Document Scanning Services

Estimated value: $5,000.

The Texas Juvenile Justice Department (TJJD), Central Support and IT, is issuing this Request for Information (RFI) to gather market information and obtain estimated pricing associated with the potential imaging and digitization of approximately 50 million paper records currently maintained in long-term physical storage.

The purpose of this RFI is to assess industry capabilities, available solutions, and estimated costs for large-scale document imaging services that support the Agency’s records management objectives. The Agency seeks information on approaches that may reduce physical storage expenses, improve accessibility and management of records, and enhance long-term preservation efforts.

Additionally, the Agency is evaluating opportunities to reduce risks associated with maintaining extensive paper-based records in warehouse environments. Physical records are susceptible to loss or irreparable damage resulting from natural disasters, fire, and other unforeseen events. Digitization may provide improved business continuity and records preservation by reducing reliance on physical document storage.