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Texas · Texas

Scribe Licensing

This opportunity closed on Jul 24, 2026. Browse current bids below.
Closed Jul 24, 2026·General ConstructionView official posting ↗
Issuing agency
Department Of Public Safety
PIN
405-26R0013757
Location
Texas
Posted
Jul 10, 2026
Takeaways by LightRFP AI

Generate a quick AI overview of this bid, pulled from its details and the attached documents.

Description

The Texas Department of Public Safety (DPS) requires the procurement of enterprise licenses for an AI-powered process documentation and playbook automation platform (Scribe by Colony Labs, Inc. part numbers NPN-COLON-HUBMA, NPN-COLN-VIEW, NPN-COLN-CREAT-A, and NPN-COLON-CREAT-B, or an equivalent product meeting the minimum functional specification describing herein.).

The platform enables authorized personnel to rapidly capture desktop or browser-based standard operating procedures through screen recording, automatically generate editable step-by-step guides and playbooks with screenshots and annotations, organize content into governed teams/hubs with granular access controls, and distributed interactive documentation for training, standard operating procedures (SOPs), knowledge management, and operational efficiency across the agency.

The Procurement includes exactly one (1) Hub Management Module, fifty (50) Creator License (10 at the first-tier pricing level and 40 at the second-tier pricing level), an two thousand five hundred (2,500) Viewer Licenses for one (1) year term from the date of license activation or as otherwise specified in the resulting contract. All licenses shall include standard maintenance, software updates, and technical support through the term.

Documents14
ESBD_536951_1783721804140_SOL_PST_405 26R0013757.pdfNL
PreviewDownload
ESBD_536951_1783722040230_SOL_EXH_F.12_Mandatory Pricing Schedule.xlsxNL
PreviewDownload
ESBD_536951_1783722040553_SOL_EXH_F.1_DPS Standard Terms and Conditions.pdfNL
PreviewDownload
ESBD_536951_1783722040661_SOL_EXH_F.4_Cyber Security Contract Requirements.pdfNL
PreviewDownload
ESBD_536951_1783722040773_SOL_EXH_F.7_Data and AI Exhibit.pdfNL
PreviewDownload
ESBD_536951_1783722041020_SOL_EXH_F.5_CJIS Security Addendum and Certifications.pdfNL
PreviewDownload
ESBD_536951_1783722041165_SOL_EXH_F.3_Subcontracting Plan SP.pdfNL
PreviewDownload
ESBD_536951_1783722041515_SOL_EXH_F.11_Vendor Exceptions Form.pdfNL
PreviewDownload
ESBD_536951_1783722041634_SOL_EXH_F.10_Request for Taxpayer Identification Number and Certification W-9.pdfNL
PreviewDownload
ESBD_536951_1783722041747_SOL_EXH_F.13_DPS Online Bid Room Vendor Exhibit.pdfNL
PreviewDownload
ESBD_536951_1783722041859_SOL_EXH_F.8_Application for Texas Identification Number - AP-152 - Version 7-25.19.pdfNL
PreviewDownload
ESBD_536951_1783722042006_SOL_EXH_F.2_Information and Certifications Form.pdfNL
PreviewDownload
ESBD_536951_1783722042140_SOL_EXH_F.9_Direct Deposit Authorization Form.pdfNL
PreviewDownload
ESBD_536951_1783722042285_SOL_EXH_F.6_IT Standards and Requirements.pdfNL
PreviewDownload

Contact

Name
Daniel Ashby
Phone
(512) 424-2086
Address
Texas
Full source recordfrom Texas SmartBuy (ESBD)
Title
Scribe Licensing
Detail
User
424260
Title
Scribe Licensing
Value
46,212.00
Opt Out
Yes
Status
1
Created
7/10/2026 5:07 pm
Approved
Yes
Nigp Codes
20820-*Business Software, Misc.: Agenda, Labels, Mail List, Planning, Scheduling, etc., Microcomputer;
Zones List
Zone
1
Internalid
1
Zone
2
Internalid
2
Zone
3
Internalid
3
Zone
4
Internalid
4
Zone
5
Internalid
5
Agency Name
Department Of Public Safety - 405
Internalid
536951
Opt Out Flag
Yes
Plan Repost
No
Status Name
Posted
Attachments
Id
536951
File Id
33416012
File URL
/core/media/media.nl?id=33416012&c=852252&h=RK1XAmh8Xd8A8ZCGao49EkNIOjWUg1DYLcue1cMvsXNw7Ahe&_xt=.pdf
File Name
ESBD_536951_1783721804140_SOL_PST_405 26R0013757.pdf
File Description
SOL_PST_405 26R0013757
Id
536951
File Id
33416113
File URL
/core/media/media.nl?id=33416113&c=852252&h=2EN47X1ryQqm_CIfV00-t1wZFIkFp9258jSwYhvrkvQCPtcE&_xt=.xls
File Name
ESBD_536951_1783722040230_SOL_EXH_F.12_Mandatory Pricing Schedule.xlsx
File Description
Mandatory Pricing Schedule
Id
536951
File Id
33416114
File URL
/core/media/media.nl?id=33416114&c=852252&h=ZBedAXA1lhx1XWuzAgd36JKVu3V70tvMaTpu8jPwV8sgj93y&_xt=.pdf
File Name
ESBD_536951_1783722040553_SOL_EXH_F.1_DPS Standard Terms and Conditions.pdf
File Description
DPS Standard Terms and Conditions
Id
536951
File Id
33416115
File URL
/core/media/media.nl?id=33416115&c=852252&h=FLEmNFwX2lfySr4Gh_ECyxaNygO36Lu7OZ9BNBJzCJR52lqk&_xt=.pdf
File Name
ESBD_536951_1783722040661_SOL_EXH_F.4_Cyber Security Contract Requirements.pdf
File Description
Cyber Security Contract Requirments
Id
536951
File Id
33416116
File URL
/core/media/media.nl?id=33416116&c=852252&h=6jJpkUUsAI_KMuJY6EACAPrv3dxofP4PRRgz6oQ2oyf-hwR3&_xt=.pdf
File Name
ESBD_536951_1783722040773_SOL_EXH_F.7_Data and AI Exhibit.pdf
File Description
Data and AI Exhibit
Id
536951
File Id
33416117
File URL
/core/media/media.nl?id=33416117&c=852252&h=qqrXM5nD8ZTzMzWama5C981k8N0SBhAYDnnlQcGZbkGOQfpg&_xt=.pdf
File Name
ESBD_536951_1783722041020_SOL_EXH_F.5_CJIS Security Addendum and Certifications.pdf
File Description
CJIS Security Addednum and Certifications
Id
536951
File Id
33416118
File URL
/core/media/media.nl?id=33416118&c=852252&h=d5HdT_SADqEKuSSbY_5djfWLcHmHMf2tu6Jl2LStauikYI4_&_xt=.pdf
File Name
ESBD_536951_1783722041165_SOL_EXH_F.3_Subcontracting Plan SP.pdf
File Description
Subcontracting Plan SP
Id
536951
File Id
33416119
File URL
/core/media/media.nl?id=33416119&c=852252&h=7eVieMqH3c4MOUPES5tLy99QIe0WGjnGLXNB5Apg43s1k7y2&_xt=.pdf
File Name
ESBD_536951_1783722041515_SOL_EXH_F.11_Vendor Exceptions Form.pdf
File Description
Vendor Exceptions Form
Id
536951
File Id
33416120
File URL
/core/media/media.nl?id=33416120&c=852252&h=QrEjNfen9IwbGsjqyjB5ILJIVLcNU8mafv4GOr_grYr-tTqr&_xt=.pdf
File Name
ESBD_536951_1783722041634_SOL_EXH_F.10_Request for Taxpayer Identification Number and Certification W-9.pdf
File Description
Request for Taxpayer Identification Number and Certification W-9
Id
536951
File Id
33416121
File URL
/core/media/media.nl?id=33416121&c=852252&h=ej8FOcva1MxaQXhmjvJ1ioNuwYMSeZKBFU2a9B4Bl0P9fwVD&_xt=.pdf
File Name
ESBD_536951_1783722041747_SOL_EXH_F.13_DPS Online Bid Room Vendor Exhibit.pdf
File Description
DPS Online Bid Room Vendor Exhibit
Id
536951
File Id
33416122
File URL
/core/media/media.nl?id=33416122&c=852252&h=UJLu8lJvgnyuuhgON-tNNJqqGNaPIVw2rmqgi1Ye2uakJgwZ&_xt=.pdf
File Name
ESBD_536951_1783722041859_SOL_EXH_F.8_Application for Texas Identification Number - AP-152 - Version 7-25.19.pdf
File Description
Application for Texas Identification Number AP-152
Id
536951
File Id
33416123
File URL
/core/media/media.nl?id=33416123&c=852252&h=3VJPwOG5-yZBquiKkEApH8iiX7uSNgpl5wcEreTRiYPcdSgg&_xt=.pdf
File Name
ESBD_536951_1783722042006_SOL_EXH_F.2_Information and Certifications Form.pdf
File Description
Information and Certifications Form
Id
536951
File Id
33416124
File URL
/core/media/media.nl?id=33416124&c=852252&h=fROUHWt_hrbiK6CH4XLQi8Id60OFEI_3G9SL_wuFwHo0X7e2&_xt=.pdf
File Name
ESBD_536951_1783722042140_SOL_EXH_F.9_Direct Deposit Authorization Form.pdf
File Description
Direct Deposit Authorization
Id
536951
File Id
33416125
File URL
/core/media/media.nl?id=33416125&c=852252&h=UVwo1Ul9aoqHxBvH0D5D181T31mF3dxJHNQofyxnEljs2O_Z&_xt=.pdf
File Name
ESBD_536951_1783722042285_SOL_EXH_F.6_IT Standards and Requirements.pdf
File Description
IT Standards and Requirements
Contact Name
Daniel Ashby
Ctcd Cert Num
1900036719
Description
<p>The Texas Department of Public Safety (DPS) requires the procurement of enterprise licenses for an AI-powered process documentation and playbook automation platform (Scribe by Colony Labs, Inc. part numbers NPN-COLON-HUBMA, NPN-COLN-VIEW, NPN-COLN-CREAT-A, and NPN-COLON-CREAT-B, or an equivalent product meeting the minimum functional specification describing herein.).</p><p>The platform enables authorized personnel to rapidly capture desktop or browser-based&nbsp; standard operating procedures through screen recording, automatically generate editable step-by-step guides and playbooks with screenshots and annotations, organize content into governed teams/hubs with granular access controls, and distributed interactive documentation for training, standard operating procedures (SOPs), knowledge management, and operational efficiency across the agency.</p><p>The Procurement includes exactly one (1) Hub Management Module, fifty (50) Creator License (10 at the first-tier pricing level and 40 at the second-tier pricing level), an two thousand five hundred (2,500) Viewer Licenses for one (1) year term from the date of license activation or as otherwise specified in the resulting contract.&nbsp; All licenses shall include standard maintenance, software updates, and technical support through the term.</p><p><br></p>
Posting Date
7/10/2026
Response Due
7/24/2026
User Follows
No
Agency Number
405
Contact Email
Daniel.Ashby@dps.texas.gov
Last Modified
7/17/2026 5:01 pm
Response Time
5:00 PM
Contact Number
(512) 424-2086
Bid Response URL
https://texasdps.appianportalsgov.com/vendor-management
Created From POD
No
Solicitation Id
405-26R0013757
State Agency Cert
2
Bid Response Email
DPS_Solicit_Response@dps.texas.gov
Highway Districts
1, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 2, 20, 21, 22, 23, 24, 25, 3, 4, 5, 6, 7, 8, 9
Posting Requirement
2
Statutory Exemption
20.82(a)(1)
Highway District List
District
1
Selected
Yes
Internalid
1
District Name
Paris
District
2
Selected
Yes
Internalid
2
District Name
Fort Worth
District
3
Selected
Yes
Internalid
3
District Name
Wichita Falls
District
4
Selected
Yes
Internalid
4
District Name
Amarillo
District
5
Selected
Yes
Internalid
5
District Name
Lubbock
District
6
Selected
Yes
Internalid
6
District Name
Odessa
District
7
Selected
Yes
Internalid
7
District Name
San Angelo
District
8
Selected
Yes
Internalid
8
District Name
Abilene
District
9
Selected
Yes
Internalid
9
District Name
Waco
District
10
Selected
Yes
Internalid
10
District Name
Tyler
District
11
Selected
Yes
Internalid
11
District Name
Lufkin
District
12
Selected
Yes
Internalid
12
District Name
Houston
District
13
Selected
Yes
Internalid
13
District Name
Yoakum
District
14
Selected
Yes
Internalid
14
District Name
Austin
District
15
Selected
Yes
Internalid
15
District Name
San Antonio
District
16
Selected
Yes
Internalid
16
District Name
Corpus Christi
District
17
Selected
Yes
Internalid
17
District Name
Bryan
District
18
Selected
Yes
Internalid
18
District Name
Dallas
District
19
Selected
Yes
Internalid
19
District Name
Atlanta
District
20
Selected
Yes
Internalid
20
District Name
Beaumont
District
21
Selected
Yes
Internalid
21
District Name
Pharr
District
22
Selected
Yes
Internalid
22
District Name
Laredo
District
23
Selected
Yes
Internalid
23
District Name
Brownwood
District
24
Selected
Yes
Internalid
24
District Name
El Paso
District
25
Selected
Yes
Internalid
25
District Name
Childress
State Agency Cert Text
Dual CTCD/CTCM certification
Posting Requirement Text
14+ Days for Entire Solicitation Package
Listing
Title
Scribe Licensing
Status
1
Created
7/10/2026 5:07 pm
Nigp Codes
20820-*Business Software, Misc.: Agenda, Labels, Mail List, Planning, Scheduling, etc., Microcomputer;
Agency Name
Department Of Public Safety - 405
Internalid
536951
Status Name
Posted
Posting Date
7/10/2026
Response Due
7/24/2026
Agency Number
405
Last Modified
7/23/2026 5:01 pm
Response Time
5:00 PM
Solicitation Id
405-26R0013757
Enriched
Yes
Nigp Codes
20820-*Business Software, Misc.: Agenda, Labels, Mail List, Planning, Scheduling, etc., Microcomputer;
Agency Name
Department Of Public Safety - 405
Status Name
Posted
Posting Date
7/10/2026
Response Due
7/24/2026
Response Time
5:00 PM
Solicitation Id
405-26R0013757

Source: Texas SmartBuy (ESBD) (solicitation TX_SMARTBUY-405-26R0013757), retrieved via the Texas Comptroller Electronic State Business Daily. View the official posting — always confirm requirements and deadlines with the issuing agency.

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