- Org
- StateOfMontana
- Type
- RFP
- Title
- Outdoor Recreation Licensing, Survey & Reporting, and Recreation Access & Reservation
- Number
- FWP-RFP-2026-1113MQB
- Source
- MT_EMACS
- Status
- Open
- Event Id
- 1409143
- Open Str
- 6/30/2026, 12:00 AM MDT
- Pdf Text
- 21 July 2026
Outdoor Recreation Licensing, Survey & Reporting, and Recreation Access
& Reservation
Department of Fish, Wildlife & Parks is seeking to identify and procure a modern, customer-centric technology
solution for licensing services.
21 July 2026
Open 6/30/2026, 12:00 AM MDT Type Request for Proposal
Close 8/11/2026, 2:00 PM MDT Number FWP-RFP-2026-1113MQB
Currency US Dollar
21 July 2026
Contacts
Michaela Barnicoat
Michaela.Barnicoat@mt.gov
Phone +1 406-444-0338
21 July 2026
Commodity Codes
Commodity Code Description
0910 Computing Equipment & Software - Software
0911 Computing Equipment & Software - Software as a Service (SaaS)
1001 Computing Services - Advisory & Research Services
1002 Computing Services - Analysis, Design & Planning Services
3216 Livestock, Fish & Game - Animal and Wildlife Surveys
4203 Recreational/Sports - Services
21 July 202621 July 202621 July 202621 July 202621 July 202621 July 202621 July 202621 July 202621 July 2026
The State of Montana, State Procurement Services Division (SPSD), on behalf of Department of Fish,
Wildlife & Parks (FWP), is issuing this Request for Proposal (RFP) to provide an outdoor recreation
licensing system, recreation access & user management platform, and hunter and angler survey and
reporting system.
A more complete description of the services, are provided in the Scope of Work located under the
questions tab within the solicitation. Responses submitted to this RFP must comply with the
instructions and procedures.
For assistance with eMACS functionality, such as Vendor registration, How to respond to a bid (IFB)
or Proposal (RFP), How to videos, see the eMACS Vendor Handbook. Additional resources can be
found at: https://spb.mt.gov/eMACS-Resources
For additional eMACS help not found within the Handbook or website, contact the eMACS Help Desk
at 406-444-2575.
Be sure to review and submit your response upon completion.
Description
Required to View Event
Prerequisites Required to Enter Bid
21 July 2026
1. Review and accept the Single Point of Contact information.
2. Review and accept the conflict-of-interest notice.
3. Review and accept the Optional Pre-Proposal Conference.
4. Review and accept the Q & A Board information.
5. Review and accept the Draft Contract as provided.
6. Review and accept Exhibit B-Federal Terms and Conditions as provided.
7. Review and accept Exhibit C- Information Technology Terms and Conditions as provided.
8. Review and accept the Montana Prevailing Wage Requirements information.
9.
Review and accept the insurance requirements. Offeror requesting change(s) or exception(s) to these
requirements must submit the request(s) using the Contract Exception form. This form must be submitted
by the deadline as listed on the Schedule of Events. The State will not consider any changes after the
deadline. The State reserves the right to not accept any or all contract exceptions.
10. Federal funds are involved in this project. The awarded Contractor is required to have a Unique Entity ID #
(UEI #; Register @ SAM.GOV) AND complete the Federal Form NDA889.
11. Review and accept the RFP Evaluation Process information.
12. Review and accept the Interview/Product Demo information.
13. Review and accept the Vendor Registration information.
14. Review and accept the Montana Time Zone information.
15. Review and accept the Registration with the Secretary of State information.
16. Review and accept the Debarment information.
17. Review and accept the RFP General Information.
18. Review and accept the Submitting a Proposal information.
19. Please review and accept the eMACS Handbook - Responding to Events. Additional resources are
available at https://spb.mt.gov/eMACS-Resource
20. Review and Acknowledge the changes in Amendment #1
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Buyer Attachments
There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Mandatory Requirements
Instructions: To be eligible for consideration, an offeror must meet all mandatory requirements. The State will
determine whether an offeror's proposal complies with the requirements. Offerors receiving a Fail
in any of the mandatory requirements will be removed from further consideration.
1.1 Offeror must complete and upload the attached Business Information document.
1.2 Offeror must download and review the attached Specifications / Scope document.
Thoroughly address each item in the document and upload it to this question.
1.3 Offeror must download and review the attached Cost Proposal document. Thoroughly
address each item in the document and upload it to this question.
1.4 Offeror must download and review the attached Offeror Qualifications document.
Thoroughly address each item in the document and upload it to this question.
1.5 Download and review the attached Requirements Traceability Matrix (RTM) document.
Thoroughly address each item in the document and upload it to this question. Please
note at the bottom RQMTS tab is MANDATORY, and the Optional KC tab is optional.
Group 2: Contract Exceptions
Instructions:
An offeror may submit proposed contract exceptions to the draft contract issued with the RFP.
Offerors must use the Contract Exception template attached to this question. Offerors must detail
why the exception is being sought and what specific effect it will have on the offeror's ability to
respond to the RFP.
2.1
An offeror’s proposed contract exceptions will be made available to the evaluation committee. The
contract exceptions requested will not be scored separately, but the evaluation committee may
consider an offeror’s proposed contract exceptions when assigning points for scored criteria. A
proposal may be deemed nonresponsive if the offeror’s proposed contract exceptions:
demonstrate the proposal does not satisfy RFP requirements; would violate law or materially alter
the material provisions of the contract or RFP terms; or would alter or replace all or substantially
all of the contract.
2.2 If the RFP is intended to result in the award of a contract to only one offeror, offerors requesting
additions or exceptions to the contract terms shall submit them with their proposals. Exceptions
submitted after deadline will not be considered.
Group 3: Confidential Information
Instructions:
The State of Montana is required by both the Montana Constitution and its laws to permit the
public
to examine documents that are kept or maintained by the public agencies, other than those
legitimately meeting the provisions of Montana Constitution, Mont. Code Ann. §§2-6-1001, et seq,
Montana Procurement Act §§18-4-401, et seq., and Montana’s Uniform Trade Secrets Act, Mont.
Code Ann. §§ 30-14-401, et seq
3.1
Does your proposal contain confidential information? If you select Yes, another
question will be generated, requiring an upload of your Trade Secret Affidavit. Offerors
MUST also upload a copy of the response with all areas claimed as confidential or
proprietary redacted under Supplier Attachments.
3.2 Offerors must upload a completed Trade Secret Affidavit.
Group 4: Equal Pay for MT Women
Instructions:
4.1
Equal Pay for Montana Women. Offerors who agree and certify compliance to
Executive Order No. 12-2016, Equal Pay for Montana Women, will receive a bonus of
5% of the total points available. Offerors who do not comply will not receive bonus
points.
Group 5: Verification of Nondiscrimination Against Firearms Entities/Trade Associations
Instructions:
Instructions: Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA
and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not
apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement
setting forth in detail the basis for such determination.
5.1
Offeror does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association during the term of any contract it is
awarded under this solicitation; and b. Offeror will not discriminate against a firearm
entity or firearm trade association during the term of any contract it is awarded as a
result of this solicitation
5.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the
contract, the Contractor shall submit a statement setting forth in detail the basis for
such determination.
5.3 Please confirm whether you are a governmental entity, are not a “company” that exists
to make a profit, or are a company with fewer than 10 full-time employees.
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Group 6: Artificial Intelligence Disclosure
Instructions:
6.1 Was artificial intelligence technology used in the development or completion of any
portion of this proposal?
6.2 I certify that all AI-generated content has been reviewed and validated by a named human
subject-matter expert who claims responsibility for accuracy.
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Ten Year Total Cost 1 USD - US Dollar
Please enter the Ten Year Total Cost for Key Capability 1 only
to include Implementation Services + (Annual Maintenance × 10
years) + (Annual Software/Subscription × 10 years) +
Per-Transaction Fees (estimated volume × 10 years).
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Service Line Items Service Line Items
There are no Items added to this event.
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- Close Str
- 8/11/2026, 2:00 PM MDT
- Contact Name
- Michaela Barnicoat
- Description
- Department of Fish, Wildlife & Parks is seeking to identify and procure a modern, customer-centric technology solution for licensing services.
- Contact Email
- michaela.barnicoat@mt.gov
- Sci Docs Fetched
- Yes
