- Phone
- 1-615-862-6632
- Scope
- 1. The Metro Nashville–Davidson County Debris Management Plan provides for the removal, processing, and disposal of 7
RFQ GG000077,3 Proprietary and Confidential 7/23/2026 11:47 AM disaster-generated debris. The Plan is based on the strategic pre-positioning of resources to support timely, coordinated recovery operations, including debris removal from public property and rights-of-way by both Metro and Contractor forces. The Contractor shall be capable of managing a large workforce and multiple subcontractors; funding operations prior to initial and interim payments; and providing all required bonds and insurance. The Contractor shall maintain an established management team, a reliable equipment and personnel network, comprehensive debris removal and reduction plans, and demonstrated experience in major disaster recovery. This is a contingency contract activated only in response to an actual or anticipated emergency. No compensation will be provided unless the contract is activated. The Contractor may be required to participate in Metro-directed disaster recovery training and exercises at no cost to Metro. Services include the removal, processing, and lawful disposal of disaster-generated debris, excluding hazardous materials and household putrefied garbage, from public property and rights-of-way. Services also include establishing and operating Temporary Debris Staging and Reduction (TDSR) sites within Davidson County following tornadoes, severe storms, or other disasters. The attached Map of Metro Nashville and Davidson County displays the full coverage area that the awarded contractor shall be responsible for servicing in the event that this contract is utilized, based on where the need for these services a designated. The Contractor shall provide and manage sufficient resources to complete debris removal within 90 calendar days and disposal operations within 180 calendar days. TDSR sites and landfills outside Davidson County shall not be assumed available unless specifically authorized in a Task Order. All work shall comply with the current FEMA Public Assistance Program and Policy and all applicable FEMA certification requirements. FEMA Certification Requirements Work under the resulting contract for Emergency Debris Removal Services may be eligible for FEMA federal assistance funding. The attached FEMA Certification document is a mandatory component of this solicitation and must be completed signed and submitted with your proposal. This document is included to ensure compliance with all applicable federal laws, requirements, regulations, and contract provisions associated with the project that may be funded, reimbursed, or otherwise supported by the Federal Emergency Management Agency (FEMA). See the attached FEMA Certification Document. The January 6, 2025 FEMA Public Assistance Program and Policy Guide include references to the regulations, policies, tools, disaster guidance, etc related to the agency and FEMA-supported circumstances. See the attached FEMA Public Assistance Program and Policy Guide in this solicitation. Planning Standard for Debris Removal and Disposal Metro Nashville utilizes a countywide equal-intensity disaster scenario with an estimated debris volume of 15 million cubic yards. This planning estimate, identified in the Metro Debris Management Plan, is used to determine TDSR site acreage and resource requirements. Actual debris quantities may vary. For proposal purposes, Contractors shall use 15 million cubic yards as the potential assigned debris volume. Metro anticipates completion of debris removal within 90 calendar days and disposal and recycling operations within 180 calendar days, assuming reasonable site access. Operations may be delayed in certain areas and may not begin simultaneously across all debris zones. Recycling efforts are encouraged and will be coordinated with NDOT and applicable landfill recycling programs. Debris Management Planning as a function of NDOT and the Mayor's Office
- Doc Url
- /marketplace/api/blob?p=nashville%2F300001002194195%2FGG000077_3_SUPPLIER.pdf&fn=GG000077_3_SUPPLIER.pdf
- Address
- PO Box 196301 Nashville, TN 37219 Davidson United States
- Pdf Text
- RFQ GG000077,3
Proprietary and Confidential 7/23/2026 11:47 AM
RFQ GG000077,3
Title Emergency Debris Removal Services
Preview Date Open Date 7/23/2026 11:45 AM
Close Date 8/6/2026 2:00 PM Award Date
Time Zone Central Standard Time
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RFQ GG000077,3
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Submit your response to the following contact.
Company Metropolitan Government of Nashville and Davidson County
Buyer Daniel A Drumwright
Location PO Box 196301
Nashville, TN 37219
Davidson
United States
Phone 1-615-862-6632
Fax
E-mail Daniel.Drumwright2@nashville.gov
When submitting your response, include the following information.
Your Company Name
Company Site (Optional)
Address
Contact Details
Response Valid Until
(Optional)
This document has important legal consequences. The information contained in this document is proprietary of
Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others
without the express and written consent of Metropolitan Government of Nashville and Davidson County.
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Table of Contents1 Overview.......................................................................................................................................................................41.1 General Information..............................................................................................................................................41.2 Schedule................................................................................................................................................................41.3 Negotiation Controls.............................................................................................................................................41.4 Terms....................................................................................................................................................................42 Requirements................................................................................................................................................................52.1 Section 1. RFP Solicitation (Selection) Method...................................................................................................52.2 Section 2. Waiver Process.....................................................................................................................................62.3 Section 3. Commodity Codes...............................................................................................................................62.4 Section 4. Timeline...............................................................................................................................................72.5 Section 5. Solicitation Objective...........................................................................................................................72.6 Section 6. Scope Summary...................................................................................................................................72.7 Section 7. Scope Details.......................................................................................................................................72.8 Section 8. Bond Requirements............................................................................................................................152.9 Section 9. Equal Business Opportunity (EBO) Program Requirements.............................................................162.10 Section 10. Insurance Requirements.................................................................................................................182.11 Section 11. Standard Solicitation Requirements...............................................................................................192.12 Section 12. Solicitation Acceptance.................................................................................................................282.13 Section 13. Contract Acceptance......................................................................................................................292.14 Section 14. Evaluation Criteria.........................................................................................................................292.15 Section 15. Affidavits.......................................................................................................................................34
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1 Overview
1.1 General Information
Title Emergency Debris Removal Services
Amendment Date 7/23/2026 11:45 AM
Amendment Description This amendment will update the Scope Details, Cost Spreadsheet, Timeline, add
Online Discussion Questions and Answers, and extend the Closing Date.
Buyer Daniel A Drumwright Outcome Contract Purchase
Agreement
E-Mail Daniel.
Drumwright2@nashville.
gov
Introduction Make sure to review the entire solicitation to gain an understanding of all the
requirements and expectations prior to creating and submitting a response.
1.2 Schedule
Preview Date Open Date 7/23/2026 11:45 AM
Close Date 8/6/2026 2:00 PM Award Date
Time Zone Central Standard Time
1.3 Negotiation Controls
Response Visibility Sealed
1.4 Terms
Agreement Start Date Agreement End Date
Agreement Amount
(USD)
Payment Terms Net 30 Freight Terms SUPPLIER PREPAID
Shipping Method FOB DELIVERY
Negotiation Currency USD (US Dollar)
Price Precision 0
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2 Requirements
*Response is required
Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations
prior to creating and submitting a response.
2.1 Section 1. RFP Solicitation (Selection) Method
1.
Request for Proposal
Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.040, this solicitation document serves as the written
determination of the Purchasing Agent, that the use of competitive sealed bidding is neither practicable nor
advantageous to Metro. Therefore, this solicitation will facilitate the entering into of contract(s) by the competitive
sealed proposals process. The proposal process, flexibility and limitations are governed by the Code and related
Procurement Regulations.
The proposal selection method permits discussions with offerors who submit proposals determined to be reasonably
susceptible of being selected for award. Modifications in proposal content, comparative judgmental evaluations of the
proposals, corrections, and scope adjustments, may occur at the request of the Purchasing Agent or their designee.
There may be one or more amendments to this solicitation. Solicitation amendments are included as updates to the
original solicitation. It is the offeror's responsibility to remain informed on all solicitation amendments and submit the
solicitation response incorporating all amendments.
Offers to Metro online solicitations are required to be submitted within the iSupplier online environment unless
otherwise stated. Hard copy offers will not be considered except as required by law.
Any response to this solicitation is a formal waiver of any claims of confidentiality regardless of what may be stated,
printed, or implied in the submission and/or attachments submitted. All information is made a Public Record after an
award is made.
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The only official position of Metro is found within this solicitation document including answers provided in response
to questions raised. The online discussion tool within iSupplier is the appropriate tool for all questions or
communications concerning this solicitation.
Metro reserves the right to issue additional rounds as it deems necessary for the purposes of evaluation. Additional
rounds may include, but not be limited to, Offeror interviews.
Metro reserves the right to make multiple awards for a contract if it is deemed in the best interest of Metro.
2.2 Section 2. Waiver Process
1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects),
Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost,
design, implementation, or legislative adoption of a particular matter are prohibited from subsequent
participation in the procurement process or resultant contract(s) related to that particular matter.
Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer
prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior
work on the particular matter, including the specific project and prospective offerors' participation, and the
timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be
explicitly stated in the disclosure.
Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published
in the news items section of purchasing.nashville.gov
2.3 Section 3. Commodity Codes
1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services
Code) Commodity Codes:
• 72103003 Demolition Services
• 76120000 Refuse Disposal And Treatment
• 76130000 Toxic And Hazardous Waste Cleanup
• 76100000 Disincentive Services
• 77000000 Environmental Services
• 77100000 Environmental Management
• 77110000 Environmental Protection
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2.4 Section 4. Timeline
1.
The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good
faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for
informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:
• 6/23/2026 - Solicitation Publishing and Opening
• 6/30/2026 - Pre-Offer Meeting
• 6/31/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List
• 7/2/2026 - Deadline to Submit Questions in iSupplier
• 7/7/2026 - Amendment #2 Published with Response to Online Discussion Questions
• 8/6/2026 - Solicitation Closes
• 8/7/2026 - Responsive Offers Provided to BAO for Review
• 8/11/2026 - Responsive Offers Provided to Evaluation Committee
• 8/18/2026 Evaluation Committee Meeting
• 8/25/2026 - Intent to Award Issued
• 9/5/2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding
Documents
• 9/7/2026 - Contract Sent to Awarded Supplier for Review
• 9/11/2026 - Contract Routes for Signature
• 9/18/2026 - Sourcing Process Complete
2.5 Section 5. Solicitation Objective
1. The objective of this solicitation is to enter into an indefinite delivery/indefinite quantity (IDIQ) contract. Metro
does not guarantee minimum or maximum purchase amounts for the requested goods and/or services.
Purchases shall be made on an as-needed basis by Metro via Purchase Order. No purchase is guaranteed,
and no work shall be performed until receipt of Metro-issued Purchase Order.
2.6 Section 6. Scope Summary
1. The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting proposals from qualified
contractors to operate emergency debris removal services within Metro Nashville-Davidson County.
The intent of this RFP is to select a contractor that is authorized to complete all required work within the scope in the
event that Nashville-Davidson County is impacted by major disaster events.
2.7 Section 7. Scope Details
1. The Metro Nashville–Davidson County Debris Management Plan provides for the removal, processing, and disposal of
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disaster-generated debris. The Plan is based on the strategic pre-positioning of resources to support timely, coordinated
recovery operations, including debris removal from public property and rights-of-way by both Metro and Contractor
forces.
The Contractor shall be capable of managing a large workforce and multiple subcontractors; funding operations prior
to initial and interim payments; and providing all required bonds and insurance. The Contractor shall maintain an
established management team, a reliable equipment and personnel network, comprehensive debris removal and
reduction plans, and demonstrated experience in major disaster recovery.
This is a contingency contract activated only in response to an actual or anticipated emergency. No compensation will
be provided unless the contract is activated. The Contractor may be required to participate in Metro-directed disaster
recovery training and exercises at no cost to Metro.
Services include the removal, processing, and lawful disposal of disaster-generated debris, excluding hazardous
materials and household putrefied garbage, from public property and rights-of-way. Services also include establishing
and operating Temporary Debris Staging and Reduction (TDSR) sites within Davidson County following tornadoes,
severe storms, or other disasters.
The attached Map of Metro Nashville and Davidson County displays the full coverage area that the awarded contractor
shall be responsible for servicing in the event that this contract is utilized, based on where the need for these services a
designated.
The Contractor shall provide and manage sufficient resources to complete debris removal within 90 calendar days and
disposal operations within 180 calendar days. TDSR sites and landfills outside Davidson County shall not be assumed
available unless specifically authorized in a Task Order. All work shall comply with the current FEMA Public
Assistance Program and Policy and all applicable FEMA certification requirements.
FEMA Certification Requirements
Work under the resulting contract for Emergency Debris Removal Services may be eligible for FEMA federal
assistance funding. The attached FEMA Certification document is a mandatory component of this solicitation and must
be completed signed and submitted with your proposal. This document is included to ensure compliance with all
applicable federal laws, requirements, regulations, and contract provisions associated with the project that may be
funded, reimbursed, or otherwise supported by the Federal Emergency Management Agency (FEMA). See the attached
FEMA Certification Document.
The January 6, 2025 FEMA Public Assistance Program and Policy Guide include references to the regulations,
policies, tools, disaster guidance, etc related to the agency and FEMA-supported circumstances. See the attached
FEMA Public Assistance Program and Policy Guide in this solicitation.
Planning Standard for Debris Removal and Disposal
Metro Nashville utilizes a countywide equal-intensity disaster scenario with an estimated debris volume of 15 million
cubic yards. This planning estimate, identified in the Metro Debris Management Plan, is used to determine TDSR site
acreage and resource requirements. Actual debris quantities may vary.
For proposal purposes, Contractors shall use 15 million cubic yards as the potential assigned debris volume. Metro
anticipates completion of debris removal within 90 calendar days and disposal and recycling operations within 180
calendar days, assuming reasonable site access. Operations may be delayed in certain areas and may not begin
simultaneously across all debris zones.
Recycling efforts are encouraged and will be coordinated with NDOT and applicable landfill recycling programs.
Debris Management Planning as a function of NDOT and the Mayor's Office of Emergency Management
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(OEM)
NDOT's Debris Manager, in coordination with OEM, will direct all debris removal and disposal activities through the
Debris Management Center. Metro will utilize both internal resources and a contingency debris removal contract to
ensure immediate post-disaster response capability. The awarded Contractor shall serve as the General Contractor and
may utilize both local and non-local subcontractor resources to fulfill contract requirements.
Upon an actual or impending disaster, the Debris Manager will notify the Contractor of Metro's intent to activate the
contract. Debris removal will generally be limited to public streets, rights-of-way, facilities, municipal properties, and
other public locations. The Contractor shall determine removal methods consistent with this Scope of Work. Disposal
shall occur only at Metro-approved facilities. For this contract, TDSR Site and Temporary Debris Management Site are
synonymous.
Following activation, the Debris Manager may require the Contractor's Operations Manager to report to the Debris
Management Center within 24 hours. The initial Task Order, typically issued within 24 hours, will authorize
mobilization and require Performance and Payment Bonds. Subsequent Task Orders may address debris removal,
reduction, and temporary disposal. Invoices shall be submitted to NDOT unless otherwise directed.
Debris collection will occur through multiple passes to allow residents time to place debris curbside. Collection
schedules will be established by the Debris Manager based on disaster impacts and critical infrastructure priorities.
Debris Collection Efficiency and Cleanliness
The Contractor shall remove all debris from public rights-of-way that is beyond the capability of a typical homeowner
to collect using basic tools. Homeowners shall remain responsible only for minor residual materials such as leaves, dirt,
twigs, and sawdust that can be bagged.
Except for these minor materials, the Contractor shall remove all debris during each collection pass and shall not leave
debris for future passes. Separate crews or equipment may be used for bagged debris, C&D debris, recyclable timber,
and stumps; however, all debris categories shall be collected during the same pass.
Damages to Public or Private Property
The Contractor shall be responsible for all damage resulting from debris operations to public or private property.
Damages shall be repaired immediately and restored to equal or better condition. Disputes will be resolved through
negotiation. The Contractor shall provide semi-weekly reports identifying resolved and outstanding claims.
Debris Removal from Drainage Systems
The Contractor may be directed to remove debris from ditches, canals, streams, lakes, reservoirs, and other drainage
systems. Disposal may require hauling or on-site placement as directed by the Debris Manager. Metro will provide
site-specific scopes of work, including quantities, descriptions, photographs, and access information. The Contractor
shall submit lump-sum estimates using Part B unit prices.
TDSR sites will be designated for staging and reduction of vegetative debris and may include white-goods processing
areas. Only authorized vehicles may access these sites. Homeowner drop-off locations may also be established, and the
Contractor shall remove accumulated debris daily.
The Contractor shall support Metro's curbside segregation program and manage debris by the following categories:
1. Household trash and putrefied garbage – NDOT and Contractor responsibility.
2. Leaves and lawn litter in recyclable bags – collected separately or co-mingled with vegetative debris as
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approved by the Debris Manager.
3. Vegetative debris (trees, limbs, logs, stumps) – Contractor responsibility, including reduction.
4. Construction and demolition (C&D) debris, furniture, and furnishings – Contractor responsibility.
5. Household Hazardous Waste (HHW) – NDOT and Contractor responsibility.
6. White goods containing refrigerants – Contractor responsibility.
Citizens will be instructed to separate debris; however, failure to do so does not relieve the Contractor of reasonable
segregation responsibilities.
HHW encountered during operations sha
