HVAC Maintenance FY27

The Contractor shall retain professional personnel who have successfully and competently provided commercial facility HVAC maintenance and repair services on projects of similar scope and complexity. For the purpose of this contract, routine preventative HVAC maintenance shall be defined as scheduled routine inspection and proactive servicing of HVAC systems so as to facilitate heating/cooling with minimal downtime. The routine maintenance and all repairs shall be provided in accordance with the highest standards of the industry, skill, workmanship, applicable trade practices, meet warranties and in conformance to all applicable laws, codes and regulations. The successful Bidder’s preventative maintenance and repairs shall, at a minimum, include but not limited to the specifications outlined herein. It is the Bidder’s responsibility to provide an appropriate level of on-site staffing, materials, tools, equipment and vehicles to address the scope of work necessary to support all building HVAC equipment during normal business hours 8:00 A.M.- 5:00 P.M. Monday through Friday: Recognized holidays excepted and for response after normal working hours. Bidders’ services are to be compliant with all Federal, State, CARB, AQMD, OSHA and all other applicable regulatory requirements. Provide labor and material to perform preventative maintenance, service, and repair of all HVAC equipment. All filters, belts, annual testing and written report of the chilled water and semi-annual boiler, water treatment, grease, refrigerant, oil, touch-up, paint, and mechanical, electrical, miscellaneous parts and materials needed to maintain the equipment to service, repair, and maintain to the manufacturer's specifications will be included in this proposal. Also includes work as needed to other refrigeration equipment such as ice machines, walk-in coolers, etc. Contractor shall repair or replace failed or worn moving parts (such as, but not limited to: bearings, motor rotors, motor starters, seals, gears, burners, actuators, controls and switches). Prior to beginning any repair or replacement, Contractor will troubleshoot the system to diagnose the system's problems. Contractor shall itemize the equipment list covered as repairable or replaceable. If HVAC Equipment is not repairable, contractor will contact the City representative with an estimate to replace with an equivalent type. Work not included in this quote will be as follows: Original system design and installation; utility company service problems.; Non-moving parts such as heat exchangers, boiler tubes, shells, condenser tubes, , gas, and water piping ; natural gas supply; air distribution duct work; air balance; thermal insulation; improper operation; negligence or misuse of equipment by persons occupying the space, the owner, the owner's representative, or vandals; alteration, additions, or repairs made by others', catastrophic acts of nature; equipment interiors and exteriors; electrical service beyond the parts of the heating; cooling, and ventilation equipment; electrolysis; work required by governmental agencies or insurance agencies; removing, replacing, or altering any part of the building structure in the performance of this agreement. Individual ceiling mounted restroom ventilation fans are also excluded from this agreement.

Special instructions: Not Mandatory