Government · Irving, TX

128C-26F — Book Vending Kiosks (Holds Pickup Lockers)

Due Aug 20, 2026·22 days left·General ConstructionView official posting ↗

Issuing agency

Purchasing

Method

RFP

Description

This solicitation requires mandatory attendance at one of the two pre-proposal meetings. Not attending one of the two meetings in its entirety will result in a non-responsive proposal.

Any questions or requests for clarification should be submitted under the questions tab in this online solicitation. The responses will be posted after consultation with the appropriate department personnel. If the responses necessitate a significant change to the specifications, an addendum will be issued.

The City of Irving strongly encourages proposers to submit their response to this RFP electronically. Please call the individual listed on the RFP if you require assistance with this submittal. Electronic proposals will eliminate errors and unnecessary work, and is more friendly to the environment. Your cooperation is greatly appreciated.

Contact

Name

Chantel Winfield Purchasing Agent

cwinfield@irvingtx.gov

Phone

(972) 721-7723

Address

Irving, TX

Full source recordfrom Purchasing

Bid Id

4313

Title

Book Vending Kiosks (Holds Pickup Lockers)

Detail

Name

Chantel Winfield Purchasing Agent

Type

Request for Proposal

cwinfield@irvingtx.gov

Phone

(972) 721-7723

Number

128C-26F (Book Vending Kiosks (Holds Pickup Lockers))

Status

Issued

Address

835 W. Irving Blvd, Irving, TX 75060 USA

Close Raw

8/20/2026 03:00:00 PM (CT)

Issue Raw

7/20/2026 10:43:32 AM (CT)

Description

The City of Irving, TX is seeking proposals from qualified vendors to provide, install, and support two (2) holds pickup lockers, accompanying software, and associated installation services for the Irving Public Library. The lockers will be installed outdoors and used exclusively for the pickup of requested (held) library materials. The lockers will not offer a browsing collection or additional account services. This solicitation requires mandatory attendance at one of the two pre-proposal meetings. Not attending one of the two meetings in its entirety will result in a non-responsive proposal. Any questions or requests for clarification should be submitted under the questions tab in this online solicitation. The responses will be posted after consultation with the appropriate department personnel. If the responses necessitate a significant change to the specifications, an addendum will be issued. The City of Irving strongly encourages proposers to submit their response to this RFP electronically. Please call the individual listed on the RFP if you require assistance with this submittal. Electronic proposals will eliminate errors and unnecessary work, and is more friendly to the environment. Your cooperation is greatly appreciated. ** **

Description Html

<p><span style="font-family: Arial;">The City of Irving, TX is seeking proposals from qualified vendors to provide, install, and support two (2) holds pickup lockers, accompanying software, and associated installation services for the Irving Public Library. The lockers will be installed outdoors and used exclusively for the pickup of requested (held) library materials. The lockers will not offer a browsing collection or additional account services.</span></p> <div> <div style="color: #444444; padding: 0px; text-align: justify;"><span style="padding: 0px; font-family: Arial; color: #000000;">This solicitation requires mandatory attendance at one of the two pre-proposal meetings. Not attending one of the two meetings in its entirety will result in a non-responsive proposal.</span></div> <div style="color: #444444; padding: 0px; text-align: justify;"><span style="padding: 0px; font-family: Arial; color: #000000;"> </span></div> <div style="color: #444444; padding: 0px; text-align: justify;"><span style="padding: 0px; font-family: Arial; color: #000000;">Any questions or requests for clarification should be submitted under the questions tab in this online solicitation. The responses will be posted after consultation with the appropriate department personnel. If the responses necessitate a significant change to the specifications, an addendum will be issued.</span></div> <div style="color: #444444; padding: 0px; text-align: justify;"> <div style="padding: 0px;"><span style="padding: 0px; font-family: Arial; color: #000000;"><br style="background-color: #ffffff; padding: 0px;"> <span style="padding: 0px;">The City of Irving strongly encourages proposers to submit their response to this RFP electronically. Please call the individual listed on the RFP if you require assistance with this submittal. Electronic proposals will eliminate errors and unnecessary work, and is more friendly to the environment. Your cooperation is greatly appreciated.</span></span></div> </div> </div> <div><strong><span style="font-family: Arial;"><strong> </strong></span></strong></div>

Question Cutoff Raw

8/7/2026 12:00:00 PM (CT)

Participation Activity

Date: 7/29/2026 10:00:00 AM (CT)
Name: Mandatory Pre-Proposal Conference Option 1
Description: This solicitation requires mandatory attendance at one of the two pre-proposal meetings. We will convene in the lobby of the Jack D. Huffman Community Building, 801 W Irving Blvd., Irving, TX 75060. Not attending one of the two meetings in its entirety will result in a non-responsive proposal.

Date: 8/4/2026 11:00:00 AM (CT)
Name: Mandatory Pre-Proposal Conference Option 2
Description: This solicitation requires mandatory attendance at one of the two pre-proposal meetings. We will convene in the lobby of the Jack D. Huffman Community Building, 801 W Irving Blvd., Irving, TX 75060. Not attending one of the two meetings in its entirety will result in a non-responsive proposal.

Date: 8/7/2026 12:00:00 PM (CT)
Name: Cut-off for Questions
Description: Submit questions electronically via this site. No verbal questions will be accepted. Questions of a substantial nature will be addressed in an addendum.

Date: 8/20/2026 03:00:00 PM (CT)
Name: Proposal Opening
Description: Public Opening of Submittals: There will be a public opening of submittals in the Purchasing Division conference room via TEAMS immediately following the submission due time/date. Only the names of submitters will be read aloud. Interested parties are invited to attend. ________________________________________________________________________________ Microsoft Teams meeting Join: https://teams.microsoft.com/meet/28120812648808?p=2w17bix3nvLryVzDOM Meeting ID: 281 208 126 488 08 Passcode: HS7qc379

Status

Issued

Bid Type

Request for Proposal

Contact

Name: Chantel Winfield Purchasing Agent
Email: cwinfield@irvingtx.gov
Phone: (972) 721-7723
Address: 835 W. Irving Blvd, Irving, TX 75060 USA

Open Date

7/20/2026

Bid Number

128C-26F

Close Date

8/20/2026 03:00:00 PM (CT)

Issue Date

7/20/2026 10:43:32 AM (CT)

Type Title

RFP

Number Full

128C-26F (Book Vending Kiosks (Holds Pickup Lockers))

Detail Fetched

Yes

Work Group Name

Purchasing

Question Cutoff

8/7/2026 12:00:00 PM (CT)

Participation Activity

Date: 7/29/2026 10:00:00 AM (CT)
Name: Mandatory Pre-Proposal Conference Option 1
Description: This solicitation requires mandatory attendance at one of the two pre-proposal meetings. We will convene in the lobby of the Jack D. Huffman Community Building, 801 W Irving Blvd., Irving, TX 75060. Not attending one of the two meetings in its entirety will result in a non-responsive proposal.

Date: 8/4/2026 11:00:00 AM (CT)
Name: Mandatory Pre-Proposal Conference Option 2
Description: This solicitation requires mandatory attendance at one of the two pre-proposal meetings. We will convene in the lobby of the Jack D. Huffman Community Building, 801 W Irving Blvd., Irving, TX 75060. Not attending one of the two meetings in its entirety will result in a non-responsive proposal.

Date: 8/7/2026 12:00:00 PM (CT)
Name: Cut-off for Questions
Description: Submit questions electronically via this site. No verbal questions will be accepted. Questions of a substantial nature will be addressed in an addendum.

Date: 8/20/2026 03:00:00 PM (CT)
Name: Proposal Opening
Description: Public Opening of Submittals: There will be a public opening of submittals in the Purchasing Division conference room via TEAMS immediately following the submission due time/date. Only the names of submitters will be read aloud. Interested parties are invited to attend. ________________________________________________________________________________ Microsoft Teams meeting Join: https://teams.microsoft.com/meet/28120812648808?p=2w17bix3nvLryVzDOM Meeting ID: 281 208 126 488 08 Passcode: HS7qc379

Source: Purchasing (solicitation IRVING_TX-4313), retrieved via a public procurement portal. View the official posting — always confirm requirements and deadlines with the issuing agency.

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