Request for Proposals - Facilities Condition Assessment (FCA) and Asset Management Services for Sacramento County Department of Airports

Post Information
Posted At:
Tue, Jul 7, 2026 12:08 PM
Sealed Bid Process:
Yes (Bids Sealed / Pricing Sealed)
Private Bid:
No

1. Introduction
   1.1. Summary

The County of Sacramento (County) owns and/or operates four airports in Sacramento County, including Sacramento International Airport (SMF or Airport), Mather Airport (MHR), Sacramento Executive Airport (SAC), and Franklin Field (F72) through the Department of Airports (SCDA or Department). SCDA is issuing this Request for Proposals (RFP) to solicit proposals from qualified firms to provide comprehensive Airport Facilities Condition Assessment (FCA) and Asset Management Services across its airport system. SCDA is seeking professional services to perform an Airport Facilities Condition Assessment (FCA) and provide related Asset Management Services across its airport system.

The intent of this effort is to establish a reliable, decision-ready baseline of facility condition, asset lifecycle status, risk, and reinvestment needs across SMF, MHR, SAC, and F72. The services described in this RFP will support SCDA’s maintenance planning, Critical Equipment Replacement Program (CERP), and phased capital planning for short-term (0 to 5 years), mid-term (5 to 10 years), and long-term (10 to 20 years) priorities.

A key outcome of this engagement is the delivery of accurate, structured asset and condition data that is fully compatible with SCDA’s enterprise platforms, including ProDIGIQ Asset Management System (AMS) and ProDIGIQ Computerized Maintenance Management System (CMMS). The data must support consistent asset hierarchies, condition scoring, and lifecycle modeling. The data must also align with SCDA’s existing ProDIGIQ AMS QR-code/barcode generation and asset identification standards, enabling scan-to-asset linkage for inspections, preventive maintenance, and work order history.

1.2. Contact Information

Any inquiries or requests regarding this solicitation must be submitted via OpenGov. Contact with unauthorized County personnel during the selection process may result in disqualification.

William Wallace
Administrative Services Officer II
6900 Airport Blvd
Sacramento, CA 95837
Email: wallacew@saccounty.gov
Phone: (916) 874-0426

Department:
Airports

Department Head:
Cindy Nichol
Director

1.3. Timeline
Release Project Date:
July 7, 2026
Pre-Proposal Conference RSVP Deadline:
July 27, 2026, 12:00pm
Pre-Proposal Conference (Mandatory):
July 28, 2026, 10:00am
Refer to Section VII. of the RFP Document.
Question Submission Deadline:
August 4, 2026, 12:00pm
Submission Deadline:
September 8, 2026, 12:00pm
2. Project Details
2.1. Important Instructions for Electronic Submittal

The County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at Sign Up (opengov.com). Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

2.2. Scope of Work or Project Details

Refer to the RFP document and attachments provided in this posting.

3. Vendor Questionnaire / Consultant Compliance Forms
4. Certification of Independent Contractor Status*

"I hereby certify that the Contractor/Consultant firm employs five or more full-time employees. "Full-time," as defined by the Internal Revenue Service, means persons employed for 20 or more hours per week, and excludes temporary employees whose term of employment will be less than one (1) month. This certification satisfies the Internal Revenue Service criteria for treatment of the above-named Contractor/Consultant as an independent contractor, not an employee for tax withholding purposes."

Yes, I certify that the firm has five (5) or more full-time employees.
No, I certify that the firm does not have five (5) or more full-time employees, and the firm provides services to the general public. (The County will conduct a tax determination review if this option is selected.)
Response required
2. Contractor Certification of Compliance, part 1

WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsiblity, integrity, and lawfulness, it is inequitable for those entities with whom the County does business to recieve County funds while failing to pay court-ordered child, family, and spousal support which shifts the support of their dependents onto the public treasury.

Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family, and spousal support orders, the following certification must be provided by all entities with whom the County does business:

Contractor/Consultant hereby certifies that either:

the Contractor/Consultant is a government or non-profit entity (exempt); or
the Contractor/Consultant has no Principal Owners (25% of more) (exempt); or
each Principal Owner (25% or more) does not have any existing child support orders; or
the Contractor/Consultant's Principal Owners are currently in substantial compliance with any court-ordered child, family, and spousal support order, including orders to provide current residence address, employment information, and whether dependent health insurance coverage is available. If not in compliance, Principal Owner has become current or has arranged a payment schedule with the Department of Child Support Services or the court.
Response required
3. Contractor Certification of Compliance, part 2

New Contractor/Consultant shall certify that each of the following statements is true:

a. Contractor/Consultant has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

b. Contractor/Consultant has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

NOTE: Failure to comply with state and federal reporting requirements regarding a Contractor/Consultant's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitues a default under the contract; and failure to cure the default within 90 days fo notice by the County shall be grounds for termination of the contract. Principal Owners can contact the Sacramento Department of Child Support Services at 1-866-901-3212, by writing to PO Box 269112, Sacramento, CA 95826-9112, or via the Customer Connect website at www.childsup.ca.gov.

Please confirm
Response required
4. Proposal (Without Cost Proposal)

Upload your proposal here. Upload fee proposal separately in the next step.

Response required
5. Separate Cost Proposal

Upload your fee proposal. Confirm that your fee proposal is not attached in your proposal and is attached separately here.

*Response required
6. Confidential Sections of Proposal (if applicable)

The County will treat all information submitted in a proposal as available for public inspection once the County has awarded a contract. If you believe that you have a legally justifiable basis under the California Public Records Act (Government Code section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your proposal response package. The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Click "file upload" below to upload any proposal documents you consider to be confidential documents.

7. Proposed Contract Exceptions

If proposing any exceptions to the County's Sample Contract, upload a redlined revision of the Sample Contract attached to this solicitation here. Any submissions are for negotiation purposes only.

If no exceptions are proposed, please skip this question.

8. Provide the full contact name, title, and e-mail of the signatory for your firm. Provide contact information for the contract manager for your firm in order to distribute contract documents, including other recipients requiring a copy, if awarded.*

Signatory: name, title, email

Contract manager/admin: name, phone, email

Response required
9. PaymentWorks Contact

Please provide the name and e-mail for a finance point-of-contact for your firm that will receive an invitation to complete the vendor registration process on the County's PaymentWorks portal.

To clarify, if you are set-up with other agencies using PaymentWorks, that information is not available to the County, so you must complete this process for the County.

*Response required
4. Attachments
Main Documents
  RFP FCA & Asset Management Services
Supporting Attachments
  A - Attacment 1 - Sample Agreement FCA and Asset Management
  B - Attachment 2 - Solicitations FAA Language
  C - Attachment 3 - Contractor Certification of Compliance Form
  D - Attachment 4 - Contractor Identification Form

Attached documents:
• RFP FCA & Asset Management Services
• A - Attacment 1 - Sample Agreement FCA and Asset Management
• B - Attachment 2 - Solicitations FAA Language
• C - Attachment 3 - Contractor Certification of Compliance Form
• D - Attachment 4 - Contractor Identification Form