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Texas · Texas

Commercial refrigeration repair and maintenance, Austin State Hospital

Due Aug 7, 2026·9 days left·General ConstructionView official posting ↗
Issuing agency
Health & Human Services Commission
PIN
HHS0017686
Location
Texas
Posted
Jul 24, 2026
Takeaways by LightRFP AI

Generate a quick AI overview of this bid, pulled from its details and the attached documents.

Description

Estimated value: $75,000.

HHSC PCS is seeking competitive bids to establish contract(s) for commercial refrigeration, freezer and ice machine repair for facility maintenance as needed throughout the year.

Procurement Schedule - All Times are Central Time

Reference Section 2 for further information

IFB Date Posted to ESBD

July 24, 2026

Questions or Clarifications Submission Deadline

July 29, 2026, 5:00 PM

Responses to Questions or Clarifications - Addendum posted on the ESBD

August 3, 2026

Response Deadline: Responses to this IFB must be received

August 7, 2026, 10:30 AM

Anticipated Contract Start Date

September 1, 2026

Documents8
ESBD_542130_1784901398337_Solicitation_HHS0017686.pdfNL
PreviewDownload
ESBD_542130_1784901471071_Exhibit_A_HHS_Solicitation_Affirmations.pdfNL
PreviewDownload
ESBD_542130_1784901637887_Exhibit_B_PCS_111_HHS_UTCs_and_HHS_Affirmations.pdfNL
PreviewDownload
ESBD_542130_1784901652779_Exhibit_C_Pricing Sheet.xlsNL
PreviewDownload
ESBD_542130_1784901665163_Exhibit_D_Bidder_Reference_Qualifications_Form.docxNL
PreviewDownload
ESBD_542130_1784901678114_Exhibit_E_Online_Bid_Room_Information.docxNL
PreviewDownload
ESBD_542130_1784901688936_Exhibit_E-1_PCS_Map_Directions.pdfNL
PreviewDownload
ESBD_542130_1784901700965_Exhibit_F_Form_4109_Application_for_TIN.pdfNL
PreviewDownload

Contact

Name
Jeramy Keil
Phone
(512) 776-2992
Address
Texas
Full source recordfrom Texas SmartBuy (ESBD)
Title
Commercial refrigeration repair and maintenance, Austin State Hospital
Detail
User
445183
Title
Commercial refrigeration repair and maintenance, Austin State Hospital
Value
75000
Opt Out
No
Status
1
Created
7/23/2026 3:00 pm
Approved
Yes
Nigp Codes
93667-Refrigeration Equipment Maintenance And Repair;
Zones List
Zone
1
Internalid
1
Zone
2
Internalid
2
Zone
3
Internalid
3
Zone
4
Internalid
4
Zone
5
Internalid
5
Agency Name
Health & Human Services Commission - 529
Internalid
542130
Opt Out Flag
Yes
Plan Repost
No
Status Name
Posted
Attachments
Id
542130
File Id
33495449
File URL
/core/media/media.nl?id=33495449&c=852252&h=KGfSdGkf5reAjfs8AWozNc-IeRVd5IfJsqJkJOhBYZQmfila&_xt=.pdf
File Name
ESBD_542130_1784901398337_Solicitation_HHS0017686.pdf
File Description
Solicitation_HHS0017686
Id
542130
File Id
33495450
File URL
/core/media/media.nl?id=33495450&c=852252&h=651dXZuwVTAufRnfCVexdfhYw2bV18zQ6Hu3JjaegTpUyG0D&_xt=.pdf
File Name
ESBD_542130_1784901471071_Exhibit_A_HHS_Solicitation_Affirmations.pdf
File Description
Exhibit_A_HHS_Solicitation_Affirmations
Id
542130
File Id
33495452
File URL
/core/media/media.nl?id=33495452&c=852252&h=9oTjBVPq8EEPGnjcNn2r3hwrExc2MhE1z5fqifI5817MiGUj&_xt=.pdf
File Name
ESBD_542130_1784901637887_Exhibit_B_PCS_111_HHS_UTCs_and_HHS_Affirmations.pdf
File Description
Exhibit_B_PCS_111_HHS_UTCs_and_HHS_Affirmations
Id
542130
File Id
33495453
File URL
/core/media/media.nl?id=33495453&c=852252&h=XU7ovlSsKiNw9qe5vIiXySQHEZR8_k-Opn8vDqHzaDIMGRJI&_xt=.xls
File Name
ESBD_542130_1784901652779_Exhibit_C_Pricing Sheet.xls
File Description
Exhibit_C_Pricing Sheet
Id
542130
File Id
33495454
File URL
/core/media/media.nl?id=33495454&c=852252&h=d4I91JU_XT37LRG7c77NLBAc45tgBYuQ9_nAJWM7-e-SrJgN&_xt=.doc
File Name
ESBD_542130_1784901665163_Exhibit_D_Bidder_Reference_Qualifications_Form.docx
File Description
Exhibit_D_Bidder_Reference_Qualifications_Form
Id
542130
File Id
33495455
File URL
/core/media/media.nl?id=33495455&c=852252&h=Eu7Hx6izm-luAEdvP5Jy-8ToBKyMKTRP-dastdWRPmUEwRqI&_xt=.doc
File Name
ESBD_542130_1784901678114_Exhibit_E_Online_Bid_Room_Information.docx
File Description
Exhibit_E_Online_Bid_Room_Information
Id
542130
File Id
33495456
File URL
/core/media/media.nl?id=33495456&c=852252&h=aFYThQtTSITQJVSY9dnXpJ_uGmfIt5Y-FuvRgDAfMZwsAeCp&_xt=.pdf
File Name
ESBD_542130_1784901688936_Exhibit_E-1_PCS_Map_Directions.pdf
File Description
Exhibit_E-1_PCS_Map_Directions
Id
542130
File Id
33495457
File URL
/core/media/media.nl?id=33495457&c=852252&h=_nFM-IuMtDA73vLMbTrkyxmXfyB-9xvilTGo8IRt6kL-1kez&_xt=.pdf
File Name
ESBD_542130_1784901700965_Exhibit_F_Form_4109_Application_for_TIN.pdf
File Description
Exhibit_F_Form_4109_Application_for_TIN
Contact Name
Jeramy Keil
Ctcd Cert Num
1900050003
Description
<p class="MsoBodyText">HHSC PCS is seeking competitive bids to establish contract(s) for commercial refrigeration, freezer and ice machine repair for facility maintenance as needed throughout the year. <span style="mso-spacerun: yes;" data-mce-style="mso-spacerun: yes;">&nbsp;</span></p><p class="MsoBodyText"><br></p><p><table class="MsoTable15Grid4" border="1" cellspacing="0" cellpadding="0" title="Procurement Schedule" width="626" style="width:469.45pt;border-collapse: collapse;border:none;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor: text1;mso-border-themetint:102;mso-yfti-tbllook:1184;mso-padding-alt:0in 5.4pt 0in 5.4pt"> <tbody><tr style="mso-yfti-irow:-1;mso-yfti-firstrow:yes;mso-yfti-lastfirstrow:yes; height:32.6pt"> <td width="626" colspan="2" style="width:469.45pt;border:solid #022167 1.0pt; mso-border-themecolor:text1;mso-border-alt:solid #022167 .5pt;mso-border-themecolor: text1;background:#022167;mso-background-themecolor:text1;padding:0in 5.4pt 0in 5.4pt; height:32.6pt"> <p class="MsoBodyText" align="center" style="margin:0in;text-align:center; mso-yfti-cnfc:5"><b><span style="font-size:14.0pt;color:white;mso-themecolor: background1">Procurement Schedule - All Times are Central Time<o:p></o:p></span></b></p> <p class="MsoBodyText" align="center" style="margin:0in;text-align:center; mso-yfti-cnfc:5"><b><span style="font-size:14.0pt;mso-bidi-font-size:10.0pt; color:white;mso-themecolor:background1">Reference Section 2 for further information</span><span style="color:white;mso-themecolor:background1"><o:p></o:p></span></b></p> </td> </tr> <tr style="mso-yfti-irow:0;height:26.65pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:26.65pt"> <p class="MsoBodyText" style="margin-top:8.0pt;margin-right:0in;margin-bottom: 8.0pt;margin-left:0in;mso-yfti-cnfc:68"><b><span style="mso-bidi-font-size: 12.0pt;color:black;mso-color-alt:windowtext">IFB Date Posted to ESBD<span style="mso-tab-count:1">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></b><b><span style="mso-bidi-font-size: 12.0pt"><o:p></o:p></span></b></p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:26.65pt"> <p class="MsoBodyText" style="margin-top:8.0pt;margin-right:0in;margin-bottom: 8.0pt;margin-left:0in;mso-yfti-cnfc:64"><b><span style="mso-bidi-font-size: 12.0pt;color:black;mso-color-alt:windowtext">July 24, 2026</span></b><b><span style="mso-bidi-font-size:12.0pt"><o:p></o:p></span></b></p> </td> </tr> <tr style="mso-yfti-irow:1;height:27.1pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; padding:0in 5.4pt 0in 5.4pt;height:27.1pt"> <p class="MsoBodyText" style="margin-top:8.0pt;margin-right:0in;margin-bottom: 8.0pt;margin-left:0in;mso-yfti-cnfc:4"><b><span style="mso-bidi-font-size: 12.0pt">Questions or Clarifications Submission Deadline<o:p></o:p></span></b></p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;padding:0in 5.4pt 0in 5.4pt;height:27.1pt"> <p class="MsoBodyText" style="margin-top:8.0pt;margin-right:0in;margin-bottom: 8.0pt;margin-left:0in"><b><span style="mso-bidi-font-size:12.0pt">July 29, 2026, 5:00 PM<o:p></o:p></span></b></p> </td> </tr> <tr style="mso-yfti-irow:2;height:39.35pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:39.35pt"> <p class="MsoBodyText" style="margin-top:8.0pt;margin-right:0in;margin-bottom: 8.0pt;margin-left:0in;mso-yfti-cnfc:68"><a name="OLE_LINK5"></a><a name="OLE_LINK6"><span style="mso-bookmark:OLE_LINK5"><b><span style="mso-bidi-font-size:12.0pt;color:black;mso-color-alt:windowtext">Responses to Questions or Clarifications </span></b></span></a><b><span style="mso-bidi-font-size:12.0pt;color:black;mso-color-alt:windowtext">- Addendum posted on the ESBD</span></b><b><span style="mso-bidi-font-size: 12.0pt"><o:p></o:p></span></b></p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:39.35pt"> <p class="MsoBodyText" style="margin-top:8.0pt;margin-right:0in;margin-bottom: 8.0pt;margin-left:0in;mso-yfti-cnfc:64"><b><span style="mso-bidi-font-size: 12.0pt;color:black;mso-color-alt:windowtext">August 3, 2026</span></b><b><span style="mso-bidi-font-size:12.0pt"><o:p></o:p></span></b></p> </td> </tr> <tr style="mso-yfti-irow:3;height:26.65pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; padding:0in 5.4pt 0in 5.4pt;height:26.65pt"> <p class="MsoBodyText" style="margin-top:8.0pt;margin-right:0in;margin-bottom: 8.0pt;margin-left:0in;mso-yfti-cnfc:4"><b><span style="mso-bidi-font-size: 12.0pt">Response Deadline: Responses to this IFB must be received<o:p></o:p></span></b></p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;padding:0in 5.4pt 0in 5.4pt;height:26.65pt"> <p class="MsoBodyText" style="margin-top:8.0pt;margin-right:0in;margin-bottom: 8.0pt;margin-left:0in"><b><span style="mso-bidi-font-size:12.0pt">August 7, 2026, 10:30 AM<o:p></o:p></span></b></p> </td> </tr> <tr style="mso-yfti-irow:4;mso-yfti-lastrow:yes;height:27.1pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:27.1pt"> <p class="MsoBodyText" style="margin-top:8.0pt;margin-right:0in;margin-bottom: 8.0pt;margin-left:0in;mso-yfti-cnfc:68"><b><span style="mso-bidi-font-size: 12.0pt;color:black;mso-color-alt:windowtext">Anticipated Contract Start Date</span></b><b><span style="mso-bidi-font-size:12.0pt"><o:p></o:p></span></b></p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:27.1pt"> <p class="MsoBodyText" style="margin-top:8.0pt;margin-right:0in;margin-bottom: 8.0pt;margin-left:0in;mso-yfti-cnfc:64"><b><span style="mso-bidi-font-size: 12.0pt;color:black;mso-color-alt:windowtext">September 1, 2026</span></b><b><span style="mso-bidi-font-size:12.0pt"><o:p></o:p></span></b></p> </td> </tr></tbody></table><br></p>
Posting Date
7/24/2026
Response Due
8/7/2026
User Follows
No
Agency Number
529
Contact Email
Jeramy.Keil@hhs.texas.gov
Last Modified
7/24/2026 9:03 am
Response Time
10:30 AM
Contact Number
(512) 776-2992
Created From POD
No
Goods Or Service
2
Solicitation Id
HHS0017686
State Agency Cert
1
Bid Response Email
pcsbids@hhs.texas.gov
Highway Districts
1, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 2, 20, 21, 22, 23, 24, 25, 3, 4, 5, 6, 7, 8, 9
Posting Requirement
2
Highway District List
District
1
Selected
Yes
Internalid
1
District Name
Paris
District
2
Selected
Yes
Internalid
2
District Name
Fort Worth
District
3
Selected
Yes
Internalid
3
District Name
Wichita Falls
District
4
Selected
Yes
Internalid
4
District Name
Amarillo
District
5
Selected
Yes
Internalid
5
District Name
Lubbock
District
6
Selected
Yes
Internalid
6
District Name
Odessa
District
7
Selected
Yes
Internalid
7
District Name
San Angelo
District
8
Selected
Yes
Internalid
8
District Name
Abilene
District
9
Selected
Yes
Internalid
9
District Name
Waco
District
10
Selected
Yes
Internalid
10
District Name
Tyler
District
11
Selected
Yes
Internalid
11
District Name
Lufkin
District
12
Selected
Yes
Internalid
12
District Name
Houston
District
13
Selected
Yes
Internalid
13
District Name
Yoakum
District
14
Selected
Yes
Internalid
14
District Name
Austin
District
15
Selected
Yes
Internalid
15
District Name
San Antonio
District
16
Selected
Yes
Internalid
16
District Name
Corpus Christi
District
17
Selected
Yes
Internalid
17
District Name
Bryan
District
18
Selected
Yes
Internalid
18
District Name
Dallas
District
19
Selected
Yes
Internalid
19
District Name
Atlanta
District
20
Selected
Yes
Internalid
20
District Name
Beaumont
District
21
Selected
Yes
Internalid
21
District Name
Pharr
District
22
Selected
Yes
Internalid
22
District Name
Laredo
District
23
Selected
Yes
Internalid
23
District Name
Brownwood
District
24
Selected
Yes
Internalid
24
District Name
El Paso
District
25
Selected
Yes
Internalid
25
District Name
Childress
State Agency Cert Text
CTCD
Posting Requirement Text
14+ Days for Entire Solicitation Package
Listing
Title
Commercial refrigeration repair and maintenance, Austin State Hospital
Status
1
Created
7/23/2026 3:00 pm
Nigp Codes
93667-Refrigeration Equipment Maintenance And Repair;
Agency Name
Health & Human Services Commission - 529
Internalid
542130
Status Name
Posted
Posting Date
7/24/2026
Response Due
8/7/2026
Agency Number
529
Last Modified
7/24/2026 9:03 am
Response Time
10:30 AM
Solicitation Id
HHS0017686
Enriched
Yes
Nigp Codes
93667-Refrigeration Equipment Maintenance And Repair;
Agency Name
Health & Human Services Commission - 529
Status Name
Posted
Posting Date
7/24/2026
Response Due
8/7/2026
Response Time
10:30 AM
Solicitation Id
HHS0017686

Source: Texas SmartBuy (ESBD) (solicitation TX_SMARTBUY-HHS0017686), retrieved via the Texas Comptroller Electronic State Business Daily. View the official posting — always confirm requirements and deadlines with the issuing agency.

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