Cliffside Salado Creek Greenway Access Nature Trail Project

SEE ADDENDUM #2 VERSION OF BID DOC UPLOADED 10/7/26 AS WELL AS ADDENDUM #2 FULL QUESTION & ANSWER DOC* The City of Shavano Park is accepting bids from qualified contractors to provide to furnish all labor, materials, equipment, supervision, transportation, and incidentals necessary to construct a 400 linear foot concrete nature trail connecting Cliffside Drive to the Salado Creek Greenway. Plans and bid docs can be found on CivCast (https://www.civcastusa.com/) or City website (https://www.shavanopark.org/bids). Project will be Tax Exempt.

For this project the City will use Forest Service Trail Accessibility Guidelines (FSTAG). FSTAG provides guidance for maximizing the accessibility of trails while protecting the unique characteristics of the natural setting. Although the guidelines are not legally enforceable outside of the National Forest System, they may be used by other entities to define best practices for recreation areas. See Scope of Services II for FSTAG guidelines for this project.

The City of Shavano Park will consider the firm qualification, adherence to the technical requirements and proposal pricing of bidders in making the award. City of Shavano Park reserves the right to reject any and all bids, to waive informalities and technicalities, to reject portions of the bids and to award contracts in a manner consistent with the City and laws governing the State of Texas.

SCOPE OF SERVICES REQUIRED The selected contractor shall provide all labor, materials, equipment, supervision, and incidentals necessary to complete the following improvements:

Concrete Nature Trail

• Construct approximately 400 linear feet of concrete trail, trail width shall be 6 feet, see trail map and specifications in Exhibit A.

• 4-inch-thick concrete with #4 Rebar reinforcement and 2-inch minimum compacted base with 6”x8” turndown beam at edge of sidewalk and strengthened expansion joints – see all details for concrete construction in Exhibit A.

• Provide a minimum 2-inch compacted aggregate base beneath the concrete trail. Base material shall consist of crushed limestone, crushed stone, crushed gravel, or other approved well-graded aggregate meeting the material requirements of TxDOT Item 247, Flexible Base, Type A, Grade 1-2, and capable of being compacted to a firm and stable surface.

• Provide transverse scored or saw-cut control joints at a maximum spacing of 6 feet on center, consistent with the 6-foot trail width. Joint dimensions shall be as shown in the concrete trail detail.

• Provide expansion joints at maximum 50-foot intervals and where the new concrete trail abuts existing concrete, paving, structures, or other fixed improvements. Expansion joints shall be constructed in accordance with the expansion-joint details shown on the plans

• The City will be responsible for backfilling along the outside edges of the completed concrete trail following construction. Backfilling along the trail edges is not the Contractor's responsibility.

• Perform all clearing, grading, excavation, and restoration – 3 feet clearing on both side of the concrete trail (12-foot clearing width in total).

• Install compacted base material and concrete in accordance with specifications in Exhibit A

• For this project the City will use Forest Service Trail Accessibility Guidelines (FSTAG). FSTAG provides guidance for maximizing the accessibility of trails while protecting the unique characteristics of the natural setting. The following FSTAG guidelines will be used for this project for grades and slopes:

• Trail running slope (grade) of up to 1:20 (5%) is allowed for any distance.

• Trail running slope (grade) of up to 1:12 (8.3%) is allowed for any distance less than 200 feet.

• Trail running slope (grade) of any distance shall not be steeper than 1:8 (12%).

• No more than 30% of the total trail length may exceed a running slope (grade) of 1:12 (8.3%)

• The cross slope shall not exceed 1:20 (5 percent). Where the surface is paved or is elevated above the natural ground, the cross slope shall not be steeper than 1:48 (2 percent).

• Tie concrete trail into existing Cliffside Trail concrete curb and existing City of San Antonio Salado Creek Greenway without damaging either existing concrete work.

• Final alignment to be coordinated with awarded contractor, prior to construction, to limit removal of existing trees.

• All large rocks/boulders within construction zone to be removed and can be saved on site.

• The City will pre-clear trees along an approximately 12-foot-wide construction pathway prior to construction. Any remaining tree branches overhanging proposed trail to be pruned to allow for a minimum of 8'-0" clearance. Reference tree pruning detail in Exhibit A. City will mulch tree cuttings. Approximately 42 stumps remain in the 12-foot-wide pathway. Contractor should avoid stumps if possible and cannot use stumps in the concrete subgrade.

• Provide integral light-brown natural looking concrete coloring – see Exhibit A for a rendering.

• Provide rock salt finish and broom finish final surface texturing of the concrete to reduce slippage risk.

• The Contractor shall provide and maintain appropriate stormwater pollution prevention and erosion/sediment control BMPs for the duration of construction. Specific means and methods shall be the Contractor's responsibility.

• Contractor shall provide a 1-year warranty for the construction of the project according to plans and specifications.

Type of work: Concrete Nature Trail Construction

Pre-bid meeting: September 29, 2026 at 11:00 AM (Chicago) — Near 128 Cliffside, Shavano Park, TX 78231 – see Google Map coordinates (https://maps.app.goo.gl/31PMEd8zA237zmqQ7) — Two opportunities for a Mandatory Pre-Bid Meeting will be held at onsite of the proposed nature trail, near 128 Cliffside, Shavano Park, TX 78231 – see Google Map coordinates (https://maps.app.goo.gl/31PMEd8zA237zmqQ7). All interested contractors must attend one of the two Mandatory Pre-Bid Meetings. The first meeting will be held at 11:00 AM (CST) on Tuesday, September 29, 2026. The second meeting was rescheduled by Addendum #1 from Thursday, October 1, 2026 to Monday, October 5, 2026 @ 3:00PM due to weather on Thursday, Oct 1. Both meetings will be held as same location as stated above. If you cannot make either of these Mandatory Pre Bid Meetings, contact the City at citysecretary@shavanopark.org and City may call a third Pre-Bid Meeting opportunity via Addendum.

Bid opening: October 16, 2026 at 2:00 PM (Chicago) — 900 Saddletree Court, Shavano Park, TX 78231 — Electronic bids must be submitted via CivCast through a link on the city’s website by 2:00 PM (CST) October 16, 2026. Electronic bids will be digitally opened from their encryption at Shavano Park City Hall (900 Saddletree Court, Shavano Park, TX 78231 at 2:15 PM (CST) on October 16, 2026 via CivCast. Address bids to: CLIFFSIDE SALADO CREEK GREENWAY ACCESS NATURE TRAIL PROJECT

Questions due: October 5, 2026 at 2:00 PM (Chicago)

Questions asked: 9

Due to the possibility this project will exceed Texas Government Code Chapter 2253’s $100,000 threshold requirement for statutory payment and performance bonds, Exhibits D and E are included for informational purposes. Only in the event the project exceeds $100,000 these statutory payment and performance bonds will be required.

See trail map and specifications in Exhibit A of RFP.

Bid documents (download requires a free CivCast account):

• ORIGINAL OLD RFP-2026-004 Cliffside Trail Project.pdf (Bid Docs) — 35 pp.
• Addendum #1 - Second Pre-Meeting Date Change.pdf (Addenda) — 1 pp.
• Addendum #2 - Q&A.pdf (Addenda) — 4 pp.
• RFP-2026-004 vAddendum #2 RFP-2026-004.pdf (Addenda) — 36 pp.
• Exhibit G - Example Shavano Park Construction Contract.pdf (Addenda) — 24 pp.
• Trail Project GIS .KML File.kml (Addenda)
• Trail Project GIS Shapefile. ZIP.zip (Addenda)