Village of Mexico
Lake Ontario RE HoldCo, LLC
Request for Proposals
Becks Hotel Renovation Project
Owner: Lake Ontario RE HoldCo, LLC
Administering Entity: Village of Mexico
RFP #6 INSULATION AND SOUND PROOFING
Village of Mexico Address:
PO Box 309
3236 Main Street
Mexico, NY 13114
Village of Mexico Phone Number:
315-963-7564
Primary Email Contact:
Jamie Hawksby, Project Manager Email : BecksHotel3302@gmail.com
Sealed proposals will be received by the Village of Mexico, electronically via email to Jamie Hawksby, Project Manager, at BecksHotel3302@gmail.com until August 18th, 2026 at Noon, for the following:
Project: Beck’s Hotel Redevelopment – INSULATION AND SOUND PROOFING RFP # 6
Proposals received after this deadline will not be considered. Proposals may not be submitted via fax. This project is funded through the Restore NY Communci8ites Initiative administered by Empire State Development, with the Village of Mexico as the award recipient and pass through funding to Lake Ontario RE HoldCo, LLC.
Copies of this RFP may be obtained from the Village Clerk’s Office or requested via email at BecksHotel3302@gmail.com
The Village of Mexico reserves the right to reject any or all proposals, waive informalities, and award contracts in whole or in part, consistent with applicable law.
A walk-through date will be scheduled for July 28th, 2026 at 10:00AM-12:00PM Please pre—register by emailing Project Manager Jamie Hawksby at BecksHotel3302@gmail.com
Questions regarding this RFP must be submitted in writing to Project Manager Jamie Hawksby at BecksHotel3302@gmail.com no later than August 5th, 2026 at Noon. Responses will be shared with all prospective proposers.
The building historically known as John Beck’s Hotel was constructed in 1851 and remains a century-old architectural and social landmark int eh Village of Mexico, New York.
Key features include:
Full basement with mortared stone foundation walls
Two-story brick masonry construction
Historic woodwork and architectural detailing
In 2025, new ownership-initiated plans to redevelop the building into a mixed-use facility including:
A full-service restaurant and banquet facility on the first floor
Six (6) apartment/short-stay suites on the second floor
The project's goal is to preserve historic character while meeting modern structural design standards, NYS Building Code requirements, ADA accessibility standards, and life-safety requirements.
First Floor – Commercial Assembly (A-2 Occupancy)
Full commercial kitchen, dining, and bar areas
Separate reception and banquet rooms
New public restrooms
Seasonal outdoor dining space
ADA-compliant public access
Suspended acoustical ceiling system concealing MEP systems
Modern lighting integration
Second Floor – Residential (R-2 Occupancy)
Six apartment/short stay suites designed for modern living
Code-compliant egress and accessibility
Rated floor/ceiling separation between occupancies
Updated mechanical, electrical, and plumbing systems
Selective demolition will be required to modernize the space while preserving historic woodwork and other character-defining elements.
Scope of Work – Insulation and Soundproofing
The selected Insulation Contractor shall furnish all labor, materials, equipment, supervision, and coordination necessary to provide thermal insulation and sound attenuation improvements for the Beck’s Hotel rehabilitation project.
All insulation and soundproofing materials provided under this scope shall be fire-retardant and suitable for use in a mixed-use, multi‑story building.
Included in Base Bid
A. Thermal Insulation
Supply and installation of fire-retardant insulation materials in:
Exterior wall cavities where accessible
Attic and/or roof assemblies (if applicable)
Floor assemblies over unconditioned spaces, including basement areas
Insulation materials shall meet or exceed NYS Energy Code requirements
Air sealing at penetrations and transitions associated with insulation work
Coordination with framing, drywall, mechanical, and electrical trades
Preferred fire-rated mineral wool (rock wool) where possible. Fire-retardant fiberglass batts or approved equal materials may be used subject to approval.
B. Soundproofing / Acoustic Control
Installation of fire‑retardant sound attenuation insulation in:
Walls between residential units
Walls and/or ceilings separating residential units from the first floor restaurant and banquet spaces
Floor/ceiling assemblies between occupied spaces, where accessible
Acceptable materials include fire‑rated mineral wool, fire-retardant fiberglass batts, or approved equal
Installation methods shall minimize sound transmission and flanking paths
Preferred fire-rated mineral wool (rock wool) where possible. Fire-retardant fiberglass batts or approved equal materials may be used subject to approval.
C. Fire Retardant Material Requirements
All insulation and soundproofing materials shall:
Be fire-retardant or fire-resistant
Comply with applicable NYS Building Code fire and life safety requirements
Be installed in accordance with manufacturer recommendations and code requirements
Product data sheets shall be submitted upon request to verify fire-retardant properties
D. General Requirements
Field verification of existing conditions
Protection of existing finishes and historic elements
Proper handling and disposal of waste materials
Final inspection and punch list completion
Historic Building Considerations
Insulation methods shall be compatible with historic masonry and wood framing
Materials shall not trap moisture or damage historic construction
Work shall minimize disturbance to existing historic materials
Exclusions
The following are excluded unless specifically noted in the bid:
Structural modifications
Specialty sound isolation systems (resilient channel, isolation clips, floating floors)
Drywall replacement or finish painting beyond minor patching
Any work not specifically excluded shall be deemed included in the Base Bid.
All plans showing RFP # 6 INSULATION AND SOUND PROOFING will be labeled with Prefix A-200, A-201, S-200, S-201
The selected contractor will provide all labor, supervision, coordination, and services necessary to complete the work associated with their discipline, including but not limited to:
Review of project drawings and specifications
Coordination with Owner and project team
Compliance with applicable NYS and local codes
Field coordination with other trades
Site safety and protection of historic elements
Participation in inspections and close‑out activities
Permitting and Regulatory Compliance
NYS Building Code compliance
Sealed drawings and calculations
Coordination with code officials
Support during permit review
Construction Phase Services
Respond to RFIs
Review drawings
Review submittals related to scope of work components
Periodic site visits
Filed observation reports
Construction administration support
Historic Considerations
Preservation-sensitive structural solutions
Reinforcement strategies minimizing impact to historic materials
Documentation of existing structural conditions
Solutions balancing modernization and historic integrity
NAICS Code: 238310, 423330
This project is subject to Contractor and Supplier Diversity requirements administered by Empire State Development.
Participation Goals:
MWBE – 30%
SDVOB – 6%
Proposers must:
Provide proof of certification if applicable
Submit MWBE/SDVOB utilization plan
Include documentation of intent to subcontract to certified firms
MWBE/SDVOB participation will be included in proposal evaluation scoring.
Firm Information
Company name, address, and contact
NYS licensing (if applicable)
Relevant Experience
2–3 similar projects (rehab, mixed‑use, or historic preferred)
Approach
Understanding of the project
Staffing plan and on‑site presence
Cost Proposal
Fee or price structure
Assumptions and exclusions clearly stated
References
At least two (2) owner or client references
Submit proposals in PDF format via email to:
Jamie Hawksby, Project Manager Email: beckshotel3302@gmail.com
Subject Line: RFP – Beck’s Hotel – [RFP # and Type] – [Firm Name]
Submission Deadline: AUGUST 18TH, 2026 12:00PM
Late submissions will not be considered.
Award will be made to the most qualified, responsive, and reasonable proposer whose proposal best serves the interests of the Village of Mexico and project stakeholders.
Proposals will be evaluated based on:
Relevant experience and qualifications
Understanding of project scope and constraints
Staffing and coordination approach
Cost proposal
Ability to meet MWBE / SDVOB participation goals
Project schedule
References
The Village of Mexico reserves the right to reject any or all proposals and to select the proposal that best serves the project and public interest.
The selected firm small maintain, at minimum:
Workers’ Compensation and NYS Disability Insurance
Commercial General Liability - $2,000,000 aggregate
Business Automobile Liability - $1,000,000 combined single limit
Professional Liability (Errors and Omissions) - $1,000,000
The selected firm shall indemnify, defend, and hold harmless the Village of Mexico, its officers, employees, and agents from claims arising from the performance of services under this contract.
Business enterprises awarded an identical or substantially similar procurement contract within the past five years:
NONE
Service-Disabled Veteran-Owned Business (SDVOB)
SDVOB Goal: 6.00%
Minority / Women Business Enterprise contracting goals (MWBE)
Total MWBE Goals: 30.00%
<div class="bg-primary text-white fw-bold p-2 collapse-toggle"Source: New York State Contract Reporter (CR# NYSCR-2136906), retrieved via the nyscr.ny.gov statewide procurement bulletin. View the official posting — always confirm requirements and deadlines with the issuing agency.
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