- Title
- Trash, Recycling, and Food Scrap Collection Services
- Pdf Text
- Building and General Services/Purchasing & Contracting
133 State Street, 5th Floor | Montpelier VT 05633-8000
802-828-2211 phone |802-828-2222 fax
http://bgs.vermont.gov/purchasing
SEALED BID
Request For Proposal
Trash, Recycling, and Food Scrap Collection Services
ISSUE DATE August 27, 2026
QUESTIONS DUE September 3, 2026 – 4:30 PM (EST)
RFP RESPONSES DUE BY September 15, 2026 – 4:30 PM (EST)
Please be advised that all notifications, releases, and addendums associated with this
RFP will be posted at:
http://www.bgs.state.vt.us/pca/bids/bids.php
THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH
UPDATED INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO
PERIODICALLY CHECK THE ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS,
RELEASES AND ADDENDUMS ASSOCIATED WITH THIS RFP.
STATE CONTACT: James Meyers, State Senior Purchasing Agent
E-MAIL: BGS.OPCVendordocs@vermont.gov
Revised: February 13, 2026
OVERVIEW:
1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Department of
Buildings and General Services, Office of Purchasing and Contracting (hereinafter the “State”) is
seeking to establish contracts with one or more companies that can provide the State of Vermont
and its agencies and departments with Trash removal, Recycling services, and Food Scrap
Collection Services (to include mandated recyclables under 10 V.S.A. 6621a(9)). Trash removal
and recycling services will be ordered by the agency as required. Under the Universal Recycling
Law (ACT 148), all haulers must provide for collection of recyclables effective July 1, 2015 and
by July 1, 2020 haulers must offer collection of food scraps to nonresidential customers and
apartment buildings with four or more residential units unless another hauler will provide that
service. In addition, in order to be in compliance with the disposal ban on leaf and yard debris
effective July 1, 2016, the State requests collection of leaf and yard debris on an “as needed”
basis. A vendor may bid on one or more locations in which they can provide all rubbish and
recycling services and food scrap collection as indicated, or sub-contract out one or more
services in order to ensure collection is provided for all three material streams. As of
July 1, 2020, Vermont state law bans disposal of all food scraps in the trash or landfills (including
any trash that is transported to an out of state landfill or incinerator. Trash haulers must offer
food scrap collection services, unless another hauler is willing to provide that service (for them).
Additionally, the State seeks information from companies and organizations as to locations with
licensed landfills and/or transfer stations at which the State would be able to sometimes deliver
solid waste and/or recycling in bulk.
1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a one (1) year initial contract
term with four (4) additional one-year renewal options. The State anticipates the start date will be
October 1, 2026.
1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed in
writing to the State Contact listed on the front page of this RFP. Actual or attempted contact with
any other individual from the State concerning this RFP is strictly prohibited and may result in
disqualification.
1.4. BIDDERS’ CONFERENCE: A bidders’ conference will not be held.
1.5. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this
RFP or wishing to comment on any requirement of the RFP must submit specific questions in
writing no later than the deadline for question indicated on the first page of this RFP. Questions
may be e-mailed to the point of contact on the front page of this RFP. Questions or comments
not raised in writing on or before the last day of the question period are thereafter waived. At the
close of the question period a copy of all questions or comments and the State's responses will
be posted on the State’s web site http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort will
be made to post this information as soon as possible after the question period ends, contingent
on the number and complexity of the questions. All information provided by vendors during this
process will be public and bidders shall not provide confidential information, except as described
in 4.1 below.
1.6. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State
through the issuance of an Addendum to this RFP and posted online at
http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be
considered.
2. DETAILED REQUIREMENTS/DESIRED OUTCOMES: The contractor shall have the ability to
provide to the State containers of the types and sizes that are indicated on the Price Schedule. All
Revised: February 13, 2026
containers are to be freshly painted and clearly labeled with the Agency of Natural Resources
universal recycling symbols. Recycling containers and trash containers should be a different color
from each other and should be clearly marked for the intended material. The symbols shall be
appropriately applied to reflect the intended contents of the containers that are provided by the
hauler. All containers shall be cleaned inside and outside and disinfected once every week for food
scrap collection containers, and periodically for rubbish and recycling to the satisfaction of the using
agency. Multiple container sizing options must be available and delivered to the satisfaction of the
using agency to accommodate variation in disposal amount for each of the three material streams.
The size of each container shall be clearly marked on all containers. All containers must be leak-
proof, secure – locking lids and lock shall be provided for all containers if needs arise at certain
locations, at no additional cost to the using agency, totes must have wheels in working order so that
staff can move them in and out of cafeteria spaces. All containers must have a drain plug. All 2, 4, 6
and 8 cubic yard containers must be equipped with a weatherproof cover. The 12, 20, 25, and 30
cubic yard containers have the option for weatherproof covers.
2.1. All prices per pickup collection services shall be included in your Proposal; all tip fees, disposal
fees, hauling charges, and any other fees, including but not limited to, finance charges, fuel
surcharges, environmental fees, etc. that may be applied. Based on need, the frequency of
pickup may be changed at any time during the contract period by the using agency.
2.2. The agency may specify dumpsters and containers to be top loaded or front loaded that are
lockable with a padlock (to prevent unauthorized use) at no additional charge. The using
agency may specify dumpsters or containers to be clearly marked “CARDBOARD”, “PLASTICS”,
etc. accordingly if collection is not provided as a single stream collection service for recyclables.
2.3. Delivery: To coordinate the delivery of new containers under this Contract and/or the removal of
old containers under a previous contract, the Contractor shall provide delivery of new containers
at the date and time specified by the using agency in order to ensure an orderly changeover of
dumpsters and containers at all locations. The agency shall provide ten days notice for the
delivery of new container. In the event of an emergency situation, vendors are required to
respond within 24 hours.
2.3.1. In the event that an incumbent contractor is successful in retaining the contract awarded for
the previous contract period, all containers utilized under the current contract must be
labeled as directed in Section 2, reconditioned and freshly painted inside and out or may
require replacement at the discretion of the agency.
2.4 As the individual rubbish, food scraps, and recycling removal contracts/locations throughout the
State of Vermont expire, the Contractor(s) awarded the contract will receive an invoice from the
using agency for their corresponding locations and requirements.
2.4. Right-Size: Contractor shall work with the agency or department to ensure that the containers
used for rubbish removal, food scraps, and recycling are the right-size containers for that
location.
2.5. Damaged Containers: Whenever a container is damaged, the contractor replaces the
damaged container as soon as possible but no later than one week following notification by the
agency. All costs associated with replacement or repair of the equipment furnished by the
contractor shall be the responsibility of the contractor or the person/company that damaged the
container.
2.6. Pickups: The frequency of pickups will be indicated on the agency invoices. Invoices may be
issued for service to be provided “on call” or “as needed” based on agency requirements.
2.6.1. The agency reserves the right to increase or decrease the number, size, and location of
dumpsters and containers, in addition to the frequency of pickups, as the need arises. The
agency shall provide ten days notice for any change in container size or service frequency.
Revised: February 13, 2026
2.6.2. All pickups shall be made on the date and times as directed by the agency and servicing of
the location shall be made known to the agency representative at each location. The
agency may substitute with written notice confirming service by the drive to allow the
Contractor to fax or e-mail a confirming service notice to the specified agency
representative for each dumpster serviced, provided each servicing notice is faxed to the
specified agency representative within eight (8) hours after being picked up. The agency
may discontinue the faxing alternative method at any time.
2.6.3. The contractor shall replace the container if it becomes unsafe upon the request of the
agency.
2.6.4. Correctional Facilities – Additional Requirements
2.6.4.1 Northwest Correctional Facility (NWCF). Access to the Correctional Facility is
strictly controlled. Service vehicles have between the hours of 6:30AM and 7:30AM to
conduct their business.
2.6.4.2 Northeast Correctional Complex (NECC) – Pick-ups for Trash and Recycling can
only occur between 6 am and 8 am Monday thru Friday, Composting will need to be on
Mondays between 8 AM and 12 PM.
2.6.5. Military: Accessible for pickup at their sites between 6:30AM to 4:00PM.
2.7. Failure to Pickup Penalty: If the contractor is unable to pick up refuse on the regularly
scheduled day, they shall notify the agency. Failure to do so will result in a deduction from the
monthly charge equal to one fourth the monthly charge. No deductions will be made without first
notifying the contractor and giving them reasonable time to reply. If the contractor fails to pick up
a location on schedule, the trash must be collected by 11:00 a.m. of the day following.
2.7.1. Holidays: When a pickup is scheduled on a national or state holiday, refuse shall be
picked up either the day before or the day following the holiday. At no time will the
contractor allow trash to accumulate until the next regularly scheduled pick up day.
2.8. Refuse Composition: The 12, 20, 25, and 30 cubic yard containers generally will be used to
dispose of mixed debris which may contain items picked up off highways. This debris may be
comprised of the following: concrete, sand, dirt, gravel, bituminous materials, metal, appliances,
mattresses, wood, paper, cloth goods, and any other debris not specified herein. The 2, 4, 6 and
8 cubic yard containers will be generally used for trash and refuse. Totes and other containers
provided for recycling shall match the number and or size of the trash containers. The recycling
containers may be larger in size than the trash containers. Containers for collection of leaf, yard
debris, clean wood, and architectural waste shall be made available from the Contractor upon
request.
2.9. Refuse Disposal: All refuse collected and disposed of under this contract shall be
accomplished in strict accordance with current applicable county; state and federal air and water
pollution control and refuse disposal regulations. If landfill banned material is observed in the
trash or refuse the Vendor shall notify BGS and offending agency within one week of the
observance. The Vendor shall indicate the materials found, the container it was found in, the
location of the container, and the date the materials was observed in the refuse.
2.10. Food Scrap Collection: It is the State of Vermont’s intention to manage all food scraps
separately from trash, refuse, and recyclables. All food scrap containers must be emptied on a
consistent schedule by a designated food scrap collection truck and delivered to a certified
composting or anaerobic digestion facility. All food scrap collection containers must be clearly
marked for food scraps and indicated as such in words as well as with the appropriate Agency
of Natural Resources universal recycling symbol. Vendors shall notify the using Agency and
BGS of contamination in containers or dumpsters within one week of observed contamination,
the Vendor must work to resolve the issue with using agency or agencies served at that
location. The Vendor shall indicate the materials found, the container it was found in, the
Revised: February 13, 2026
location of the container, and the date the materials was observed in the refuse. If Vendor
observes contamination on three separate occasions the Vendor may charge a fee not to
exceed $20.00 for removal of contaminated material, or no more than the cost to tip the landfill
banned materials at their appropriate facility plus a $20.00 fee. Compost containers are to be
cleaned each week. During freezing weather, the compost containers are to be replaced with a
new container each week so that compost can be thawed out and cleaned by the composting
company.
2.11. Recycling: Effective July 1, 2015, is the law in the State of Vermont to recycle cardboard,
mixed paper, glass, plastic (bottles) and aluminum (foil, and cans), etc. For ease of collecting
these materials, it is a preference to collect these baseline recyclable materials in one container
(single stream recycling). All recycling containers shall be emptied by a designated recycling
truck and delivered to a certified recycling facility. All recycling containers shall be clearly
marked for recycling and indicated as such in words as well as with the Agency of Natural
Resources universal recycling symbol. Vendors shall notify the using Agency and BGS of
contamination in dumpsters within one week of observed contamination, the Vendor shall work
to resolve the issue with using agency or agencies served at that location. The Vendor shall
indicate the materials found, the container it was found in, the location of the container, and the
date the materials was observed in the refuse. If Vendor observes contamination on three
separate occasions, the Vendor may charge a fee not to exceed $20.00 for removal of
contaminated material, or no more than the cost to tip the landfill banned materials at their
appropriate facility plus a $20.00 fee.
2.12. Listed Recyclables (July 1, 2015) include:
• Aluminum and steel cans
• Aluminum foil and aluminum pie pans
• Glass food & beverage bottles & jars
• Plastics #1 and #2 (PET and HDPE resin types)
• Corrugated cardboard
• White and mixed paper
• Newspaper, magazines, catalogs, paper mail, and envelopes
• Boxboard
2.12.1. The State of Vermont as part of the outcome expectation is to model effective
environmental stewardship.
2.13. Prices: the per pickup prices in Attachment B are all-inclusive. No additional charges will be
allowed. Prices submitted shall include all tip fees in effect on the beginning date of this
contract, disposal fees and hauling charges.
2.13.1. Invoicing is provided monthly, in arrears, based on the per pick up rate. As an example,
$25.00 per pick up for 1xwk service the monthly charge would be $108.25 ($25.00 x 4.33 =
$108.25). If it was every other week service, the monthly rate is $54.13 ($25.00 x 2.165 =
$54.13). The 1xper month charge would be $25.00.
2.14. Compactors: All wiring, hoses, modifications required to operate compactors shall be at no
cost to the State. If required by the using agency, the compactor is to be designed with the
appropriate equipment to allow trash to be loaded into the compactor from an access walkway
at the building level.
2.15. Cancellations or additions: The using agency reserves the right to make cancellations, or
any parts thereof, or make additions to upon a ten (10) day written notice to the Contractor.
The charge for any additions or deletions shall be in accordance with the price schedule.
2.16. Price Adjustment:
Prices will remain firm for the initial twelve months (12) of the contract. If the option to
Revised: February 13, 2026
renew is agreed upon by both parties, any cost adjustment shall be increased or decreased per
the Consumer Price Index for All Urban Consumers (CPI-U) for the previous twenty-four (24)
months and adjusted through an executed contract amendment. All increases are subject to
annual review. The Office of Purchasing and Contracting reserves the right to reject any price
increase deeded to be excessive. Decreases to be offered immediately as they become
available. Vendor must notify the Office of Purchasing and Contracting of any decreases in
pricing.
All price changes need to be negotiated and approved by January 15, of each calendar year. All
newly negotiated pricing shall take effect on February 1st, of the same calendar year. Any
requests after January 15th will not be considered until January 15th, of the next calendar year.
2.17. Special Requirements Regarding Invoicing and Payments:
2.17.1. It will be a requirement of contracts resulting from this RFP that each and all invoices
rendered by contractors must precisely reflect actual per-pick-up costs, of the actual
number of pick-ups that actually occur during the actual date intervals covered by each
individual invoice. Contractors must not prepare or submit any invoices based on any sort
of averaging of what costs would be associated with some fictional average month, nor
any other method that departs from precise actuals.
2.17.2. If there are issues associated with payment of invoices, it is urgent that service continue
uninterrupted. If contractor believes that there is an unreasonable payment delay or
underpayment occurring, contractor shall give written notice to the applicable Agency or
Department of the State responsible for the particular site, with a CC of that notice to the
Purchasing Agent, within the Office of Purchasing and Contracting, responsible for the
waste contracts.
2.18. Delivery: The Contractor shall furnish and deliver the required containers to agency locations
as specified in the agency invoice. If required by the agency, Contractor shall notify agency of
delivery as specified on the invoice.
2.19. Examination of Site: The Contractor shall conduct site inspections prior to delivering a
container to agency location. The ultimate placement of the containers shall be designated by
the agency and no extra charge will be assessed. Contractor will work with the agency to right
size the container for the need.
2.20. Stability of Proposed Prices: Any price offerings from proposers must be valid for a period of
120 days from the due date of the proposals.
2.21. Monthly Reporting: Reporting on a per ton basis must be provided per month to BGS and the
Military Department (or using agency) for each of the material streams collected at each
location where service is provided. The report must include relevant information such as
container size and material stream intended for each container (may be aggregated if more
than one container is provided per material stream), indicate each location clearly serviced,
start and end dates of the reporting period, and the tonnage of each container (or aggregated
material stream) that is provided under this contract.
3. OUTCOMES: The expected outcome is to enter into a contractual relationship with a strategic long-term
business partner who will provide all services incidental to rubbish removal and recycling services that will
ensure the highest degree of sanitation and recycling as well as maintaining the safety of personnel, staff and
property. Minimum outcomes include the following:
3.1. Achieve ecological benefits from single stream recycling.
3.2. Improve upon quantities of material currently being recycled.
3.3. Develop other waste diversion and cost reduction initiatives.
3.4. Maintain or reduce existing trash service levels during program transition.
Revised: February 13, 2026
4. LANDFILL BANNED MATERIALS: The State of Vermont is committed to a safe and healthy environment.
The appropriate management of landfill banned materials protects human health and the environment. Vendor
will immediately notify service location and BGS of landfill banned items and request removal before hauling. If
something is hazardous, BGS will work with a solid waste district or a hazardous waste contractor to ensure
proper disposal of material. If it is something that the hauler can assist with recycling (recyclables, scrap
metal), then the hauler will work with BGS/using agency to address issue. If there are three observances of
landfilled banned material in incorrect collection containers per service location then the Vendor can reject the
entire load and bill accordingly. Link to landfill banned items Trash Disposal | Department of Environmental
Conservation (vermont.gov)
5. GENERAL REQUIREMENTS:
5.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs
that Bidder wishes the State to consider must be submitted for consideration. If applicable, all
equipment pricing is to include F.O.B. delivery to the ordering facility. No request for extra
delivery cost will be honored. All equipment shall be delivered assembled, serviced, and ready
for immediate use, unless otherwise requested by the State.
5.1.1. Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy
submitted by Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover
the full spectrum of materials and/or services required.
5.1.2. Cooperative Agreements. Bidders that have been awarded similar contracts through a
competitive bidding process with another state and/or cooperative are welcome to submit
the pricing in response to this solicitation.
5.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select
the Bidder(s) as may be determined to be in the best interest of the State and consistent with the
goals and performance requirements outlined in this RFP. The State of Vermont reserves the
right to obtain clarification or additional information necessary to properly evaluate a proposal.
Failure of bidder to respond to a request for additional information or clarification could result in
rejection of that bidder's proposal. To secure a project that is deemed to be in the best interest of
the State, the State reserves the right to accept or reject any and all bids, in whole or in part, with
or without cause, and to waive technicalities in submissions. The State also reserves the right to
make purchases outside of the awarded contracts where it is deemed in the best interest of the
State.
5.2.1. Best and Final Offer (BAFO). At any time after submission of Responses and prior to the
final selection of Bidder(s) for Contract negotiation or execution, the State may invite
Bidder(s) to provide a BAFO. The state reserves the right to request BAFOs from only
those Bidders that meet the minimum qualification requirements and/or have not been
eliminated from consideration during the evaluation process.
5.2.2. Presentation. An in-person or webinar presentation by the Bidder may be required by the
State if it will help the State’s evaluation process. The State will factor information
presented during presentations into the evaluation. Bidders will be responsible for all costs
associated with providing the presentation.
5.3. CONFLICTS OF INTEREST:
5.3.1. Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business
entity has interests (for example, customers, partners, contracts) that could undermine, or
reasonably be perceived to undermine, its faithful and unbiased performance of a contract
with the State that may result from this solicitation.
Revised: February 13, 2026
5.3.2. Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an
individual, agent or employee of a bidder could undermine, or reasonably be perceived to
undermine, its faithful and unbiased performance of a contract with the State that may
result from this solicitation.
5.3.3. Requirements: The State does not seek to contract with any individual or business entity
having a conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure
the State’s awareness of actual, potential, or reasonably perceived PCOIs and OCOIs,
bidders shall:
a) Prior to submitting a proposal, conduct an internal review of its current affiliations and
activities and identify actual, potential, or reasonably perceived PCOIs or OCOIs
relative to a contract with the State that may result from this solicitation.
b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any
facts that may cause a reasonably prudent person to perceive a PCOI or OCOI with
respect to a contract with the State that may result from this solicitation. Disclose, also,
any actions proposed to mitigate the PCOI or OCOI.
5.3.4. The State shall have sole discretion to determine whether a PCOI or OCOI can be
mitigated to the State’s satisfaction and may discuss the conflict with the bidder if and to
the extent the State deems discussion necessary to its determination. The State reserves
the right to (a) reject from further consideration any proposal having a PCOI or OCIO that
cannot be mitigated to the State’s full satisfaction and (b) terminate a contract upon
discovery that a contractor failed to disclose facts pertaining to a PCOI or OCOI in its
proposal, or otherwise misrepresented relevant information to the State.
5.4. WORKER CLASSIFICATION COMPLIANCE REQUIREMENTS: In accordance with Section 32
of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54), Bidders must comply with
the following provisions and requirements.
5.4.1. Self Reporting: For bid amounts exceeding $250,000.00, Bidder shall complete the
appropriate section in the attached Certificate of Compliance for purposes of self-reporting
information relating to past violations, convictions, suspensions, and any other information
related to past performance relative to coding and classification of workers. The State is
requiring information on any violations that occurred in the previous 12 months.
5.4.2. Subcontractor Reporting: For bid amounts exceeding $250,000.00, Bidders are hereby
notified that upon award of contract, and prior to contract execution, the State shall be
provided with a list of all proposed subcontractors and subcontractors’ subcontractors,
together with the identity of those subcontractors’ workers compensation insurance
providers, and additional required or requested information, as applicable, in accordance
with Section 32 of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54).
This requirement does not apply to subcontractors providing supplies only and no labor to
the overall contract or project. This list MUST be updated and provided to the State as
additional subcontractors are hired. A sample form is available online at
http://bgs.vermont.gov/purchasing-contracting/forms. The subcontractor reporting form
is not required to be submitted with the bid response.
5.5. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE
PROCUREMENTS:
For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change
Considerations in State Procurements Certification, which is included in the Certificate of
Compliance for this RFP.
After consideration of all relevant factors, a bidder that demonstrates business practices that
promote clean energy and address climate change as identified in the Certification, shall be
Revised: February 13, 2026
given favorable consideration in the competitive bidding process. Such favorable consideration
shall be consistent with and not supersede any preference given to resident bidders of the State
and/or products raised or manufactured in the State, as explained in the Method of Award
section. But, such favorable consideration shall not be employed if prohibited by law or other
relevant authority or agreement.
5.6. METHOD OF AWARD: Awards will be made in the best interest of the State. The State may
award one or more contracts and reserves the right to make additional awards to other compliant
bidders at any time if such award is deemed to be in the best interest of the State. All other
considerations being equal, preference will be given first to resident bidders of the state and/or to
products raised or manufactured in the state, and then to bidders who have practices that
promote clean energy and address climate change, as identified in the applicable Certificate of
Compliance.
5.6.1. Evaluation Criteria: Consideration shall be given to the Bidder’s project approach and
methodology, qualifications and experience, ability to provide the services within the
defined timeline, cost, and/or success in completing similar projects, as applicable
5.7. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select
one or more bidders with which to negotiate a contract, based on the evaluation findings and
other criteria deemed relevant for ensuring that the decision made is in the best interest of the
State. In the event State is not successful in negotiating a contract with a selected bidder, the
State reserves the option of negotiating with another bidder, or to end the proposal process
entirely.
5.8. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the
preparation of a response to this RFP and shall be responsible for all expenses associated with
any presentations or demonstrations associated with this request and/or any proposals made.
5.9. CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State,
including the Standard Contract Form and Attachment C as attached to this RFP for reference.
5.9.1. Business Registration. To be awarded a contract by the State of Vermont a bidder
(except an individual doing business in his/her own name) must be registered with the
Vermont Secretary of State’s office Vermont Secretary of State - Business Services
Division and must obtain a Contractor’s Business Account Number issued by the Vermont
Department of Taxes http://tax.vermont.gov/ .
5.9.2. The contract will obligate the bidder to provide the services and/or products identified in its
bid, at the prices listed.
5.9.3. Payment Terms. Percentage discounts may be offered for prompt payments of invoices;
however, such discounts must be in effect for a period of 30 days or more in order to be
considered in making awards.
5.9.4. Quality. If applicable, all products provided under a contract with the State will be new and
unused, unless otherwise stated. Factory seconds or remanufactured products will not be
accepted unless specifically requested by the purchasing agency. All products provided by
the contractor must meet all federal, state, and local standards for quality and safety
requirements. Products not meeting these standards will be deemed unacceptable and
returned to the contractor for credit at no charge to the State.
6. CONTENT AND FORMAT OF RESPONSES: The content and format requirements listed below are
the minimum requirements for State evaluation. These requirements are not intended to limit the
content of a Bidder’s proposal. Bidders may include additional information or offer alternative
solutions for the State’s consideration. However, the State discourages overly lengthy and costly
proposals, and Bidders are advised to include only such information in their response as may be
relevant to the requirements of this solicitation.
Revised: February 13, 2026
6.1. Unsolicited Bidder-Confidential Information Prohibited. Bidders are hereby expressly
directed not to include any confidential information in their proposal submissions, except as
specifically permitted below. By submitting a proposal in response to this RFP, bidders
acknowledge and agree to abide by the terms and conditions outlined in this document, including
the prohibition on submitting confidential information. This prohibition reduces the burden on the
State while preventing bidder-confidential information from entering the public record.
6.2. Disclosure under Public Records Act. All information received by the State in response to this
solicitation will become part of the contract file and subject to public disclosure in accordance
with the State’s Public Records Act, 1 V.S.A. § 315 et seq. The State may also choose to
publicly post responses to this solicitation and the resulting agreement(s), following conclusion of
this procurement process.
6.3. Unsolicited Confidential Materials. This RFP does not solicit bidder confidential information
and bidders are expressly prohibited from providing confidential information in response to this
RFP. All materials furnished by bidders in response to this RFP, including those marked as
confidential by bidders, are subject to disclosure if requested under the Public Records Act, or
public posting.
6.4. State Not Responsible for Disclosure of Unmarked Bidder-Confidential Information. It is
the sole responsibility of the bidder to ensure that, other than where specifically directed or
permitted by this RFP and accordingly marked as described below, no information that should
not be publicly disclosed is included in their proposal materials, including any 1) trade secrets or
intellectual property, 2) proprietary financial or business information, 3) personal information, or
4) any other information that should not be disclosed to the public. For example, bidders should
avoid including specific details of their proprietary technologies or methodologies that they
consider confidential, and any references to previous client engagements should be presented in
a manner that does not disclose the client's confidential information.
6.5. The bid should include a Cover Letter and Technical Response and Price Schedule.
6.6. COVER LETTER:
6.6.1. Exceptions to Contract Terms and Conditions. The State will not consider exceptions to
contract terms and conditions included with this RFP.
6.7. TECHNICAL RESPONSE. In response to this RFP, a bidder shall:
6.7.1. Provide details concerning your form of business organization, company size and
resources.
6.7.2. Describe your capabilities and particular experience relevant to the RFP requirements.
6.7.3. If you have experience working with the State of Vermont, identify all current or past State
projects. Provide the name of the Vermont department or agency and the project title or a
brief description of the work. Do not include references or statements from State of
Vermont agencies or employees.
6.7.4. Identify the names of all subcontractors you intend to use, the portions of the work the
subcontractors will perform, and address the background and experience of the
subcontractor(s), in response to the questions described above in this section.
6.8. REFERENCES. Provide the names, addresses, and phone numbers of at least three companies
with whom you have transacted similar business in the last 12 months. You must include contact
names who can talk knowledgeably about performance. Do not list a State of Vermont agency or
employee as a reference.
6.9. REPORTING REQUIREMENTS: Provide a sample of any reporting documentation that may be
applicable to the Detailed Requirements of this RFP.
Revised: February 13, 2026
6.10. PRICE SCHEDULE: Bidders shall submit their pricing information in the Price Schedule
attached to the RFP.
6.11. CERTIFICATE OF COMPLIANCE: This form must be completed and submitted as part of the
response for the proposal to be considered valid.
7. SUBMISSION INSTRUCTIONS:
7.1. CLOSING DATE: Bids must be received by the State by the due date specified on the front page
of this RFP. Late bids will not be considered.
7.1.1. The State may, for cause, issue an addendum to change the date and/or time when bids
are due. If a change is made, the State will inform all bidders by posting at the webpage
indicated on the front page of this RFP.
7.1.2. There will not be a public bid opening. However, the State will record the name, city and
state for any and all bids received by the due date.
7.2. ELECTRONIC BIDS ONLY: All bids under this RFP must be submitted electronically in
accordance with the submission requirements herein.
7.2.1. Electronic bids will be accepted via email submission to BGS.VTBids@vermont.gov. The
subject line of the email submission must reference the Project Title as indicated on the
front page of this RFP.
7.2.1.1. Bids must consist of a single email with a single, digitally searchable PDF attachment
containing all components of the bid. Multiple emails and/or multiple attachments will
not be accepted.
7.2.1.2. There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to
compress the PDF file containing its bid if necessary in order to meet this size
limitation. It is also the Bidder's responsibility to ensure that their own email system
can send and receive messages up to this size.
8. BID SUBMISSION CHECKLIST:
✓ Cover Letter
✓ Technical Response
✓ Price Schedule\Compactors\Transfer Stations
✓ Signed Certificate of Compliance
9. ATTACHMENTS:
9.1. Certificate of Compliance
9.2. Price Schedule\Compactors\Transfer Stations
9.3. Worker Classification Compliance Requirement; Subcontractor Reporting Form
9.4. SAMPLE: Standard State Contract with its associated attachments, including but not limited to,
Attachment C: Standard State Provisions for Contracts and Grants (February 13, 2026)
Revised: February 13, 2026
RFP: Trash, Recycling and Food Scrap Collection Services
DATE: ___________________
Page 1 of 4
CERTIFICATE OF COMPLIANCE
For your bid to be considered valid, this form must be completed in its entirety, executed by a
duly authorized representative of the bidder, and submitted as part of the response to the
proposal.
A. NON COLLUSION: Bidder hereby certifies that the prices quoted have been arrived at without
collusion and that no prior information concerning these prices has been received from or given to
a competitive company. If there is sufficient evidence to warrant investigation of the bid/contract
process by the Office of the Attorney General, bidder understands that this paragraph might be
used as a basis for litigation.
B. CONTRACT TERMS: Bidder hereby acknowledges that is has read, understands and agrees to
the terms of this RFP, including Attachment C: Standard State Contract Provisions, and any other
contract attachments included with this RFP.
C. WORKER CLASSIFICATION COMPLIANCE REQUIREMENT: In accordance with Section 32 of
The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54), the following provisions and
requirements apply to Bidder when the amount of its bid exceeds $250,000.00.
Self-Reporting. Bidder hereby self-reports the following information relating to past violations,
convictions, suspensions, and any other information related to past performance relative to
coding and classification of workers, that occurred in the previous 12 months.
Summary of Detailed Information Date of Notification Outcome
Subcontractor Reporting. Bidder hereby acknowledges and agrees that if it is a successful
bidder, prior to execution of any contract resulting from
- Issue Date
- Aug 27, 2026
- Due Date Raw
- 09/15/2026 04:30PM
- Detail Fetched
- Yes
- Questions Due Raw
- 09/03/2026 04:30PM
Vermont Buildings & General ServicesIssuing agency·Vermont·via the Vermont BGS purchasing bid board