- Title
- FURNITURE CONSERVATION SERVICES
- Pdf Text
- Revised: February 13, 2026
Buildings and General Services
133 State Street, 5th Floor | Montpelier VT 05633-8000
802-828-2211 phone |802-828-2222 fax
http://bgs.vermont.gov/purchasing
SIMPLIFIED BID
Request For Proposal
FURNITURE CONSERVATION SERVICES
ISSUE DATE July 21, 2026
QUESTIONS DUE July 27, 2026 – 04:30 PM (EST)
RFP RESPONSES DUE BY August 4, 2026 – 04:30 PM (EST)
Please be advised that all notifications, releases, and addendums associated with this
RFP will be posted at:
http://www.bgs.state.vt.us/pca/bids/bids.php
The state will make no attempt to contact interested parties with updated information. It is the
responsibility of each bidder to periodically check the above webpage for any and all
notifications, releases and addendums associated with this RFP.
STATE CONTACT: James Meyers, State Senior Purchasing Agent
E-MAIL: BGS.OPCVendorDocs@vermont.gov
Revised: February 13, 2026
OVERVIEW:
1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the State’s Curator’s
Office (hereinafter the “State”) is seeking to establish contracts with one or more companies
that can provide Furniture Conservation for historic mid-19th through 20th century furniture in
the State House collection as well as within other buildings owned by the State of Vermont.
1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of two years (2) with
an option to renew for one 24-month extension. The State anticipates the start date will be
August 15, 2026.
1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed
in writing to the State Contact listed on the front page of this RFP. Actual or attempted contact
with any other individual from the State concerning this RFP is strictly prohibited and may result
in disqualification.
1.4. BIDDERS’ CONFERENCE: A bidders’ conference will not be held.
1.5. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this
RFP or wishing to comment on any requirement of the RFP must submit specific questions in
writing no later than the deadline for question indicated on the first page of this RFP. Questions
may be e-mailed to the point of contact on the front page of this RFP. Questions or comments
not raised in writing on or before the last day of the question period are thereafter waived. At
the close of the question period a copy of all questions or comments and the State's responses
will be posted on the State’s web site http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort
will be made to post this information as soon as possible after the question period ends,
contingent on the number and complexity of the questions. All information provided by vendors
during this process will be public and bidders shall not provide confidential information, except
as described in 4.1 below.
1.6. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State
through the issuance of an Addendum to this RFP and posted online at
http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be
considered.
2. DETAILED REQUIREMENTS/DESIRED OUTCOMES:
2.1 Conservators must have certification that indicates past experience working with historic
furniture collections for museums, such as membership in the American Institute of
Conservation and knowledge of the Secretary of the Interior’s Standards for Historic
Treatments. Candidates must be prepared to document their work as part of the process by
which treatments are proposed and work executed.
2.2 Work experience must reflect a wide array of treatments for structural as well as finishing
problems—and reflect work executed on upholstered seating, tables, desks, non-upholstered
seating, and many other historic furnishings. Photo documentation of one to three projects is
required.
3 GENERAL REQUIREMENTS:
3.1 PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs
that Bidder wishes the State to consider must be submitted for consideration. If applicable, all
equipment pricing is to include F.O.B. delivery to the ordering facility. No request for extra
delivery cost will be honored. All equipment shall be delivered assembled, serviced, and ready
for immediate use, unless otherwise requested by the State.
3.1.1 Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy
submitted by Bidder must (i) be clearly structured, accountable, and auditable and (ii)
cover the full spectrum of materials and/or services required.
Revised: February 13, 2026
3.1.2 Cooperative Agreements. Bidders that have been awarded similar contracts
through a competitive bidding process with another state and/or cooperative are
welcome to submit the pricing in response to this solicitation.
3.2 STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select
the Bidder(s) as may be determined to be in the best interest of the State and consistent with the
goals and performance requirements outlined in this RFP. The State of Vermont reserves the
right to obtain clarification or additional information necessary to properly evaluate a proposal.
Failure of bidder to respond to a request for additional information or clarification could result in
rejection of that bidder's proposal. To secure a project that is deemed to be in the best interest of
the State, the State reserves the right to accept or reject any and all bids, in whole or in part, with
or without cause, and to waive technicalities in submissions. The State also reserves the right to
make purchases outside of the awarded contracts where it is deemed in the best interest of the
State.
3.2.1 Best and Final Offer (BAFO). At any time after submission of Responses and prior
to the final selection of Bidder(s) for Contract negotiation or execution, the State may
invite Bidder(s) to provide a BAFO. The state reserves the right to request BAFOs
from only those Bidders that meet the minimum qualification requirements and/or
have not been eliminated from consideration during the evaluation process.
3.2.2 Presentation. An in-person or webinar presentation by the Bidder may be required
by the State if it will help the State’s evaluation process. The State will factor
information presented during presentations into the evaluation. Bidders will be
responsible for all costs associated with providing the presentation.
3.3 CONFLICTS OF INTEREST:
3.3.1 Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a
business entity has interests (for example, customers, partners, contracts) that could
undermine, or reasonably be perceived to undermine, its faithful and unbiased
performance of a contract with the State that may result from this solicitation.
3.3.2 Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an
individual, agent or employee of a bidder could undermine, or reasonably be
perceived to undermine, its faithful and unbiased performance of a contract with the
State that may result from this solicitation.
3.3.3 Requirements: The State does not seek to contract with any individual or business
entity having a conflict of interest which cannot be mitigated to the State’s
satisfaction. To ensure the State’s awareness of actual, potential, or reasonably
perceived PCOIs and OCOIs, bidders shall:
a) Prior to submitting a proposal, conduct an internal review of its current affiliations and
activities and identify actual, potential, or reasonably perceived PCOIs or OCOIs relative
to a contract with the State that may result from this solicitation.
b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any
facts that may cause a reasonably prudent person to perceive a PCOI or OCOI with
respect to a contract with the State that may result from this solicitation. Disclose, also,
any actions proposed to mitigate the PCOI or OCOI.
3.3.4 The State shall have sole discretion to determine whether a PCOI or OCOI can be
mitigated to the State’s satisfaction and may discuss the conflict with the bidder if and
to the extent the State deems discussion necessary to its determination. The State
reserves the right to (a) reject from further consideration any proposal having a PCOI
or OCIO that cannot be mitigated to the State’s full satisfaction and (b) terminate a
Revised: February 13, 2026
contract upon discovery that a contractor failed to disclose facts pertaining to a PCOI
or OCOI in its proposal, or otherwise misrepresented relevant information to the
State.
3.4 WORKER CLASSIFICATION COMPLIANCE REQUIREMENTS: In accordance with Section
32 of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54), Bidders must comply
with the following provisions and requirements.
3.4.1 Self Reporting: For bid amounts exceeding $250,000.00, Bidder shall complete the
appropriate section in the attached Certificate of Compliance for purposes of self-
reporting information relating to past violations, convictions, suspensions, and any
other information related to past performance relative to coding and classification of
workers. The State is requiring information on any violations that occurred in the
previous 12 months.
3.4.2 Subcontractor Reporting: For bid amounts exceeding $250,000.00, Bidders are
hereby notified that upon award of contract, and prior to contract execution, the State
shall be provided with a list of all proposed subcontractors and subcontractors’
subcontractors, together with the identity of those subcontractors’ workers
compensation insurance providers, and additional required or requested information,
as applicable, in accordance with Section 32 of The Vermont Recovery and
Reinvestment Act of 2009 (Act No. 54). This requirement does not apply to
subcontractors providing supplies only and no labor to the overall contract or project.
This list MUST be updated and provided to the State as additional subcontractors are
hired. A sample form is available online at http://bgs.vermont.gov/purchasing-
contracting/forms. The subcontractor reporting form is not required to be
submitted with the bid response.
3.5 EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE
PROCUREMENTS:
For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change
Considerations in State Procurements Certification, which is included in the Certificate of
Compliance for this RFP.
After consideration of all relevant factors, a bidder that demonstrates business practices that
promote clean energy and address climate change as identified in the Certification, shall be
given favorable consideration in the competitive bidding process. Such favorable consideration
shall be consistent with and not supersede any preference given to resident bidders of the State
and/or products raised or manufactured in the State, as explained in the Method of Award
section. But, such favorable consideration shall not be employed if prohibited by law or other
relevant authority or agreement.
3.6 METHOD OF AWARD: Awards will be made in the best interest of the State. The State may
award one or more contracts and reserves the right to make additional awards to other compliant
bidders at any time if such award is deemed to be in the best interest of the State. All other
considerations being equal, preference will be given first to resident bidders of the state and/or to
products raised or manufactured in the state, and then to bidders who have practices that
promote clean energy and address climate change, as identified in the applicable Certificate of
Compliance.
3.6.1 Evaluation Criteria: Consideration shall be given to the Bidder’s project approach
and methodology, qualifications and experience, ability to provide the services within
the defined timeline, cost, and/or success in completing similar projects, as
applicable, and to the extent specified below.
3.7 CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select
one or more bidders with which to negotiate a contract, based on the evaluation findings and
Revised: February 13, 2026
other criteria deemed relevant for ensuring that the decision made is in the best interest of the
State. In the event State is not successful in negotiating a contract with a selected bidder, the
State reserves the option of negotiating with another bidder, or to end the proposal process
entirely.
3.8 COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the
preparation of a response to this RFP and shall be responsible for all expenses associated with
any presentations or demonstrations associated with this request and/or any proposals made.
3.9 CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State,
including the Standard Contract Form and Attachment C as attached to this RFP for
reference. If IT Attachment D is included in this RFP, terms may be modified based upon the
solution proposed by the Bidder, subject to approval by the Agency of Digital Services.
3.9.1 Business Registration. To be awarded a contract by the State of Vermont a bidder
(except an individual doing business in his/her own name) must be registered with the
Vermont Secretary of State’s office Vermont Secretary of State - Business Services
Division and must obtain a Contractor’s Business Account Number issued by the
Vermont Department of Taxes http://tax.vermont.gov/ .
3.9.2 The contract will obligate the bidder to provide the services and/or products identified
in its bid, at the prices listed.
3.9.3 Payment Terms. Percentage discounts may be offered for prompt payments of
invoices; however, such discounts must be in effect for a period of 30 days or more in
order to be considered in making awards.
3.9.4 Quality. If applicable, all products provided under a contract with the State will be
new and unused, unless otherwise stated. Factory seconds or remanufactured
products will not be accepted unless specifically requested by the purchasing agency.
All products provided by the contractor must meet all federal, state, and local
standards for quality and safety requirements. Products not meeting these standards
will be deemed unacceptable and returned to the contractor for credit at no charge to
the State.
4 CONTENT AND FORMAT OF RESPONSES: The content and format requirements listed below are
the minimum requirements for State evaluation. These requirements are not intended to limit the
content of a Bidder’s proposal. Bidders may include additional information or offer alternative
solutions for the State’s consideration. However, the State discourages overly lengthy and costly
proposals, and Bidders are advised to include only such information in their response as may be
relevant to the requirements of this solicitation.
4.1 Unsolicited Bidder-Confidential Information Prohibited. Bidders are hereby expressly
directed not to include any confidential information in their proposal submissions, except as
specifically permitted below. By submitting a proposal in response to this RFP, bidders
acknowledge and agree to abide by the terms and conditions outlined in this document, including
the prohibition on submitting confidential information. This prohibition reduces the burden on the
State while preventing bidder-confidential information from entering the public record.
4.2 Disclosure under Public Records Act. All information received by the State in response to this
solicitation will become part of the contract file and subject to public disclosure in accordance with
the State’s Public Records Act, 1 V.S.A. § 315 et seq. The State may also choose to publicly post
responses to this solicitation and the resulting agreement(s), following conclusion of this
procurement process.
4.3 Unsolicited Confidential Materials. This RFP does not solicit bidder confidential information
and bidders are expressly prohibited from providing confidential information in response to this
RFP. All materials furnished by bidders in response to this RFP, including those marked as
Revised: February 13, 2026
confidential by bidders, are subject to disclosure if requested under the Public Records Act, or
public posting.
4.4 State Not Responsible for Disclosure of Unmarked Bidder-Confidential Information. It is
the sole responsibility of the bidder to ensure that, other than where specifically directed or
permitted by this RFP and accordingly marked as described below, no information that should not
be publicly disclosed is included in their proposal materials, including any 1) trade secrets or
intellectual property, 2) proprietary financial or business information, 3) personal information, or
4) any other information that should not be disclosed to the public. For example, bidders should
avoid including specific details of their proprietary technologies or methodologies that they
consider confidential, and any references to previous client engagements should be presented in
a manner that does not disclose the client's confidential information.
4.5 The bid should include a Cover Letter and Technical Response and Price Schedule.
4.6 COVER LETTER:
4.6.1 Exceptions to Contract Terms and Conditions. The State will not consider exceptions
to contract terms and conditions included with this RFP.
4.7 TECHNICAL RESPONSE. In response to this RFP, a bidder shall:
4.7.1 Provide details concerning your form of business organization, company size and
resources.
4.7.2 Describe your capabilities and particular experience relevant to the RFP
requirements.
4.7.3 If you have experience working with the State of Vermont, identify all current or past
State projects. Provide the name of the Vermont department or agency and the
project title or a brief description of the work. Do not include references or statements
from State of Vermont agencies or employees.
4.7.4 Identify the names of all subcontractors you intend to use, the portions of the work the
subcontractors will perform, and address the background and experience of the
subcontractor(s), in response to the questions described above in this section.
4.8 REFERENCES. Provide the names, addresses, and phone numbers of at least three companies
with whom you have transacted similar business in the last 12 months. You must include contact
names who can talk knowledgeably about performance. Do not list a State of Vermont agency or
employee as a reference.
4.9 REPORTING REQUIREMENTS: Provide a sample of any reporting documentation that may be
applicable to the Detailed Requirements of this RFP.
4.10 PRICE SCHEDULE: Bidders shall submit their pricing information in the Price Schedule
attached to the RFP.
4.11 CERTIFICATE OF COMPLIANCE: This form must be completed and submitted as part of the
response for the proposal to be considered valid.
5 SUBMISSION INSTRUCTIONS:
5.1 CLOSING DATE: Bids must be received by the State by the due date specified on the front page
of this RFP. Late bids will not be considered.
5.1.1 The State may, for cause, issue an addendum to change the date and/or time when
bids are due. If a change is made, the State will inform all bidders by posting at the
webpage indicated on the front page of this RFP.
Revised: February 13, 2026
5.1.2 There will not be a public bid opening. However, the State will record the name, city
and state for any and all bids received by the due date.
5.2 ELECTRONIC BIDS ONLY: All bids under this RFP must be submitted electronically in
accordance with the submission requirements herein.
5.2.1 Electronic bids will be accepted via email submission to
BGS.VTBids@vermont.gov. The subject line of the email submission must
reference the Project Title as indicated on the front page of this RFP.
5.2.1.1 Bids must consist of a single email with a single, digitally searchable PDF
attachment containing all components of the bid. Multiple emails and/or
multiple attachments will not be accepted.
5.2.1.2 There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to
compress the PDF file containing its bid if necessary in order to meet this
size limitation. It is also the Bidder's responsibility to ensure that their own
email system can send and receive messages up to this size.
6 BID SUBMISSION CHECKLIST:
✓ Cover Letter
✓ Technical Response
✓ Photo documentation of one to three projects is required.
✓ References
✓ Price Schedule
✓ Signed Certificate of Compliance
7 ATTACHMENTS:
7.1 Certificate of Compliance
7.2 Price Schedule
7.3 Worker Classification Compliance Requirement; Subcontractor Reporting Form
7.4 Standard State Contract with its associated attachments, including but not limited to, Attachment
C: Standard State Provisions for Contracts and Grants (February 13, 2026)
Revised: February 13, 2026
RFP/PROJECT: Furniture Conservation Services
DATE: _____________
Page 1 of 4
CERTIFICATE OF COMPLIANCE
For your bid to be considered valid, this form must be completed in its entirety, executed by a
duly authorized representative of the bidder, and submitted as part of the response to the
proposal.
A. NON COLLUSION: Bidder hereby certifies that the prices quoted have been arrived at without
collusion and that no prior information concerning these prices has been received from or given to
a competitive company. If there is sufficient evidence to warrant investigation of the bid/contract
process by the Office of the Attorney General, bidder understands that this paragraph might be
used as a basis for litigation.
B. CONTRACT TERMS: Bidder hereby acknowledges that is has read, understands and agrees to
the terms of this RFP, including Attachment C: Standard State Contract Provisions, and any other
contract attachments included with this RFP.
C. WORKER CLASSIFICATION COMPLIANCE REQUIREMENT: In accordance with Section 32 of
The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54), the following provisions and
requirements apply to Bidder when the amount of its bid exceeds $250,000.00.
Self-Reporting. Bidder hereby self-reports the following information relating to past violations,
convictions, suspensions, and any other information related to past performance relative to
coding and classification of workers, that occurred in the previous 12 months.
Summary of Detailed Information Date of Notification Outcome
Subcontractor Reporting. Bidder hereby acknowledges and agrees that if it is a successful
bidder, prior to execution of any contract resulting from this RFP, Bidder will provide to the State a
list of all proposed subcontractors and subcontractors’ subcontractors, together with the identity of
those subcontractors’ workers compensation insurance providers, and additional required or
requested information, as applicable, in accordance with Section 32 of The Vermont Recovery and
Reinvestment Act of 2009 (Act No. 54), and Bidder will provide any update of such list to the State
as additional subcontractors are hired. Bidder further acknowledges and agrees that the failure to
submit subcontractor reporting in accordance with Section 32 of The Vermont Recovery and
Reinvestment Act of 2009 (Act No. 54) will constitute non-compliance and may result in
cancellation of contract and/or restriction from bidding on future state contracts.
Revised: February 13, 2026
RFP/PROJECT: Furniture Conservation Services
DATE: _____________
Page 2 of 4
D. Executive Order 05 – 16: Climate Change Considerations in State Procurements
Certification
Bidder certifies to the following (Bidder may attach any desired explanation or
substantiation. Please also note that Bidder may be asked to provide documentation for
any applicable claims):
1. Bidder owns, leases or utilizes, for business purposes, space that has received:
❑ Energy Star® Certification
❑ LEED®, Green Globes®, or Living Buildings Challenge℠ Certification
❑ Other internationally recognized building certification:
____________________________________________________________________________
2. Bidder has received incentives or rebates from an Energy Efficiency Utility or Energy
Efficiency Program in the last five years for energy efficient improvements made at bidder’s
place of business. Please explain:
_____________________________________________________________________________
3. Please Check all that apply:
❑ Bidder can claim on-site renewable power or anaerobic-digester power (“cow-power”). Or
bidder consumes renewable electricity through voluntary purchase or offset, provided no
such claimed power can be double-claimed by another party.
❑ Bidder uses renewable biomass or bio-fuel for the purposes of thermal (heat) energy at its
place of business.
❑ Bidder’s heating system has modern, high-efficiency units (boilers, furnaces, stoves, etc.),
having reduced emissions of particulate matter and other air pollutants.
❑ Bidder tracks its energy consumption and harmful greenhouse gas emissions. What tool is
used to do this? _____________________
❑ Bidder promotes the use of plug-in electric vehicles by providing electric vehicle charging,
electric fleet vehicles, preferred parking, designated parking, purchase or lease incentives,
etc..
❑ Bidder offers employees an option for a fossil fuel divestment retirement account.
❑ Bidder offers products or services that reduce waste, conserve water, or promote energy
efficiency and conservation. Please explain:
____________________________________________________________________________
____________________________________________________________________________
4. Please list any additional practices that promote clean energy and take action to address
climate change:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Revised: February 13, 2026
RFP/PROJECT: Furniture Conservation Services
DATE: _____________
Page 3 of 4
E. Executive Order 02 – 22: Solidarity with the Ukrainian People
❑ By checking this box, Bidder certifies that none of the goods, products, or materials offered in
response to this solicitation are Russian-sourced goods or produced by Russian entities. If Bidder
is unable to check the box, it shall indicate in the table below which of the applicable offerings are
Russian-sourced goods and/or which are produced by Russian entities. An additional column is
provided for any note or comment that you may have.
Provided
Equipment or Product Note or Comment
F. Certification Regarding Use of Contract Funds for Lobbying - Applicable to contracts over $100,000.00
when federal monies are involved - this clause must be included in all subcontracts over $100,000.00.
1. The prospective contractor certifies, to the best of his or her knowledge and belief, under the penalties of
perjury under the laws of the State of Vermont and the United States that on behalf of the person, firm,
association, or corporation he or she represents, that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any Federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
2. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
2. The prospective contractor also agrees that they shall require that the language of this certification
be included in all lower tier subcontracts, which exceed $100,000 and that all such recipients shall
certify and disclose accordingly.
Revised: February 13, 2026
RFP/PROJECT: Furniture Conservation Services
DATE: _____________
Page 4 of 4
G. Acknowledge receipt of the following Addenda:
Addendum No.: Dated:
Addendum No.: Dated:
Addendum No.: Dated:
Bidder Name: Contact Name:
Address: Fax Number:
Telephone:
E-Mail:
By: Name:
Signature of Bidder (or Representative) (Type or Print)
END OF CERTIFICATE OF COMPLIANCE
Revised: February 13, 2026
FURNITURE CONSERVATION SERVICES
PRICE SCHEDULE
INSTRUCTION TO AGENCY/DEPT: USE THIS PRICE SCHEDULE TO INSRTUCT BIDDERS AS TO
THE FORMAT AND CONTENT FOR SUBMISSION OF PRICING INFORMATION THAT WILL ENABLE
A FAIR AND UNIFORM COMPARISON OF PRICING FOR EACH AND EVERY BID, THEN DELETE
THIS HIGHLIGHTED LANGUAGE.
A. Hourly Labor Rates:
Service Category/Title of Positions Hourly Rate
Conservation
Head Conservator
Conservator
Technician
Upholstery
B. This contract can be extended to a maximum contract term limit of five years with mutual
agreement between both parties. If the option to renew is agreed upon by both parties,
any cost adjustment shall be increased or decreased per the Consumer Price Index for All
Urban Consumers (CPI-U) for the previous twenty-four (24) months and adjusted through
an executed contract amendment.
Name of Bidder:
Signature of Bidder:
Date:
Revised: February 13, 2026
RFP/PROJECT: Furniture Conservation Services
DATE: _____________
SUBCONTRACTOR REPORTING FORM
This form must be completed in its entirety and submitted prior to contract execution and
updated as necessary and provided to the State as additional subcontractors are hired.
The Department of Buildings and General Services in accordance with Act 54, Section 32 of the Acts of
2009 and for total project costs exceeding $250,000.00 requires bidders to comply with the following
provisions and requirements.
Contractor is required to provide a list of subcontractors on the job along with lists of subcontractor’s
subcontractors and by whom those subcontractors are insured for workers’ compensation purposes.
Include additional pages if necessary. This is not a requirement for subcontractor’s providing supplies
only and no labor to the overall contract or project.
Subcontractor Insured By Subcontractor’s Sub Insured By
Date:
Name of Company: Contact Name:
Address: Title:
Phone Number:
E-mail: Fax Number:
By: Name:
Failure to adhere to Act 54, Section 32 of the Acts of 2009 and submit Subcontractor Reporting: Worker
Classification Compliance Requirement will constitute non-compliance and may result in cancellation of
contract and/or forfeiture of future bidding privileges until resolved.
Send Completed Form to: State Contracting Entity
STATE OF VERMONT Contract # ________ Page 1 of 7
Revision Date: 05/01/2026
STANDARD CONTRACT FOR SERVICES
1. Parties. This is a contract for services between the State of Vermont, _____________ (hereinafter called
“State”), and _____________, with a principal place of business in _____________, (hereinafter called
“Contractor”). Contractor’s form of business organization is _____________. It is Contractor’s
responsibility to contact the Vermont Department of Taxes to determine if, by law, Contractor is required
to have a Vermont Department of Taxes Business Account Number.
2. Subject Matter. The subject matter of this contract is services generally on the subject of _____________.
Detailed services to be provided by Contractor are described in Attachment A.
2A. Legal Services. Instruction for when to use Section 2A: Include this language in any contract for legal
services. If the contract is not for legal services, this section 2A should be deleted entirely.
a. Legal Representation. Contractor will be providing legal services under this contract. Contractor
agrees that during the term of the contract he or she will not represent anyone in a matter,
proceeding, or lawsuit against the State of Vermont or any of its agencies or instrumentalities. After
termination of this contract, contractor also agrees that he or she will not represent anyone in a
matter, proceeding, or lawsuit substantially related to this contract.
b. Attorney Good Standing. Contractor certifies that each attorney who performs legal services
under this contract is in and will remain in good standing with relevant licensing authorities
throughout the term of this contract.
3. Maximum Amount. In consideration of the services to be performed by Contractor, the State agrees to
pay Contractor, in accordance with the payment provisions specified in Attachment B, a sum not to exceed
$________.00.
4. Contract Term. The period of Contractor’s performance shall begin on _____________, 20__ and end
on _____________, 20__.
5. Prior Approvals. This Contract shall not be binding unless and until all requisite prior approvals have
been obtained in accordance with current State law, bulletins, and interpretations.
5A. Sole Source Contract for Services. This Contract results from a “sole source” procurement under State
of Vermont Administrative Bulletin 3.5 process and Contractor hereby certifies that it is and will remain in
compliance with the campaign contribution restrictions under 17 V.S.A. § 2950. Instruction for when to use
Section 5A: This language must be included in all sole source contracts, regardless of dollar amount. Otherwise,
for contracts that result from an RFP or simplified bid, delete this language.
6. Amendment. No changes, modifications, or amendments in the terms and conditions of this contract
shall be effective unless reduced to writing, numbered and signed by the duly authorized representative of
the State and Contractor.
STATE OF VERMONT Contract # ________ Page 2 of 7
Revision Date: 05/01/2026
7. Termination for Convenience. This contract may be terminated by the State at any time by giving written
notice at least thirty (30) days in advance. In such event, Contractor shall be paid under the terms of this
contract for all services provided to and accepted by the State prior to the effective date of termination.
8. Primary Contacts. The Parties will keep and maintain current at all times a primary point of contact for
this Agreement, which are presently as follows:
a. For the Contractor:
Name: ______________
Phone: ______________
Email: ______________
b. For the State:
Name: ______________
Phone: _____________
Email: ______________
9. Attachments. This contract consists of ___ pages including the following attachments which are
incorporated herein:
Attachment A - Statement of Work
Attachment B - Payment Provisions
Attachment C – “Standard State Provisions for Contracts and Grants” a preprinted form (revision
date 02/13/2026)
“State of Vermont – Federal Terms Supplement (non-construction)” Instruction for use: Include
this attachment in any contract funded entirely or partially by federal funds. If the contract is not
funded by federal funds, remove this language.
Attachment D - Other Provisions
Additional attachments may be lettered as necessary
10. Order of Precedence. Any ambiguity, conflict or inconsistency between the documents comprising
this contract shall be resolved according to the following order of precedence:
(1) Standard Contract
(2) Attachment C (Standard Contract Provisions for Contracts and Grants)
(3) State of Vermont – Federal Terms Supplement (non-construction)
(4) Attachment D
(5) Attachment A
(6) Attachment B
List other attachments, if any, in order of precedence
STATE OF VERMONT Contract # ________ Page 3 of 7
Revision Date: 05/01/2026
WE THE UNDERSIGNED PARTIES AGREE TO BE BOUND BY THIS CONTRACT
By the State of Vermont: By the Contractor:
Date: Date:
Signature: Signature:
Name: Name:
Title: Title:
STATE OF VERMONT Contract # ________ Page 4 of 7
Revision Date: 05/01/2026
ATTACHMENT A – STATEMENT OF WORK
The Contractor shall:_________
DELETE THESE INSTRUCTIONS All State contracts must describe the work to be performed in
clear, concise and complete statements. Attachment A of the Standard State Contract should be used to
detail the work to be performed or products to be delivered by the contractor. A well written description
will include the schedule for performance, identification of project deliverables, deliverable milestones,
and standards by which the contractor’s performance will be measured. This description of the work may
also be referred to as the Statement of Work, Specifications of Work, or Subject Matter. Please refer to
Appendix II for further guidance. The deliverables and milestones should be used to inform the payment
terms in Attachment B. Attaching RFPs and RFP responses to contracts is not permitted. RFP responses
can be long and complicated and may include both unnecessary information and introduce internally
inconsistent terms within the contract.
The level of required contract compliance monitoring, if applicable, should be based on the assessment of
the risk for delay or failure to deliver the services. In assessing the risk, agencies should consider factors
such as: amount of funds involved; contract duration; contract complexity; history of the Contractor with
State government; amount of subcontracting involved; and other relevant issues. Whether or not
liquidated damages, service credits and/or retainage are part of the contract, the document should include
a section that describes specifically how the Agency will monitor the contract for compliance.
Types of compliance monitoring processes and steps may include: (i) periodic contractor reports; (ii)
invoice reviews; (iii) on-site visits; (iv) scheduled meetings; (v) audits; (vi) independent performance
reviews; (vii) surveys of users/clients; and (viii) post-contract audit or review. This section may also
describe a process for identification, discussion, and resolution of disputes between the Contractor and the
State, both during the contract duration and after expiration.
NOTE: Additional guidance for drafting Attachment A is provided in Bulletin 3.5, Appendix II
STATE OF VERMONT Contract # ________ Page 5 of 7
Revision Date: 05/01/2026
ATTACHMENT B – PAYMENT PROVISIONS
The maximum dollar amount payable under this contract is not intended as any form of a guaranteed
amount. The Contractor will be paid for products or services actually delivered or performed, as specified
in Attachment A, up to the maximum allowable amount specified on page 1 of this contract.
1. Prior to commencement of work and release of any payments, Contractor shall submit to the State:
a. a certificate of insurance consistent with the requirements set forth in Attachment C,
Section 8 (Insurance), and with any additional requirements for insurance as may be set
forth elsewhere in this contract; and
b. a current IRS Form W-9 (signed within the last six months).
2. Payment terms are Net 30 days from the date the State receives an error-free invoice with all
necessary and complete supporting documentation.
3. Contractor shall submit detailed invoices itemizing all work performed during the invoice period,
including the dates of service, rates of pay, hours of work performed, and any other information
and/or documentation appropriate and sufficient to substantiate the amount invoiced for payment
by the State. All invoices must include the Contract # for this con
- Issue Date
- Jul 21, 2026
- Due Date Raw
- 08/04/2026 04:30PM
- Detail Fetched
- Yes
- Questions Due Raw
- 07/27/2026 04:30PM
