- Detail
- Delivery Point
- Columbia, SC
- Excerpt
- SAP
State of South
Carolina
Invitation For Bid
Solicitation:
Date Issued:
Procurement
Officer:
Phone:
E-Mail Address:
Mailing Address:
5400030136
08/31/2026
KAREN BROOKS
803-832-8373
Karen.brooks@scmd.sc.gov
Adjutant General's Office
1 National Guard Road
Columbia SC 29201-4752
DESCRIPTION: TAG Complex Lawn Care
USING GOVERNMENTAL UNIT: Adjutant Generals Office
SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov
SUBMIT OFFER BY (Opening Date/Time): 09/18/2026 10:00:00 (See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: 09/16/2026 12:00:00 (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: one online only
CONFERENCE TYPE: PreBid Meeting
DATE & TIME: 09/15/2026 09:00:00 A.M.
Meet at Front Parking Lot of TAG Building
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)
LOCATION:
Adjutant General's Office
1 National Guard Rd
Columbia, SC 29201
AWARD &
AMENDMENTS
Award will be posted on 09/24/2026. The award, this solicitation, any amendments, and any
related notices will be posted at the following web address: http://www.procurement.sc.gov
You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of
the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the
Opening Date. (See "Signing Your Offer" provision.)
NAME OF OFFEROR
(full legal name of business submitting the offer)
Any award issued will be issued to, and the contract will be formed
with, the entity identified as the Offeror. The entity named as the
offeror must be a single and distinct legal entity.
- Listing
- Title
- TAG COMPLEX LAWN CARE
- Agency
- Adjutant General
- Due Date Raw
- 09/18/2026 10:00:00 AM
- Solicit Number
- 5400030136
- Pdf Text
- SAP
State of South
Carolina
Invitation For Bid
Solicitation:
Date Issued:
Procurement
Officer:
Phone:
E-Mail Address:
Mailing Address:
5400030136
08/31/2026
KAREN BROOKS
803-832-8373
Karen.brooks@scmd.sc.gov
Adjutant General's Office
1 National Guard Road
Columbia SC 29201-4752
DESCRIPTION: TAG Complex Lawn Care
USING GOVERNMENTAL UNIT: Adjutant Generals Office
SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov
SUBMIT OFFER BY (Opening Date/Time): 09/18/2026 10:00:00 (See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: 09/16/2026 12:00:00 (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: one online only
CONFERENCE TYPE: PreBid Meeting
DATE & TIME: 09/15/2026 09:00:00 A.M.
Meet at Front Parking Lot of TAG Building
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)
LOCATION:
Adjutant General's Office
1 National Guard Rd
Columbia, SC 29201
AWARD &
AMENDMENTS
Award will be posted on 09/24/2026. The award, this solicitation, any amendments, and any
related notices will be posted at the following web address: http://www.procurement.sc.gov
You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of
the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the
Opening Date. (See "Signing Your Offer" provision.)
NAME OF OFFEROR
(full legal name of business submitting the offer)
Any award issued will be issued to, and the contract will be formed
with, the entity identified as the Offeror. The entity named as the
offeror must be a single and distinct legal entity. Do not use the
name of a branch office or a division of a larger entity if the branch
or division is not a separate legal entity, i.e., a separate corporation,
partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE
(Person must be authorized to submit binding offer to contract on behalf of
Offeror.)
DATE SIGNED
TITLE
(business title of person signing above)
STATE VENDOR NO.
(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
PRINTED NAME
(printed name of person signing above)
STATE OF INCORPORATION
(If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
___ Sole Proprietorship ___ Partnership ___ Other_____________________________
___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)
COVER PAGE - ON-LINE ONLY (MAR. 2015)
SAP
SAP
PAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for offeror's home office
/ principal place of business)
NOTICE ADDRESS (Address to which all procurement and
contract related notices should be sent.) (See "Notice" clause)
_________________________________________________ Area
Code - Number - Extension Facsimile
_________________________________________________
E-mail Address
PAYMENT ADDRESS (Address to which payments will be
sent.) (See "Payment" clause)
____Payment Address same as Home Office Address
____Payment Address same as Notice Address
(check only one)
ORDER ADDRESS (Address to which purchase orders will be
sent) (See "Purchase Orders and "Contract Documents" clauses)
____Order Address same as Home Office Address
____Order Address same as Notice Address
(check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation"
Provision)
Amendment
No.
Amendment
Issue Date
Amendment
No.
Amendment
Issue Date
Amendment
No.
Amendment
Issue Date
Amendment
No.
Amendment
Issue Date
DISCOUNT FOR
PROMPT
PAYMENT
(See "Discount for Prompt
Payment" clause)
10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)
PAGE TWO (SEP 2009) End of PAGE TWO
Page 3
Table of Contents
SAP
SECTION I – SCOPE OF SOLICITATION ....................................................................................................... 4
SECTION II.A – INSTRUCTIONS TO OFFERORS – A. GENERAL INSTRUCTIONS ................................... 5
SECTION II.B – INSTRUCTIONS TO OFFERORS – B. SPECIAL INSTRUCTIONS .................................... 13
SECTION III – SCOPE OF WORK/SPECIFICATIONS ................................................................................... 15
SECTION IV – INFORMATION FOR OFFERORS TO SUBMIT ..................................................................... 17
SECTION V - QUALIFICATIONS ..................................................................................................................... 18
SECTION VI – AWARD CRITERIA .................................................................................................................. 19
SECTION VII.A – TERMS AND CONDITIONS – A. GENERAL ...................................................................... 20
SECTION VII.B – TERMS AND CONDITIONS – B. SPECIAL ....................................................................... 24
SECTION VIII – BIDDING SCHEDULE/PRICE PROPSAL ............................................................................. 31
SECTION IX – ATTACHMENTS TO SOLICITATION ...................................................................................... 34
Page 4
SAP
I. SCOPE OF SOLICITATION
ACQUIRE SERVICES (MODIFIED)
The purpose of this solicitation is to acquire services complying with the enclosed description and/or
specifications and conditions for lawn care service on the TAG Complex. [01-1010-1]
MAXIMUM CONTRACT PERIOD - ESTIMATED (JAN 2006)
Start date: 10/01/2026 End date: 09/30/2029. Dates provided are estimates only. Any resulting contract will
begin on the date specified in the notice of award. See clause entitled "Term of Contract - Effective Date/Initial
Contract Period". [01-1040-1]
Page 5
SAP
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024)
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE
USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING
DEFINITIONS ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED
OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint
venture, or any other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of
performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the
parties to the contract. [11-35-310(5)]
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the contractor
to make changes which the clause of the contract titled "Changes," if included herein, authorizes the
Procurement Officer to order without the consent of the contractor. [11-35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.
Offerors are cautioned that Amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used
interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the
term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page,
an amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
STATE means the Using Governmental Unit(s) identified on the Cover Page.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.
US or WE means the using governmental unit.
USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If the
Cover Page identifies the Using Governmental Unit as "Statewide Term Contract," the phrase "Using
Governmental Unit" means any South Carolina Public Procurement Unit [11-35-4610(5)] that has submitted a
Purchase Order to you pursuant to the contract resulting from this solicitation. Reference the clauses titled
"Purchase Orders" and "Statewide Term Contract."
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by
Page 6
the Contractor to fulfill the Contractor's obligations under the Contract. [02-2A003-3]
AMENDMENTS TO SOLICITATION (JAN 2004)
(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should
monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall
acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by
identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or
(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation
is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]
AUTHORIZED AGENT (FEB 2015)
All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless
specifically delegated in writing, the Procurement Officer is the only government official authorized to bind the
government with regard to this procurement or the resulting contract. [02-2A007-1]
AWARD NOTIFICATION (MAR 2024)
Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on
the date specified on the Cover Page or, if applicable, the most recent notice of extension of award. Should the
contract resulting from this Solicitation have a total or potential value more than one hundred thousand dollars,
such notice will be sent electronically to all Offerors responding to the Solicitation. Unless a written notice of
intent to protest is timely filed pursuant to Section 11-35-4210(1)(b) or the award is otherwise suspended or
canceled, the award will be effective on the calendar day (including weekends and holidays) immediately
following the seventh business day after such notice is given. [02-2A010-3]
BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004)
By submitting Your Bid or Proposal, You are offering to enter into a contract with the Using Governmental
Unit(s). Without further action by either party, a binding contract shall result upon final award. Any award issued
will be issued to, and the contract will be formed with, the entity identified as the Offeror on the Cover Page. An
Offer may be submitted by only one legal entity; "joint bids" are not allowed. [02-2A015-1]
BID ACCEPTANCE PERIOD (JAN 2004)
In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must notify the
Procurement Officer in writing. [02-2A020-1]
BID IN ENGLISH and DOLLARS (JAN 2004)
Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless
otherwise permitted by the Solicitation. [02-2A025-1]
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024)
GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER
YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF
LAWS AND OTHER APPLICABLE LAWS
(a) By submitting an offer, the offeror certifies that-
(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition,
any consultation, communication, or agreement with any other offeror or competitor relating to—
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this offer have not been and will not be knowingly
Page 7
disclosed by the offeror, directly or indirectly, to any other offeror or competitor before bid opening (in the case of
a sealed bid solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by
law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to
submit an offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-
(1) Is the person in the offeror’s organization responsible for determining the prices being offered in this bid or
proposal, and that the signatory has not participated and will not participate in any action contrary to paragraphs
(a)(1) through (a)(3) of this certification; or
(2)(i) Has been authorized, in writing, to act as agent for the offeror’s principals in certifying that those principals
have not participated, and will not participate in any action contrary to paragraphs (a)(1) through
(a)(3) of this certification [As used in this subdivision (b)(2)(i), the term “principals” means the person(s) in the
offeror’s organization responsible for determining the prices offered in this bid or proposal];
(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification
have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through
(a)(3) of this certification; and
(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs
(a)(1) through (a)(3) of this certification.
(c) If the offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish with its offer a
signed statement setting forth in detail the circumstances of the disclosure. [02-2A032-1]
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004)
(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-
(i) Offeror and/or any of its Principals-
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of
contracts by any state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered
against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust
statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification
or destruction of records, making false statements, tax evasion, or receiving stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with,
commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.
(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for
default by any public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons
having primary management or supervisory responsibilities within a business entity (e.g., general manager;
plant manager; head of a subsidiary, division, or business segment, and similar positions).
(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract
award, Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written
explanation regarding its inability to make the certification. The certification will be considered in connection with
a review of the Offeror's responsibility. Failure of the Offeror to furnish additional information as requested by the
Procurement Officer may render the Offeror nonresponsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and
information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was
Page 8
placed when making award. If it is later determined that the Offeror knowingly or in bad faith rendered an
erroneous certification, in addition to other remedies available to the State, the Procurement Officer may
terminate the contract resulting from this solicitation for default. [02-2A035-1]
CODE OF LAWS AVAILABLE (JAN 2006)
The South Carolina Code of Laws, including the Consolidated Procurement Code, is available at:
http://www.scstatehouse.gov/code/statmast.php
The South Carolina Regulations are available at:
http://www.scstatehouse.gov/coderegs/statmast.php
[02-2A040-2]
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE (JUL 2023)
(“OCI FAQ for Contractors” is available at www.procurement.sc.gov)
(a) You certify that, after reasonable inquiry, to the best of your knowledge and belief: (1) your offer identifies
any services that relate to either this solicitation or the work and that have already been performed by you, a
proposed subcontractor, or an affiliated business or consultant of either; and (2) there are no relevant facts or
circumstances that may give rise to an actual or potential organizational conflict of interest, as defined in S.C.
Code Ann. Reg. 19-445.2127, or that your offer identifies and explains any unfair competitive advantage you
may have in competing for the proposed contract and any actual or potential conflicts of interest that may arise
from your participation in this competition or your receipt of an award.
(b) If you, a proposed subcontractor, or an affiliated business or consultant of either, have an unfair competitive
advantage or an actual or potential conflict of interest, the State may withhold award. Before withholding award
on these grounds, the State will notify you of the concerns and provide a reasonable opportunity for you to
respond. The State may consider efforts to avoid or mitigate such concerns, including restrictions on future
activities.
(c) The certification in paragraph (a) of this provision is a material representation of fact upon which the State
will rely when considering your offer for award. [02-2A047-3]
DEADLINE FOR SUBMISSION OF OFFER (JAN 2004)
Any offer received after the Procurement Officer of the governmental body or his designee has declared that the
time set for opening has arrived, shall be rejected unless the offer has been delivered to the designated
purchasing office or the governmental body's mail room which services that purchasing office prior to the
opening. [R.19-445.2070(G)] [02-2A050-1]
DRUG FREE WORK PLACE CERTIFICATION (JAN 2004)
By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable
provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as
amended. [02-2A065-1]
DUTY TO INQUIRE (FEB 2015)
Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is
made in compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and
should request an explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in
the Solicitation. Failure to do so will be at the Offeror's risk. All ambiguities, discrepancies, errors, omissions, or
conflicting statements in the Solicitation shall be interpreted to require the better quality or greater quantity of
work and/or materials, unless otherwise directed by amendment. Offeror assumes responsibility for any patent
ambiguity in the Solicitation that Offeror does not bring to the State's attention. See clause entitled "Questions
from Offerors." [02-2A070-2]
ETHICS CERTIFICATE (MAY 2008)
By submitting an offer, the offeror certifies that the offeror has and will comply with, and has not, and will not,
Page 9
induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics act). The
following statutes require special attention: Section 8-13-700, regarding use of official position for financial gain;
Section 8-13-705, regarding gifts to influence action of public official; Section 8-13-720, regarding offering
money for advice or assistance of public official; Sections 8-13-755 and 8-13-760, regarding restrictions on
employment by former public official; Section 8-13-775, prohibiting public official with economic interests from
acting on contracts; Section 8-13-790, regarding recovery of kickbacks; Section 8-13-1150, regarding
statements to be filed by consultants; and Section 8-13-1342, regarding restrictions on contributions by
contractor to candidate who participated in awarding of contract. The state may rescind any contract and
recover all amounts expended as a result of any action taken in violation of this provision. If contractor
participates, directly or indirectly, in the evaluation or award of public contracts, including without limitation,
change orders or task orders regarding a public contract, contractor shall, if required by law to file such a
statement, provide the statement required by Section 8-13-1150 to the procurement officer at the same time the
law requires the statement to be filed. [02-2A075-2]
MULTIPLE OFFERS (MAR 2024)
Offerors may submit more than one Offer, provided that each Offer has significant differences other than price.
Each separate Offer must satisfy all Solicitation requirements. If this solicitation is an Invitation for Bids, each
separate offer must be submitted or uploaded as a separate document and must clearly indicate that it is a
separate offer. If this solicitation is a Request for Proposals, multiple offers may be submitted or uploaded as
one document, provided that you clearly differentiate between each offer and you submit a separate cost
proposal for each offer, if applicable. [02-2A079-1]
OMIT TAXES FROM PRICE (JAN 2004)
Do not include any sales or use taxes in Your price that the State may be required to pay. [02-2A080-1]
PRICING (MAR 2024)
(a) Fixed Price. If a fixed price is required, award will not be made on an Offer if the total possible price to the
State cannot be determined. (b) Price Reasonableness: Any offer may be rejected if the Procurement Officer
determines in writing that it is unreasonable as to price. (c) Unbalanced Pricing. The State will analyze all offers
with separately priced line items or subline items to determine if the prices are unbalanced. Unbalanced pricing
exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over
or understated. The responsible procurement officer may reject an offer as unreasonably priced if she
determines that unbalanced pricing increases performance risk (e.g., it is so unbalanced as to be tantamount to
allowing an advance payment) or could result in payment of unreasonably high prices. S.C. Code Ann. Reg.
19-445.2122C. [02-2A082-2]
OPEN TRADE REPRESENTATION (JUN 2015)
By submitting an Offer, Offeror represents that Offeror is not currently engaged in the boycott of a person or an
entity based in or doing business with a jurisdiction with whom South Carolina can enjoy open trade, as defined
in SC Code Section 11-35-5300. [02-2A083-1]
PROTESTS (MAY 2024)
(a) If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled to
protest, but only as provided in Section 11-35-4210. To protest the solicitation or an amendment, your written
protest must be received within fifteen Days of the date the applicable solicitation document is issued. To protest
an award, (i) written notice of your intent to protest must be received within seven Business Days of the date the
award notice is posted, and (ii) your actual written protest must be received within fifteen Days of the date the
award notice is posted. Time periods are computed in accordance with Section 11-35-310(13) and the
definitions for Day and Business Day. Both protests and notices of intent to protest must be received by the
appropriate Chief Procurement Officer (CPO). See clause entitled "Protest-CPO." (b) Pursuant to Section
11-35-410, documents directly connected to a procurement activity may be available within five days after
request. All document requests should be directed to protest-mmo@mmo.state.sc.us and the Procurement
Officer listed on the cover page of this solicitation. If a protest is pending, the protestant’s lawyer may access
otherwise unavailable information by applying to the CPO for the issuance of a protective order. Additional
Page 10
information is available at www.procurement.sc.gov/legal [02-2A085-3]
PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015)
Violation of these restrictions may result in disqualification of your offer, suspension or debarment, and may
constitute a violation of law.
(a) During the period between publication of the solicitation and final award, you must not communicate,
directly or indirectly, with the Using Governmental Unit or its employees, agents or officials regarding
any aspect of this procurement activity, unless otherwise approved in writing by the Procurement Officer. All
communications must be solely with the Procurement Officer. [R. 19-445.2010]
(b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donations to a
governmental entity with whom you have or seek to have a contract. You represent that your offer discloses
any gifts made, directly or through an intermediary, by you or your named subcontractors to or for the
benefit of the Using Governmental Unit during the period beginning eighteen months prior to the
Opening Date. [R. 19-445.2165] [02-2A087-1]
PUBLIC OPENING (JAN 2004)
Offers will be publicly opened at the date/time and at the location identified on the Cover Page, or last
Amendment, whichever is applicable. [02-2A090-1]
QUESTIONS FROM OFFERORS (FEB 2015)
(a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications,
etc., must request it in writing. Questions regarding the original solicitation or any amendment must be received
by the Procurement Officer no later than five (5) days prior to opening unless an earlier date is stated on the
Cover Page. Label any communication regarding your questions with the name of the procurement officer, and
the solicitation's title and number. Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)]
Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other
prospective offerors as an Amendment to the solicitation, if that information is necessary for submitting offers or
if the lack of it would be prejudicial to other prospective offerors. See clause entitled "Duty to Inquire." We will
not identify you in our answer to your question. (b) The State seeks to permit maximum practicable
competition. Offerors are urged to advise the Procurement Officer -- as soon as possible – Email Karen Brooks
at Karen.Brooks@scmd@sc.gov by September 16, 2026 at noon regarding any aspect of this procurement,
including any aspect of the Solicitation that unnecessarily or inappropriately limits full and open competition.
[See R. 19-445.2140] [02-2A095-2]
REJECTION/CANCELLATION (JAN 2004)
The State may cancel this solicitation in whole or in part. The State may reject any or all proposals in whole or in
part. [SC Code Section 11-35-1710 & R.19-445.2065] [02-2A100-1]
RESPONSIVENESS (MAR 2024)
(a) Award will not be made on a nonresponsive offer. An offer is nonresponsive (i) if it does not constitute an
unambiguous offer to enter into a contract with the State, or (ii) if it imposes conditions inconsistent with, or does
not unambiguously agree to, the solicitation’s material requirements. (b) Bid as Specified. Offers for supplies or
services other than those specified will not be considered unless authorized by the Solicitation. [02-2A105-3]
SIGNING YOUR OFFER (JAN 2004)
Every Offer must be signed by an individual with actual authority to bind the Offeror. (a) If the Offeror is an
individual, the Offer must be signed by that individual. If the Offeror is an individual doing business as a firm, the
Offer must be submitted in the firm name, signed by the individual, and state that the individual is doing
business as a firm. (b) If the Offeror is a partnership, the Offer must be submitted in the partnership name,
followed by the words by its Partner, and signed by a general partner. (c) If the Offeror is a corporation, the Offer
Page 11
must be submitted in the corporate name, followed by the signature and title of the person authorized to sign. (d)
An Offer may be submitted by a joint venturer involving any combination of individuals, partnerships, or
corporations. If the Offeror is a joint venture, the Offer must be submitted in the name of the Joint Venture and
signed by every participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for
each type of participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs (a) through
(d) above, the Offer must state that is has been signed by an Agent. Upon request, Offeror must provide proof of
the agent's authorization to bind the principal. [02-2A115-1]
STATE OFFICE CLOSINGS (JAN 2004)
If an emergency or unanticipated event interrupts normal government processes so that offers cannot be
received at the government office designated for receipt of bids by the exact time specified in the solicitation, the
time specified for receipt of offers will be deemed to be extended to the same time of day specified in the
solicitation on the first work day on which normal government processes resume. In lieu of an automatic
extension, an Amendment may be issued to reschedule bid opening. If state offices are closed at the time a
pre-bid or pre-proposal conference is scheduled, an Amendment will be issued to reschedule the conference.
Useful information may be available at: https://scemd.org/closings/
[02-2A120-3]
DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA (FEB 2021)
(a) According to Section 11-35-410, any person submitting a document in response or with regard to any
solicitation or other request must "comply with instructions provided in the solicitation for marking information
exempt from public disclosure. Information not marked as required by the applicable instructions may be
disclosed to the public." IF YOU IDENTIFY YOUR ENTIRE RESPONSE AS EXEMPT FROM PUBLIC
DISCLOSURE, OR IF YOU DO NOT SUBMIT A REDACTED COPY AS REQUIRED, THE STATE MAY, IN ITS
SOLE DISCRETION, DETERMINE YOUR BID OR PROPOSAL NONRESPONSIVE AND INELIGIBLE FOR
AWARD. (b) By submitting a response to this solicitation or request, Offeror (1) agrees to the public disclosure
of every page, or portion thereof, of every document regarding this solicitation or request that was submitted at
any time prior to entering into a contract (including, but not limited to, documents contained in a response,
documents submitted to clarify a response, and documents submitted during negotiations), unless the page, or
portion thereof, was redacted and conspicuously marked "Trade Secret" or "Confidential" or "Protected", (2)
agrees that any information not redacted and marked, as required by these bidding instructions, as a "Trade
Secret" is not a trade secret as defined by the Trade Secrets Act, and (3) agrees that, notwithstanding any
claims or markings otherwise, any prices, commissions, discounts, or other financial figures used to determine
the award, as well as the final contract amount, are subject to public disclosure. (c) If your offer includes any
information that you claim is exempt from public disclosure, you must submit one complete copy of your offer
from which you have removed or concealed such information (the redacted copy). Except for the information
removed or concealed, the redacted copy must be identical to your original offer. (d) Do not mark your entire
response (bid, proposal, quote, etc.) as confidential, trade secret, or protected. If only portions of a page are
subject to some protection, do not redact the entire page. The redacted copy must reflect the same pagination
as the original and show the empty space from which information was redacted. The Procurement Officer must
be able to view, search, copy and print the redacted copy without a password. If your response, or any part
thereof, is improperly marked as confidential or trade secret or protected, the State may, in its sole discretion,
determine it nonresponsive. (e) On the redacted copy, you must identify the basis of your claim by marking each
redaction as follows: You must separately mark with the word "CONFIDENTIAL" every page, or portion thereof,
that you redacted and claim as exempt from public disclosure because it is either (1) a trade secret as defined in
Section 30-4-40(a)(1) of the Freedom of Information Act, or (2) privileged and confidential, as that phrase is
used in Section 11-35-410. You must separately mark with the words "TRADE SECRET" every page, or portion
thereof, that you redacted and claim as exempt from public disclosure as a trade secret pursuant to Section
39-8-20 of the Trade Secrets Act. You must separately mark with the word "PROTECTED" every page, or
portion thereof, that you redacted and claim as exempt from public disclosure pursuant to Section 11-35- 1810.
All markings must be conspicuous; use color, bold, underlining, or some other method in order to conspicuously
distinguish the mark from the other text. (f) In determining whether to release documents, the State will
detrimentally rely on your redaction and marking of documents, as required by these bidding instructions, as
being either "Confidential" or "Trade Secret" or "Protected". By submitting a response, you agree to defend,
indemnify and hold harmless the State of South Carolina, its agencies, officers and employees, from every
claim, demand, loss, expense, cost, damage or injury, including attorney's fees, arising out of or resulting from
withholding information by the State of South Carolina or any of its agencies, that you have redacted or marked
as "Confidential" or "Trade Secret" or "Protected". (All references to S.C. Code of Laws.) [02-2A125-3]
Page 12
SUBMITTING A PAPER OFFER OR MODIFICATION (MAR 2015)
Unless specifically instructed otherwise in the solicitation, you should submit your offer or modification in
accordance with the clause titled "ON-LINE BIDDING INSTRUCTIONS." Paper offers are discouraged. If you
must submit a paper offer or modification the following instructions apply. (a) All prices and notations should be
printed in ink or typewritten. Errors should be crossed out, corrections entered and initialed by the person
signing the bid. Do not modify the solicitation document itself (including bid schedule). (b) (1) All copies of the
offer or modification, and any other documents required to be submitted with the offer shall be enclosed in a
sealed, opaque envelope or package. (2) Submit your offer or modification to the address on the Cover Page.
(3) The envelope or package must show the time and date specified for opening, the solicitation number, and
the name and address of the bidder. If the offer or modification is sent by mail or special delivery service (UPS,
Federal Express, etc.), the outermost envelope or wrapper must be labeled "OFFER ENCLOSED" on the face
thereof. (c) If you are responding to more than one solicitation, submit each offer in a separate envelope or
package. (d) Submit the number of copies indicated on the Cover Page. (e) Facsimile or e-mail offers,
modifications, or withdrawals, will not be considered unless authorized by the Solicitation. [02-2A130-2]
VENDOR REGISTRATION MANDATORY (MAY 2024)
You must have a state vendor number to be eligible to submit an offer. To obtain a state vendor number, visit
www.procurement.sc.gov and select Doing Business with Us. Then select New Vendor Registration. (To
determine if your business is already registered, go to "Vendor Search"). Upon registration, you will be assigned
a state vendor number. Note that your vendor registration submission may take up to 30 days to process
due to high numbers of registrants. Vendors must keep their vendor information current. If you are already
registered and know your User ID and Password, you can update your information by selecting Update Vendor
Registration. If you need to update information but do not have your User ID/Password, you must complete a
new vendor registration and On Step 9 – Messages to Administration indicate “Update vendor number” with your
existing 10-digit vendor number. (Please note that vendor registration does not substitute for any obligation to
register with the S.C. Secretary of State or S.C. Department of Revenue. You can register with the agencies at
South Carolina Business One Stop, http://scbos.sc.gov) [02-2A145-2]
WITHDRAWAL OR CORRECTION OF OFFER (JAN 2004)
Offers may be withdrawn by written notice received at any time before the exact time set for opening. If the
Solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the
exact time set for opening. A bid may be withdrawn in person by a bidder or its authorized representative if,
before the exact time set for opening, the identity of the person requesting withdrawal is established and the
person signs a receipt for the bid. The withdrawal and correction of Offers is governed by S.C. Code Section
11-35-1520 and Regulation 19-445.2085. [02-2A150-1]
Page 13
SAP
II. INSTRUCTIONS TO OFFERORS -- B. SPECIAL INSTRUCTIONS
CONFERENCE - PRE-BID/PROPOSAL (JAN 2006)
Pre-Bid/Proposal Conference Date and Time: 00/00/0000
Location of Pre-Bid/Proposal Conference:
Due to the importance of all offerors having a clear understanding of the specifications and requirements of this
solicitation, a conference of potential offerors will be held on the date specified on the cover page. Bring a copy
of the solicitation with you. Any changes resulting from this conference will be noted in a written amendment to
the solicitation. Your failure to attend will not relieve the Contractor from responsibility for estimating properly the
difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without
additional expense to the State. The State assumes no responsibility for any conclusions or interpretations
made by the Contractor based on the information made available at the conference. Nor does the State assume
responsibility for any understanding reached or representation made concerning conditions which can affect the
work by any of its officers or agents before the execution of this contract, unless that understanding or
representation is expressly stated in this contract. [02-2B025-1]
ON-LINE BIDDING INSTRUCTIONS (MAR
- Pdf Text Len
- 40000
- Categorized By
- llm
- Detail Fetched
- Yes
Adjutant GeneralIssuing agency·Columbia, SC·via a public procurement portal