- Org
- MDAndersonPS
- Type
- RFP
- Title
- HVAC Repair and Maintenance
- Number
- FAC-01710-RFP
- Source
- MD_ANDERSON
- Status
- Open
- Event Id
- 1402201
- Open Str
- 7/16/2026, 8:01 AM CDT
- Pdf Text
- 16 July 2026
HVAC Repair and Maintenance
Successful contractor to provide HVAC Services at defined MD Anderson locations per Rider 101 Scope of Work.
16 July 2026
Released 7/16/2026 8:00 AM CDT Type Request for Proposal
Open 7/16/2026 8:01 AM CDT Number FAC-01710-RFP
Close 8/14/2026 4:00 PM CDT Currency US Dollar
Sealed Until 8/14/2026 4:00 PM CDT
16 July 2026
Contacts
Eric Lee
EFLee@mdanderson.org
Phone +1 713-834-6957
16 July 2026
Commodity Codes
Commodity Code Description
72151207 HVAC installation and maintenance service
72151200 Heating and cooling and air conditioning HVAC construction and maintenance
services
16 July 202616 July 202616 July 202616 July 202616 July 202616 July 202616 July 202616 July 2026
The University of Texas MD Anderson Cancer Center (MD Anderson) is seeking a qualified contractor for HVAC services
per rider 101 scope of work.
Pre-submittal Conference
July 23, 2026 at 1:00 PM CST
Join Zoom Meeting
Phone one-tap: US: +13462487799,,98954112739#,,,,0#,,813917# or +16699006833,,98954112739#,,,,0#,,813917#
Meeting URL: https://mdacc.zoom.us/j/98954112739?pwd=bI8t9TbHOGFCH5EOXRf8Wh6hMVbwKg.1&from=addon
Meeting ID: 989 5411 2739
Password: 813917
Join by Telephone
For higher quality, dial a number based on your current location.
Dial: US: +1 346 248 7799 or +1 669 900 6833 or +1 253 215 8782 or +1 929 205 6099 or +1 301 715
8592 or +1 312 626 6799 or 888 475 4499 (Toll Free) or 877 853 5257 (Toll Free)
Meeting ID: 989 5411 2739
Password: 813917
Description
Required to View Event
Prerequisites Required to Enter Bid
There are no Prerequisites added to this event.
16 July 202616 July 202616 July 202616 July 202616 July 202616 July 202616 July 2026
Buyer Attachments
There are no Buyer Attachments added to this event.
16 July 202616 July 202616 July 202616 July 202616 July 202616 July 2026
Questions Required Questions
Group 1.1: About MD Anderson
Instructions:
1.1.1 To read about MD Anderson, please visit the following link:
https://www.mdanderson.org/about-md-anderson.html
Group 1.2: Facts & History
Instructions:
1.2.1 To read about MD Anderson's "Facts and History" please visit the following link:
https://www.mdanderson.org/about-md-anderson/facts-history.html
Group 1.3: Request for Proposal (RFP)
Instructions:
1.3.1
MD Anderson is soliciting Proposals ("Proposals") for the selection of a Contractor(s)
for the RFP in accordance with the terms, conditions, and requirements set forth herein.
This RFP provides the information necessary to prepare and submit a Proposal for
consideration and ranking by MD Anderson and under the "Texas Education Code".
1.3.2 As you navigate the RFP, please ensure that you continue to SAVE all answers by
clicking the "Save Progress" button as you navigate through the event.
Group 2.1: Addenda
Instructions:
2.1.1
When issued, this page will contains any new information about the RFP after the
published date. If there are any changes to the RFP, it will be documented here. If you
receive an e-mail or an online notification (if logged into MD Anderson Sourcing
Director) with the subject the line "The Sourcing Event is Amended", please visit this
page for all important changes to the event.
2.1.2 Information presented at the Pre-submittal Conference presentation will be posted in
this section after the meeting.
2.1.3 The Pre-Submittal Attendees list will be posted here after the Pre-Submittal meeting.
2.1.4 The Q&A Document will be posted here by August 6, 2026.
Group 3.1: Responding to RFP Questions
Instructions:
3.1.1
All RFP questions must be answered thoroughly and individually. Please do not
reference another response that has been addressed in a previous or subsequent
question. To clarify, do not respond to any question with "See question No. ###." Do
not attempt to upload a file that has been used previously unless the file is specifically
applicable to the individual question. If multiple files will be uploaded as a response,
please Zip the files into a single Zip folder. Failure to adhere to these rules may
disqualify your response(s) from any consideration.
Group 3.2: Pre-Submittal Conference
Instructions:
3.2.1
A pre-submittal conference will be held at the time and location described: "Thursday",
July 23, 2026 at 1:00 PM CST via Zoom. Attendance at the pre-submittal conference is
optional but strongly recommended.
Join Zoom Meeting
Phone one-tap: US: +13462487799,,98954112739#,,,,0#,,813917# or
+16699006833,,98954112739#,,,,0#,,813917#
Meeting URL:
https://mdacc.zoom.us/j/98954112739?pwd=bI8t9TbHOGFCH5EOXRf8Wh6hMVbwK
g.1&from=addon
Meeting ID: 989 5411 2739
Password:813917
Join by Telephone
For higher quality, dial a number based on your current location.
Dial:
US: +1 346 248 7799 or +1 669 900 6833 or +1 253 215 8782 or +1 929 205 6099 or
+1 301 715 8592 or +1 312 626 6799 or 888 475 4499 (Toll Free) or 877 853 5257 (Toll
Free)
Meeting ID: 989 5411 2739
Password: 813917
Group 3.3: Disclosure of Interested Parties Mandated by House Bill 1295
16 July 202616 July 202616 July 202616 July 202616 July 2026
Instructions:
3.3.1
MD Anderson must comply with the Disclosure of Interested Parties mandated by
House Bill 1295 and as implemented by the Texas Ethics Commission. Before MD
Anderson may execute a contract exceeding $1M, the Contractor(s) with which MD
Anderson is contracting must submit a completed Form 1295 before or concurrent with
Contractor submission of the signed contract to MD Anderson. For more information,
please see the following link: https://www.ethics.state.tx.us/filinginfo/1295/
Group 3.4: Public Information Act (PIA)
Instructions:
3.4.1
All information, documentation, and other material submitted in response to this RFP
solicitation is considered non-confidential and/or non-proprietary and is subject to public
disclosure under the Texas Public Information Act (Texas Government Code, Chapter
552.001, et seq.) after the agreement is executed. MD Anderson strictly complies with
all statutes, court decisions, and opinions of the Texas Attorney General with respect to
disclosure of RFP information.
Group 3.5: Best Value Selection
Instructions:
3.5.1
If awarded, MD Anderson may select the Proposal(s) that offers the "Best Value" for
the institution based on the published selection criteria, its evaluation ranking, and the
terms of Texas Government Code 2155.074. MD Anderson may first attempt to
negotiate a contract with the selected Contractor(s). MD Anderson may also discuss
with the selected Contractor(s) options for a scope or time and price change
modification. If MD Anderson and/or its governing Board(s) are unable to reach a
contract with the selected Contractor(s) in a timely manner, MD Anderson may formally
end negotiations with that Contractor(s) and proceed to the next "Best Value"
Contractor(s) in order of the selection ranking until a contract is reached or all
Proposals are rejected.
Group 3.6: Historically Underutilized Business Submittal Requirements
Instructions:
3.6.1
It is the policy of The University of Texas System, and each of its component
institutions, to promote and encourage contracting and subcontracting opportunities for
Historically Underutilized Businesses (HUB) in all contracts. Accordingly, MD Anderson
has adopted the Rider 104-HUB Subcontracting Plan, Policy on Utilization of
Historically Underutilized Businesses. This Policy applies to all contracts with an
expected (cumulative) value of $100,000 or more. If MD Anderson determines that
subcontracting opportunities are probable, then a HUB Subcontracting Plan is a
required element of the Proposal. Failure to submit a required HUB Subcontracting
Plan will result in rejection of the Proposal.
Group 3.7: HUB Statement of Probability
Instructions:
3.7.1
MD Anderson has determined that subcontracting opportunities are probable in
connection with this procurement solicitation; therefore, a HUB Subcontracting Plan
(HSP) is required as part of your Proposal. Each RFP Respondent shall develop and
administer an HUB Subcontracting Plan as part of the Proposal in accordance with MD
Anderson's Policy on Utilization of Historically Underutilized Businesses (HUB) and
Rider 104-HUB Subcontracting Plan.
Group 3.8: Type of Contract
Instructions:
3.8.1
Any contract resulting from this solicitation will be governed by MD Anderson's
Standard Terms and Conditions referenced in the Summary Agreement attached to this
RFP. The work associated with this RFP will be awarded as a contract to the
Supplier(s) offering the "Best Value" to MD Anderson.
Group 3.9: Selection Criteria
Instructions:
3.9.1
The successful Contractor(s) selected by MD Anderson, in accordance with the
requirements and specifications set forth in this RFP, will be the Contractor(s) which
offers "Best Value"to MD Anderson. MD Anderson's evaluation committee members,
comprised of key stakeholders will evaluate and score approved proposals.
3.9.2
In the event MD Anderson chooses a second step to the selection process, “Short List
Presentations”, the most qualified Contractors may be requested to attend an interview
with the evaluation committee members to confirm the Contractor's proposal and
answer additional questions. The evaluation committee will then rank the proposals
submitted by the “most qualified" Contractor in order to select the response offering the
“best value” to MD Anderson.
Group 3.10: MD Anderson's Reservation of Rights
16 July 202616 July 202616 July 202616 July 202616 July 2026
Instructions:
3.10.1
MD Anderson may evaluate the Proposals based on the anticipated completion of all or
any portion of the RFP. MD Anderson reserves the right to divide the RFP into multiple
parts, to reject any and all Proposals and re-solicit for new Proposals, or to reject any
and all Proposals and temporarily or permanently abandon the RFP. MD Anderson
makes no representations, written or oral, that will enter into any form of agreement
with Contractor(s) for this RFP. No such representation is intended or should be
construed by the issuance of this RFP.
Group 3.11: Obligation
Instructions:
3.11.1
Neither the transmission of this RFP to a prospective Contractor(s), nor the acceptance
of a reply, implies any obligation or commitment by MD Anderson to enter into any
contract or undertake any financial obligations with respect to this RFP. After evaluation
of all Proposals, MD Anderson intends to conduct negotiations with the Contractor(s)
considered "Best Value" to meet its requirements. MD Anderson reserves the right to
reject any or all proposals whenever such actions are in its best interest.
Group 3.12: No Reimbursement for Costs
Instructions:
3.12.1 Contractor(s) acknowledges and accepts that any cost incurred from the Contractor(s)
participation in this RFP process shall be at the sole risk and responsibility of the
Contractor(s). Contractor(s) submit Proposals at their own risk and expense.
Group 3.13: Clarification and Interpretation
Instructions:
3.13.1
Any clarifications or interpretations of this RFP that materially affect or change its
requirements will be issued by MD Anderson as an Addendum. It is the responsibility of
all Contractor(s) to obtain this information in a timely manner. All such Addenda will be
due prior to the RFP Close Date. Addenda may be issued by the RFP Point-of-Contact
via the SciQuest Sourcing Director, Tools section Q&A Board or in the Addenda section
of this RFP. All communication specific to this RFP shall be exchanged within the
SciQuest Sourcing Director, Tools section Q&A Board.
Group 3.14: Certain Proposals and Contracts Prohibited
Instructions:
3.14.1
Under Section 2155.004, Texas Government Code, a state agency may not accept a
Proposal or award a contract that includes proposed financial participation by a person
with received compensation from the agency to participate in preparing the
specifications or request for Proposal on which the Proposal or contract is based. All
Contractor(s) must certify their eligibility by acknowledging the following statement:
"Under Section 2155.004, Government Code, Contractor(s) certifies that the individual
or business entity named in this RFP or contract is not ineligible to receive the specified
contract and acknowledges that this contract may be terminated and payment withheld
if this certification is inaccurate.
3.14.2
If a state agency determines that an individual or business entity holding a state
contract was ineligible to have the contract, yet accepted the award as described
above, the state agency may immediately terminate the contract without further
obligation to the Contractor(s). This does not create a cause of action to contest a
Proposal or award of a state contract.
Group 3.15: Acceptance or Rejection of Proposal
Instructions:
3.15.1
This RFP is not an offer to contract. Acceptance of a Proposal neither commits MD
Anderson to award a contract to any RFP Contractor, nor limits MD Anderson's rights
to negotiate terms in its best interest. MD Anderson reserves the right to accept or
reject any or all Proposals in part or whole. MD Anderson reserves the right to request
clarification on responses, omissions, or claims made in the RFP. MD Anderson further
reserves the right to request modification to a Contractor(s) Proposal in order to provide
the optimum solution for strategic team planning. Contractors submitting a Proposal do
so with the understanding that MD Anderson reserves the right to select one or more
"Contractor(s) of choice" based solely on their RFP response or to evaluate one or
more Contractor(s) via additional interviews, site visits, reference checks, and other
evaluations. MD Anderson will notify Contractors of the results when final decisions
have been made.
Group 3.16: Submission of Proposals
Instructions:
16 July 202616 July 202616 July 202616 July 202616 July 2026
3.16.1
MD Anderson is to receive all Contractor(s) Proposals by the RFP close date
communicated within the SciQuest Sourcing Director tool. Proposals not received
within the specified time frame, and prior to the RFP close date and time, will not be
accepted. Contractor(s) are urged not to wait until the last minute to submit their final
Proposal. Proposals and final HUB Plans submitted via telephone, fax, or electronic
mail (email) will be rejected. Only those submitted via this tool will be accepted.
Contractors must provide a response to all "REQUIRED" questions or the system will
not accept the submission.
Group 3.17: Group Purchasing
Instructions:
3.17.1
MD Anderson is an institution of UT System which consists of nine academic and six
health institutions. Texas law authorizes institutions of higher education (defined by
Section 61.003, Education Code) to use the group purchasing procurement method
(ref. Sections 51.9335, 73.115 and 74.008, Education Code). With this, if an Agreement
results from this competitive procurement method, the RFP Contractor acknowledges
that additional Texas institutions of higher education may procure from the RFP
Contractor the goods and services set forth in this RFP/Agreement on the same terms
and conditions attached herein by entering into a separate contract with RFP
Contractor, or by concluding an appropriate addendum to the Agreement
3.17.2
It is understood that: (1) Unless specifically stated otherwise, any volume of goods or
services stated in the final Agreement reflects only goods and/or services to be
purchased by MD Anderson and does not include potential purchases by other System
institutions, and (2) Each System institution is a financially separate entity and will be
solely responsible for its own commitments to Contractor.
Group 3.18: MD Anderson Point-of-Contact
Instructions:
3.18.1
MD Anderson designates the following person as its representative and
Point-of-Contact for this RFP: Eric Lee. Contractor(s) shall restrict all contact with MD
Anderson personnel, specific to this RFP, and direct all questions regarding this RFP,
to the Point-of-Contact: Eric Lee, Sr. Sourcing Specialist, eflee@mdanderson.org
Note: All communication exchanges should be performed via MD Anderson Sourcing
Director, Tools section using the Q&A Board.
Group 3.19: Respondent's Point-of-Contact
Instructions:
3.19.1 Please provide your company's contact information. Provide the following: Name of
Person to which all correspondence will be sent, Company Address, Telephone and
Email Address.
Group 4.1: Scope of Work
Instructions:
4.1.1 Please download and review Rider 101 - Scope of Work. After review is complete
please return to this page and acknowledge that you have read it
4.1.2 Please download and review Exhibit A - After review is complete please return to this
page and acknowledge that you have read it
Group 5.1:
Instructions:
5.1.1
Contractor must review the Summary Agreement (ref. 5.1.2 below) and all of its
attachments, riders and exhibits. Contractor must clearly communicate in writing all
terms and conditions of the Summary Agreement (Including all attachments, riders and
exhibits) Contractor will require changed before Contractor will sign the Agreement.
Contractor must provide written attestation of its willingness to accept Owner’s
complete Summary Agreement without change or modification or if Contractor will
require changes, Contractor must provide all actual draft language it proposes for each
change requested. In addition to proposed edits, Contractor must provide a reasonable
and articulable explanation why the Contractor requests each change. Redlining the
Agreement or providing a statement with the intent/implication that the agreement will
require further discussion/negotiation will not be considered sufficient as a reasonable
request for change and will negatively impact Contractor's evaluation
5.1.2 Please download and review the Summary Agreement. When complete reviewing,
return to this page and acknowledge that you have read it.
5.1.3
Should your organization take any exceptions to the Summary Agreement, please
provide them in the attached Word document in a red-lined format. Upon red-line
completion, upload the document back into the tool in an EDITABLE Word format.
Should your organization NOT have any exceptions, please upload a CLEAN file
stating "No Exceptions".
Exceptions with the Summary Agreement and all Riders will be evaluated and ranked
for the RFP "Best Value" determination per Section 6.1 Vendor Rider
Affirmation/Attestation. 16 July 202616 July 202616 July 202616 July 202616 July 2026
5.1.4
Please download and review the Rider 107 - Travel Policy. When complete reviewing,
return to this page and acknowledge that you have read it.
Should your organization take any exceptions to Rider 107-Travel Policy, please
provide them in the attached Word document in a red-lined format. Upon red-line
completion, upload the document back into the tool in an EDITABLE Word format.
Should your organization NOT have any exceptions, please upload a CLEAN file
stating "No Exceptions". Exceptions with the Summary Agreement and all Riders will be
evaluated and ranked for the RFP "Best Value" determination per Section 6.1 Vendor
Rider Affirmation/Attestation
5.1.5
Should your organization take any exceptions to Rider 107-Travel Policy, please
provide them in the attached Word document in a red-lined format. Upon red-line
completion, upload the document back into the tool in an EDITABLE Word format.
Should your organization NOT have any exceptions, please upload a CLEAN file
stating "No Exceptions". Exceptions with the Summary Agreement and all Riders will be
evaluated and ranked for the RFP "Best Value" determination per Section 6.1 Vendor
Rider Affirmation/Attestation
5.1.6 Please download and review the Rider 111 - Business Associate Agreement. When
complete reviewing, return to this page and acknowledge that you have read it.
5.1.7
Should your organization take any exceptions to Rider 111-Business Associate
Agreement, please provide them in the attached Word document in a red-lined format.
Upon red-line completion, upload the document back into the tool in an EDITABLE
Word format. Should your organization NOT have any exceptions, please upload a
CLEAN file stating "No Exceptions". Exceptions with the Summary Agreement and all
Riders will be evaluated and ranked for the RFP "Best Value" determination per Section
6.1 Vendor Rider Affirmation/Attestation
5.1.8 Please download and review the Rider 114-Network Connections,. When complete
reviewing, return to this page and acknowledge that you have read it.
5.1.9
Should your organization take any exceptions to Rider 114-Network Connections,
please provide them in the attached Word document in a red-lined format. Upon
red-line completion, upload the document back into the tool in an EDITABLE Word
format. Should your organization NOT have any exceptions, please upload a CLEAN
file stating "No Exceptions". Exceptions with the Summary Agreement and all Riders
will be evaluated and ranked for the RFP "Best Value" determination per Section 6.1
Vendor Rider Affirmation/Attestation
5.1.10 Please download and review the Rider 114-Supply Chain User Acknowledgement,.
When complete reviewing, return to this page and acknowledge that you have read it.
5.1.11
Should your organization take any exceptions to Rider 114-Exhibit "B", Information
Resources Rights Acknowledgement. Please provide them in the attached Word
document in a red-lined format. Upon red-line completion, upload the document back
into the tool in an EDITABLE Word format. Should your organization NOT have any
exceptions, please upload a CLEAN file stating "No Exceptions". Exceptions with the
Summary Agreement and all Riders will be evaluated and ranked for the RFP "Best
Value" determination per Section 6.1 Vendor Rider Affirmation/Attestation
5.1.12 Please download and review the Rider 116 - Invoice Payment Requirements. When
complete reviewing, return to this page and acknowledge that you have read it.
5.1.13
Should your organization take any exceptions to Rider 116 - Invoice Payment
Requirements, please provide them in the attached Word document in a red-lined
format. Upon red-line completion, upload the document back into the tool in an
EDITABLE Word format. Should your organization NOT have any exceptions, please
upload a CLEAN file stating "No Exceptions". Exceptions with the Summary Agreement
and all Riders will be evaluated and ranked for the RFP "Best Value" determination per
Section 6.1 Vendor Rider Affirmation/Attestation
5.1.14 Please download and review the Rider 118, Information Security and Data Hosting
Agreement. When complete reviewing, return to this page and acknowledge that you
have read it.
5.1.15
Should your organization take any exceptions to Rider 118- Information Security and
data hosting agreement, please provide them in the attached Word document in a
red-lined format. Upon red-line completion, upload the document back into the tool in
an EDITABLE Word format. Should your organization NOT have any exceptions,
please upload a CLEAN file stating "No Exceptions". Exceptions with the Summary
Agreement and all Riders will be evaluated and ranked for the RFP "Best Value"
determination per Section 6.1 Vendor Rider Affirmation/Attestation
5.1.16 Please download and review the Rider 121, TX-RAMP information form. When
complete reviewing, return to this page and acknowledge that you have read it.
5.1.17 Please download and review the Rider 200- Key Performance Indicators. When
complete reviewing, return to this page and acknowledge that you have read it.
16 July 202616 July 202616 July 202616 July 202616 July 2026
5.1.18
Should your organization take any exceptions to Rider 200- Maintenance and Service-
Key Performance Indicators, please provide them in the attached Word document in a
red-lined format. Upon red-line completion, upload the document back into the tool in
an EDITABLE Word format. Should your organization NOT have any exceptions,
please upload a CLEAN file stating "No Exceptions". Exceptions with the Summary
Agreement and all Riders will be evaluated and ranked for the RFP "Best Value"
determination per Section 6.1 Vendor Rider Affirmation/Attestation
5.1.19 I acknowledge that MD Anderson reserves the right to incorporate additional Riders
and/or terms and conditions, as necessary, following the award, to ensure alignment
with the final, agreed upon, contractual Scope of Work (SOW).
Group 6.1: Rider Attestation
Instructions:
6.1.1
Proposed exceptions to MDACC Contract Riders must be noted in the applicable
section of the Riders & Agreements portion of the RFP via redlines, and acceptance (or
rejection) to those Riders must be documented on the Attestation form accordingly. Any
inconsistencies between the proposed exceptions and the information submitted on the
Attestation form WILL result in a rejection of the Attestation, and the Attestation WILL
be scored as zero points. The RFP Attestation form MUST be signed by an Authorized
Representation of the Prospective Supplier. Failure to submit a signed Attestation WILL
result in rejection of the Attestation and the Attestation WILL be scored as zero points.
6.1.2 Please download and review the RFP Vendor Rider Attestation Form. Upload the
completed RFP Vendor Rider Attestation Form.
Group 7.1: Rider 104 HUB Subcontracting Plan
Instructions:
7.1.1 Please download and complete the Rider 104 - VetHUB Subcontracting Plan. When
complete, please return to this page and Upload the completed Rider 104 document.
7.1.2 Please acknowledge that you have read/reviewed the HUB Tip Sheet for information
regarding successful HUB plan submissions.
Group 8.1: General Questionnaire
Instructions:
8.1.1
Contractor shall provide a summary of work history for its proposed senior personnel
who will be providing services under this Scope of Work. Please include their specific
experiences with similar Scopes of Work and the number of years of employment with
Contractor's firm. NOTE: To attached multiple files, please zip all files into a single zip
folder before uploading.
8.1.2
Does any outside relationship exist (whether by family kinship, business association,
capital funding agreement, or any other such relationship) between Contractor and any
employee of MD Anderson? If you answer 'Yes', please identify the MD Anderson
employee and explain any relationship that exists between Contractor and the
employee. If your answer is "No" then upload a page responding "No".
8.1.3 Upon request, will Contractor provide a sworn financial statement that evidences the
Contractor has adequate financial resources to complete the work being bid as well as
all other work Contractor is presently under contract to complete?
8.1.4
Does Contractor have an existing contract with any healthcare institution that is similar
in size and scope to this solicitation? If "Yes", please provide the name/name's of the
facility or facilities. If your answer is "No", upload a page responding "No" along with
any explanatory remarks.
8.1.5 "Are all Contractor employees who will be reporting for work at MD Anderson locations
provided with a uniform and/or name badge that clearly identifies them as employees of
Contractor?
8.1.6 "Describe Contractor's experience working in congested public areas while providing
services that are similar in size and scope to this solicitation?
8.1.7 Does Contractor possess all necessary licensing, equipment, staffing, organizational
capacity and technical competence necessary to begin work and to do the work
properly and expeditiously if selected as the Successful Contractor?
8.1.8 MD Anderson expects that the Successful Contractor, will designate a Customer
Service rep or Account rep to oversee the MD Anderson account? Will Contractor
comply? (Meetings, Lead Times, etc…)
8.1.9 If selected as the Successful Contractor, how long does the Contractor anticipate will
be required before start-up under this scope of work?
Group 8.2: Ability to Provide Services
Instructions:
8.2.1 Provide a statement of interest for this project including a narrative describing the
Contractor's qualifications for performing the work described in the Scope of Work.
16 July 202616 July 202616 July 202616 July 202616 July 2026
8.2.2
Does Contractor or any key employee(s)/technicians(s) have experience in a multi
building environment providing services similar in size and scope to this solicitation? If
"Yes", please provide details. If your answer is "No", upload a page responding "No"
and provide appropriate explanatory remarks.
8.2.3
Has Contractor or any key employee(s)/technician(s) ever previously held contracts or
had experience in providing services similar in scope to this solicitation for MD
Anderson? If "Yes", provide the type of contractual relationship Contractor had. If your
answer is "No", upload a page responding "No" and provide appropriate explanatory
remarks.
8.2.4 In terms of sales volume, what is the largest contract currently held by Contractor?
8.2.5 What criteria will the Contractor consider when assigning a team to perform the Scope
of Work?
8.2.6 Describe Contractor's record keeping strategies for daily operations.
8.2.7 Describe Contractor's ability to track time, material and cost detail by work site?
Group 8.3: Service Level Assurance
Instructions:
8.3.1
Does Contractor anticipate any difficulties in performing duties under this Scope of
Work? If "Yes", describe the specific difficulties Contractor anticipates encountering;
and describe any assistance that Contractor will require from MD Anderson to
successfully resolve any anticipated difficulties. If no difficulties are anticipated, upload
a page stating "No", with explanatory remarks as deemed appropriate.
8.3.2 Describe Contractor's plan for time allocation required to effectively manage the MD
Anderson account.
8.3.3 Which area of your organization is responsible for inventory, replenishment parameters,
etc. that would support an account of this size and scope?
8.3.4 If Contractor HAS a Disaster Recovery Plan (Manual), please provide a scanned copy
of the Table of Contents page. If Contractor DOES NOT HAVE a Disaster Recovery
Plan, please upload page stating "NOT APPLICABLE"
8.3.5 Explain Contractor's procedure to resolve contract performance issues, including
project schedule slippage.
8.3.6 Describe Contractor's account reconciliation procedure utilized by Contractor for
accounts similar in size and scope as described for MD Anderson.
8.3.7 If selected as the Successful Contractor, how long does the Contractor anticipate it will
be before service start-up for performing this Scope of Work?
8.3.8 Does Contractor have the ability to generate reports showing ongoing progress of the
performance of Scope of Work?
Group 8.4: Qualifications of Contractor's Team
Instructions:
8.4.1 Describe the method Contractor will use to assign team members, make team member
time allocations and establish communication process to effectively provide services
called for in the Scope of Work.
8.4.2 Describe the Contractor's quality control program and the methods used to ensure the
highest quality performance of work called for in the Scope of Work.
8.4.3
Contractor shall provide a summary of work history for its proposed senior personnel
who will be providing services under this Scope of Work. Please include their specific
experiences with similar Scopes of Work and the number of years of employment with
Contractor's firm. NOTE: To attached multiple files, please zip all files into a single zip
folder before uploading.
8.4.4
Does Contractor have written codes of conduct that all employees are required to
follow? If "Yes", please attach a scanned copy of the complete document. If your
answer is "No" then upload a page responding "No" and provide appropriate
explanatory remarks.
Group 8.5: Safety Program
Instructions:
8.5.1 Does Contractor have an established Safety Program?
8.5.2 If Contractor has an established Safety Program in place, select the frequency of
regularly scheduled safety meetings held for the staff?
8.5.3 Does the Contactor have a Safety Manual? If your answer is "Yes", please upload a
scanned copy of the Table of Contents. If your answer is "No" then upload a page
responding "No" and provide any explanatory remarks.
8.5.4 What is the availability of Contractor's Safety Staff to report to MD Anderson
location(s) in the event of a safety incident on site.
16 July 202616 July 202616 July 202616 July 202616 July 2026
8.5.5 Describe the methodology, including technology or other resource(s) that Contractor
intend to utilize for the prevention and/or control of incidents, insurance claims or other
third party actions against MD Anderson during the performance of the Scope of Work.
Group 9.1: Rider 102 - Price Schedule
Instructions:
9.1.1 Please download and review the Rider 102 Fee Schedule. Failure to thoroughly
complete this file may result in Bid Submission Rejection. Return to this page to upload
the completed Rider 102 Fee Schedule in it's original MS Excel format.
Group 10.1:
Instructions:
10.1.1
RFP Published Date: July 16, 2026 Pre-submittal Conference date: July 23, 2026 at
1:00 PM (CST) Supplier Questions Submission End date: July 30, 2026 at 4:00 PM
(CST) Supplier Questions & Answer Published date: August 6, 2026 by EOB RFP
Close Date: August 14, 2026 at 4:00 PM (CST) Short-List Presentations and/or
Demonstrations Dates: Anticipated date and subject to change
16 July 202616 July 202616 July 202616 July 202616 July 2026
Product Line Items Product Line Items
There are no Items added to this event.
16 July 202616 July 202616 July 202616 July 2026
Service Line Items Service Line Items
There are no Items added to this event.
16 July 202616 July 202616 July 2026
- Close Str
- 8/14/2026, 4:00 PM CDT
- Contact Name
- Eric Lee
- Description
- Successful contractor to provide HVAC Services at defined MD Anderson locations per Rider 101 Scope of Work.
- Contact Email
- eflee@mdanderson.org
- Sci Docs Fetched
- Yes
