Texas · Texas

Generator Maintenance and Repairs Rusk State Hospital

Due Jul 30, 2026·2 days left·ElectricalView official posting ↗

Issuing agency

Health & Human Services Commission

HHS0017425

Location

Texas

Posted

Jul 9, 2026

Takeaways by LightRFP AI

HHSC PCS is seeking competitive bids for emergency generator preventive maintenance, inspections and as-needed repairs at Rusk State Hospital.
The estimated value of the contract is $300,000.
Two mandatory on-site visits are scheduled for July 15, 2026 and July 16, 2026 at 10:30 AM Central Time.
Responses must be received by July 30, 2026 at 10:30 AM Central Time.
The solicitation method is Invitation for Bids (IFB).
The issuing agency is the Health & Human Services Commission.
Requirement: Attendance at one site visit is mandatory; failure to attend in person will result in disqualification.

AI-generated, verify all details against the official documents.

Description

Estimated value: $300,000.

HHSC PCS is seeking competitive bids to establish contract(s) for emergency generator preventive maintenance, inspections and as-needed repairs at Rusk State Hospital.

Pre-Bid Meeting ADA Accommodations

People who require ADA accommodations and wish to attend or participate in the pre-bid meetings and require auxiliary aids or services should contact the Sole Point of Contact identified in Section 6.1 (Sole Point of Contact and Communications), at least seventy-two (72) hours before the meeting in order to have reasonable accommodations made by HHSC.

Attendance Log

Attendees, in person, are required to sign an attendance log at the conference or on-site visit. HHSC will not be held responsible for an attendee’s failure to sign in on the attendance log.

For conference calls and webinars, participants will be added to the attendance log and should have the following information ready and properly announced or submitted:

Legal business entity name or name of individual which will be used if submitting a response to this IFB or subcontractor acting on behalf of the legal business entity;
Name and title of each representative on the call or webinar; and
E-mail address for the point of contact.

On-Site Visit

HHSC will conduct two (2) mandatory on-site visits at the location specified below on the date and time identified in the Procurement Schedule (cover page of this IFB) or on the date and time established in subsequent Addenda.

The on-site visit will include a review of the IFB requirements as well as a walk-through of the facility.

Attendance at one site visit is mandatory. Failure to attend in person will result in the disqualification of a Bidder. Bidders not listed on the attendance log will not be permitted to submit a Response.

Location for On-Site Visit:

Rusk State Hospital
805 N Dickinson Drive, Rusk, TX 75785
Onsite contact: Andrew Huddleston, Andrew.Huddleston@hhs.texas.gov

Bidders are encouraged to notify the on-site contact listed above regarding attendance.

Site Visit Instructions: Vendors to check in at front gate and meet at the maintenance department.

Procurement Schedule - All Times are Central Time

Reference Section 2 for further information

IFB Date Posted to ESBD

July 9, 2026

Mandatory On-Site Visit

July 15, 2026, 10:30 AM

July 16, 2026, 10:30 AM

Questions or Clarifications Submission Deadline

July 20, 2026, 10:30 AM

Responses to Questions or Clarifications - Addendum posted on the ESBD

July 22, 2026

Response Deadline: Responses to this IFB must be received

July 30, 2026, 10:30 AM

Anticipated Contract Start Date

September 1, 2026

Documents10

ESBD_535139_1783606318673_HHS0017425_Solicitation.pdfNL

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ESBD_535139_1783606366618_HHS0017425_Exhibit A Solicitation Affirmations.pdfNL

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ESBD_535139_1783606380732_HHS0017425_Exhibit B Contract Affirmations and UTCs.pdfNL

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ESBD_535139_1783606393674_HHS0017425_Exhibit C Pricing Sheet.xlsxNL

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ESBD_535139_1783606410030_HHS0017425_Exhibit D Bidder Reference Form & Contractor Qualifications Form.docxNL

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ESBD_535139_1783606427338_HHS0017425_Exhibit E Online Bid Room Information.docxNL

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ESBD_535139_1783606450595_HHS0017425_Exhibit E-1 PCS Map.pdfNL

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ESBD_535139_1783606465422_HHS0017425_Exhibit F Form 4109 Application for Texas Identification Number.pdfNL

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ESBD_535139_1783606481023_HHS0017425_Exhibit G Equipment List.pdfNL

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ESBD_535139_1784741245847_PCS 121 Solicitation Addendum Acknowledgement.pdfNL

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Contact

Name

Gilbert Munoz

Gilbert.Munoz@hhs.texas.gov

Phone

(512) 406-2473

Address

Texas

Full source recordfrom Texas SmartBuy (ESBD)

Title

Generator Maintenance and Repairs Rusk State Hospital

Detail

User

414667

Title

Generator Maintenance and Repairs Rusk State Hospital

Value

300000.00

Opt Out

Status

Created

7/7/2026 1:26 pm

Approved

Yes

Nigp Codes

93639-Generators, Portable And Stationary, Including Parts And Accessories Maintenance And Repair;

Zones List

Zone: 1
Internalid: 1

Zone: 2
Internalid: 2

Zone: 3
Internalid: 3

Zone: 4
Internalid: 4

Zone: 5
Internalid: 5

Agency Name

Health & Human Services Commission - 529

Internalid

535139

Opt Out Flag

Plan Repost

Status Name

Addendum Posted

Attachments

Id: 535139
File Id: 33401251
File URL: /core/media/media.nl?id=33401251&c=852252&h=ewa4DyfDNHRJM5J8POoE_D8OD-mNtDwZSuB6XrKPaBnPjRJm&_xt=.pdf
File Name: ESBD_535139_1783606318673_HHS0017425_Solicitation.pdf
File Description: HHS0017425_Solicitation

Id: 535139
File Id: 33401252
File URL: /core/media/media.nl?id=33401252&c=852252&h=y86ZpCLiSMKrwcoUDDjK8Pg-Ew3bxtCss5J9I-z9SfXTwFbE&_xt=.pdf
File Name: ESBD_535139_1783606366618_HHS0017425_Exhibit A Solicitation Affirmations.pdf
File Description: HHS0017425_Exhibit A Solicitation Affirmations

Id: 535139
File Id: 33401253
File URL: /core/media/media.nl?id=33401253&c=852252&h=ml8bm50jNQiOAAjO-DB2LSvTqrzSmbmKqtVNX3DOMRm3TE2f&_xt=.pdf
File Name: ESBD_535139_1783606380732_HHS0017425_Exhibit B Contract Affirmations and UTCs.pdf
File Description: HHS0017425_Exhibit B Contract Affirmations and UTCs

Id: 535139
File Id: 33401254
File URL: /core/media/media.nl?id=33401254&c=852252&h=DhpyI_ux2SrdjV0MSWC7yBwAdZrDZHT0vFj5Zn759kzAr3IL&_xt=.xls
File Name: ESBD_535139_1783606393674_HHS0017425_Exhibit C Pricing Sheet.xlsx
File Description: HHS0017425_Exhibit C Pricing Sheet

Id: 535139
File Id: 33401256
File URL: /core/media/media.nl?id=33401256&c=852252&h=HbYiMaVv9LOECL2-mXzb_REuicrzZhMmKSxzzcHkdfPUSSBA&_xt=.doc
File Name: ESBD_535139_1783606410030_HHS0017425_Exhibit D Bidder Reference Form & Contractor Qualifications Form.docx
File Description: HHS0017425_Exhibit D Bidder Reference Form & Contractor Qualifications Form

Id: 535139
File Id: 33401257
File URL: /core/media/media.nl?id=33401257&c=852252&h=QiB-mQ-p4jak7t8rclU2eMDfEWLrN8IyCA7LWxBUY6spYJjh&_xt=.doc
File Name: ESBD_535139_1783606427338_HHS0017425_Exhibit E Online Bid Room Information.docx
File Description: HHS0017425_Exhibit E Online Bid Room Information

Id: 535139
File Id: 33401258
File URL: /core/media/media.nl?id=33401258&c=852252&h=K_GPRiTaSXSCOFZSvv-fH6ed-vsJ7tpzEaBIPm1nQ5yjv6DV&_xt=.pdf
File Name: ESBD_535139_1783606450595_HHS0017425_Exhibit E-1 PCS Map.pdf
File Description: HHS0017425_Exhibit E-1 PCS Map

Id: 535139
File Id: 33401259
File URL: /core/media/media.nl?id=33401259&c=852252&h=vJbh3n-_QB6dm4EUVCy6VBRoF71xmVX0bJaUyPZ1CQKG505E&_xt=.pdf
File Name: ESBD_535139_1783606465422_HHS0017425_Exhibit F Form 4109 Application for Texas Identification Number.pdf
File Description: HHS0017425_Exhibit F Form 4109 Application for Texas Identification Number

Id: 535139
File Id: 33401260
File URL: /core/media/media.nl?id=33401260&c=852252&h=eteH23yMm9xA4o3eA4_8r7fJqiCKlKM13fggclN-IkgLKP4X&_xt=.pdf
File Name: ESBD_535139_1783606481023_HHS0017425_Exhibit G Equipment List.pdf
File Description: HHS0017425_Exhibit G Equipment List

Id: 535139
File Id: 33483364
File URL: /core/media/media.nl?id=33483364&c=852252&h=cE1lAFMELwBNATLc5chLwJJtgcXsJvXBaktyA74HJLtgfdrT&_xt=.pdf
File Name: ESBD_535139_1784741245847_PCS 121 Solicitation Addendum Acknowledgement.pdf
File Description: PCS 121 Solicitation Addendum Acknowledgement

Contact Name

Gilbert Munoz

Ctcd Cert Num

1900017241

Description

HHSC PCS is seeking competitive bids to establish contract(s) for emergency generator preventive maintenance, inspections and as-needed repairs at Rusk State Hospital.<div style="margin:0in;font-size:13px;font-family:"Calibri",sans-serif;"> <ol style="margin-bottom: 0in;"> <li style="margin: 0in;"> <h2 style="margin: 0.25in 0in 0in 0.4in; text-indent: -0.4in; font-size: 19px; font-weight: normal;" id="_Toc234480019">Pre-Bid Meeting ADA Accommodations</h2> </li> </ol></div>People who require ADA accommodations and wish to attend or participate in the pre-bid meetings and require auxiliary aids or services should contact the Sole Point of Contact identified in Section 6.1 (Sole Point of Contact and Communications), at least seventy-two (72) hours before the meeting in order to have reasonable accommodations made by HHSC.<div style="margin:0in;font-size:13px;font-family:"Calibri",sans-serif;"> <ol style="margin-bottom: 0in;"> <li style="margin: 0in;"> <h3 style="margin: 12pt 0in 0in 0.7in; text-indent: -0.7in; font-size: 19px; font-weight: normal;">Attendance Log</h3> </li> </ol></div>Attendees, in person, are required to sign an attendance log at the conference or on-site visit. HHSC will not be held responsible for an attendee’s failure to sign in on the attendance log.For conference calls and webinars, participants will be added to the attendance log and should have the following information ready and properly announced or submitted:<ol class="decimal_type" style="list-style-type: lower-alpha;"> <li>Legal business entity name or name of individual which will be used if submitting a response to this IFB or subcontractor acting on behalf of the legal business entity;</li> <li>Name and title of each representative on the call or webinar; and</li> <li>E-mail address for the point of contact. <ol class="decimal_type"> <li> <h3 style="margin-top:12.0pt;margin-right:0in;margin-bottom:0in;margin-left:.7in;text-indent:-.7in;font-size:19px;font-family:"Calibri",sans-serif;font-weight:normal;">On-Site Visit</h3> </li> </ol> </li></ol>HHSC will conduct two (2) mandatory on-site visits at the location specified below on the date and time identified in the Procurement Schedule (cover page of this IFB) or on the date and time established in subsequent Addenda.The on-site visit will include a review of the IFB requirements as well as a walk-through of the facility.Attendance at one site visit is mandatory. Failure to attend in person will result in the disqualification of a Bidder. Bidders not listed on the attendance log will not be permitted to submit a Response.<div style="margin:0in;font-size:13px;font-family:"Calibri",sans-serif;"> <ol style="margin-bottom: 0in;"> <li style="margin: 0in;"> <h4 style="margin-top:12.0pt;margin-right:0in;margin-bottom:0in;margin-left:.6in;text-indent:-.6in;font-size:16px;font-family:"Verdana",sans-serif;font-weight:normal;font-style:italic;">Location for On-Site Visit:</h4> </li> </ol></div><ol style="list-style-type: lower-alpha;"> <li>Rusk State Hospital</li> <li>805 N Dickinson Drive, Rusk, TX 75785</li> <li>Onsite contact: Andrew Huddleston, <a href="mailto:Andrew.Huddleston@hhs.texas.gov">Andrew.Huddleston@hhs.texas.gov</a>  </li></ol>Bidders are encouraged to notify the on-site contact listed above regarding attendance. Site Visit Instructions: Vendors to check in at front gate and meet at the maintenance department.<table style="width: 469.45pt; border-width: medium; border-style: none; border-color: currentcolor; border-image: none;"> <tbody> <tr> <td colspan="2" style="width:469.45pt;border:solid #022167 1.0pt;background:#022167;padding:0in 5.4pt 0in 5.4pt;height:32.6pt;"> Procurement Schedule - All Times are Central Time Reference Section 2 for further information </td> </tr> <tr> <td style="width:314.75pt;border:solid #608FFC 1.0pt;border-top:none;background:#AFC7FD;padding:0in 5.4pt 0in 5.4pt;height:26.65pt;"> IFB Date Posted to ESBD         </td> <td style="width:154.7pt;border-top:none;border-left:none;border-bottom:solid #608FFC 1.0pt;border-right:solid #608FFC 1.0pt;background:#AFC7FD;padding:0in 5.4pt 0in 5.4pt;height:26.65pt;"> July 9, 2026 </td> </tr> <tr> <td style="width:314.75pt;border:solid #608FFC 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:39.35pt;"> Mandatory On-Site Visit </td> <td style="width:154.7pt;border-top:none;border-left:none;border-bottom:solid #608FFC 1.0pt;border-right:solid #608FFC 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:39.35pt;"> July 15, 2026, 10:30 AM  July 16, 2026, 10:30 AM </td> </tr> <tr> <td style="width:314.75pt;border:solid #608FFC 1.0pt;border-top:none;background:#AFC7FD;padding:0in 5.4pt 0in 5.4pt;height:27.1pt;"> Questions or Clarifications Submission Deadline </td> <td style="width:154.7pt;border-top:none;border-left:none;border-bottom:solid #608FFC 1.0pt;border-right:solid #608FFC 1.0pt;background:#AFC7FD;padding:0in 5.4pt 0in 5.4pt;height:27.1pt;"> July 20, 2026, 10:30 AM </td> </tr> <tr> <td style="width:314.75pt;border:solid #608FFC 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:39.35pt;"> Responses to Questions or Clarifications - Addendum posted on the ESBD </td> <td style="width:154.7pt;border-top:none;border-left:none;border-bottom:solid #608FFC 1.0pt;border-right:solid #608FFC 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:39.35pt;"> July 22, 2026 </td> </tr> <tr> <td style="width:314.75pt;border:solid #608FFC 1.0pt;border-top:none;background:#AFC7FD;padding:0in 5.4pt 0in 5.4pt;height:26.65pt;"> Response Deadline: Responses to this IFB must be received </td> <td style="width:154.7pt;border-top:none;border-left:none;border-bottom:solid #608FFC 1.0pt;border-right:solid #608FFC 1.0pt;background:#AFC7FD;padding:0in 5.4pt 0in 5.4pt;height:26.65pt;"> July 30, 2026, 10:30 AM </td> </tr> <tr> <td style="width:314.75pt;border:solid #608FFC 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt;height:27.1pt;"> Anticipated Contract Start Date </td> <td style="width:154.7pt;border-top:none;border-left:none;border-bottom:solid #608FFC 1.0pt;border-right:solid #608FFC 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:27.1pt;"> September 1, 2026 </td> </tr> </tbody></table>

Posting Date

7/9/2026

Response Due

7/30/2026

User Follows

Agency Number

529

Contact Email

Gilbert.Munoz@hhs.texas.gov

Last Modified

7/23/2026 10:32 am

Response Time

10:30 AM

Contact Number

(512) 406-2473

Created From POD

Yes

Solicitation Id

HHS0017425

State Agency Cert

Highway Districts

1, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 2, 20, 21, 22, 23, 24, 25, 3, 4, 5, 6, 7, 8, 9

Posting Requirement

Highway District List

District: 1
Selected: Yes
Internalid: 1
District Name: Paris

District: 2
Selected: Yes
Internalid: 2
District Name: Fort Worth

District: 3
Selected: Yes
Internalid: 3
District Name: Wichita Falls

District: 4
Selected: Yes
Internalid: 4
District Name: Amarillo

District: 5
Selected: Yes
Internalid: 5
District Name: Lubbock

District: 6
Selected: Yes
Internalid: 6
District Name: Odessa

District: 7
Selected: Yes
Internalid: 7
District Name: San Angelo

District: 8
Selected: Yes
Internalid: 8
District Name: Abilene

District: 9
Selected: Yes
Internalid: 9
District Name: Waco

District: 10
Selected: Yes
Internalid: 10
District Name: Tyler

District: 11
Selected: Yes
Internalid: 11
District Name: Lufkin

District: 12
Selected: Yes
Internalid: 12
District Name: Houston

District: 13
Selected: Yes
Internalid: 13
District Name: Yoakum

District: 14
Selected: Yes
Internalid: 14
District Name: Austin

District: 15
Selected: Yes
Internalid: 15
District Name: San Antonio

District: 16
Selected: Yes
Internalid: 16
District Name: Corpus Christi

District: 17
Selected: Yes
Internalid: 17
District Name: Bryan

District: 18
Selected: Yes
Internalid: 18
District Name: Dallas

District: 19
Selected: Yes
Internalid: 19
District Name: Atlanta

District: 20
Selected: Yes
Internalid: 20
District Name: Beaumont

District: 21
Selected: Yes
Internalid: 21
District Name: Pharr

District: 22
Selected: Yes
Internalid: 22
District Name: Laredo

District: 23
Selected: Yes
Internalid: 23
District Name: Brownwood

District: 24
Selected: Yes
Internalid: 24
District Name: El Paso

District: 25
Selected: Yes
Internalid: 25
District Name: Childress

State Agency Cert Text

Dual CTCD/CTCM certification

Posting Requirement Text

21+ Days for Solicitation Notice

Listing

Title: Generator Maintenance and Repairs Rusk State Hospital
Status: 6
Created: 7/7/2026 1:26 pm
Nigp Codes: 93639-Generators, Portable And Stationary, Including Parts And Accessories Maintenance And Repair;
Agency Name: Health & Human Services Commission - 529
Internalid: 535139
Status Name: Addendum Posted
Posting Date: 7/9/2026
Response Due: 7/30/2026
Agency Number: 529
Last Modified: 7/23/2026 10:32 am
Response Time: 10:30 AM
Solicitation Id: HHS0017425

Enriched

Yes

Nigp Codes

93639-Generators, Portable And Stationary, Including Parts And Accessories Maintenance And Repair;

Agency Name

Health & Human Services Commission - 529

Status Name

Addendum Posted

Posting Date

7/9/2026

Response Due

7/30/2026

Response Time

10:30 AM

Solicitation Id

HHS0017425

Source: Texas SmartBuy (ESBD) (solicitation TX_SMARTBUY-HHS0017425), retrieved via the Texas Comptroller Electronic State Business Daily. View the official posting — always confirm requirements and deadlines with the issuing agency.

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