Integrated Library System (ILS)

The RFP and associated documents are posted on NYSED Procurement website.

The New York State Library, a division of the Office of Cultural Education within the New York State Education Department, was established by Law in 1818, to collect, preserve, and make available materials that support New York State government work. The Research Library, named for Regent Joseph E. Bowman Jr., houses collections utilized by researchers on-site, online, and through interlibrary loans. While the Library primarily collects works in print and digital formats, the collection does include a variety of formats, including but not limited to microforms, scores, archival collections, and visual material.

Objective

The New York State Library is requesting proposals from vendors to provide an Integrated Library System (ILS). The selected solution must offer a robust, user-friendly product that enables library staff to provide efficient and effective service to patrons.

Award of a Contract will be made to one (1) vendor on a competitive basis following the process, and terms and conditions as described in this Solicitation. The Contract will be for a term of five (5) years. Vendors should provide pricing based on the requirements. The proposed cost shall remain in effect for the duration of the Contract.

Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

NYSED will award one (1) contract pursuant to this RFP. The contract resulting from this RFP will be for a term anticipated to begin October 1, 2026, and to end September 30, 2031.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Mandatory Requirements: See Mandatory Requirements section of the RFP.

Components contained in RFP #239 are as follows:

1.) Description of Services to Be Performed

2.) Submission

3.) Evaluation Criteria and Method of Award

4.) Assurances

5.) Submission Documents (separate document)

Questions regarding the request must be submitted via online form no later than the close of business June 30, 2026. A Questions and Answers Summary will be posted to NYSED’s Procurement website no later than July 14, 2026. The following are the designated contacts for this procurement:

Business enterprises awarded an identical or substantially similar procurement contract within the past five years:

SirsiDynix

Service-Disabled Veteran-Owned Business (SDVOB)

SDVOB Goal: 6.00%

Minority / Women Business Enterprise contracting goals (MWBE)

MBE Goal: 17.00%

WBE Goal: 13.00%

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