- Org
- StateOfMontana
- Type
- RFP
- Title
- Great Falls College Bookstore Point of Sale System
- Number
- MSU-RFP-27-05
- Source
- MT_EMACS
- Status
- Open
- Event Id
- 1421162
- Open Str
- 7/30/2026, 2:00 PM MDT
- Pdf Text
- 30 July 2026
Great Falls College Bookstore Point of Sale System
Great Falls College MSU is soliciting bids for a Bookstore Point of Sale System (POS).
30 July 2026
Open 7/30/2026, 2:00 PM MDT Type Request for Proposal
Close 8/20/2026, 2:00 PM MDT Number MSU-RFP-27-05
Currency US Dollar
Sealed Until 8/20/2026, 2:00 PM MDT
Payment
Terms 0% 0, Net 30
30 July 2026
Contacts
Jeni Luft
jeni.luft@montana.edu
Phone +1 406-994-3210
30 July 2026
Commodity Codes
Commodity Code Description
0910 Computing Equipment & Software - Software
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Great Falls College MSU is soliciting bids for a Bookstore Point of Sale System (POS). See Buyer Attachment
section of this RFP for more detail.Description
Required to View Event
Prerequisites Required to Enter Bid
30 July 2026
1. Review and accept the single point of contact information.
2. Review and accept the University's instructions for submitting a proposal.
3. Review and accept the contract term.
4. Review and accept our RFP general information.
5. Review and accept the University's insurance requirements.
6. Review and accept the instructions and schedule for the Offerors' Questions and University's Response.
7. Please review and accept the University's acceptance terms.
8. Review and accept the minimum score requirement.
9. Review and accept the University's Right to Investigate and Reject clause.
10. Review and accept the University's Mandatory Requirements clause.
11. Review and accept the University's Cooperative Purchasing clause.
12. Review and accept the Presentation/Demonstration/Interview requirement.
13. Review and accept the University's Financial Stability requirement.
14. Review and accept the University's Debarment clause.
15. Review and accept the Prime Contractor/Subcontractors information.
16.
Please review and accept Montana State University's contract standard terms and conditions identified
herein. Offerors requesting additions or exceptions to the standard terms and conditions must submit
them to the procurement officer by the Q&A deadline. The University reserves the right to address
nonmaterial requests for exceptions to the standard terms and conditions and contract language with the
highest scoring offeror during contract negotiation.
17. Please review and accept warranty language for IT projects.
18. Please review and accept the University's Expanded Data Security Terms
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Buyer Attachments
1. Attachment 1 - Bookstore Point of Sale Specifications.docx
2. Attachment 2 - Cost Proposal.docx
3. Attachment 3 - Evaluation Criteria.docx
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Questions Required Questions
Group 1: General
Instructions:
1.1
I understand it is my responsibility to check the Public Q&A board before submitting my
proposal. I understand that to ensure my questions will be answered, they should be
submitted to the public Q&A board by 8/12/2026. Questions submitted after this
deadline may not be answered.
1.2 Submit a current W-9.
1.3 Provide company name used on invoices.
1.4 Provide complete remit to address for payments if it differs from the address on the W-9.
1.5
I understand if awarded the Contract, I will be required to register in SmartBuyMSU,
Montana State University's e-procurement solution powered by Jaggaer. Provide
Contact Information for your Supplier Registration invitation to be sent to: Name, Title,
Address (Street/PO Box, City, State, ZIP), Office phone#, and E-mail.
1.6 Contract Liaison: Name; Address, City, State, ZIP; Office Phone#; Cell Phone#; and
E-mail.
1.7 Sales Rep: Name; Address, City, State, ZIP; Office Phone#; Cell Phone#; and E-mail.
1.8 Contract Signatory: Name, Title and E-mail address.
1.9
The University routes Contracts for signature via DocuSign. Please provide names &
emails for additional personnel that should receive a copy of the Contract within your
company, other than the Contract’s Liaison, Sales Rep, and Contract Signatory stated
previously.
1.10
Equal Pay for Montana Women. Executive Order No. 12-2016 promoting equal pay for
Montana women directs the Department of Administration to include incentives in the
RFP process for contractors who engage in best practices to promote wage
transparency. These best practices include the following:
(a)posting salary ranges in employment listings;
(b)certifying that the contractor will not ask about wage history in employee interviews;
(c)certifying that the contractor will not retaliate or discriminate against employees who
discuss or disclose their wages in the workplace.
Offeror indicating it will comply with Executive Order No. 12-2016 will receive 5% bonus
points available. Offerors who do not comply will not receive the bonus points. Bonus
points received do not count towards minimum passing score, if applicable.
1.11
I understand at the University’s discretion, it may require confirmation of Offeror’s
financial stability. Although it is not required to be submitted with Offeror’s proposal,
this information may be requested before RFP award and will be scored on a pass/fail
basis, at the University’s discretion. Therefore, offerors should be prepared to
demonstrate their financial stability to supply, install and support the services specified
by: (1) providing financial statements, preferably audited, for the 3 consecutive years
immediately preceding the issuance of this RFP, and (2) providing copies of any
quarterly financial statements that have been prepared since the end of the period
reported by its most recent annual report.
Group 2: Requirements
Instructions:
2.1
I understand that if Offeror advances to the final selection process, Offeror may be
required to provide a minimum of three (3) references that have used the services of
the type proposed in this RFP, preferably within the last three (3) years. These
references may be contacted to verify Offeror’s ability to perform the contract. The
University reserves the right to use any information or additional references deemed
necessary to establish the ability of the Offeror to perform the conditions of the contract.
Negative references may be grounds for proposal disqualification.
2.2
Specify how long the individual/company submitting the proposal has been in the
business of providing supplies and/or services similar to those requested in this RFP
and under what company name. Offeror should provide a complete description of any
relevant past projects, including the supply/service type and dates the supplies and/or
services were provided. A resume or summary of qualifications, work experience,
education, skills, etc., which emphasizes previous experience in this area should be
provided for all key personnel who will be involved with any aspects of the contract.
2.3
PROPOSAL: Offeror must provide a work plan and the methods to be used that will
convincingly demonstrate to the University what the Offeror intends to provide for
goods and services, the time frames necessary to accomplish the implementation and
training, and how the system will meet the requirements as more specifically detailed in
the Buyer Attachment Section of this RFP. Our website is https://www.gfcmsu.edu/
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2.4
Provide a list of implementations of the proposed products, offered in your RFP
response, in the last five years as well as customer Point of Contact information. This
information may be used to determine responsibility of the Offeror to perform the
required services.
2.5
Provide the University a list of any outstanding or previous litigation, which involved the
proposed products or services offered in your RFP response. This information may be
used to determine responsibility of the Offeror to perform the required services. If
additional space is needed to respond, please upload your response in the Supplier
Attachment Section.
2.6 Submit offeror's standard software/service solution agreement.
2.7
I understand that if MSU chooses to utilize the Offeror's Standard Software/Service
Solution Agreement instead of a MSU Contract, that MSU's Standard Terms &
Conditions PD-78 or Addendum PD-80 will be attached to Offeror's agreement to make
the agreement compliant with Montana law.
2.8
I understand that any and all costs associated with Offeror's product or service must be
disclosed in my proposal. Any and all costs not disclosed in my proposal will be
deemed non-applicable. I understand the University is not liable to pay any cost that
was not disclosed in my proposal.
Group 3: Evaluation Criteria
Instructions:
3.1 I understand the RFP will be evaluated based on the scoring criteria as found in the
Buyer Attachment section of this RFP.
Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.
Instructions:
Instructions: Offeror’s certification is made in compliance with and in reference to HB 356, Ch.
193, Mont. L. 2023 (HB 356) and the terms defined therein. If Offeror determines the provisions of
HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit
a statement setting forth in detail the basis for such determination.
4.1
a. Offeror does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association during the term of any contract it is
awarded under this solicitation; and b. Offeror will not discriminate against a firearm
entity or firearm trade association during the term of any contract it is awarded as a
result of this solicitation.
4.2
If Offeror is unable to make both of the certifications in part 1, either now or during the anticipated
term of the contract to be awarded as a result of this RFP AND If Offeror determines the
provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror
shall submit a statement setting forth in detail the basis for such determination.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
There are no Items added to this event.
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- Close Str
- 8/20/2026, 2:00 PM MDT
- Contact Name
- Jeni Luft
- Description
- Great Falls College MSU is soliciting bids for a Bookstore Point of Sale System (POS).
- Contact Email
- jeni.luft@montana.edu
- Sci Docs Fetched
- Yes
State of MontanaIssuing agency·Montana·via the Montana eMACS SciQuest procurement portal