Z2NZ--659-24-203: Extend Chilled Water to Hospice and Audiology

Subject: Statement of Work: Install Chill Water Lines to Hospice and Audiology
Location: Campus
Project #: 659-24-203
Date: 26 February 2026
STATEMENT OF WORK
Mechanical
General:
The project involves providing chilled Water from Building 31 primary chiller to serve Buildings 42 and 43. This project should be completed in 365 days and include a 1-year warranty on all items.

Background Information:
Building 42 and Building 43 are on separate systems, the VA wants them on the same system as Building 31.

SCOPE OF WORK:
Provide chilled water from the building 31 primary chiller to serve Buildings 42 and 43, bypassing the existing chillers in 42 and 43 during normal operation.

Normal Operation (Primary from Building 31)
Building 42 and Building 43 are served directly from building 31 chilled-water plant.
The existing chillers for 42 and 43 are isolated and not in use.
Valves and actuators shall be connected to the Building Management System (BMS) and automatically controlled for mode selection.
Bypass Mode (Local Chillers in Service)
Building 42: The existing chiller serves the 2" chilled-water line supplying Audiology.
Glycol shall be replenished through the pot feeder.
Building 43: The existing chiller serves the 3" chilled-water line supplying the building.
Glycol shall be replenished through the pot feeder.
New Work / Modifications
Install additional pumps in Building 42 to serve the 2" chilled-water line to Audiology.
Run new 4" chilled-water supply and return lines from Building 31 to Building 43.
Provide emergency backup chilled-water access:
Building 42: Quick-connect ports.
Building 43: Bolted flange connection.
All new valves and actuators shall be BMS-integrated for automatic operation and
remote monitoring.

Contractor Trades:
Division 01 General Requirements
Rig, hoist, and place pumps, long pipe runs, and large valves especially for elevated or exterior segments.
Develop and execute functional performance tests for both modes, including BMS sequences, alarms, failover, and remote monitoring.
Produce pre-functional checklists, FPT scripts, deficiency logs, and final Cx report.
Implement Infection Control Risk Assessment (ICRA) measures near Audiology and any patient-care areas: barriers, negative air, dust control, HEPA, clean paths.
Noise/vibration management during coring and pump installation; off-hours work planning if needed.
Maintain life safety (egress, fire alarm impairments) and hot work permits.
Mechanical/Electrical permits, right-of-way if exterior work crosses public domain, and VA safety protocols.
Badging and security clearances for contractors working on campus.
Division 2: Existing Conditions
Hazardous materials handling for penetrations in older construction (asbestos/lead). Perform pre-work survey and abate if found.
Preconstruction survey of pipe routing; locates for existing utilities; as-builts for final turnover.
Division 03 -Concrete
Install housekeeping pads for pumps or associated equipment in Bldg. 42.
Perform core drilling, sleeves, and wall/floor penetrations; patch and restore finishes.
Division 23: HVAC
Install new 4" chilled-water supply and return from Building 31 to Building 43 (routing, piping, valves, bolted flange connection at Bldg. 43).
Add pumps in Building 42 to serve the 2" CHW line to Audiology (set pumps, suction/discharge fittings, check valves, balancing valves).
Install quick-connect ports at Building 42 and bolted flange at Building 43 for emergency backup CHW access.
Provide/replace valves and actuators; isolate existing chillers in 42 and 43 for normal operation; configure bypass tie-ins.
Hot work (welding/brazing), threaded/flanged connections, equipment anchorage, and system rinsing/flush.
Integrate valves and actuators into BMS for automatic mode selection (Normal vs. Bypass).
Provide points list, sequences of operation, graphics, and alarm/notification setup.
Program interlocks between Building 31 plant and local chillers; ensure remote monitoring visibility.
Coordinate network connectivity to VA systems (per IT/security requirements).
Insulate new and modified CHW piping, valves, and fittings; provide condensation control and energy code compliance.
Apply pipe identification (color bands, flow arrows) and valve tags.
Hydronic balancing of flows for both Normal Operation (from Bldg. 31) and Bypass Mode (local chillers).
Verify T, pump head/curve alignment, and distribution performance to Audiology and Bldg. 43 loads.
Provide glycol supply and concentration management (both buildings use pot feeders in Bypass Mode).
Test inhibitor levels, pH, and conductivity; provide documentation and labels for glycol concentration.
Touch-up coatings on exposed piping and supports; ASME A13.1 compliant pipe marking and valve tags.
Division 26: Electrical
Provide power to new pumps, actuators, and any control panels (breakers, disconnects, conduit, wiring).
Install VFDs (if specified/required for pump control), control power transformers as needed.
Bond/ground all new mechanical equipment and supports; label circuits.
Division 27: Communications
Run and terminate BMS cabling (twisted pair, network, I/O), install field panels, power supplies for actuators.
Support the controls contractor with panel mounting, device terminations, and point-to-point checkout.
Division 31 - Earthwork
Trenching or directional boring, routing, backfill, and site restoration (hardscape/landscape).
Coordinate utility locating (public + private locates) and storm/sanitary separation clearances.
Division 32 Exterior Improvements
Coordinate erosion & sediment control, site concrete/flatwork restoration: asphalt cut & patch; pavement markings.
List of Deliverables:

1. Project Administration Deliverables
   Project Schedule (Preliminary + Baseline CPM)
   Phasing Plan (if applicable)
   Site Logistics / Staging Plan
   Contractor s Quality Control (CQC) Plan
   Accident Prevention Plan (APP)
   Activity Hazard Analyses (AHAs)
   Infection Control Risk Assessment (ICRA)/PCRA coordination documentation
   Emergency Response Plan
   Daily Reports

2. Submittals (01 33 23)
   Submittal Register (RFI/Submittal log)
   Product Data for all mechanical/electrical components
   Shop Drawings (piping layout, hangers, valves, insulation, electrical routing, controls)
   Samples (insulation, labeling, coatings if any)
   Certifications (welders, equipment, materials)
   O&M Manuals (Mechanical, Electrical, Controls)
   Training Materials (videos, agendas, attendance logs)

3. Safety Deliverables (01 35 26)
   Safety Orientation Documentation
   Hot Work Permits
   Fire Watch Logs
   Daily Safety Inspection Reports
   TB Testing Records (as required by VA)

4. Quality Control Deliverables (01 45 00)
   Preparatory Meeting Minutes
   Initial Phase Meeting Minutes
   Follow up QC Inspection Reports
   Testing Reports (pressure test, chemical cleaning, flushing, electrical testing, TAB reports)
   Deficiency/Punch list Logs

5. Environmental Controls Deliverables (01 57 19)
   Erosion and Sediment Control Plan
   Wastewater/Dewatering Plan
   Noise/Dust Control Measures

6. Waste Management Deliverables (01 74 19)
   Construction Waste Management Plan
   Waste Diversion Reports (monthly or final)

7. Division 23 Mechanical Deliverables
   Hydronic Piping Shop Drawings
   Valve & Equipment Schedules
   Pump Submittals (curves, motor data, VFD data)
   Insulation Submittals
   Water Treatment Plan & Reports
   Test, Flush, and Chemical Cleaning Reports
   TAB Report (Final)

8. Division 26 Electrical Deliverables
   Panel Schedules
   One Line Diagrams
   Conductor/Conduit Shop Drawings
   Grounding/Bonding Submittals
   Motor/Starter/VFD Submittals
   Electrical Testing Results (megger, torque logs, breaker verification)

9. Division 27 Communications / Controls Deliverables
   DDC Sequences of Operation
   DDC Shop Drawings & Network Architecture
   Controls Point to Point Checkout Sheets
   BACnet/IP Integration Documentation
   Graphics Screens (ECC)
   Controls Acceptance Test

10. Closeout Deliverables
    As Built Drawings (redlines + final CAD/PDF)
    Final O&M Manuals (Mechanical, Electrical, Controls)
    Warranty Certificates
    Training Records & Materials
    Final Cleaning & Turnover Sheets
    Punch list Completion Certificate

Required Meetings:

1. Pre Construction Meeting (Mandatory)
   Held after award but before mobilization.
   Includes:
   Review of schedule
   Submittal register
   Safety plan
   QC plan
   Phasing and site logistics
   (Referenced broadly across Div 01 requirements.)

2. Pre Activity / Preparatory Meetings (QC Required)
   Required before each major work activity begins.
   Examples:
   Excavation
   CHW piping installation
   Pump installation
   Electrical work
   DDC controls
   Insulation
   Testing & TAB
   (Required by 01 45 00 Quality Control.)

3. Initial and Follow Up QC Meetings
   For each definable feature of work:
   Initial: Review workmanship standards and inspection criteria
   Follow up: Ensures corrective actions are closed
   (Required by 01 45 00)

4. Weekly Progress Meetings
   Typically held with:
   COR
   Project Manager
   Safety Officer
   CQC Manager
   Trades/Prime Contractor
   Agenda includes schedule, submittals, RFIs, safety, and progress.
   (Implied by Div 01 administrative requirements.)

5. Safety Meetings
   Required by 01 35 26 Safety Requirements.
   Includes:
   Daily safety briefs (toolbox talks)
   Incident reporting review
   Activity Hazard Analysis reviews
   Fire watch and hot work coordination

6. Environmental / Waste Management Coordination
   If erosion control or waste diversion tasks trigger compliance updates:
   E&S compliance checks
   Waste management plan reviews
   (From 01 57 19 and 01 74 19.)

7. Controls & Commissioning Meetings
   Required for DDC and system turnover:
   Controls integration coordination
   ECC graphics review
   Pre functional testing meeting
   Functional testing/commissioning meeting
   (Driven by Div 23 & Div 26 controls requirements.)

8. Substantial Completion / Punch list Meeting
   Walkthrough with COR, A/E, and contractor
   Tracking and resolution of deficiencies
   (Mandated in Div 01 closeout procedures.)

9. Final Completion Meeting
   Final inspections
   Acceptance of deliverables (as builts, O&M manuals, training records)
   Contract closeout
   (From Div 01 closeout requirements.)
   Travel:

10. Contractor Project Manager / Superintendent
    These roles must be physically present for:
    Pre construction meeting
    Preparatory meetings
    Weekly progress meetings
    Inspections, site walkthroughs
    Substantial & final completion
    YES regular trips to the Salisbury VAMC campus are required.

11. Safety Officer (SSHO)
    Spec 01 35 26 requires daily safety oversight.
    Depending on contract structure:
    Full time on site (common for VA projects)
    or Regular, recurring on site presence
    YES on site presence required.

12. Quality Control Manager (CQC)
    Spec 01 45 00 requires the CQC Manager to attend:
    Preparatory meetings
    Initial + follow up inspections
    Testing (flushing, pressure test, balancing)
    YES periodic onsite travel required.

13. Specialty Technicians / Commissioning / Controls
    Typically:
    Pump technician (factory startup)
    TAB technician
    DDC controls programmer
    These may be traveling vendor reps depending on who is hired.
    YES travel required if vendors are coming from off site.

14. Office Only Personnel
    Document control, estimators, accounting, schedulers:
    No required travel.
    Special Instructions:

15. Compliance With VA Safety Requirements
    Contractor must comply fully with 01 35 26 Safety Requirements, including:
    Accident Prevention Plan (APP) approval before work begins
    Daily Activity Hazard Analyses (AHAs)
    Daily safety inspections
    Hot work permit requirements
    Fire watch assignments when required
    TB screening requirements for personnel

16. Quality Control (CQC) Procedures
    Per 01 45 00, the contractor shall:
    Provide a qualified CQC Manager
    Hold preparatory, initial, and follow up QC meetings for each definable feature of work
    Maintain QC logs daily
    Submit all testing documentation (pressure tests, chemical cleaning, flushing, TAB, electrical testing)

17. Submittal and Documentation Requirements
    According to 01 33 23, special attention must be given to:
    Creation and maintenance of a Submittal Register
    Timely shop drawing and product data submission
    Equipment schedules (pumps, valves, motors, controls)
    Final O&M manuals and training documentation
    As built drawings (redlines required daily)

18. Environmental and Site Protection Requirements
    From 01 57 19 Environmental Controls:
    Maintain erosion and sediment controls at all times
    Control dust, debris, and noise during excavation and saw cutting
    Protect existing utilities, structures, and vegetation

19. Construction Waste Management
    Per 01 74 19, contractor must:
    Provide a Waste Management Plan
    Document diversion of recyclables
    Properly dispose of demo waste and piping insulation

20. Site Access and Coordination
    All work must be coordinated with VA facilities to maintain operations.
    Work in active clinical areas requires advance notice and may require off hours scheduling.
    (Supported by VA General Requirements.)

21. Protection of Existing Utilities
    Per site survey requirements in 02 21 13, the contractor must:
    Verify underground and above ground utility locations
    Use GPR/locates before excavation
    Prevent disruption of medical services

22. Required Testing & Commissioning Activities
    Pressure test all chilled water piping
    Chemical cleaning, flushing, water treatment verification
    TAB (Test, Adjust, Balance) for hydronic system (23 05 93)
    Controls point to point checkout (Div 23/27)

23. Delivery, Storage, and Protection of Equipment
    Protect mechanical equipment and materials from weather
    Store DDC controls and electrical components in conditioned environments
    (Division 01 handling requirements)

24. Coordination With Other Trades
    Electrical and controls work must be coordinated with mechanical piping installation
    Pump alignment and VFD integration require sequencing with mechanical and electrical crews
    (Supported across Divisions 23 & 26.)
    End Statement of Work
    Estimated construction magnitude is between $2,000,000 and $5,000,000.
    NAICS Code 238220
    Size Standard Table: $19 Million
    This solicitation is anticipated to be a Total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside. In accordance with Public Law 109-461 and VAAR 819.7003 (b), offerors must be registered and certified in the SBA Certification database (https://search.certifications.sba.gov/) as a SDVOSB. Only offers from certified SDVOSBs in the SBA database at the time of offer shall be deemed eligible for award. Network Contracting Office 6 (NCO 6) intends to issue a Invitation for Bids (IFB) and award a single, firm fixed-price contract. Solicitation material will be available on/about August 5, 2026. Any specifications, drawings and amendments will be posted on the System for Award Management (SAM) Contract Opportunities website (https://sam.gov/opportunities). The Contract Opportunities website is the only official location to obtain solicitation information and documents. Offers will be due approximately 30 days after issuance of the solicitation. Only one (1) site visit will be scheduled. Location and point(s) of contact for the site visit will be identified in the solicitation. This notice is for informational purposes only and is not a request for quotation. The Government is not obligated to issue a solicitation as a result of this notice. No other information is available until issuance of the solicitation. No offerors list is maintained. All interested vendors should register on SAM.gov. Interested offerors are advised they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers and should revisit the website periodically for any amendments/notices to the solicitation. Prospective contractors must be registered in the SAM database in order to obtain access in Contract Opportunities. SAM and SBA Certification Database registration must be current and active to be eligible for contract award. Contractors please note: Online Representations and Certifications Applications (ORCA) apply to this solicitation. With ORCA; you now have the availability to enter and maintain your reps and certs with your proposal. Any questions regarding this announcement and all future announcements regarding this project must be emailed to the Contracting Officer, Mark Griffin, at mark.griffin2@va.gov.
    NO TELEPHONE REQUESTS FOR SOLICIATION MATERIAL WILL BE ACCEPTED.