- Title
- lawncare for Florida Parishes
- Contact
- Email
- purchasing@northshorecollege.edu
- Phone
- 985-545-1225
- Address
- 65556 Centerpoint Blvd., Lacombe, LA 70445
- Section
- PURCHASING DEPT OF FISCAL AFFAIRS
- Department
- Comm/Tech College - Northshore Technical Community College
- Contact Name
- Sharon Charrier
- Excerpt
- INVITATION TO BID
SOLICITATION NO: 40023-S27004
ISSUE DATE: 8/20/2026
* FILL IN VENDOR NAME AND
ADDRESS ABOVE BEFORE SUBMITTING
72102900 GROUNDS
MAINTENANCE SERVICES
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. FILL IN ALL BLANK SPACES
3. ALL BID PRICES MUST BE TYPED OR WRITTEN IN INK. ANY CORRECTION, ERASURES OR OTHER FORMS OF
ALTERATION TO UNIT PRICES SHOULD BE INITIALIZED BY THE BIDDER.
4. BIDS CONTAINING “PAYMENT IN ADVANCE”C.O.D.” REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO
BE MADE WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER
IS LATER.
5. SPECIFY YOUR PAYMENT TERMS: . CASH DISCOUNTS FOR LESS
THAN 30 DAYS OR LESS THAN 1% WILL BE ACCEPTED, BUT WILL NOT BE CONSIDERED IN DETERMINING
AWARDS.
THE BIDDER CERTIFIES:
• COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS, AND SPECIFICATIONS.
• THIS BID IS MADE WITHOUT COLLUSION OR FRAUD.
• THAT IF MY BID IS ACCEPTED WITHIN DAYS FROM BID CLOSING TIME, MY FIRM WILL
FURNISH ANY OR ALL OF THE ITEMS (OR SECTIONS) AT THE PRICE OPPOSITE EACH ITEM (OR SECTION)
• DELIVERY WILL BE MADE WITHIN DAYS AFTER RECEIPT OF ORDER.
• BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA
INCLUDING BUT NOT LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS;
EXECUTIVE ORDERS; STANDARD TERMS AND CONDITIONS; SPECIAL CONDITIONS; AND
SPECIFICATIONS LISTED IN THIS SOLICITATION.
• IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO
BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER CERTIFIES THAT THIS BID IS
MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK BY A PERSON
AUTHORIZED TO BIND THE VENDOR.
- Pdf Text
- INVITATION TO BID
SOLICITATION NO: 40023-S27004
ISSUE DATE: 8/20/2026
* FILL IN VENDOR NAME AND
ADDRESS ABOVE BEFORE SUBMITTING
72102900 GROUNDS
MAINTENANCE SERVICES
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. FILL IN ALL BLANK SPACES
3. ALL BID PRICES MUST BE TYPED OR WRITTEN IN INK. ANY CORRECTION, ERASURES OR OTHER FORMS OF
ALTERATION TO UNIT PRICES SHOULD BE INITIALIZED BY THE BIDDER.
4. BIDS CONTAINING “PAYMENT IN ADVANCE”C.O.D.” REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO
BE MADE WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER
IS LATER.
5. SPECIFY YOUR PAYMENT TERMS: . CASH DISCOUNTS FOR LESS
THAN 30 DAYS OR LESS THAN 1% WILL BE ACCEPTED, BUT WILL NOT BE CONSIDERED IN DETERMINING
AWARDS.
THE BIDDER CERTIFIES:
• COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS, AND SPECIFICATIONS.
• THIS BID IS MADE WITHOUT COLLUSION OR FRAUD.
• THAT IF MY BID IS ACCEPTED WITHIN DAYS FROM BID CLOSING TIME, MY FIRM WILL
FURNISH ANY OR ALL OF THE ITEMS (OR SECTIONS) AT THE PRICE OPPOSITE EACH ITEM (OR SECTION)
• DELIVERY WILL BE MADE WITHIN DAYS AFTER RECEIPT OF ORDER.
• BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA
INCLUDING BUT NOT LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS;
EXECUTIVE ORDERS; STANDARD TERMS AND CONDITIONS; SPECIAL CONDITIONS; AND
SPECIFICATIONS LISTED IN THIS SOLICITATION.
• IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO
BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER CERTIFIES THAT THIS BID IS
MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK BY A PERSON
AUTHORIZED TO BIND THE VENDOR. ALL BID INFORMATION SHALL BE MADE WITH INK OR
TYPEWRITTEN.
VENDOR NAME AND ADDRESS:
RETURN BID VIA POST OR EMAIL:
NORTHSHORE TECHNICAL
COMMUNITY COLLEGE
LACOMBE – STEM CAMPUS
65556 CENTERPOINT BLVD
TAMMANEND BUSINESS SUBDIVISION
LACOMBE, LA 70445
Purchasing Manager: RICHARD BUTLER
EMAIL:RichardButler@NorthshoreCollege.edu
PHONE: 985-545-1243
FAX:985-545-1281
FISCAL YEAR: 27
State General Funds
BID CLOSING DATE AND TIME:
SEPTEMBER 7, 2026 @ 11:00 AM
INVITATION TO BID
VENDOR TELEPHONE NUMBER: TITLE:
DATE: EMAIL:
FAX NUMBER: SIGNATURE:
Page 2 of 10
1 ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS
SHOWN ABOVE.
2 BID FORMS: ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON
AND IN ACCORDANCE WITH, FORMS PROVIDED, PROPERLY SIGNED BIDS.
3 BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION PRIOR TO BID
OPENING TIME IN ORDER TO BE CONSIDERED. BID OPENING: BIDDERS MAY ATTEND THE BID OPENING,
BUT NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD WILL BE GIVEN
AT THE BID OPENING OR DURING THE EVALUATION PROCESS. BIDS MAY BE EXAMINED WITHIN 72
HOURS AFTER BID OPENING.
4 AWARDS: NTCC RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY, GROUPED OR ON AN ALL-
OR-NONE BASIS AND TO REJECT ANY OR ALL BIDS AND WAIVE ANY INFORMALITIES. NTCC RESERVES THE
RIGHT TO REMOVE LINE ITEMS FROM THE AWARD WITH 30 DAY NOTICE WHEN IT IS DEEMED TO BE TO
THE BEST INTEREST OF THE STATE.
5 PRICES: UNLESS OTHERWISE SPECIFIED BY NTCC IN THE SOLICITATION, BID PRICES MUST BE
COMPLETE, INCLUDING TRANSPORATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR
ACCEPTANCE FOR A MINIMUM OF 30 DAYS. PRICES SHOULD BE QUOTED IN THE UNIT (EACH, BOX,
CASE, ETC) AS SPECIFIED IN THE BID.
6 DESCRIPTIVE INFORMATION: BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD
SUBMIT WITH THE BID INFORMATION (SUCH AS ILLUSTRATIONS, DESCRIPTIVE LITERATURE, AND
TECHNICAL DATA) SUFFICIENT FOR NTCC TO EVALUATE QUALITY, SUITABILITY, AND COMPLIANCE WITH
THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT DESCRIPTIVE INFORMATION MAY
CAUSE BID TO BE REJECTED.
7 CONTRACT RENEWALS: UPON AGREEMENT OF NTCC AND THE CONTRACTOR, A TERM
CONTRACT MAY BE EXTENDED FOR 2 ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICE, TERMS
AND CONDITIONS. THE TOTAL CONTRACT TERM CANNOT EXCEED 36 MONTHS.
8 NTCC RESERVES THE RIGHT TO CANCEL THIS CONTRACT WITH A THIRTY (30) DAY WRITTEN
NOTICE.
Preferences: IN ACCORDANCE WITH LOUISIANA REVISED STATUTES 39:1595, A PREFERENCE MAY BE
ALLOWED FOR PRODUCTS MANUFACTURED, PRODUCED, GROWN, OR ASSEMBLED IN LOUISIANA OF
EQUAL QUALITY.
DO YOU CLAIM THIS PREFERENCE? YES NO
SPECIFY THE LINE NUMBERS:
SPECIFY LOCATION WITHIN LOUISIANA WHERE THIS PRODUCT IS MANUFACTURED, PRODUCED, GROWN
OR ASSEMBLED:
DO YOU HAVE A LOUISIANA BUSINESS WORKFORCE? YES: NO
IF SO, DO YOU CERTIFY THAT AT LEAST 50% OF YOUR LOUISIANA WORKFORCE IS
COMPRISED OF RESIDENTS OF LOUISIANA? YES: NO:
FAILURE TO SPECIFY ABOVE INFORMATION MAY CAUSE ELIMINATION FROM PREFERENCES
BIDDERS REPRESENTATION:
Page 3 of 10
IN MAKING YOUR BID, EACH BIDDER REPRESENTS THAT: YOU HAVE READ AND UNDERSTOOD THE BID
DOUCMENTS AND YOU BID HAS BEEN MADE IN ACCORDANCE HEREWITH: YOU HAVE VISITED THE SITE,
IF REQUIRED, AND HAVE FAMILIARIZED YOURSELF WITH THE LOCAL CONDITIONS UNDER WHICH THE
WORK IS TO BE PERFORMED.
BY SIGNING AND SUBMITTING ANY BID FOR $25,000 OR MORE, THE BIDDER CERTIFIES THAT THEIR
COMPANY, ANY SUBCONTRACTORS, OR PRINCIPALS ARE NOT SUSPENDED OR DEBARRED BY THE
GENERAL SERVICES ADMINISTRATION (GSA) IN ACCORDANCE WITH THE REQUIREMENTS IN “AUDIT
REQUIREMENTS IN SUBPART F OF THE OFFICE OF MANAGEMENT AND BUDGET’S UNIFORM
ADMIINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL
AWARDS” (FORMERLY OMB CIRCULAR A-133). A LIST OF PARTIES WHO HAVE BEEN SUSPENDED OR
DEBARRED CAN BE VIEWED AT WWW.SAM.GOV .
ANY ORDERS RESULTING FROM THIS SOLICITATION WILL BE PAID WITH FY 27 FUNDS, IF APPROPRIATED
BY THE LEGISLATURE. DELIVERY CANNOT BE MADE PRIOR TO JULY 1, 2026 AND YOUR BID PRICES MUST
BE FIRM FOR ACCEPTANCE AT DELIVERY ACCORDINGLY.
THE QUANTITIES ARE ESTIMATED TO BE THE AMOUNT NEEDED. IN THE EVENT A GREATER OF LESSER
QUANTITY IS NEEDED, THE RIGHT IS RESERVED BY THE STATE OF LOUISIANA TO INCREASE OR DECREASE
THE AMOUNT, AT THE UNIT PRICE STATED IN THE BID.
Page 4 of 10
IN AN EFFORT TO INCREASE EFFICIENCIES AND EFFECTIVENESS, AS WELL AS BE STRATEGIC IN UTILIZING
TECHNOLOGY AND RESOURCES FOR THE STATE AND VENDORS, THE STATE INTENDS TO MAKE ALL
PAYMENTS TO VENDORS ELECTRONICALLY. VENDORS WILL HAVE A CHOICE OF RECEIVING ELECTRONIC
PAYMENT FOR ALL OTHER PAYMENTS BY SELECTING ELECTRONIC FUNDS TRANSFER (EFT), LaCARTE Card
or CHECK. IF YOU RECEIVE AN AWARD AND DO NOT CURRENTLY ACCEPT THE LaCARTE CARD OR HAVE
NOT ALREADY ENROLLED IN EFT, YOU WILL BE ASKED TO COMPLY WITH THIS REQUEST BY CHOOSING
ONE OF THE FOLLOWING THREE OPTIONS. YOU MAY INDICATE YOUR ACCEPTANCE BELOW.
THE LaCARTE PROCUREMENT CARD USES A VISA CARD PLATFORM. VENDORS RECEIVE PAYMENT FROM
STATE AGENCIES USING THE CARD IN THE SAME MANNER AS OTHER VISA CARD PURCHASES. VENDORS
CANNOT PROCESS PAYMENT TRANSACTIONS THROUGH THE CREDIT CARD CLEARINGHOUSE UNTIL THE
PURCHASED PRODUCTS HAVE BEEN SHIPPED AND RECEIVED, OR THE SERVICES PERFORMED.
EFT PAYMENTS ARE SENT FROM THE STATE’S BANK DIRECTLY TO THE PAYEE’S BANK EACH WEEKDAY.
THE ONLY REQUIREMENT IS THAT YOU HAVE AN ACTIVE CHECKING OR SAVINGS ACCOUNT AT A
FINANCIAL INSTITUTION THAT CAN ACCEPT AUTOMATED CLEARING HOUSE (ACH) CREDIT FILES AND
REMITTANCE INFORMATION ELECTRONICALLY. ADDITIONAL INFORMATION IS AVAILABLE AT:
IF AN AWARD IS MADE TO YOUR COMPANY, PLEASE CHECK Payment Type Will Accept Already Enrolled
WHICH OPTION YOU WILL ACCEPT OR INDICATE IF YOU ARE LaCarte
ALREADY ENROLLED EFT/ACH
ACH
CHECK
Printed Name of Individual Authorized
Authorized Signature for payment type chosen Date
Email address and phone number of authorized individual
Page 5 of 10
PRICE SHEET: INVITATION TO BID # 40023-S27004
COMMODITY DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED PRICE
1. Lawn Maintenance Services (up to 35 visits) PER EA
• Mowing of all areas as per diagram
attached.
• Edging at all walks and drives.
• Pickup and disposal of limbs, trash, etc.
• Removal of all debris resulting from
lawn services, clippings from sidewalks, etc.
2. Landscaping & Maintenance (up to 12 per year) PER EA
• Above Lawn Services
• Hand weeding of all garden beds as
needed per site visit
• Herbicide treatment to kill and prevent
weeds in all garden beds, parking lots,
courtyard, and equipment areas etc.
• Shrub Fungicides, insecticides, and
fertilizers included.
• Removal of all debris from landscaping services.
3. Pruning PER EA
• Complete pruning and trimming of all
Plant stock, trees, and shrubs. Up to
Twice a year.
TOTAL ______________ _______________
NOTES:
** This bid may be awarded separately if it is in the best interest of the State.
**All supplies must be included in your pricing.
**All fees and surcharges must be listed out and priced.
**Additional work performed caused by damages due to Acts of God or Nature will be
negotiated and considered as an extra charge. This type of work will be proposed at time of
services needed.
**SITE VISITATION IS REQUIRED FOR ACCURATE PRICING. MANDATORY SITE VISIT BY APPOINTMENT
ONLY. THERE WILL ONLY BE 2 DAYS WHERE SITE VISITS WILL BE AVAILABLE. THESE DATES WILL BE
AUGUST 26th AND THE OTHER DATE WILL BE SEPTEMBER 2nd. SITE VISIT FORM MUST BE COMPLETED
AND SIGNED BY NTCC DESIGNATED PERSONNEL AND VENDOR REPRESENTATIVE AND RETURNED WITH
YOUR BID RESPONSE TO BE CONSIDERED FOR AWARD. PLEASE SCHEDULE SITE VISIT WITH:
DARRELL JONES – (985)-545-1714
DarrellJones@NORTHSHORECOLLEGE.EDU
Page 6 of 10
ROBIN SHARKEY - (985)-545-1707
RobinSharkey@NORTHSHORECOLLEGE.EDU
LORI JONES – (985)- 545-1708
LoriJones@NORTHSHORECOLLEGE.EDU
**LOCATION OF SITE VISIT: NORTHSHORE TECHNICAL COMMUNITY COLLEGE – 7067 Hwy 10
Greensburg, LA. 70441
**LIABILITY INSURANCE CERTIFICATE IS REQUIRED TO BE AWARDED. AWARD WILL NOT BE MADE
WITHOUT CURRENT INSURANCE CERTIFICATE. INSURANCE REQUIREMENTS ARE DETAILED ON PAGES 8-
9.
**THE FIRST TERM OF CONTRACT WILL BE FROM JULY 1, 2026 – JUNE 30, 2027. 2 RENEWALS ARE
POSSIBLE FOR AN ANNUAL TERM OF JULY 1, - JUNE 30 OF THE FOLLOWING YEAR IF SERVICES ARE
SATISFACTORY.
Page 7 of 10
Page 8 of 10
INSURANCE REQUIREMENTS FOR CONTRACTORS
The Contractor shall purchase and maintain for the duration of the contract insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the performance
of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE
1. Workers Compensation
Workers Compensation insurance shall be in compliance with the Workers Compensation law of
the State of Louisiana. Employers Liability is included with a minimum limit of $500,000 per
accident/per disease/per employee. If work is to be performed over water and involves
maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be
included and the Employers Liability limit increased to a minimum of $1,000,000. A.M. Best's
insurance company rating requirement may be waived for workers compensation coverage only.
2. Commercial General Liability
Commercial General Liability insurance, including Personal and Advertising Injury Liability, shall
have a minimum limit per occurrence of $1,000,000 and a minimum general aggregate of
$2,000,000. The Insurance Services Office (ISO) Commercial General Liability occurrence
coverage form CG 00 01 (current form approved for use in Louisiana), or equivalent, is to be
used in the policy. Claims-made form is unacceptable.
3. Automobile Liability
Automobile Liability Insurance shall have a minimum combined single limit per occurrence of
$1,000,000. ISO form number CA 00 01 (current form approved for use in Louisiana), or
equivalent, is to be used in the policy. This insurance shall include third-party bodily injury and
property damage liability for owned, hired and non-owned automobiles.
B. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to and accepted by the Agency. The
Contractor shall be responsible for all deductibles and self-insured retentions.
C. OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The Agency, its officers, agents, employees and volunteers shall be named as an
additional
insured as regards negligence by the contractor. ISO Form CG 20 10 (current form
approved
for use in Louisiana), or equivalent, is to be used when applicable. The coverage shall
contain no special limitations on the scope of protection afforded to the Agency.
b. The Contractor’s insurance shall be primary as respects the Agency, its officers,
agents,
employees and volunteers. Any insurance or self-insurance maintained by the Agency
shall
be excess and non-contributory of the Contractor’s insurance.
c. The Contractor's insurance shall apply separately to each insured against whom claim
is made or suit is brought, except with respect to the policy limits.
2. Workers Compensation and Employers Liability Coverage
26 Rev. 01/2011
Page 9 of 10
The insurer shall agree to waive all rights of subrogation against the Agency, its officers, agents,
employees and volunteers for losses arising from work performed by the Contractor for the
Agency.
3. All Coverages
a. Coverage shall not be canceled, suspended, or voided by either party (the Contractor
or the insurer) or reduced in coverage or in limits except after 30 days written notice has
been given to the Agency. Ten-day written notice of cancellation is acceptable for non-
payment of premium. Notifications shall comply with the standard cancellation
provisions in the Contractor’s policy.
b. Neither the acceptance of the completed work nor the payment thereof shall release
the Contractor from the obligations of the insurance requirements or indemnification
agreement.
c. The insurance companies issuing the policies shall have no recourse against the
Agency for payment of premiums or for assessments under any form of the policies.
d. Any failure of the Contractor to comply with reporting provisions of the policy shall
not affect coverage provided to the Agency, its officers, agents, employees and
volunteers.
Page 10 of 10
SITE VISIT FORM
This certifies that
(PRINT NAME)
Of did visit
(PRINT COMPANY NAME)
The Northshore Technical Community College Lacombe Campus
And viewed the site described in the bid specifications on
.
(DATE)
(SIGNATURE OF AGENCY REPRESENTATIVE FOR)
NTCC – FLORIDA PARISHES CAMPUS
NTCC – HAMMOND AREA CAMPUS
NTCC – LACOMBE CAMPUS
NTCC – LIVINGSTON CAMPUS
NTCC – SULLIVAN CAMPUS
Vendor Representative
INDEMNIFICATION AGREEMENT
The Contractor/Vendor hereinafter referred to as PROVIDER
shall execute the below Indemnification Agreement prior to rendering services.
PROVIDER agrees to protect, defend, indemnify, save and hold harmless the State of Louisiana, all State
Departments, Agencies, Boards and Commissions, its officers, agents, servants and employees,
including volunteers, from and against any and all claims, demands, expenses and liability arising out of
injury or death to any person or the damage, loss or destruction of any property which may occur or in
any way grow out of any act or omission of PROVIDER, its agents, servants, and employees, or any and
all costs, expense and/or attorney fees incurred by PROVIDER as a result of any claim, demands, and/or
causes of action except of those claims, demands, and/or causes of action arising out of the negligence
of the State of Louisiana, all State Departments, Agencies, Boards, Commissions, its agents,
representatives, and/or employees. PROVIDER agrees to investigate, handle, respond to, provide
defense for and defend any such claims, demand, or suit at its sole expense and agrees to bear all other
costs and expenses related thereto, even if it (claims, etc.) is groundless, false or fraudulent.
Accepted by:
Provider (Name of Business)
Signature (Authorized Officer)
Title
Date Accepted
CONTRACT FOR: Northshore Technical Community College
CONTRACT NO.:
PURPOSE OF CONTRACT:
10/03/17
- Segment
- 72000000
- Enriched
- Yes
- Open Date
- 09/07/2026 11:00:00 AM CT
- Bid Number
- 40023-s27004
- Date Issued
- 08/20/2026
- Categorized By
- llm
