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- Auctioneer Services
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DEPARTMENT OF BUILDINGS & GENERAL SERVICES
Office of Purchasing & Contracting
133 State Street, 5th Floor | Montpelier VT 05633-8000
802-828-2211 phone |802-828-2222 fax
http://bgs.vermont.gov/purchasing
SEALED BID
Request For Proposal
AUCTIONEER SERVICES
ISSUE DATE September 3, 2026
QUESTIONS DUE September 11, 2026 – 3:00 PM (EST)
RFP RESPONSES DUE BY September 21, 2026 – 4:30 PM (EST)
Please be advised that all notifications, releases, and addendums associated with this
RFP will be posted at:
http://www.bgs.state.vt.us/pca/bids/bids.php
The state will make no attempt to contact interested parties with updated information. It is the
responsibility of each bidder to periodically check the above webpage for any and all
notifications, releases and addendums associated with this RFP.
STATE CONTACT: Stefanie Malmstein
TELEPHONE: 802-371-3938
E-MAIL: SOV.ThePathForward@vermont.gov
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OVERVIEW:
1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Department of
Buildings & General Services (hereinafter the “State”) is seeking to establish contracts with one
or more companies that can provide Auctioneer Services.
1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of 24 Months with an
option to renew for up to three additional twelve-month periods. The State anticipates the start
date for such contract(s) will be November 1, 2026.
1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed
in writing to the State Contact listed on the front page of this RFP. Actual or attempted contact
with any other individual from the State concerning this RFP is strictly prohibited and may result
in disqualification.
1.4. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this
RFP or wishing to comment on any requirement of the RFP must submit specific questions in
writing no later than the deadline for questions indicated on the first page of this RFP.
Questions may be e-mailed to the point of contact on the front page of this RFP. Questions or
comments not raised in writing on or before the last day of the question period are thereafter
waived. At the close of the question period a copy of all questions or comments and the State's
responses will be posted on the State’s web site http://www.bgs.state.vt.us/pca/bids/bids.php .
Every effort will be made to post this information as soon as possible after the question period
ends, contingent on the number and complexity of the questions. All information provided by
vendors during this process will be public and bidders shall not provide confidential information,
except as described in 4.1 below.
1.5. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State
through the issuance of an Addendum to this RFP and posted online at
http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be
considered.
2. DETAILED REQUIREMENTS/DESIRED OUTCOMES: DETAILED REQUIREMENTS/DESIRED
OUTCOMES:
2.1. ON- LINE AUCTIONS:
2.1.1.Contractors must be qualified and licensed, if applicable, to conduct on-line auctions. Assets for on-
line auctions are various throughout the state.
2.1.2. Contractors must have current experience in conducting on-line auctions with vehicles or similar
commercial equipment. VT DMV Assets will have Titles; some may be salvage titles. This includes
but is not limited to cars, trucks, trailers, ATV’s, motorcycles, snow machines, boats.
2.1.3. All types of State property may be auctioned. Examples include but are not limited to: vehicles,
tires, miscellaneous vehicle parts, canoes, kayaks, paddle boats, weed whackers, lawn mowers,
old lightbars, sirens, docking stations, K9 partitions, lab equipment, appliances, firearms, and other
equipment from across a range of State agencies.
2.1.4.Preference will be given to proposals that do not include a buyer’s premium.
2.1.5.Contractors must have a well-established on-line auction system.
2.1.5.1. Contractor will specify what format and the receiving requirements for on-line bids.
2.1.5.2. Contractor will detail any restrictions and or requirements for sale types.
2.1.5.3. Contractor shall make real-time bidding history available to the State, including bidders
registered ID and amount of bid.
2.1.6.The following options are required:
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2.1.6.1. Minimum starting amount as designated by State
2.1.6.2. No reserve price (item is sold to highest bidder)
2.1.6.3. Hidden reserve amount
2.1.6.4. Ability to deny all bids
2.1.6.5. Ability to include information on invoices (ie: pick up by date)
2.1.6.6. Provide FTP site for transfer of photos, response should identify the method or process to
transfer large photos outside of email
2.1.6.7. Ability to change auction time length
2.1.6.8. Contractor will provide information on the process for proxy bidding by any interested
bidder who does not own a computer.
2.1.7. Contractor will state the process for handling last-minute bids and closing bids.
2.1.8. Contractor will have a well-established audience:
2.1.8.1. Contractor will provide the number of registered on-line bidders.
2.1.9.Contractor will have a well-established marketing system:
2.1.9.1. Contractor will specify what types of general and targeted advertising methods and
frequency they are used to promote specific sales to reach current and potential bidders.
2.1.10. Contractor will provide proof of payment to the State of Vermont in the form of an email (PDF
format attachment) of the Buyer’s paid receipt(s). This proof of payment will be for the release of
the vehicle, keys and title to the Buyer. Buyers will be solely responsible for removal of won item(s)
within the time specified by the State of Vermont (to be determined for each sale). The titles will
remain with the State until proof of payment is recorded, and the State mails the title to the buyers.
Pickup and payment terms will be posted on each listing in the auction.
2.1.11. Contractor will provide payment in check form to the State of Vermont within fifteen business days
after the bids close. Contractor assumes all liability for payment made from bidder. If winning bidder
does not pay, the state will maintain ownership of the item until either the next most qualified bid is
accepted by the State, or the item is sold at a later date.
2.1.12. The contractor will provide the following bidder’s activity in Excel or compatible format within fifteen
days of the completion of each sale:
2.1.12.1. Bidder number assigned
2.1.12.2. Name
2.1.12.3. Complete mailing address
2.1.12.4. E-mail if captured
2.1.12.5. Telephone number if captured
2.1.12.6. Lot number
2.1.12.7. Year/ Make/ Model/ VIN
2.1.12.8. Amount of sales.
2.1.13. Any advertising, press release or other material prepared and released in written or oral form by the
contractor in connection with the services provided under this contract shall be approved by the
state prior to release. Vendor will send an e-mail broadcast to their on-line customer base notifying
them of auctions at the time they are posted. This email broadcast will include a “state group” of
recipients.
2.1.14. Payments may be withheld in whole or in part in the event of failure by the Contractor to comply
with the terms of the contract.
2.1.15. The State shall not be responsible for expenses of the contractor unless it is specified in the
attached bid response sheet.
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2.2. ON-SITE/PHYSICAL AUCTIONS:
2.2.1. Contractor shall plan, set up, advertise, and conduct the annual auction sales for the State for the
disposal of automobiles, trucks and other surplus equipment and supplies at times and locations
specified by the State. Contractors shall do an audio or video recording of sale. Contractor will
provide a P.A. system capable of a 360-degree radius.
2.2.2. Contractor shall provide all material and personnel necessary for advertising, setup, preview and
conduct of the auction sale, except as provided (reference Section 2.4, State's obligation), including
at least 2 people to assist with the setup of vehicles a week prior to the auction date, and sufficient
personnel to expedite the closing of the auction sale.
2.2.3. Contractor shall advertise the auction in a timely and thorough manner to effectively promote the
sale of state property, including the preparation, printing, and mailing of advertising brochures at
least three weeks before the auction date. Advertising should include but is not limited to the
following newspapers: New York Times, Boston Globe, Burlington Free Press, Rutland Herald,
Times Argus, Press Republican (Plattsburg) and any applicable trade journals.
2.2.4. Brochures will be mailed to all parties on the list provided by the state. The entire cost of all
advertising, including printing and mailing costs, is to be paid by the contractor. Contractor shall
provide at least 800 brochures for distribution to State Agencies, a minimum of three weeks before
the date of the auction.
2.2.5. Payments may be withheld in whole or in part in the event of failure by the Contractor to comply
with the terms of the contract.
2.2.6. Contractor shall, within 2 business days after the auction sale provide the State with a report of all
advertising done for the sale and a list of the registered bidders and a report that contains, at a
minimum, the following information:
Vehicle ID
Make
Year
Bidder number, name and address
Format for this report must be Microsoft Excel or text format that can be imported to Excel.
2.2.7. Contractor will provide catering service for the auction. Any caterer must be licensed to do
business in the State of Vermont. A preference should be given to local non-profit organizations.
Contractor is responsible for cleanup of lot after auction. Contractor is responsible for all electrical
hookups requiring other than 110 volts provided by the State. All hookups for electricity must
comply with State safety codes.
2.2.8. Contractor shall set up vehicles, equipment and supplies to be auctioned at the auction site at a
time specified by the State; approximately one week before the auction date.
2.2.9. Contractor shall provide the personnel and materials necessary for potential buyers to preview
auction items and pre-register for the auction on the day before the auction sale and at least two
hours before the commencement of the sale on the auction date. Contractor is responsible for
providing, placing and removal of portable restroom facilities. A minimum of three (3) port-a-lets
are required, with one being handicap accessible.
2.2.10. Contractors shall be responsible for any and all checks accepted at the sale.
2.2.11. Buyers must be provided with the option of paying only 25% of the sale on the day of the auction.
Contractor may collect the deposit at time of sale or at the close of the auction. Contractor is
responsible for the collection of all monies due. Contractor shall inform depositors, and stipulates
as a condition of receipt of deposit, that the item purchased must be removed by 3:00PM on the
Wednesday following the auction, or the Buyer will be assessed a $25.00 per day storage
fee, per item.
2.2.12. At the end of the sale, the Contractor and the representative of the State shall compare their tallies
and reconcile their figures. The contractor shall then present a check to the State Representative
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for the total amount of the sale. Contractor is responsible for the collection of all outstanding
monies due.
2.2.13. The Contractor shall render to the State a bill showing the gross auction receipts and commissions
due. This invoice will be processed through the State of Vermont Finance Department and a check
will be mailed to the contractor.
2.2.14. Contractor shall prevent items that are not paid for in full from being removed from the auction site
during the day of the sale. Contractor shall post someone at the gate to prevent unpaid items from
leaving the premises. Contractor shall provide purchasers with a bill of sale sufficient to register a
vehicle as required by the Vermont Department of Motor Vehicles. A State representative will have
custody of the titles and keys for the auction items and will surrender them only upon presentation
of such a bill of sale.
2.2.15. At the close of the sale all records pertaining to the sale will be turned over to the State
representative for verification and a copy will be retained for the State’s file. This at a minimum will
include the Lot #, Buyers # and the sale price of all auction items.
2.2.16. Contractor may not require a deposit at time of registration or charge a buyer's premium unless
agreed upon by the State.
2.2.17. Vehicles from political subdivisions of the State of Vermont may be placed in the auctions at the
same commission rate as bid to the state. Items from other sources may not be included in the
auction without prior approval of the State.
2.2.18. The date of the on-site/physical auction will be mutually agreed upon by the State and Contractor.
The State’s preference is typically the second Saturday of May (the day before Mother’s Day).
Auctioneers should indicate if this date will not be acceptable as preference may be given to
auctioneers who are able to accommodate this date.
2.2.19. The State shall not be responsible for expenses of the Contractor unless it is so specified in the
attached bid response sheet.
2.3. CONTRACTOR’S OBLIGATIONS FOR ON-SITE/PHYSICAL AUCTIONS:
2.3.1. Proposal must conform to, and bidders must agree to the following conditions, which will be part of
the contract awarded.
2.3.2.The Contractor shall, at least one day prior to the auction sale, furnish to the State either:
2.3.2.1. A Bank Letter of Guarantee or a Standby Letter of Credit from the Contractor's bank
guaranteeing the Contractor's check drawn to the order of the Treasurer, State of Vermont;
such guarantee to be in effect until at least one week after the auction sale, OR,
2.3.2.2. Surety bonds in a form acceptable to the State to be in effect until at least one week after
the auction sale, OR,
2.3.2.3. A cashier's certified check made payable to the Treasurer, State of Vermont. This check
will be used as an offset against the "end of sale" check.
The amount of the bank letter/surety bond/ cashier’s check will be determined by the
State a week prior to the auction date, based on the anticipated gross sales. The amount
will not be larger than $500,000 or smaller than $100,000.
2.3.3. Any advertising, press release or other material prepared and released in written or oral form by the
contractor in connection with the services provided under this contract shall be approved by the
state prior to release.
2.3.4. Responsibility for the manner in which the auction is conducted rests with the Contractor.
However, a designated representative of the State will supervise the sale and set up of the auction
equipment and the decisions of that representative will be final, if and when any controversies
arise.
2.4. STATE’S OBLIGATIONS FOR ON-SITE PHYSICAL AUCTIONS:
2.4.1. The State will furnish the auction site for each auction sale and all employees for starting and
moving vehicles on auction day. The State will also provide an individual to handle titles and a
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manager. The State to provide at least 2 people to assist auction staff on set-up day, as well as
drivers on the day of the auction.
2.4.2. The State will provide the successful bidder with a list of the registered bidders from previous
auctions, for the purpose of mailing of auction brochures.
3. GENERAL REQUIREMENTS:
3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs
that Bidder wishes the State to consider must be submitted for consideration. If applicable, all
equipment pricing is to include F.O.B. delivery to the ordering facility. No request for extra
delivery cost will be honored. All equipment shall be delivered assembled, serviced, and ready
for immediate use, unless otherwise requested by the State.
3.1.1. Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy
submitted by Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the
full spectrum of materials and/or services required.
3.1.2. Cooperative Agreements. Bidders that have been awarded similar contracts through a
competitive bidding process with another state and/or cooperative are welcome to submit
the pricing in response to this solicitation.
3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select
the Bidder(s) as may be determined to be in the best interest of the State and consistent with the
goals and performance requirements outlined in this RFP. The State of Vermont reserves the
right to obtain clarification or additional information necessary to properly evaluate a proposal.
Failure of bidder to respond to a request for additional information or clarification could result in
rejection of that bidder's proposal. To secure a project that is deemed to be in the best interest of
the State, the State reserves the right to accept or reject any and all bids, in whole or in part, with
or without cause, and to waive technicalities in submissions. The State also reserves the right to
make purchases outside of the awarded contracts where it is deemed in the best interest of the
State.
3.2.1. Best and Final Offer (BAFO). At any time after submission of Responses and prior to the
final selection of Bidder(s) for Contract negotiation or execution, the State may invite
Bidder(s) to provide a BAFO. The state reserves the right to request BAFOs from only those
Bidders that meet the minimum qualification requirements and/or have not been eliminated
from consideration during the evaluation process.
3.2.2. Presentation. An in-person or webinar presentation by the Bidder may be required by the
State if it will help the State’s evaluation process. The State will factor information presented
during presentations into the evaluation. Bidders will be responsible for all costs associated
with providing the presentation.
3.3. CONFLICTS OF INTEREST:
3.3.1. Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a
business entity has interests (for example, customers, partners, contracts) that could
undermine, or reasonably be perceived to undermine, its faithful and unbiased performance
of a contract with the State that may result from this solicitation.
3.3.2. Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an
individual, agent or employee of a bidder could undermine, or reasonably be perceived to
undermine, its faithful and unbiased performance of a contract with the State that may result
from this solicitation.
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3.3.3. Requirements: The State does not seek to contract with any individual or business entity
having a conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure
the State’s awareness of actual, potential, or reasonably perceived PCOIs and OCOIs,
bidders shall:
a) Prior to submitting a proposal, conduct an internal review of its current affiliations and
activities and identify actual, potential, or reasonably perceived PCOIs or OCOIs relative
to a contract with the State that may result from this solicitation.
b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any
facts that may cause a reasonably prudent person to perceive a PCOI or OCOI with
respect to a contract with the State that may result from this solicitation. Disclose, also,
any actions proposed to mitigate the PCOI or OCOI.
3.3.4. The State shall have sole discretion to determine whether a PCOI or OCOI can be
mitigated to the State’s satisfaction and may discuss the conflict with the bidder if and to the
extent the State deems discussion necessary to its determination. The State reserves the
right to (a) reject from further consideration any proposal having a PCOI or OCIO that cannot
be mitigated to the State’s full satisfaction and (b) terminate a contract upon discovery that a
contractor failed to disclose facts pertaining to a PCOI or OCOI in its proposal, or otherwise
misrepresented relevant information to the State.
3.4. WORKER CLASSIFICATION COMPLIANCE REQUIREMENTS: In accordance with Section 32
of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54), Bidders must comply with
the following provisions and requirements.
3.4.1. Self Reporting: For bid amounts exceeding $250,000.00, Bidder shall complete the
appropriate section in the attached Certificate of Compliance for purposes of self-reporting
information relating to past violations, convictions, suspensions, and any other information
related to past performance relative to coding and classification of workers. The State is
requiring information on any violations that occurred in the previous 12 months.
3.4.2. Subcontractor Reporting: For bid amounts exceeding $250,000.00, Bidders are hereby
notified that upon award of contract, and prior to contract execution, the State shall be
provided with a list of all proposed subcontractors and subcontractors’ subcontractors,
together with the identity of those subcontractors’ workers compensation insurance
providers, and additional required or requested information, as applicable, in accordance
with Section 32 of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54). This
requirement does not apply to subcontractors providing supplies only and no labor to the
overall contract or project. This list MUST be updated and provided to the State as additional
subcontractors are hired. A sample form is available online at
http://bgs.vermont.gov/purchasing-contracting/forms. The subcontractor reporting form is
not required to be submitted with the bid response.
3.5. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE
PROCUREMENTS:
For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change
Considerations in State Procurements Certification, which is included in the Certificate of
Compliance for this RFP.
After consideration of all relevant factors, a bidder that demonstrates business practices that
promote clean energy and address climate change as identified in the Certification, shall be
given favorable consideration in the competitive bidding process. Such favorable consideration
shall be consistent with and not supersede any preference given to resident bidders of the State
and/or products raised or manufactured in the State, as explained in the Method of Award
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section. But, such favorable consideration shall not be employed if prohibited by law or other
relevant authority or agreement.
3.6. METHOD OF AWARD: Awards will be made in the best interest of the State. The State may
award one or more contracts and reserves the right to make additional awards to other compliant
bidders at any time if such award is deemed to be in the best interest of the State. All other
considerations being equal, preference will be given first to resident bidders of the state and/or to
products raised or manufactured in the state, and then to bidders who have practices that
promote clean energy and address climate change, as identified in the applicable Certificate of
Compliance.
3.6.1. Acceptance of contract terms and conditions included with this RFP will be evaluated on a
pass/fail basis
3.6.2. Evaluation Criteria: Consideration shall be given to the Bidder’s project approach and
methodology, qualifications and experience, ability to provide the services within the defined
timeline, cost, and/or success in completing similar projects, as applicable, and to the extent
specified below, 100 points maximum.
3.6.3. Cost: 50%
3.6.4. Technical Response
3.6.4.1. Bidders must demonstrate that they have the organization, experience, technical
skills, financial resources, and proven track record to effectively provide the services
required. 30%
3.6.4.2. Number, size, type and dollar value of the auctions conducted. 10%
3.6.4.3. Advertising capabilities. 10%
3.7. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select
one or more bidders with which to negotiate a contract, based on the evaluation findings and
other criteria deemed relevant for ensuring that the decision made is in the best interest of the
State. In the event State is not successful in negotiating a contract with a selected bidder, the
State reserves the option of negotiating with another bidder, or to end the proposal process
entirely.
3.8. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the
preparation of a response to this RFP and shall be responsible for all expenses associated with
any presentations or demonstrations associated with this request and/or any proposals made.
3.9. CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State,
including the Standard Contract Form and Attachment C as attached to this RFP for reference.
3.9.1. Business Registration. To be awarded a contract by the State of Vermont a bidder
(except an individual doing business in his/her own name) must be registered with the
Vermont Secretary of State’s office https://sos.vermont.gov/corporations/registration/ and
must obtain a Contractor’s Business Account Number issued by the Vermont Department of
Taxes http://tax.vermont.gov/ .
3.9.2. The contract will obligate the bidder to provide the services and/or products identified in its
bid, at the prices listed.
3.9.3. Payment Terms. Percentage discounts may be offered for prompt payments of invoices;
however, such discounts must be in effect for a period of 30 days or more in order to be
considered in making awards.
3.9.4. Quality. If applicable, all products provided under a contract with the State will be new
and unused, unless otherwise stated. Factory seconds or remanufactured products will not
be accepted unless specifically requested by the purchasing agency. All products provided
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by the contractor must meet all federal, state, and local standards for quality and safety
requirements. Products not meeting these standards will be deemed unacceptable and
returned to the contractor for credit at no charge to the State.
4. CONTENT AND FORMAT OF RESPONSES: The content and format requirements listed below are
the minimum requirements for State evaluation. These requirements are not intended to limit the
content of a Bidder’s proposal. Bidders may include additional information or offer alternative
solutions for the State’s consideration. However, the State discourages overly lengthy and costly
proposals, and Bidders are advised to include only such information in their response as may be
relevant to the requirements of this solicitation.
4.1. Unsolicited Bidder-Confidential Information Prohibited. Bidders are hereby expressly
directed not to include any confidential information in their proposal submissions, except as
specifically permitted below. By submitting a proposal in response to this RFP, bidders
acknowledge and agree to abide by the terms and conditions outlined in this document, including
the prohibition on submitting confidential information. This prohibition reduces the burden on the
State while preventing bidder-confidential information from entering the public record.
4.2. Disclosure under Public Records Act. All information received by the State in response
to this solicitation will become part of the contract file and subject to public disclosure in
accordance with the State’s Public Records Act, 1 V.S.A. § 315 et seq. The State may also
choose to publicly post responses to this solicitation and the resulting agreement(s), following
conclusion of this procurement process.
4.3. Unsolicited Confidential Materials. This RFP does not solicit bidder confidential
information and bidders are expressly prohibited from providing confidential information in
response to this RFP. All materials furnished by bidders in response to this RFP, including those
marked as confidential by bidders, are subject to disclosure if requested under the Public Records
Act, or public posting.
4.4. State Not Responsible for Disclosure of Unmarked Bidder-Confidential
Information. It is the sole responsibility of the bidder to ensure that, other than where specifically
directed or permitted by this RFP and accordingly marked as described below, no information that
should not be publicly disclosed is included in their proposal materials, including any 1) trade
secrets or intellectual property, 2) proprietary financial or business information, 3) personal
information, or 4) any other information that should not be disclosed to the public. For example,
bidders should avoid including specific details of their proprietary technologies or methodologies
that they consider confidential, and any references to previous client engagements should be
presented in a manner that does not disclose the client's confidential information.
4.5. The bid should include a Cover Letter and Technical Response and Price Schedule.
4.6. COVER LETTER:
4.6.1. Exceptions to Contract Terms and Conditions. The State will not consider exceptions to
contract terms and conditions included with this RFP.
4.7. TECHNICAL RESPONSE. In response to this RFP, a bidder shall:
4.7.1. Provide details concerning your form of business organization, company size and
resources.
4.7.2. Describe your capabilities and particular experience relevant to the RFP requirements.
4.7.3. If you have experience working with the State of Vermont, identify all current or past State
projects. Provide the name of the Vermont department or agency and the project title or a
brief description of the work. Do not include references or statements from State of Vermont
agencies or employees.
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4.7.4. Identify the names of all subcontractors you intend to use, the portions of the work the
subcontractors will perform, and address the background and experience of the
subcontractor(s), in response to the questions described above in this section.
4.8. REFERENCES. Provide the names, addresses, and phone numbers of at least three companies
with whom you have transacted similar business in the last 12 months. You must include contact
names who can talk knowledgeably about performance. Do not list a State of Vermont agency or
employee as a reference.
4.9. REPORTING REQUIREMENTS: Provide a sample of any reporting documentation that may be
applicable to the Detailed Requirements of this RFP.
4.10. PRICE SCHEDULE: Bidders shall submit their pricing information in the Price Schedule
attached to the RFP.
4.11. CERTIFICATE OF COMPLIANCE: This form must be completed and submitted as part of the
response for the proposal to be considered valid.
5. SUBMISSION INSTRUCTIONS:
5.1. CLOSING DATE: Bids must be received by the State by the due date specified on the front page
of this RFP. Late bids will not be considered.
5.1.1. The State may, for cause, issue an addendum to change the date and/or time when bids
are due. If a change is made, the State will inform all bidders by posting at the webpage
indicated on the front page of this RFP.
5.1.2. There will not be a public bid opening. However, the State will record the name, city and
state for any and all bids received by the due date.
5.2. ELECTRONIC BIDS ONLY: All bids under this RFP must be submitted electronically in
accordance with the submission requirements herein.
5.2.1. Electronic bids will be accepted via email submission to
SOV.ThePathForward@vermont.gov. The subject line of the email submission must
reference the Project Title as indicated on the front page of this RFP.
5.2.1.1. Bids must consist of a single email with a single, digitally searchable PDF attachment
containing all components of the bid. Multiple emails and/or multiple attachments will
not be accepted.
5.2.1.2. There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to
compress the PDF file containing its bid if necessary in order to meet this size
limitation. It is also the Bidder's responsibility to ensure that their own email system
can send and receive messages up to this size.
5.2.2. Bids may also be submitted through Vermont’s eProcurement System, VTBuys, link to the
system can be found:
https://vtbuys.suppliers.vermont.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen
%2fbuy%2fho mepage
6. BID SUBMISSION CHECKLIST:
Cover Letter
Revised: February 13, 2026
Page 11 of 23
Technical Response
Redacted Technical Response, if applicable
References
Price Schedule
Signed Certificate of Compliance
7. ATTACHMENTS:
7.1. Certificate of Compliance
7.2. Price Schedule
7.3. Worker Classification Compliance Requirement; Subcontractor Reporting Form
7.4. Standard State Contract with its associated attachments, including but not limited to, Attachment
C: Standard State Provisions for Contracts and Grants (February 13, 2026)
Revised: February 13, 2026
Page 12 of 23
RFP: Auctioneer Services
DATE: September 3, 2026
Page 1 of 4
CERTIFICATE OF COMPLIANCE
For your bid to be considered valid, this form must be completed in its entirety, executed by a
duly authorized representative of the bidder, and submitted as part of the response to the
proposal.
A. NON COLLUSION: Bidder hereby certifies that the prices quoted have been arrived at without
collusion and that no prior information concerning these prices has been received from or given to
a competitive company. If there is sufficient evidence to warrant investigation of the bid/contract
process by the Office of the Attorney General, bidder understands that this paragraph might be
used as a basis for litigation.
B. CONTRACT TERMS: Bidder hereby acknowledges that is has read, understands and agrees to
the terms of this RFP, including Attachment C: Standard State Contract Provisions, and any other
contract attachments included with this RFP.
C. WORKER CLASSIFICATION COMPLIANCE REQUIREMENT: In accordance with Section 32 of
The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54), the following provisions and
requirements apply to Bidder when the amount of its bid exceeds $250,000.00.
Self-Reporting. Bidder hereby self-reports the following information relating to past violations,
convictions, suspensions, and any other information related to past performance relative to
coding and classification of workers, that occurred in the previous 12 months.
Summary of Detailed Information Date of Notification Outcome
Subcontractor Reporting. Bidder hereby acknowledges and agrees that if it is a successful
bidder, prior to execution of any contract resulting from this RFP, Bidder will provide to the State a
list of all proposed subcontractors and subcontractors’ subcontractors, together with the identity of
those subcontractors’ workers compensation insurance providers, and additional required or
requested information, as applicable, in accordance with Section 32 of The Vermont Recovery and
Reinvestment Act of 2009 (Act No. 54), and Bidder will provide any update of such list to the State
as additional subcontractors are hired. Bidder further acknowledges and agrees that the failure to
submit subcontractor reporting in accordance with Section 32 of The Vermont Recovery and
Reinvestment Act of 2009 (Act No. 54) will constitute non-compliance and may result in
cancellation of contract and/or restriction from bidding on future state contracts.
Revised: February 13, 2026
Page 13 of 23
RFP: Auctioneer Services
DATE: September 3, 2026
Page 2 of 4
D. Executive Order 05 – 16: Climate Change Considerations in State Procurements
Certification
Bidder certifies to the following (Bidder may attach any desired explanation or
substantiation. Please also note that Bidder may be asked to provide documentation for
any applicable claims):
1. Bidder owns, leases or utilizes, for business purposes, space that has received:
Energy Star® Certification
LEED®, Green Globes®, or Living Buildings Challenge℠ Certification
Other internationally recognized building certification:
____________________________________________________________________________
2. Bidder has received incentives or rebates from an Energy Efficiency Utility or Energy
Efficiency Program in the last five years for energy efficient improvements made at bidder’s
place of business. Please explain:
_____________________________________________________________________________
3. Please Check all that apply:
Bidder can claim on-site renewable power or anaerobic-digester power (“cow-power”). Or
bidder consumes renewable electricity through voluntary purchase or offset, provided no
such claimed power can be double-claimed by another party.
Bidder uses renewable biomass or bio-fuel for the purposes of thermal (heat) energy at its
place of business.
Bidder’s heating system has modern, high-efficiency units (boilers, furnaces, stoves, etc.),
having reduced emissions of particulate matter and other air pollutants.
Bidder tracks its energy consumption and harmful greenhouse gas emissions. What tool is
used to do this? _____________________
Bidder promotes the use of plug-in electric vehicles by providing electric vehicle charging,
electric fleet vehicles, preferred parking, designated parking, purchase or lease incentives,
etc..
Bidder offers employees an option for a fossil fuel divestment retirement account.
Bidder offers products or services that reduce waste, conserve water, or promote energy
efficiency and conservation. Please explain:
____________________________________________________________________________
____________________________________________________________________________
4. Please list any additional practices that promote clean energy and take action to address
climate change:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Revised: February 13, 2026
Page 14 of 23
RFP: Auctioneer Services
DATE: September 3, 2026
Page 3 of 4
E. Executive Order 02 – 22: Solidarity with the Ukrainian People
By checking this box, Bidder certifies that none of the goods, products, or materials offered in
response to this solicitation are Russian-sourced goods or produced by Russian entities. If Bidder
is unable to check the box, it shall indicate in the table below which of the applicable offerings are
Russian-sourced goods and/or which are produced by Russian entities. An additional column is
provided for any note or comment that you may have.
Provided
Equipment or Product Note or Comment
F. Certification Regarding Use of Contract Funds for Lobbying - Applicable to contracts over $100,000.00
when federal monies are involved - this clause must be included in all subcontracts over $100,000.00.
1. The prospective contractor certifies, to the best of his or her knowledge and belief, under the penalties of
perjury under the laws of the State of Vermont and the United States that on behalf of the person, firm,
association, or corporation he or she represents, that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any Federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, an
- Issue Date
- Sep 3, 2026
- Due Date Raw
- 09/21/2026 04:30PM
- Categorized By
- llm-nc
- Detail Fetched
- Yes
- Questions Due Raw
- 09/11/2026 03:00PM
Vermont Buildings & General ServicesIssuing agency·Vermont·via the Vermont BGS purchasing bid board