Printing and Bulk mailing Services

Valley Water is seeking qualified vendors to provide printing, finishing, and bulk mailing services for public outreach and communication materials. Services may include, but are not limited to, high-quality digital and/or offset printing of mailers, brochures, flyers, posters, postcards, booklets, magnets, signage, event materials, stationery, and other printed materials as requested. Services may also include pre-press layout support, print-ready file review, proofs or samples, trimming, folding, scoring, binding, specialty papers and finishes, packaging, delivery, and bulk mailing support, including addressing, mail preparation, presorting, USPS documentation, and delivery to USPS or Valley Water-designated locations. Contractor(s) shall provide all labor, materials, equipment, supervision, quality control, and coordination necessary to complete each order in accordance with Valley Water specifications, approved artwork, branding guidelines, delivery requirements, and applicable mailing requirements.

Details
Valley Water intends to award one or more agreements for printing, finishing, and bulk mailing services. The anticipated term is one year with up to four optional one-year extensions. Work will be issued on an as-needed basis, and quantities are estimates only with no guaranteed minimum. Valley Water may adjust quantities, specifications, or projects based on business needs. Bidders must submit all required forms, pricing, and attachments through Planet Bids by the stated deadline.

Notes
Bidders are responsible for reviewing all solicitation documents, exhibits, forms, addenda, and instructions before submitting a bid. All questions, clarification requests, exceptions, and “or equal” requests must be submitted through PlanetBids by the deadline stated in the ITB. Valley Water will issue responses and any changes by addendum through PlanetBids. Bidders must submit all required pricing, forms, attachments, and the required Bidder’s Bond electronically through PlanetBids by the bid due date. The Bidder’s Bond must be submitted as required in the ITB. Hard copy, faxed, emailed, or late bids and/or bond submittals will not be accepted. Bidders must acknowledge all addenda and ensure their bid is complete and responsive.

Additional Details
Department: Purchasing Services Unit #820
Pre-Bid Meeting: July 1, 2026 at 10:00 AM
Q&A Deadline: July 10, 2026 at 2:00 PM
Required Submittals: Line Items, Required Submittal Checklist, Bid Form, Local Business Enterprise Consideration, References, Non-Collusion Declaration, Disqualification Questionnaire, Requests for "Or Equals" (if applicable), Local Business Enterprise Consideration, Conflict of Interest Disclosure Document, W-9 Certification, Bid Questionnaire, List of Subcontractors