Government · Fort Worth, TX

F2026161 — Annual Contract for Elections Printed Forms and Envelopes

Due Aug 10, 2026·12 days left·General ConstructionView official posting ↗

Issuing agency

Purchasing

Method

IFB

Description

CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.

RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Total bid cost must be fully inclusive, encompassing all charges related to shipping, delivery, installation, and any other costs to be incurred by Tarrant County. Failure to include all applicable costs in the original bid may result in rejection of the bid or disqualification from consideration. No additional or unexpected charges will be accepted after award.
Any requirement by the bidder to sign or accept additional legal agreements, terms, or conditions outside of those expressly referenced in the Purchase Order or procurement documents—may result in rejection of the bid or disqualification from consideration.
Vendor must accept a purchase order as the method of payment.
Solicitation includes unconditional 30-day cancellation clause available to both parties.
Terms in solicitation and vendor response take precedence over any agreements between County and Vendor.

Contact

Name

Erin Dawdy

Phone

(817) 884 x1150

Address

Fort Worth, TX

Full source recordfrom Purchasing

Bid Id

2998

Title

Annual Contract for Elections Printed Forms and Envelopes

Detail

Name

Erin Dawdy

Type

Invitation for Bid

Phone

(817) 884 x1150

Number

F2026161 (Annual Contract for Elections Printed Forms and Envelopes)

Status

Issued

Address

100 E Weatherford St, Suite 303, Fort Worth, TX 76196 USA

Close Raw

8/10/2026 02:00:00 PM (CT)

Issue Raw

7/24/2026 07:30:01 AM (CT)

Description

The purpose of this contract is to purchase forms and envelopes required by the Secretary of State, to deliver Absentee Ballots when a voter request to vote by mail, in accordance with the Texas Election Code. The forms and envelopes used for absentee ballots and other election-related mailings vary in size and language. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation. - Total bid cost must be fully inclusive, encompassing all charges related to shipping, delivery, installation, and any other costs to be incurred by Tarrant County. Failure to include all applicable costs in the original bid may result in rejection of the bid or disqualification from consideration. No additional or unexpected charges will be accepted after award. - Any requirement by the bidder to sign or accept additional legal agreements, terms, or conditions outside of those expressly referenced in the Purchase Order or procurement documents—may result in rejection of the bid or disqualification from consideration. - Vendor must accept a purchase order as the method of payment. - Solicitation includes unconditional 30-day cancellation clause available to both parties. - Terms in solicitation and vendor response take precedence over any agreements between County and Vendor.

Description Html

The purpose of this contract is to purchase forms and envelopes required by the Secretary of State, to deliver Absentee Ballots when a voter request to vote by mail, in accordance with the Texas Election Code. The forms and envelopes used for absentee ballots and other election-related mailings vary in size and language. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. <div>RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.</div> <ul> <li>Total bid cost must be fully inclusive, encompassing all charges related to shipping, delivery, installation, and any other costs to be incurred by Tarrant County. Failure to include all applicable costs in the original bid may result in rejection of the bid or disqualification from consideration. No additional or unexpected charges will be accepted after award.</li> <li>Any requirement by the bidder to sign or accept additional legal agreements, terms, or conditions outside of those expressly referenced in the Purchase Order or procurement documents—may result in rejection of the bid or disqualification from consideration.</li> <li>Vendor must accept a purchase order as the method of payment. </li> <li>Solicitation includes unconditional 30-day cancellation clause available to both parties.</li> <li>Terms in solicitation and vendor response take precedence over any agreements between County and Vendor. </li> </ul>

Question Cutoff Raw

7/31/2026 12:00:00 PM (CT)

Participation Activity

Date: 7/30/2026 11:00:00 AM (CT)
Name: Virtual Pre-Bid Conference
Description: All Bidders are encouraged to attend a Pre-Bid Teams Video Conference to be held: DATE: THURSDAY, JULY 30, 2026 TIME: 11:00 A.M., CST RSVP: Vendors planning to attend the Pre-Bid Conference must RSVP to [email protected] by 5:00 p.m., CST, Wednesday, July 29, 2026. In the email, state your company name, names of attendees, an email address and phone number for each attendee, and reference the solicitation for which you are RSVPing. Confirmed receipt by Tarrant County of this email is required. After the RSVP deadline, a Teams invitation will be sent to participants. Questions from bidders will be addressed at the pre-bid conference. Any vendor who submits a bid without attending the scheduled pre-bid conference does so at his own risk. Such applicant who submits a bid and does not attend the scheduled pre-bid conference waives any right to assert claims due to undiscovered conditions.

Status

Issued

Bid Type

Invitation for Bid

Contact

Name: Erin Dawdy
Phone: (817) 884 x1150
Address: 100 E Weatherford St, Suite 303, Fort Worth, TX 76196 USA

Open Date

7/24/2026

Bid Number

F2026161

Close Date

8/10/2026 02:00:00 PM (CT)

Issue Date

7/24/2026 07:30:01 AM (CT)

Type Title

IFB

Number Full

F2026161 (Annual Contract for Elections Printed Forms and Envelopes)

Categorized By

llm-nc

Detail Fetched

Yes

Work Group Name

Purchasing

Question Cutoff

7/31/2026 12:00:00 PM (CT)

Participation Activity

Date: 7/30/2026 11:00:00 AM (CT)
Name: Virtual Pre-Bid Conference
Description: All Bidders are encouraged to attend a Pre-Bid Teams Video Conference to be held: DATE: THURSDAY, JULY 30, 2026 TIME: 11:00 A.M., CST RSVP: Vendors planning to attend the Pre-Bid Conference must RSVP to [email protected] by 5:00 p.m., CST, Wednesday, July 29, 2026. In the email, state your company name, names of attendees, an email address and phone number for each attendee, and reference the solicitation for which you are RSVPing. Confirmed receipt by Tarrant County of this email is required. After the RSVP deadline, a Teams invitation will be sent to participants. Questions from bidders will be addressed at the pre-bid conference. Any vendor who submits a bid without attending the scheduled pre-bid conference does so at his own risk. Such applicant who submits a bid and does not attend the scheduled pre-bid conference waives any right to assert claims due to undiscovered conditions.

Source: Purchasing (solicitation TARRANT_CO-2998), retrieved via a public procurement portal. View the official posting — always confirm requirements and deadlines with the issuing agency.

Not the right RFP for you?

Here are some similar opportunities

Government · Santa Fe, NMJANITORIAL SUPPLIES & EQUIPMENTGeneral Services Department Government · Santa Fe, NMPROMOTIONAL ITEMSGeneral Services Department Government · Santa Fe, NMMONITORING AND SURVEY EQUIPMENTDepartment OF Game & Fish Government · Santa Fe, NMBITUMINOUS SURFACE TREATMENT AGGREGATE – NMDOT STATEWIDENM Department OF Transportation

Let our AI help you find the right opportunity

Search with AI →