEVELOPMENT DISTRICT-THIRD STREET PARKLET-REBID
- Contact
- Email
- pgore@brla.gov
- Phone
- 225-389-3259, Ext. 3265
- Address
- 222 St Louis St, 8th Floor; Room 826, Baton Rouge, LA 70802
- Section
- Purchasing
- Department
- Non State - East Baton Rouge City Parish Purchasing
- Contact Name
- Paul Narcisse
- Excerpt
- RReevviisseedd 1100--0022--2255 11
INVITATION TO BID – SEALED BID
SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST
BATON ROUGE PARISH until 11:00 am CST, September 21, 2026
TITLE: DOWNTOWN DEVELOPMENT DISTRICT
THIRD STREET PARKLET-REBID
RETURN BID TO:
PURCHASING DIVISION
Physical Address:
222 St. Louis Street
8th Floor Room 826
Baton Rouge, LA 70802
**NOTE: U.S. Postal Regular & Expedited Mail do not deliver
to our physical address; delays
FILE NO: 26-PARKLET-R
AD DATES: 08/28/26 & 09/04/26
SHIP TO ADDRESS:
Downtown Development District
247 Florida Street
Baton Rouge, La. 70802
Contact Regarding Inquiries:
Purchasing Analyst : Richard Terrell
Telephone Number: 225-389-3259 x 3263
Email: rterrell@brla.gov
VENDOR NAME MAILING ADDRESS
REMIT TO ADDRESS CITY, STATE, ZIP
TELEPHONE NO. E-MAIL
FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE
AUTHORIZED SIGNATURE (Required) PRINTED NAME
TO BE COMPLETED BY VENDOR: CONTRACTORS LICENSE IF APPLICABLE
1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.
2. _________% discount for payment made within 30 days. Discount for payment made in less
than 30 days, or less than 1%, or applicable to an indefinite quantity contract will be
accepted but not an award consideration.
Bidders should acknowledge all addenda and the date received.
The Bidder acknowledges receipt of the following issued ADDENDA
No. Date: No. Date: No. Date: No. Date:
No. Date: No. Date: No. Date: No. Date:
F.O.B.: DESTINATION - PAYMENT TERMS: NET 30
ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID
The signature on this document certifies that proposer has carefully examined the instructions to
bidders, terms and specifications applicable to, and made a part of this solicitation.
- Pdf Text
- RReevviisseedd 1100--0022--2255 11
INVITATION TO BID – SEALED BID
SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST
BATON ROUGE PARISH until 11:00 am CST, September 21, 2026
TITLE: DOWNTOWN DEVELOPMENT DISTRICT
THIRD STREET PARKLET-REBID
RETURN BID TO:
PURCHASING DIVISION
Physical Address:
222 St. Louis Street
8th Floor Room 826
Baton Rouge, LA 70802
**NOTE: U.S. Postal Regular & Expedited Mail do not deliver
to our physical address; delays
FILE NO: 26-PARKLET-R
AD DATES: 08/28/26 & 09/04/26
SHIP TO ADDRESS:
Downtown Development District
247 Florida Street
Baton Rouge, La. 70802
Contact Regarding Inquiries:
Purchasing Analyst : Richard Terrell
Telephone Number: 225-389-3259 x 3263
Email: rterrell@brla.gov
VENDOR NAME MAILING ADDRESS
REMIT TO ADDRESS CITY, STATE, ZIP
TELEPHONE NO. E-MAIL
FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE
AUTHORIZED SIGNATURE (Required) PRINTED NAME
TO BE COMPLETED BY VENDOR: CONTRACTORS LICENSE IF APPLICABLE
1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.
2. _________% discount for payment made within 30 days. Discount for payment made in less
than 30 days, or less than 1%, or applicable to an indefinite quantity contract will be
accepted but not an award consideration.
Bidders should acknowledge all addenda and the date received.
The Bidder acknowledges receipt of the following issued ADDENDA
No. Date: No. Date: No. Date: No. Date:
No. Date: No. Date: No. Date: No. Date:
F.O.B.: DESTINATION - PAYMENT TERMS: NET 30
ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID
The signature on this document certifies that proposer has carefully examined the instructions to
bidders, terms and specifications applicable to, and made a part of this solicitation. By
submission of this document, proposer further certifies that the prices shown are in full
compliance with the conditions, terms and specifications of this solicitation. Bid must be signed
in the designated space above and by person authorized to sign for bidder.
No alterations, changes or additions are allowed on this solicitation, and no additional information,
clarifications or other documents are to be included unless specifically required by the
specification. Any errors in extensions of prices will be resolved in favor of unit prices submitted.
If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational
license and/or permit issued by the City-Parish shall be supplied by the successful vendor, if
applicable.
RReevviisseedd 1100--0022--2255 22
INSTRUCTIONS TO BIDDERS / TERMS & CONDITIONS - SEALED BIDS
Bidders are urged to promptly review the requirements of this specification and submit questions for resolution
as early as possible during the bid period. Questions or concerns must be submitted in writing to the
purchasing division during the inquiry period. Otherwise, this will be construed as acceptance by the bidders
that the intent of the specifications is clear and that competitive bids may be obtained as specified herein.
Protests with regard to the specification documents will not be considered after bids are opened.
1. Read the entire bid, including all terms and conditions and specifications.
2. Bids are mailed only as a courtesy. The City - Parish does not assume responsibility for failure of bidders
to receive bids. Bidders should rely only on advertisements in the local newspaper, and should personally pick
up bids and specifications. Full information may be obtained, or any questions answered, by contacting the
Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or by calling (225)
389-3259. The City will not accept fax proposals or proposals sent via e-mail.
3. Only one bid will be accepted from each bidder for the same job. Alternates will not be accepted unless
specifically requested in the proposal. Submission of more than one bid or alternates not requested may be
grounds for rejection of all bids by the bidder.
4. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the
Purchasing Division on or before the specified bid opening date and time. Late bids will not be
considered under any circumstances. NO FAXED OR EMAIL BIDS WILL BE ACCEPTED.
5. Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the
contract. Where the city has determined the contractor to be in default, the city reserves right to purchase any or
all products or services covered by the contract on the open market and to charge the contractor with cost in
excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting
contractor will be considered.
6. The City Parish specifically reserves the right to evaluate bids and award items separately, grouped or on an all
or none basis, to accept the bid which is in the best interest of the City parish, and to reject all proposals if that is
in the best interest of the City Parish.
7. Bid forms and submissions must be downloaded and submitted through the www.centralbidding.com on-line
bidding site. Bids shall be accepted only on proposal forms furnished by the City of Baton Rouge and Parish of
East Baton Rouge Purchasing Division. The City - Parish will only accept bids from those bidders in whose
names the proposal forms and/or specifications were issued. Altered or incomplete proposals, or the use of
substitute forms or documents, shall render the bid non- responsive and subject to rejection. The entire
proposal package, including the specifications and copies of any addenda issued shall be submitted to the
Purchasing Division as the bid
8. All bids must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be initialed by
the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.
9. All bids must be manually signed by a properly authorized party. Failure to do so shall cause the bid to be
rejected as non-responsive.
10. Where one or more vendor’s exact products or typical workmanship is designated as the level of quality desired
or equivalent, the Purchasing Division reserves the right to determine the acceptability of any equivalent offered.
If bidding other than specified, sufficient information should be enclosed with the bid in order to determine
quality, suitability, and compliance with the specifications. Failure to comply with this request may eliminate
your bid from consideration. If requested, literature and/or specifications must be submitted within seven (7) days.
11. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as required
by the specifications or on the bid form. Representative samples shall be submitted upon request, if appropriate.
Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations,
descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and compliance with
the specifications in the solicitation.
RReevviisseedd 1100--0022--2255 33
12. Written addenda issued prior to bid opening which modifies the bid shall become a part of the bid, and shall be
incorporated within the purchase order and/or contract. Only a written interpretation or correction by Addendum
shall be binding. Bidders shall not rely upon any interpretation or correction given by any other method. Failure
to acknowledge receipt of addenda (if any) shall render the bid non- responsive and subject to rejection.
13. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish Government
and must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA
70802, upon completion of the order.
14. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in
Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must
meet all requirements of Louisiana State Laws. Bidders should submit product label, material safety
data sheet and EPA registry number with bid or within five (5) days of request from purchasing office.
This information will be required on any subsequent deliveries if there is a change in chemical
content or a different product is being supplied. Failure to submit this data may be cause for the bid to
be rejected or the contract canceled.is being supplied. Failure to submit this data may be cause for the bid to
be rejected or the contract canceled.
15. Delivery of items must be made on time to City - Parish final destinations within East Baton Rouge
Parish. All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires all products
to be new (current) and all work must be performed according to standard practices for the project. Unless
otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and
materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the
project. Any deviations or alterations from the specifications must be indicated and/or supporting documentation
supplied with bid submission.. Late deliveries or unsatisfactory performance may be cause to cancel the
Purchase Order or contract.
16. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed
according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted.
Unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing,
from the date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications
must be indicated and/or supporting documentation supplied with bid submission
17. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or purchase
orders to persons who are employed by any agency of the City - Parish Government, or any business of which he
or his spouse has more than a twenty-five percent (25%) interest. The Code also prescribes other restrictions
against conflict of interest and establishes guidelines to assure that appropriate ethical standards are followed. If
any question exists regarding potential violation of the Code of Ethics, bidders should contact the Purchasing
Division prior to submission of the bid. Any violation of the Code of Ethics shall be grounds for disqualification of
bid or cancellation of contract.
18. The City-Parish reserves the right to award items separately, grouped or on an all-or-none basis and to reject any
or all bids and waive any informalities
19. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon the needs of
the City-Parish. There is no guaranteed minimum quantity.
20. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are excluded
from state and local taxes.
21. Acceptance of award by vendor, either in writing or by shipment of any article described herein, shall effectuate a
contract between City - Parish and vendor for the materials described herein, and no additional conditions or
amendments shall have any effect unless approved in writing by City - Parish.
22. The City - Parish is an equal opportunity employer, and does not discriminate against anyone on the basis of
race, sex, creed, color, religion, national origin, ancestry, reprisal, disability, sexual orientation, marital status or
political affiliation.
RReevviisseedd 1100--0022--2255 44
23. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced,
manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this
preference if allowed? YES NO____. If this preference is claimed, attach substantiating information to the
proposal to show the basis for the claim.
24. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to
periodically inspect and audit all data and records of the Contractor relating to his performance under
this contract.
25. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the
goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to be
rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be
included in their bid are nullified; and agrees that this contract shall be construed in accordance with this
solicitation and governed by the laws of the State of Louisiana as required by Louisiana Law.
26. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any public
entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any individual
with an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty or Nolo
Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or execution
of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter 10 of this
Title, professional, personal, consulting, and social services procurement under the provisions of Chapter 16 of
Title 39 of the Louisiana Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of
Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.
27. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder
certifies that their company, any subcontractors, or principals are not suspended or debarred by the general
services administration (GSA) in “Audit Requirements In subpart F of the Office of Management and Budget’s
uniform administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB
circular a-133).
a. A list of parties who have been suspended or debarred can be viewed via the internet at
http://www.sam.gov.
b. A contract award must not be made to parties listed on the government wide exclusions in the System for
Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions
contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as
parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
28. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing
“Payment in Advance” or “C.O.D. requirements may be rejected. Payment is to be made within 30 days after
receipt of properly executed invoice or delivery, whichever is later.
29. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for purchases
by East Baton Rouge Parish of supplies and materials shall be quoted in the unit of measure specified and unless
otherwise specified, shall be exclusive of state and local taxes. The price quoted for work shall be stated in
figures. In the event there is a difference in unit prices and totals, the unit price shall prevail.
30. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be
given at the bid opening or during the evaluation process. Bid tabulations may be accessed at:
http://city.brla.gov/dept/purchase/bidresults.asp.
31. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or action, or
take other appropriate measure, to indemnify, and hold harmless, the city, its agents and employees from and
against all claims and actions for bodily injury, death or property damages caused by fault of the contractor, its
officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the fault of the
contractor, its officers, its agents, or its employees, however the contractor shall have no obligation as set forth
with respect to any claim or action from bodily injury, death or property damages arising out of the fault of the
City, its officers, its agents, or its employees.
RReevviisseedd 1100--0022--2255 55
32. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies
must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.
33. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to the mandates
dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal Opportunity Act of 1972,
Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s
Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and
agrees to abide by the requirements of the Americans with Disabilities Act of 1990.
34. Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and
regulations which affect their employees or prospective employees.
35. All departments and agencies of the City of Baton Rouge, Parish of East Baton Rouge utilize an
Enterprise Resource Planning (ERP) system, Vendor Self Service (VSS) via the Tyler Technologies Munis
system.
Vendor Self-Service (VSS) enables vendors to register and maintain information about their organization for the
purpose of doing business with City-Parish and receive notifications of business opportunities. The City-Parish
procurement activities are subject to the State of Louisiana Public Bid Law, local city-parish ordinances as well as
applicable federal statutes as directed by grant providers. Vendors must be registered to receive bid notifications.
New vendors or existing vendors who need to create a VSS account can do so clicking the Registration link at
http://brla.gov/vss. Vendors are encouraged to review the step by step
https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before beginning
the registration process which may be assessed at https://www.brla.gov/DocumentCenter/View/4899/Vendor-
Self-Service-Registration-Guide-PDFide.
Additional information regarding how to do business with EBR City-Parish is available at:
https://www.brla.gov/DocumentCenter/View/678.
We also post our scheduled bid openings, as well as unofficial bid tabulations after the bids have opened at
http://city.brla.gov/dept/purchase/bids.asp.
Note: Commodity codes are required for setting up your profile. These numbers tell us what commodities and
services that you can provide. When agencies request products or services, our buyers pull directly from these
numbers to send out solicitations, bids, and quotes. The first 3 numbers are the class numbers; the subclasses
are two digit numbers that better describe the commodity or service. For questions regarding commodity codes,
please contact purchasing at (225) 389-3259 Ext 0.
Important! - A W-9 Form is required in order to do business with City-Parish. Part of the online enrollment
process requires you to upload a completed W-9 form. Please have the completed form in an electronic format so
that you can submit it as part of the registration process. The W-9 form can be downloaded from the IRS website.
We have created step by step directions on how to properly complete the W-9 Form.
RReevviisseedd 1100--0022--2255 66
FEDERAL CLAUSES, IF APPLICABLE.
I. Remedies for Breach
Bidder acknowledges that contracts in excess of the simplified purchase threshold ($150,000.00) shall
contain provisions allowing for administrative, contractual, or legal remedies for contractor breaches of the contract
terms, and shall provide for such remedial actions as appropriate.
II. Termination and Settlement
Bidder acknowledges that contracts in excess of $10,000.00 shall contain termination provisions including the
manner in which termination shall be effected and the basis for settlement. In addition, such provisions
shall describe conditions for termination due to fault and for termination due to circumstances outside of the
contractors' control.
III. Access to Records
Bidder acknowledges that all contracts (except those for less than the small purchase threshold) shall
include provisions authorizing the recipient, US Funding Agency, the Comptroller General, or any of their duly
authorized representatives access to all books, documents, papers, and records of the contractor which are
directly pertinent to a specific program for the purpose of making audits, examinations, excerpts, and
transcriptions.
IV. Equal Employment Opportunity
Bidder acknowledges that all contracts shall contain provisions requiring compliance with E.O. 11246, "Equal
Employment Opportunity," as amended by E.O. 11375, "Amending Executive Order 11236 Relating to Equal
Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal Contract
Compliance Programs, Equal Employment Opportunity, Dept. of Labor.
V. Copeland "Anti-Kickback" Act
Bidder acknowledges that all construction/repair contracts and sub-grants in excess of $2,000 shall include
provisions requiring compliance with the Copeland "Anti-kickback" Act (18 U.S.C. §3141-3148), which provides
that each contractor or sub-recipient shall be prohibited from inducing any person employed in the
construction, completion, or repair of public work, to give up any part of the entitled.
VI. Davis-Bacon Act
Bidder acknowledges that all construction contracts in excess of $2,000 shall include a provision for compliance
with the Davis-Bacon Act, which requires contractors to pay laborers and mechanics wages at a rate not less
than the minimum wages specified in a wage determination made by the Secretary of Labor. Additionally,
contractors shall be required to pay wages not less than once a week.
VII. Contract Work Hours and Safety Standards Act
Bidder acknowledges that all construction contracts in excess of $2,000, and all other contracts involving
the employment of mechanics or laborers in excess of $2,500 shall include provisions for compliance with
sections 102 and 107 of the Contract Work Hours and Safety Standards Act, which requires each contractor to
compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in
excess of the standard work week is permissible provided that the worker is compensated at a rate of not less
than one and one-half times the basic rate of pay for all hours worked in excess of 40 hours. Section 107 is
applicable to construction work and provides that no laborer or mechanic shall be required to work in
surroundings or under working conditions that are unsanitary, hazardous, or dangerous.
VIII. Rights to Inventions Made Under a Contract or Agreement
Bidder acknowledges that contracts for the performance of experimental, developmental, or research work
shall include provisions providing for the rights of the Federal Government and the recipient in any resulting
invention in accordance with 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and the
Small Business Firms under Governments Grants, Contracts, and Cooperative Agreements"
IX. Clean Air Act
Bidder acknowledges that the Clean Air Act (CAA) is the comprehensive federal law regulating air emissions from
stationary and mobile sources. Among other things, this law authorizes EPA to establish National Ambient Air
Quality Standards (NAAQS) to protect public health and public welfare and to regulate emissions of hazardous air
pollutants
RReevviisseedd 1100--0022--2255 77
X. Clean Water Act.
The contractor hereby agrees to adhere to the provisions which require compliance with all applicable
Standards, orders, or requirements issued under section 508 of the clean water act which prohibits the use
under non-exempt Federal contracts, grants or loans of facilities included on the EPA list of violating facilities
XI. Energy policy and conservation act
The contractor hereby recognizes the mandatory standards and policies relating to energy Efficiency which is
contained in the state energy conservation plan issued in compliance with the energy policy and Conservation
act (P.L. 94-163).
Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and
regulations which affect their employees or prospective employees.
RReevviisseedd 1100--0022--2255 88
MBE/SBE/WBE Initiative
Participation by Certified Small Entrepreneurships/DBE Initiative
This procurement has been designated as suitable for certified small entrepreneurships
(MBE/SBE/WBE) participation.
The City of Baton Rouge, Parish of East Baton Rouge strongly encourages the participation of
Small andMinority and Women-owned business in all contracts or procurements let by the City of
Baton Rouge Consolidated Government for goods and services and labor and material. To that
end, all Service Providers and suppliers are encouraged to utilize federal, state or locally certified
Small, Minority and Women-owned businesses in the purchase or sub-contracting of materials,
supplies, services and labor and material in which disadvantaged businesses are available.
Proposers that are not eligible for certification are encouraged to use Small, Minority and Women-
owned businesses where sub-contracting opportunities exist. To be responsive to this request for
proposal, the proposer should be a Small, Minority or Women-owned businesses or have put forth
a good faith effort to use certified Small, Minority or Women-owned businesses as subcontractors.
By submitting and signing a proposal, the proposer certifies that they are in compliance with this
requirement. The proposer shall submit with the proposal a plan and selection process outlining
good-faith efforts to utilize Small, Minority or Women-owned businesses as subcontractors.
Written notification is the preferred method to inform Small, Minority and Women-owned
businesses of potential subcontracting opportunities. A current list of certified Small, Minority and
Women-owned businesses may be obtained from the Louisiana Economic Development
Certification System at
https://smallbiz.louisianaeconomicdevelopment.com/certifiedbusiness/default.aspx. Additionally, a
current list of Small, Minority and Women-owned businesses, which have been certified by the
Louisiana Department of Economic Development and have opted to enroll in the State of Louisiana
Procurement and Contract (LaPAC) Network, may be accessed from
http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/Vendor/srchven2.cfm. You may then determine the
search criteria (i.e. alphabetized list of all certified vendors, by commodities, etc.), and select
“SmallE”. Additional assistance may also be obtained from the Small Business Administration and
the Minority Business Development Agency of the Department of Commerce to solicit and use
these firms at http://www.mbda.gov/contact.
Copies of notification to certified Small, Minority and Women-owned businesses will satisfy the
notification requirements. Notification must be provided to the certified entrepreneurships by the
proposer in writing no less than five working days prior to the date of proposal deadline.
Notification must include the scope of work, location to review plans and specifications (if
applicable), information about required qualifications and specifications, any bonding and
insurance information and/or requirements (if applicable), and the name of a person to contact.
In the event questions arise after an award is made relative to the proposer’s good faith efforts,
the proposer will be required to provide supporting documentation to demonstrate its good faith
subcontracting plan was actually followed. If it is at any time determined that the Service Provider
did notin fact perform its good faith subcontracting plan, the contract award or the existing contract
may be terminated.
RReevviisseedd 1100--0022--2255 99
MANDATORY PRE-BID MEETING
Interested bidders must attend the Mandatory Pre-bid Meeting. Only
those firms in attendance are eligible to receive an award on this project.
The mandatory pre-bid meeting is scheduled for:
Date: September 10, 2026
Time: 9:00 a.m.
.
Place: Downtown Development District
247 Florida Street
Baton Rouge, LA 70802
Contact: Casey Tate
225-389-5520
ctate@brla.gov
RReevviisseedd 1100--0022--2255 1100
INQUIRY PERIOD
Inquiry Period:
An inquiry period is hereby firmly set for all interested bidders to perform a detailed review of the bid documents and to
submit any written questions relative thereto. Without exception, all questions MUST be in writing (even if an answer
has already been given to an oral question during the pre-bid conference or job site visits.) Inquiries are to be directed as
follows:
Hand Delivered or by Courier
Richard Terrell, Senior Purchasing Analyst
City-Parish Purchasing Department
222 Street Louis Street, Room 826
Baton Rouge, LA 70802
By email: rterrell@brla.gov
The City-Parish shall not and cannot permit an open-ended inquiry period, as this creates an unwarranted delay in the
procurement cycle and operations of our departments. The City-Parish reasonably expects and requires responsible and
interested proposers to conduct their in-depth proposal review and submit inquiries in a timely manner.
All inquiries shall be received by 5:00 p.m. CST on September 14, 2026.
RReevviisseedd 1100--0022--2255 1111
TELECONFERENCE
The City of Baton Rouge and Parish of East Baton Rouge, Purchasing Division, is offering teleconference
and in-person attendance by vendors at public bid openings for bids published by our office.
Any vendor who would like to listen to the opening of this bid can access the following link, at the date and
time of this bid opening:
Join by phone
+1-408-418-9388 United States Toll
Access code: 263 373 080 (followed by the # button)
Alternate numbers to call if number above is not available, which may occur due to network traffic (use the
same Access Code, followed by the # button):
United States Toll (Boston) +1-617-315-0704
United States Toll (Chicago) +1-312-535-8110
United States Toll (Dallas) +1-469-210-7159
United States Toll (Denver) +1-720-650-7664
United States Toll (Jacksonville) +1-904-900-2303
United States Toll (Los Angeles) +1-213-306-3065
This link will provide you with live audio access to this bid opening. The link will be live at the noted bid
opening time and date.
NOTE: The only vendor information shared at the bid opening will be the reading of the names of those
vendors who submitted bids.
RReevviisseedd 1100--0022--2255 1122
BIDDER’S ORGANIZATION
BIDDER IS:
AN INDIVIDUAL
Individual's Name:
Doing business as:
Address:
Telephone No.:
A PARTNERSHIP
Firm Name:
Address:
Name of person authorized to sign:
Title:
Telephone No.: :
A LIMITED LIABILITY COMPANY
Company Name:
Address:
Name of person authorized to sign:
Title:
Telephone No.:
A CORPORATION
IF BID IS BY A CORPORATION, THE CORPORATE RESOLUTION SHOULD BE SUBMITTED WITH BID
Corporation Name:
Address:
State of Incorporation:
Name of person authorized to sign:
Title:
Telephone No.:
IF BID IS BY A JOINT VENTURE, ALL PARTIES TO THE BID SHOULD COMPLETE THIS FORM
RReevviisseedd 1100--0022--2255 1133
CORPORATE RESOLUTION
A meeting of the Board of Directors of a corporation
organized under the laws of the State of and domiciled in _____________
was held this day of , 20 and was attended by a quorum of the members of
the Board of Directors.
The following resolution was offered, duly seconded and after discussion was unanimously adopted
by said quorum:
BE IT RESOLVED, that is hereby authorized to submit
proposals and execute agreements on behalf of this corporation with the City of Baton Rouge, and
Parish of East Baton Rouge.
BE IT FURTHER RESOLVED, that said authorization and appointment shall remain in full force and
effect, unless revoked by resolution of this Board of Directors and that said revocation will not take
effect until the Purchasing Director of the Parish of East Baton Rouge, shall have been furnished a
copy of said resolution, duly certified.
I, , hereby certify that I am the Secretary of ,
a corporation created under the laws of the State of domiciled in ;
that the foregoing is a true and exact copy of a resolution adopted by a quorum of the Board of
Directors of said corporation at a meeting legally called and held on the day of , 20
, as said resolution appears of record in the Official Minutes of the Board of Directors in my
possession.
This day of , 20 .
SECRETARY
RReevviisseedd 1100--0022--2255 1144
CONTRACTOR'S AND SUB CONTRACTOR'S INSURANCE
Contractor and any subcontractor shall carry and maintain at least the minimum insurance as specified below
until completion and acceptance of the work. Contractor shall not commence work under this contract until
certificates of insurance have been approved by the City-Parish Purchasing Division. Insurance companies listed
on certificates must have industry rating of A, Class VI or higher, according to Best's Key Rating Guide. Contractor
is responsible for assuring that its subcontractors meet these insurance requirements.
A. General Liability Insurance
General Liability insurance, endorsed to provide coverage for explosion, collapse and underground damage
hazards to property of others; Contractual Liability, Products and Completed Operations (for a minimum of two
year after acceptance of the Work), Additional Insured and Waiver of Subrogation in favor of Contractor
and Owner.
Limits
General Aggregate $2,000,000
Products/Completed Operations $1,000,000
Personal and Advertising Injury $1,000,000
Per Occurrence $1,000,000
Damage to Premises Rented to You $100,000
Medical Payments $5,000
B. Automobile Liability Insurance
Automobile Liability insurance which shall include coverage for all owned, non-owned and hired and
shall be endorsed to include a Waiver of Subrogation and Additional Insured in favor of Contractor and
Owner.
Bodily Injury and Property Damage $1,000,000 Combined Single Limit Each Occurrence (Minimum)
C. Worker Compensation and Employers Liability Insurance
Subcontractor agrees to comply with Workers Compensation laws of the state where the Work is performed, and
to maintain a Workers Compensation and Employers Liability policy. The policy shall include a Waiver of
Subrogation endorsement in favor of the Contractor and Owner. Full statutory liability for State of
Louisiana with Employer's Liability Coverage.
Workers Compensation Statutory
Employer's Liability $1,000,000 Each Accident (Minimum)
$1,000,000 Disease Each Employee
D. Excess Umbrella Liability Coverage
Excess/Umbrella Liability insurance shall be follow form the primary coverages and shall be endorsed to
include a Waiver of Subrogation and Additional Insured in favor of Contractor and Owner.
Bodily Injury and
Property Damage $1,000,000 Combined Single Limit Each Occurrence (Minimum)
E. The City of Baton Rouge and Parish of East Baton Rouge must be named as additional
insured on all general liability policies described above.
F. Waiver of subrogation in favor of City of Baton Rouge and Parish of East Baton Rouge,
is required from Workers Compensation Insurer.
G. Certificates must provide for thirty (30) days written notice to Certificate Holder prior to
cancellation or change.
H. The Certificate Holder should be shown as:
City of Baton Rouge and Parish of East Baton Rouge
Attn: Purchasing Division
222 St. Louis Street
8th Floor Room 826
Baton Rouge, LA 70802
RReevviisseedd 1100--0022--2255 1155
STANDARD FEDERAL AWARD
CONTRACTOR TERMS AND CONDITIONS
COMPLIANCE WITH THE CODE OF FEDERAL REGULATIONS
(2 C.F.R. § Pt. 200, App. II)
TO CONFIRM THAT NO U.S. TREASURY CORONAVIRUS LOCAL FISCAL RECOVERY FUNDS ARE
BEING USED FOR THIS CONTRACT/PROFESSIONAL SERVICE AGREEMENT
1. Termination for Cause or Convenience; Suspension. CITY-PARISH may exercise any
rights available under Louisiana law to terminate for cause upon the failure of the CONTRACTOR to
comply with the terms and conditions of this AGREEMENT, provided that the CITY-PARISH shall
give contractor written notice specifying contractor's failure and thirty (30) days to cure the defect.
CITY-PARISH may terminate the AGREEMENT at its convenience at any time for any or no reason
by giving thirty (30) days written notice to CONTRACTOR.
Upon termination for cause or convenience, the CONTRACTOR shall be entitled to payment for
deliverables in progress through the date of termination, to the extent work has been performed in
accordance with the terms and/or conditions of this AGREEMENT or otherwise to the satisfaction of
CITY-PARISH, as well as reasonable termination and demobilization costs.
Should the CITY-PARISH find it necessary to suspend the work for lack of funding or other
circumstances beyond its control, this may be done by thirty (30) days written notice given by CITY-
PARISH to that effect. If the AGREEMENT is suspended for more than thirty (30) consecutive
calendar days, the CONTRACTOR shall be compensated for services performed prior to the notice of
suspension. In addition, when work under the AGREEMENT resumes, the CONTRACTOR's
compensation shall be equitably adjusted to provide for expenses incurred in the interruption and
resumption of the CONTRACTOR’s services.
2. Remedies. If any work performed by the CONTRACTOR fails to meet the requirements of the
AGREEMENT, the CITY-PARISH may in its sole discretion:
a) elect to have the CONTRACTOR re-perform or cause to be re-performed at the
CONTRACTOR’s sole expense, any of the work which failed to meet the requirements of the
AGREEMENT;
b) hire another subconsultant to perform the work and deduct any additional costs incurred by
CITY-PARISH as a result of substituting the Proposer from any amounts due to the
CONTRACTOR; or
c) pursue and obtain any and all other available legal or equitable remedies.
3. Equal Employment Opportunity. During the performance of this contract, the
CONTRACTOR agrees as follows:
a) The CONTRACTOR will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The
CONTRACTOR will take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without regard to their race, color, religion, sex,
sexual orientation, gender identity, or national origin. Such action shall include, but not be
limited to the following:
b) Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The CONTRACTOR agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions
of this nondiscrimination clause.
RReevviisseedd 1100--0022--2255 1166
c) The CONTRACTOR will, in all solicitations or advertisements for employees placed by or on
behalf of he CONTRACTOR, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual orientation, gender identity, or
national origin.
d) The CONTRACTOR will not discharge or in any other manner discriminate against any
employee or applicant for employment because such employee or applicant has inquired
about, discussed, or disclosed the compensation of the employee or applicant or another
employee or applicant. This provision shall not apply to instances in which an employee who
has access to the compensation information of other emplo
- Segment
- 72000000
- Enriched
- Yes
- Open Date
- 09/21/2026 11:00:00 AM CT
- Bid Number
- 20008-26-PARKLET-REBID
- Date Issued
- 08/27/2026
- Categorized By
- llm
Non State - East Baton Rouge City Parish PurchasingIssuing agency·Baton Rouge, LA·via the Louisiana Office of State Procurement