- Title
- Avenue Street Albert Pipe Liner
- Contact
- Email
- sdhoover@stpgov.org
- Phone
- 985-898-2520
- Address
- 21454 Koop Dr, Suite 2F, Mandeville, LA 70471
- Section
- Purchasing
- Department
- Non State - St. Tammany Parish Government
- Contact Name
- Shawn Hoover
- Excerpt
- ST. TAMMANY PARISH
MICHAEL B. COOPER
PARISH PRESIDENT
PROCUREMENT DEPARTMENT
P.O. BOX 628 | COVINGTON, LOUISIANA| 70434 | PROCUREMENT@STPGOV.ORG | 985-898-2520
WWW.STPGOV.ORG
Version 2026.1
NOTICE OF QUOTE REQUEST
ST. TAMMANY PARISH
Sealed quotes will be received by the Department of Procurement until 2:00 p.m., Tuesday, July
28, 2026, and then opened at that time by the Procurement Staff for the following project:
Quote # 26-22-1 – Avenue Street Albert Pipe Liner
This Quote package is available online at www.bidexpress.com or LaPAC
https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185.It is
the Vendor’s responsibility to check Bid Express or LaPAC frequently for any possible addenda
that may be issued. The Parish is not responsible for a vendor’s failure to download any addenda
documents required to complete a submission.
The project classification is:
Highway, Street and Bridge Construction
Paper Quotes must be sealed. In addition, the outside of the envelope, box, or package containing
the Quote should be marked with the following information. Name and Address, State
Contractor’s License Number (if the estimated cost of the work is $50k or more), Quote Number,
and the Quote Name. Quotes submitted without this information may be deemed non-responsive.
Quotes will be received by the St. Tammany Parish Government Department of Procurement,
located at 21454 Koop Dr., Suite 2F, Mandeville LA. 70471 from each quoter or his agent and
given a written receipt, by certified mail with return receipt requested, or electronically at
www.bidexpress.com.
The Procurement Department can be contacted by telephone at (985) 898-2520, or via e-mail at
Procurement@stpgov.org. St.
- Pdf Text
- ST. TAMMANY PARISH
MICHAEL B. COOPER
PARISH PRESIDENT
PROCUREMENT DEPARTMENT
P.O. BOX 628 | COVINGTON, LOUISIANA| 70434 | PROCUREMENT@STPGOV.ORG | 985-898-2520
WWW.STPGOV.ORG
Version 2026.1
NOTICE OF QUOTE REQUEST
ST. TAMMANY PARISH
Sealed quotes will be received by the Department of Procurement until 2:00 p.m., Tuesday, July
28, 2026, and then opened at that time by the Procurement Staff for the following project:
Quote # 26-22-1 – Avenue Street Albert Pipe Liner
This Quote package is available online at www.bidexpress.com or LaPAC
https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185.It is
the Vendor’s responsibility to check Bid Express or LaPAC frequently for any possible addenda
that may be issued. The Parish is not responsible for a vendor’s failure to download any addenda
documents required to complete a submission.
The project classification is:
Highway, Street and Bridge Construction
Paper Quotes must be sealed. In addition, the outside of the envelope, box, or package containing
the Quote should be marked with the following information. Name and Address, State
Contractor’s License Number (if the estimated cost of the work is $50k or more), Quote Number,
and the Quote Name. Quotes submitted without this information may be deemed non-responsive.
Quotes will be received by the St. Tammany Parish Government Department of Procurement,
located at 21454 Koop Dr., Suite 2F, Mandeville LA. 70471 from each quoter or his agent and
given a written receipt, by certified mail with return receipt requested, or electronically at
www.bidexpress.com.
The Procurement Department can be contacted by telephone at (985) 898-2520, or via e-mail at
Procurement@stpgov.org. St. Tammany Parish Government reserves the right to reject any or all
quotes and to waive informalities.
QUOTE REQUEST
ST. TAMMANY PARISH GOVERNMENT
AVENUE ST ALBERT PIPE LINER
Quote Number: 26-22-1
Quote Deadline: Tuesday, July 28, 2026
July 6, 2026
TABLE OF CONTENTS
PART I: OVERVIEW ................................................................................................................. 1
1.1 Background ..................................................................................................................1
1.2 Definitions ....................................................................................................................1
1.3 Schedule of Events.......................................................................................................1
1.4 Quote Submittal............................................................................................................2
PART II: SCOPE OF WORK/SERVICES .................................................................................. 3
2.1 Scope of work/Services ................................................................................................3
2.2 Period of Agreement.....................................................................................................3
2.3 Price Schedule .............................................................................................................3
2.4 Deliverables..................................................................................................................3
2.5 Licensing Required .......................................................................................................3
PART III: EVALUATION ............................................................................................................ 4
PART IV: PERFORMANCE STANDARDS ................................................................................ 4
4.1 Performance Requirements ..........................................................................................4
4.1.1 Shop drawings, Brochures and Samples .............................................................. 4
4.1.2 Record Drawings .................................................................................................. 5
4.1.3 Progress of Work .................................................................................................. 5
4.1.4 The Parish’s Right to Proceed with Portions of the Work ...................................... 6
4.1.5 Time of Completion ............................................................................................... 6
4.1.6 Extensions of Time for Change Orders ................................................................. 8
4.1.7 Liquidated Damages ............................................................................................. 8
4.1.8 Labor, Materials, Equipment, Supervision, Permits and Taxes ............................. 9
4.1.9 Quantities of Estimate, Changes in Quantities, Extra Work ..................................11
4.1.10 Injuries to Persons and Property ..........................................................................12
4.1.11 Sanitary Provisions ..............................................................................................15
4.1.12 Rights of Way ......................................................................................................15
4.1.13 Protection and Restoration of Property and Landscape .......................................16
4.1.14 Contractor’s Responsibility for Work ....................................................................17
4.1.15 Tests and Inspections; Correction and Removal of Defective Work .....................17
4.1.16 Subsurface Conditions .........................................................................................19
4.1.17 Removal and Disposal of Structures and Obstructions ........................................19
4.1.18 The Parish’s Right to Occupancy .........................................................................20
4.1.19 Survey Horizontal and Vertical Control ................................................................21
4.2 Compliance With Applicable Laws ..............................................................................21
4.3 Site Visitation..............................................................................................................21
PART V: GENERAL PROVISIONS ..........................................................................................21
5.1 Legibility/Clarity ..........................................................................................................21
5.2 Confidential Information, Trade Secrets, and Proprietary Information .........................21
5.3 Quote Clarifications Prior to Submittal ........................................................................23
5.3.1 Pre-Quote Conference .........................................................................................23
5.3.2 Respondent Inquiry Periods .................................................................................23
5.4 Errors and Omissions in Quote ...................................................................................23
5.5 Performance Bond......................................................................................................24
5.6 Changes, Addenda, Withdrawals................................................................................25
5.7 Withdrawal of Quote ...................................................................................................25
5.8 Material in the Quote Request ....................................................................................25
5.9 Waiver of Administrative Informalities .........................................................................25
5.10 Quote Rejection ..........................................................................................................25
5.11 Ownership of Quote....................................................................................................26
5.12 Cost of Offer Preparation ............................................................................................26
5.13 Non-negotiable Contract Terms ..................................................................................26
5.14 Taxes .........................................................................................................................26
5.15 Quote Validity .............................................................................................................26
5.16 Prime Contractor Responsibilities ...............................................................................26
5.17 Use of Subcontractors ................................................................................................26
5.18 Written or Oral Discussions/Presentations ..................................................................27
5.19 Acceptance of Quote Content .....................................................................................27
5.20 Evaluation and Selection ............................................................................................27
5.21 Contract Negotiations .................................................................................................28
5.22 Contract Award and Execution ...................................................................................28
5.23 Notice of Intent to Award ............................................................................................28
5.24 Affidavits.....................................................................................................................28
5.25 Insurance Requirements.............................................................................................29
5.26 Subcontractor Insurance.............................................................................................33
5.27 Indemnification and Limitation of Liability ....................................................................34
5.27.1 Duty to Defend…………………………………………………………………………..34
5.27.2 Contractor Liabilitiy……………………………………………………………………...34
5.27.3 Force Majeure…………………………………………………………………………...34
5.27.4 Indemnification…………………………………………………………………………...34
5.27.5 Intellectual Property Indemnification………………………………………………......34
5.28 Payment .....................................................................................................................35
5.28.1 Payment for Services ...........................................................................................35
5.28.2 Acceptance and Final Payment(s) .......................................................................36
5.29 Termination ................................................................................................................38
5.29.1 Termination of the Contract for Cause .................................................................38
5.29.2 Termination of the Contract for Convenience .......................................................38
5.29.3 Termination for Non-Appropriation of Funds ........................................................38
5.29.4 Effects of Termination ..........................................................................................38
5.29.5 Default of Contractor ............................................................................................38
5.30 Assignment.................................................................................................................40
5.31 No Guarantee of Quantities ........................................................................................40
5.32 Audit of Records .........................................................................................................39
5.33 Civil Rights Compliance ..............................................................................................40
5.34 Record Retention........................................................................................................40
5.35 Record Ownership ......................................................................................................40
5.36 Content of Contract/ Order of Precedence ..................................................................40
5.37 Contract Changes.......................................................................................................40
5.38 Substitution of Personnel ............................................................................................40
5.39 Governing Law ...........................................................................................................41
5.40 Anti-Kickback Clause..................................................................................................41
5.41 Clean Air Act ..............................................................................................................41
5.42 Energy Policy and Conservation Act ...........................................................................41
5.43 Clean Water Act .........................................................................................................41
5.44 Anti-Lobbying and Debarment Act ..............................................................................41
Quote Package includes the following Attachments:
Attachment “A” – Pricing Sheet, Unit Price Sheet, and Project Specifications
Attachment “B” – Sample Contract
Attachment “C” – Signage Instructions (Omitted)
Attachment “D” – Insurance Requirements
Attachment “E” – Affidavits
Attachment “F” – Sample Corporate Resolution
Attachment “G” – Sample Certificate of Insurance
1
QUOTE REQUEST
FOR
AVENUE ST ALBERT PIPE LINER
PART I: OVERVIEW
1.1 Background
The Parish requests a Contractor to provide all adequate and competent labor, equipment, tools,
and materials necessary to improve drainage by cleaning existing pipe and installing pipe liner as
specified between 810 and 814 Avenue St. Albert (R03A021) located in Covington, Louisiana.
1.2 Definitions
A. Shall – The term “shall” denotes mandatory requirements.
B. Must - The term “must” denotes mandatory requirements.
C. May - The term “may” denotes an advisory or permissible action.
D. Should – The term “should” denotes a desirable action.
E. Contractor – A Respondent who contracts with the Parish.
F. Parish - St. Tammany Parish Government.
G. Discussions- For the purposes of this Quote Request, a formal, structured means of conducting
written or oral communications/presentations with responsible Respondents who submit quotes
in response to this Quote Request.
H. Quote Request – The Quote Request and any attachments and amendments thereto.
I. Respondent – Person or entity responding to this Quote Request.
J. Agreement – A contract between the Contractor and the Parish.
1.3 Schedule of Events
Date Time (CT)
Quote Due Date July 28, 2026 2:00 PM
Inquiry Deadline July 21, 2026 2:00 PM
Addendum Deadline July 23, 2026 2:00 PM
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NOTE: The Parish reserves the right to revise this schedule. Any such revision will be
formalized by the issuance of an addendum to the Quote Request.
1.4 Quote Submittal
The Quote package is available online www.bidexpress.com or LaPAC
https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm. It is the Contractor’s responsibility to
check Bid Express or LaPAC frequently for any possible addenda that may be issued. The Parish
is not responsible for a Contractor’s failure to download any addenda documents required to
complete a submission.
All quotes shall be in writing and shall be received by the Procurement Department no later than
the date and time shown in the Schedule of Events.
Important - - Clearly mark outside of the sealed envelope, box or package with the following
information and format. Quotes without this information may be deemed non-responsive:
Χ Name and Address of the Quoter
Χ The State Contractor’s License Number of the Quoter (if the work is estimated at
$50k or more)
Χ Quote Request Name: AVENUE ST ALBERT PIPE LINER
Χ Quote Request #: 26-22-1
Χ Quote Due Date: TUESDAY, JULY 28, 2026
Quotes may only be sent via certified mail, hand-delivery or courier service to our physical
location at:
St. Tammany Parish Government Procurement Department
21454 Koop Drive, Suite 2F
Mandeville, Louisiana 70471
Respondent is solely responsible for ensuring that its courier service Contractor makes inside
deliveries to our physical location. The Parish is not responsible for any delays caused by the
Respondent’s chosen means of proposal delivery.
Respondent is solely responsible for the timely delivery of its proposal. Failure to meet the Quote
Due Date shall result in rejection of the quote.
In the event that Contractor is a member of a corporation, partnership, L.L.C., L.L.P., or any other
juridical entity, as an additional provision, Contractor should supply a certified copy of a corporate
resolution or other written evidence of authority of person signing the quote/proposal.
QUOTES SHALL BE OPENED PUBLICLY AT THE PHYSICAL LOCATION IDENTIFIED
ABOVE AND ONLY RESPONDENTS SUBMITTING QUOTES SHALL BE IDENTIFIED ALOUD.
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PART II: SCOPE OF WORK/SERVICES
2.1 Scope of Work/Services
The Contractor must provide all adequate and competent labor, equipment, tools, and materials
necessary to improve drainage by cleaning existing pipe and installing pipe liner as specified
between 810 and 814 Avenue St. Albert (R03A021) located in Covington, Louisiana.
The Parish reserves the right to add, remove or otherwise modify the above, as determined
necessary by the Parish and as allowed by law.
The time period for completion of the project is thirty (30) calendar days from the issuance of the
Notice to Proceed (NTP).
Any work that may be reasonably inferred from the specifications or drawings as being required
to produce the intended result shall be supplied whether or not it is specifically called for. Work,
materials or equipment described herein which so applied to this project are covered by a well-
known technical meaning or specification shall be deemed to be governed by such recognized
standards unless specifically excluded.
If the contractor has not done business with the Parish, the contractor should submit a W-9 with
their response.
2.2 Period of Agreement
The term of any contract resulting from this solicitation shall begin on the date of the Parish
President’s signature or approval in writing by the Parish President or designee. The contract
shall terminate pursuant to the terms and conditions of section 5.30 herein, the terms and
conditions of the contract, operation of law, as agreed between the parties, or upon satisfactory
completion of all services and obligations described in the contract.
2.3 Price Schedule
Prices quoted by the Respondent shall be firm for the term of the contract.
2.4 Deliverables
The deliverables listed in this section are the minimum desired from the successful Respondent.
Every Respondent should describe what deliverables will be provided per their quote and how
the proposed deliverables will be provided.
2.5 Licensing Required
Contractor shall hold the following classification: Highway, Street, and Bridge
Construction.
If the estimated cost of the work is $50k or more a Contractor licensed by the State to do the type
of work indicated in Section 2.1 may submit a quote. The Respondent’s signature on the quote
certifies that he holds an active license under the provisions of Chapter 24 of the Louisiana
Revised Statutes, Title 37. Failure to be properly licensed constitutes authority for the Parish to
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reject the quote. The Parish reserves the right to require a Contractor licensed for less than $50k
depending on the requiements set forth in Section 2.1 and shall provide within 10 days after being
notified of an Award.
PART III: EVALUATION
The quotes will be evaluated in light of the material and the substantiating evidence presented to
the Parish, not on the basis of what may be inferred.
The lowest monetary quote in compliance with the Quote Request will be awarded the contract.
Only for the purpose of interpretation of the quote, when applicable, written words shall govern if
a conflict exists between words and numerals.
PART IV: PERFORMANCE STANDARDS
4.1 Performance Requirements
4.1.1 Shop drawings, Brochures and Samples
After checking and verifying all field measurements, Contractor shall submit to the Parish for
approval, five copies (or at the Parish's option, one reproducible copy) of all shop drawings, which
shall have been checked by and stamped with the approval of Contractor and identified as the
Parish may require. The data shown on the shop drawings will be complete with respect to
dimensions, design criteria, materials of construction and the like to enable the Parish to review
the information as required.
Contractor shall also submit to the Parish, for review with such promptness as to cause no delay
in work, all samples as required by the contract documents. All samples will have been checked
by and stamped with the approval of Contractor identified clearly as to material, manufacturer,
any pertinent catalog numbers and the use for which intended. At the time of each submission,
Contractor shall in writing call the Parish's attention to any deviations that the shop drawings or
samples may have from the requirements of the contract documents.
The Parish will review with reasonable promptness shop drawings and samples, but its review
shall be only for conformance with the design concept of the project and for compliance with the
information given in the contract documents. The review of a separate item as such will not
indicate approval of the assembly in which the item functions. Contractor shall make any
corrections required by the Parish and shall return the required number of corrected copies of
shop drawings and resubmit new samples for review. Contractor shall direct specific attention in
writing or on resubmitted shop drawings to revisions other than the corrections called for by the
Parish on previous submissions. Contractor's stamp of approval on any shop drawing or sample
shall constitute a representation to the Parish that Contractor has determined and verified all
quantities, dimensions, field construction criteria, materials catalog numbers and similar data and
thereafter assumes full responsibility for doing so, and that it has reviewed or coordinated each
shop drawing or sample with the requirements of the work and the contract documents.
Where a shop drawing or sample submission is required by the specifications, no related work
shall be commenced until the submission has been reviewed by the Parish. A copy of each
reviewed shop drawing and each inspected sample shall be kept in good order by Contractor at
the site and shall be available to the Parish.
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The Parish's review of shop drawings or samples shall not relieve Contractor from its responsibility
for any deviations from the requirements of the contract documents unless Contractor has in
writing called the Parish's attention to such deviation at the time of submission and the Parish has
given written approval to the specific deviation, nor shall any review by the Parish relieve
Contractor from responsibility for errors or omissions in the shop drawings. The mere submittal of
shop drawings which contain deviations from the requirements of plans, specifications and/or
previous submittals in itself does not satisfy this requirement.
4.1.2 Record Drawings
The Contractor shall keep an accurate record in a manner approved by the Parish of all changes
in the contract documents during construction. In work concerning underground utilities, the
Contractor shall keep an accurate record in a manner approved by the Parish of all valves, fittings,
etc. Before the work is accepted by the Parish, and said acceptance is recorded, the Contractor
shall furnish the Parish a copy of this record.
Contractor shall keep an accurate drawing measured in the field to the nearest 0.1' of the location
of all sewer house connections. The location shown shall be the end of the connection at the
property line measured along the main line of pipe from a manhole.
Contractor shall keep an accurate drawing of the storm water drainage collection system. Inverts
to the nearest 0.01' and top of castings shall be shown as well as location of all structures to the
nearest 0.1'. Upon completion of the work, the plan will be given to the Parish.
4.1.3 Progress of Work
Contractor shall conduct the work in such a professional manner and with sufficient materials,
equipment and labor as is considered necessary to ensure its completion within the time limit
specified.
The Parish shall issue a Notice to Proceed to the Contractor within twenty (20) calendar days
from the date of execution of the contract. Upon mutual consent by both parties, the Notice to
Proceed may be extended. The Contractor is to commence work under the contract within ten
(10) calendar days from the date the Notice to Proceed is issued by the Parish.
The Contractor, immediately after being awarded the contract, shall prepare and submit for the
Parish's approval an estimated progress schedule for the work to be performed, as well as a
construction signing layout for all roads within the project area. The Contractor shall not start work
or request partial payment until the work schedule has been submitted to the Parish for approval.
Revisions to the original schedule will be made based on extension of days granted for inclement
weather or change orders issued under the contract. No other revision shall be made which affects
the original completion or updated completion date, whichever is applicable.
Failure of the Contractor to submit an estimated progress schedule or to complete timely and on
schedule the work shown on the progress schedule negates any and all causes or claims by the
Contractor for accelerated completion damages. These accelerated damage claims shall be
deemed forfeited.
6
Meetings will be held as often as necessary to expedite the progress of the job. Meetings will be
held during normal working hours at the jobsite and shall be mandatory for the Contractor and all
subcontractors working on the project. Meetings may be requested by the Parish at any time and
at the discretion of the Parish.
4.1.4 The Parish’s Right to Proceed with Portions of the Work
Upon failure of the Contractor to comply with any notice given in accordance with the provisions
hereof, the Parish shall have the alternative right, instead of assuming charge of the entire work,
to place additional forces, tools, equipment and materials on parts of the work. The cost incurred
by the Parish in carrying on such parts of the work shall be payable by the Contractor. Such work
shall be deemed to be carried on by the Parish on account of the Contractor. The Parish may
retain all amounts of the cost of such work from any sum due Contractor or those funds that may
become due to Contractor under the contract.
The Parish may perform additional work related to the project by itself or it may let any other direct
contract which may contain similar general conditions. Contractor shall afford the other
Contractors who are parties to such different contracts (or the Parish, if it is performing the
additional work itself) reasonable opportunity for the introduction and storage of materials and
equipment and the execution of work, and shall properly connect and coordinate its work with the
subsequent work.
If any part of Contractor's work depends upon proper execution or results upon the work of any
such other Contractor (or the Parish), Contractor shall inspect and promptly report to the Parish
in writing any defects or deficiencies in such work that render it unsuitable for such proper
execution and results. Failure to so report shall constitute an acceptance of the other work as fit
and proper for the relationship of its work except as to defects and deficiencies which may appear
in the other work after the execution of its work.
Whatever work is being done by the Parish, other Contractors or by this Contractor, the parties
shall respect the various interests of the other parties at all times. The Parish may, at its sole
discretion, establish additional rules and regulations concerning such orderly respect of the rights
of various interests.
Contractor shall do all cutting, fitting and patching of its work that may be required to integrate its
several parts properly and fit to receive or be received by such other work. Contractor shall not
endanger any work of others by cutting, excavating or otherwise altering work and will only alter
work with the written consent of the Parish and of the other Contractors whose work will be
affected.
If the performance of additional work by other Contractors or the Parish is not noted in the contract
documents, written notice thereof shall be given to Contractor prior to starting any such additional
work. If Contractor believes that the performance of such additional work by the Parish or others
may cause additional expense or entitles an extension of the contract time, the Contractor may
make a claim therefor. The claim must be in writing to the Parish within thirty (30) calendar days
of receipt of notice from the Parish of the planned additional work by others.
4.1.5 Time of Completion
The Notice to Proceed will stipulate the date on which the Contractor shall begin work. That date
shall be the beginning of the contract time charges.
7
Contractor shall notify the Parish through its duly authorized representative, in advance, of where
Contractor’s work shall commence each day. A daily log shall be maintained by Contractor to
establish dates, times, persons contacted, and location of work. Specific notice shall be made to
the Parish if the Contractor plans to work on Saturday, Sunday, or a Parish approved holiday. If
notice is not received, no consideration will be given for inclement weather and same shall be
considered a valid work day.
The work covered by the plans, specifications and contract documents must be completed
sufficiently for acceptance within the number of calendar days specified in the quote and/or the
contract, commencing from the date specified in the Notice to Proceed. It is hereby understood
and mutually agreed, by and between the Contractor and the Parish, that the time of completion
is an essential condition of the contract, and it is further mutually understood and agreed that if
the Contractor shall neglect, fail or refuse to complete the work within the time specified, or any
proper extension thereof granted by the Parish, then the Contractor does hereby agree, as partial
consideration for the awarding of the contract, to pay the Parish as specified per Table 4.1.7 in
the contract, not as a penalty, but as liquidated damages for such breach of contract for each and
every calendar day that the Contractor shall be in default after the time stipulated in the contract
for completing the work. It is specifically understood that the Parish shall also be entitled to receive
a reasonable attorney fee and all costs in the event that Contractor fails to adhere to this
agreement and the contract is referred to counsel for any reason whatsoever. Reasonable
attorney fees shall be the prevailing hourly rate of the private sector, and in no event shall the
hourly rate be less than $175.00 per hour. All attorney fees shall be paid to the operating budget
of the Office of the Parish President.
Prior to final payment, the Contractor may, in writing to the Parish, certify that the entire project is
substantially complete and request that the Parish or its agent issue a certificate of Substantial
Completion.
The Parish may grant an extension(s) of time to the Contractor for unusual circumstances which
are beyond the control of the Contractor and could not reasonably be foreseen by the Contractor
prior to submission of its quote. Any such request must be made in writing to the Parish within
seven (7) calendar days following the event occasioning the delay. The Parish shall have the
exclusive and unilateral authority to determine, grant, and/or deny the validity of any such claim.
Extensions of time for inclement weather shall be processed as follows:
Commencing on the start date of each job, the Parish Inspector assigned to same shall keep a
weekly log, indicating on each day whether inclement weather has prohibited the Contractor from
working on any project within the specific job, based upon the following:
1. Should the Contractor prepare to begin work on any day in which inclement
weather, or the conditions resulting from the weather, prevent work from beginning
at the usual starting time, and the crew is dismissed as a result, the Contractor will
not be charged for a working day whether or not conditions change during the day
and the rest of the day becomes suitable for work.
2. If weather conditions on the previous day prevent Contractor from performing work
scheduled, provided that no other work can be performed on any project within the
package. The Parish Inspector shall determine if it is financially reasonable to
require the Contractor to deviate from the schedule and relocate to another
location.
8
3. If the Contractor is unable to work at least 60% of the normal work day due to
inclement weather, provided that a normal working force is engaged on the job.
Any dispute of weather conditions as related to a specific job shall be settled by records of the
National Weather Service.
4.1.6 Extensions of Time for Change Orders
When a change order is issued, the Parish and Contractor will agree on a reasonable time
extension, if any, to implement such change. Consideration shall be given for, but not limited to,
the following:
If material has to be ordered;
Remobilization and or relocation of equipment to perform task; and
Reasonable time frame to complete additional work.
Time extensions for change orders shall be reflected on the official document signed by the Parish
and Contractor.
At the end of each month, the Parish or its agent will furnish to the Contractor a monthly statement
which reflects the number of approved days added to the contract. The Contractor will be allowed
fourteen (14) calendar days in which to file a written protest setting forth in what respect the
monthly statement is incorrect; otherwise, the statement shall be considered accepted by the
Contractor as correct.
Apart from extension of time for unavoidable delays, no payment or allowance of any kind shall
be made to the Contractor as compensation for damages because of hindrance or delay for any
cause in the progress of the work, whether such delay be avoidable or unavoidable.
4.1.7 Liquidated Damages
In case the work is not completed in every respect within the time that may be extended, it is
understood and agreed that per diem deductions of the sum per Table 4.1.7 for liquidated
damages, as stipulated in the quote and/or contract, shall be made from the total contract price
for each and every calendar day after and exclusive of the day on which completion was required,
and up to the completion of the work and acceptance thereof by the Parish. It is understood and
agreed that time is of the essence to the contract, and the above sum being specifically herein
agreed upon in advance as the measure of damages to the Parish on account of such delay in
the completion of the work. It is further agreed that the expiration of the term herein assigned or
as may be extended for performing the work shall, ipso facto, constitute a putting in default, the
Contractor hereby waiving any and all notice of default. The Contractor agrees and consents that
the contract price, reduced by the aggregate of the entire damages so deducted, shall be
accepted in full satisfaction of all work executed under the contract. It is further understood and
agreed that Contractor shall be liable for a reasonable attorney fee and all costs associated with
any breach of this agreement, including but not limited to this subsection. In the event that any
dispute or breach herein causes referrals to counsel, then Contractor agrees to pay a reasonable
attorney fee at the prevailing hourly rate of the private sector. In no event shall the hourly rate be
less than $175.00 per hour.
9
Table 4.1.7
Liquidated Damages
Original Contract Amount Daily Charge
Dollars Dollars
0 - 250,000 500
250,000 – 1 Million 1,000
> 1 Million – 5 Million 1,500
> 5 Million – 10 Million 2,000
> 10 Million 3,000
• Parish reserves the right to increase the Daily charge rate due to additional provisions
required in order to complete the project as described in the specifications.
4.1.8 Labor, Materials, Equipment, Supervision, Permits and Taxes
The Contractor shall provide and pay for all labor, materials, equipment, supervision,
subcontracting, transportation, tools, fuel, power, water, sanitary facilities and all incidentals
necessary for the completion of the work in substantial conformance with the contract documents.
The Contractor shall provide competent, suitably qualified personnel to survey and lay out the
work and perform construction as required by the contract documents. It shall at all times maintain
good discipline and order at the site.
Unless otherwise specifically provided for in the specifications, all workmanship, equipment,
materials, and articles incorporated in the work covered by the contract are to be new and of the
best grade of their respective kinds for the purpose intended. Samples of materials furnished
under the contract shall be submitted for approval to the Parish when and as directed.
Whenever a material or article required is specified or shown on the plans by using the name of
a proprietary product or of a particular manufacturer or Contractor, any material or article which
shall perform adequately the duties imposed by the general design will be considered equal, and
satisfactory, providing the material or article so proposed is of equal substance and function and
that all technical data concerning the proposed substitution be approved by the Parish prior to the
submission of a quote. The Parish shall have the exclusive and unilateral discretion to determine
quality and suitability.
Materials shall be properly and securely stored so as to ensure the preservation of quality and
fitness for the work, and in a manner that leaves the material accessible to inspection. Materials
or equipment may not be stored on the site in a manner such that it will interfere with the continued
operation of streets and driveways or other Contractors working on the site.
10
The Contractor, by entering into the contract for this work, sets itself forth as an expert in the field
of construction and it shall supervise and direct the work efficiently and with its best skill and
attention. It shall be solely responsible for the means, methods, techniques, sequences and
procedures of construction.
Contractor shall keep on the work, at all times during its progress, a competent resident
superintendent, who shall not be replaced without written notice to the Parish except under
extraordinary circumstances. The superintendent will be Contractor's representative at the site
and shall have authority to act on behalf of Contractor. All communications given to the
superintendent shall be as binding as if given to the Contractor. The Parish specifically reserves
the right to approve and/or disapprove the retention of a new superintendent, all to not be
unreasonably withheld.
Any foreman or workman employed on this project who disregards orders or instructions, does
not perform his work in a proper and skillful manner, or is otherwise objectionable, shall, at the
written request of the Parish, be removed from the work and shall be replaced by a suitable
foreman or workman.
The Contractor and/or its assigned representative shall personally ensure that all subcontracts
and divisions of the work are executed in a proper and workmanlike manner, on scheduled time,
and with due and proper cooperation.
Failure of the Contractor to keep the necessary qualified perso
- Segment
- 72000000
- Enriched
- Yes
- Open Date
- 07/28/2026 2:00:00 PM CT
- Bid Number
- 923456-26-22-1
- Date Issued
- 07/10/2026
