- Title
- FOR SALES AND OPERATIONS SUPPORT SERVICES FOR MIDDLE MILE FIBER OPTIC NETWORK
- Bid Type
- RFP
- Pdf Text
- 1
ERIENET LOCAL DEVELOPMENT CORPORATION
REQUEST FOR PROPOSAL (RFP)
FOR SALES AND OPERATIONS SUPPORT
SERVICES FOR MIDDLE MILE FIBER OPTIC
NETWORK
RFP # 2026-02CI
RFP DATE: July 1, 2026
DUE DATE: August 7, 2026
ERIENET LDC
1 SENECA ST., SUITE 2900
BUFFALO, NEW YORK 14203
INQUIRIES AND PROPOSALS SHOULD BE DIRECTED TO:
Courtney Italia: Courtney.Italia@erienet.com
1. GENERAL INFORMATION
ErieNet Local Development Corporation, hereinafter referred to as “ErieNet” or “the
Corporation,” is seeking proposals for sales and operations support services for a middle mile
fiber optic network for use by Erie County governments, companies, internet service providers,
and other stakeholders on a municipally owned Open Access Network (“OAN”) called
ErieNet. ErieNet’s operations include the operations and expansion of the middle-mile
broadband fiber optic network in Erie County.
The project is funded by the ErieNet LDC using American Rescue Plan (ARP) funds from Erie
County together with additional funding provided through the New York State
ConnectALL Office Municipal Infrastructure Program. Access to high-speed broadband
internet is a necessity for the County’s economy and quality of life. High speed broadband
internet is a prerequisite to educating our children; growing our economy; and providing a
quality of life which attracts and retains citizens. The intent of the ErieNet LDC’s efforts
relative to broadband is to:
• Increase access to high-speed fiber broadband internet for all residents of Erie County; and
• Increase competition and quality within the residential and commercial broadband industry.
More information can be found at: www.erienet.com
The intent of this Request for Proposals (RFP) is to award a contract to the responsible firm
whose qualifications, and other factors considered, are the most advantageous to ErieNet.
2. REQUIREMENTS
A. Submission instructions:
1. Schedule.
RFP Advertisement July 1, 2026
RFP Questions Due July 24, 2026
RFP Questions Response Due July 31, 2026
RFP Due Date August 7, 2026
Proposals must be submitted no later than 4:00 pm on August 7, 2026.
2. Inquiries. Inquiries concerning this RFP should be sent to:
ErieNet LDC
1 Seneca St., Suite 2900
Buffalo, New York 14203
Courtney.Italia@erienet.com
3. Conditions of Proposal. All costs incurred in the preparation of a proposal
responding to this RFP will be the responsibility of the Offeror and will not be
reimbursed by ErieNet.
4. Instructions to Prospective Contractors/Submission of Proposals
a. All firms wishing to participate in this process must register via email to
Courtney.Italia@erienet.com. All further information and contact from
ErieNet will be sent electronically.
b. Your proposal should be addressed as follows:
ErieNet LDC
1 Seneca St., Suite 2900
Buffalo, New York 14203
Courtney.Italia@erienet.com
Request for Proposal
[TIME] [DATE]
SEALED PROPOSAL for Utility management Services
** Proposals may be emailed Courtney.Italia@erienet.com with subject line reading
“Request for Proposal for Sales and Operations Support Services” Failure to do so may
result in premature disclosure of your proposal. It is the responsibility of the Offeror to
ensure that the proposal is received by ErieNet, by the date and time specified above.
Late proposals will not be considered.
c. Proposals shall be emailed to Courtney.Italia@erienet.com, and are required
to be submitted by 4:00 pm on August 7, 2026. There will not be a public
opening of proposals.
d. Proposers MUST sign the Proposal Certification attached hereto as Schedule
“A”. Unsigned proposals will be rejected.
3. RESPONDENTS
1. Right to Reject. ErieNet reserves the right to reject any and all proposals received in
response to this RFP. A contract for the accepted proposal will be drafted based upon
the factors described in this RFP.
2. Small and/or Minority-Owned Businesses. Efforts will be made by ErieNet to utilize
small businesses and women- and/or minority-owned businesses.
3. Notification of Award. It is expected that a decision selecting the successful Firm will
be made within three (3) weeks of the closing date for the receipt of proposals. Upon
conclusion of final negotiations with the successful Offeror, all Offerors submitting
proposals in response to this Request for Proposal will be informed, in writing, of the
name of the successful contractor.
4. No proposal will be accepted from, nor any agreement awarded to any proposer that is
in arrears related to any debt or in default of any obligation owed to the LDC or Erie
County. Additionally, no agreement will be awarded to any proposer that has failed to
satisfactorily perform pursuant to any prior agreement with the LDC or Erie County.
5. ErieNet will only contract with firms that do not discriminate against employees or
applicants for employment because of race, creed, color, national origin, sex, age,
disability, marital status, sexual orientation, citizenship status or any other status
protected by New York State and Federal laws.
6. ErieNet reserves the right to amend this RFP. ErieNet reserves the right to reject any
or all proposals, or any part thereof, submitted in response to this RFP, and reserves the
right to waive formalities, if such action is deemed to be in the best interest of ErieNet.
ErieNet reserves the right to request additional information from any proposer.
4. PURPOSE
ErieNet is seeking a qualified firm to provide Sales and Operations Support Services to
represent the Corporation. The firm will provide services to the Corporation, its Board and
staff throughout the term of the engagement, which is expected to be for a period of two
(2) years with an option to renew for two (2) one-year terms.
The purpose of this RFP is to obtain meaningful, competitive proposals so the
Corporation may select a firm that best meets its needs and requirements in managing its
day-to-day operations and executing elements of its business plan. As ErieNet transitions
from design and construction to operation of its fiber optic network, it is seeking to build
and maintain a client base, including municipalities and those in the telecommunications,
healthcare, and education industries.
The ideal consultant will have technical knowledge of the requirements for the buildout
of broadband infrastructure, relevant experience creating and executing sales and
marketing plans in the telecommunications industry, and experience providing operations
management services to assist with the day-to-day operations of an organization in the
telecommunications industry.
Prior to submitting a proposal, Offerors, at their own expense, must secure any personnel
and licenses required to perform the scope of work. Proposals should also identify any
other methods or strategies not identified in this RFP, but that the Offeror may deem
necessary to include in their response.
5. SCOPE OF SERVICES
The Consultant shall provide a detailed Work Plan in the Proposal demonstrating
comprehension of the objectives and scope of services to be provided in response to the RFP.
The Work Plan must clearly describe in detail the Consultant’s approach to timely performance
of all services required by the RFP and must include the Firm's staff assigned to complete the
services.
Proposers may:
• Respond to all or a portion of the scope of work.
• If proposer is selected to provide a portion of the scope of work, the proposer would
work with other vendors selected by ErieNet to provide the entire scope of work
• Subcontract a portion of the scope of work.
• Partner with a different proposer to divide the scope of work.
• Propose additional work not included below that is relevant to the maintenance,
operation, sales, or development of the network, or the specific business model
proposed by the proposer.
A. SCOPE
1. Operations Management Services – The Consultant will perform the duties typically
performed by a Chief Operating Officer, including, without limitation:
a. The Consultant will assign a designated representative to act as the primary
point of contact for the execution of this scope of services and the general
operations of ErieNet.
b. Creating and overseeing processes and customer interactions;
c. Assisting the Executive Director in budget development, forecasting, and
reporting;
d. Support for filing all federal, state and local regulatory filings including,
without limitation, Public Service Commission (PSC) and Federal
Communications Commission (FCC) filings on ErieNet's behalf, and ErieNet's
annual submissions of USAC (E*RATE and healthcare) and related filings;
e. Developing and executing plans and procedures to achieve annual budget and
sales targets;
f. Making sure customer experiences are positive;
g. Ensuring that installations are completed on time and within budget;
h. Ensuring that ErieNet adheres to Service Level Agreements (SLAs);
i. Executing key strategic initiatives defined by the Executive Director and the
Board;
j. Assisting in the preparation of reports and tariffs;
k. Coordinating with the ErieNet accountant to verify and provide
supporting documentation for invoicing;
l. Interfacing with the PSC as necessary; and
m. Defining and recommending specific tools required for successful
ErieNet operations.
2. Sales and Operations Administration – The sales function is responsible for attaining
ErieNet revenue objectives as established by ErieNet. The Consultant will sell and
support ErieNet in acquiring new and retaining existing customers and to execute
contracts for lease or IRU of ErieNet fiber. The Consultant will:
a. Generate sales and will respond to leads from potential customers, both
enterprise level and carrier-based, via phone calls, mailings, public seminars,
vendor shows and face to face meetings as necessary;
b. Determine customer needs and propose ErieNet-based solutions compliant with
Board directives and policies;
c. Negotiate master and service agreements with customers, subject to ErieNet
approval;
d. Administer customer contracts including creation and modifications as
necessary, subject to ErieNet approval;
e. Provide activity-based reporting, identify and measure key performance
indexes.
f. Assist ErieNet’s marketing team as needed.
3. Administration
a. Perform contract maintenance, contract modification, and administer
functions such as notice of completion development and project close-out;
b. Address customer inquiries regarding its invoices; and
c. Perform other duties as necessary.
d. Customer Services Center (CSC) - The Consultant will establish customer
service center with a 24/7 answering service and on-duty engineer to respond
to any maintenance, repair, and/or support issues that may arise on the
condition and operability of the dark fiber infrastructure. A ticket will be
open to document all OSP fiber service calls and will be assigned to the
appropriate ErieNet OSP contractor, Utility, and/or Service Provider
necessary to resolve the ticket. The CSC will create, dispatch, track, resolve,
and report on all tickets on a monthly basis. The ErieNet Executive Director
will be notified of any critical tickets and status of tickets that require
Executive review or decisions.
1. Consultant will administer and manage on behalf of ErieNet, all OSP
contractors, including any initial or renewal procurement bids, RFPs,
and RFQs required for obtaining OSP Fiber (aerial, UG, MR), Udig
and MNS services. OSP contractor(s) will perform the repairs or
maintenance services needed for ErieNet's dark fiber infrastructure,
both aerial and underground. The OSP contractors contract directly
with ErieNet, with the Operations Consultant acting on ErieNet's
behalf to administer and manage the contract.
2. The Consultant will assign a Project Manager to act as Single Point of
Contact for the CSC. Consultant shall have sufficient staff for 24/7 call
answering with a 24/7 on-duty Engineer to respond to critical calls
requiring immediate actions. Non-critical calls will be dispatched next
business day, during regular business hours (M-F, 8am-5pm), with
Consultant assigned staff and ErieNet OSP Contractors.
4. Pre-Sales Design Services – The Consultant’s services will include, but not be
limited to:
a. Bring solutions and provide cost estimates and timeframes for sales based
upon client requests;
b. Perform field or desktop surveys as necessary;
c. Determine make ready construction, splicing and building entrance costs;
d. Create preliminary design drawing documents;
e. Prepare cost estimates with make ready and construction time requirements;
and
f. Communicate with ErieNet’s Design and Construction Engineering consultant
as necessary to facilitate seamless transition of drawings from preliminary
design to final design package.
5. Fiber Monitoring - The Consultant is responsible to manage and support ErieNet's
Adtran Monitoring system for dark fiber continuity. The Adtran monitoring system
continuously monitors a sample of fiber strands throughout the network. Any
break, disruption of service, or service/signal degradation detected by the system
will generate a ticket to the CSC. The CSC will alert and dispatch the appropriate
resources to resolve the ticket. The CSC may have the monitoring system test
signal strength or create an OTDR Trace to trouble shoot a reported outage or
disruption of service. The OTDR Trace will help the on-duty CSC engineer locate
and diagnose the outage. The CSC will include fiber monitoring reports in the
monthly ErieNet CSC Review Meeting and Reporting.
6. Managed Network Services (MNS) - The Consultant shall administer and manage
the MNS Contractor (Netsync) on ErieNet's behalf. Netsync is responsible for
MNS monitoring, helpdesk, and support services, including coordinating Ciena
HW/SW maintenance and support. ErieNet MNS customers will have authorized
users to contact MNS. ErieNet customers can escalate a Netsync ticket/issue to
ErieNet, where ErieNet's consultant will respond and keep the Executive Director
informed of the ticket/issue and status.
7. OSP Design and Construction Management - Any Lease or IRU agreements
executed will include the OSP Design & Construction Management services
necessary to design, engineer, coordinate utility MR, and construction inspection
and management services necessary to build any OSP infrastructure required by the
lease or IRU agreement.
8. Fiber Asset Management – ErieNet requires Fiber Asset Management along its
350+ mile fiber optic infrastructure. A complex matrix of fiber optic strands and
splicing connections needs to be assigned and reassigned as customers are added,
removed, and relocated. It is critical to maintain detailed records of the current state
of ErieNet’s fiber assets.
a. Provide an ESRI GIS compliant database application for the management
of moves, adds, and changes to the network infrastructure as well as
managing the assignment and provisioning of fiber strands.
b. Create and/or maintain processes, procedures, and practices for:
- Administration & Reporting
- Repairs, Maintenance and Support Services
- Fiber Optic Monitoring
- Fiber Optic Diagnosis, Maintenance & Support Ticketing, Dispatch and
Resolution
- Design & Construction Management Services
o Fiber Optic Infrastructure Design & Cost Estimating
o Regulatory permit administration (Federal, State, Local &
Railroad), including management of PE Firms under ENLDC
contract
o Utility Coordination - Make Ready Survey, Design &
Construction, including management of Utility Design and
Construction ENLDC Contractors
o Management of ENLDC Fiber Optic Construction & Repair
Contractors, including Fiber Splicing & Testing
- Other processes as necessary for efficient management.
c. Maintain safety and warranty requirements.
d. Maintain documentation via GIS software tool of the entire network platform,
including the following components, and working with ErieNet to determine GIS
data exchange processes:
- Construction As-Builts
o Photo records
o Splice records
o Test results (OTDR)
- Customer records (IRUs, Leases)
o Project files (adds, moves, changes)
o Cost Estimates
e. Maintain documentation of maintenance actions:
- ErieNet repair and maintenance tickets
- Emergency outages documentation that includes: failure type; mean
time to respond (MTR); mean time to repair (MTTR); restoration detail;
restoration costs; trouble ticket detail and relevant reports
- Preventative maintenance documentation that should include:
schedules; drive logs; trouble ticket detail; actions; parts; costs; reports
- Maintain documentation of current maps of network:
f. Maintain documentation via GIS software tool of the entire network
platform, including the following components, and working with ErieNet to
determine GIS data exchange processes:
- User friendly documentation of current maps that include Esri GIS
based; Google Earth version; CAD Version (.dwg) and/or PDF
compatible version
- As-built annotations with splice points, pole points, span lengths, route
miles, OTDR measurements; and access points (if different from splice
points)
g. Maintain documentation of fiber asset inventory:
- Fiber counts (categories) including the assigned matrix; by customer
name; what is open for assignment; and any suspect/bad fibers
- Location and type of splice cases/enclosures
- Location and type of hangers
- Location and type of storage, slack or splice bracket
- Location and type of fiber cable, including date in service
- Spares documentation should include physical location, date of
purchase, lifecycle warning tag, and the bench stock with the dollar
value and physical location.
h. Compile and maintain periodic management reports as requested by ErieNet,
such as:
- Fiber Utilization analysis (allocated fiber miles/unallocated fiber miles)
- Variety of fiber map requests
- Listing of ‘on-net’ and ‘near-net’ businesses
- Other reports as requested
i. Reporting Requirements – The Consultant will be expected to keep ErieNet, its Board,
and Executive Director generally apprised as to the status of the Consultant’s actions
and its management of ErieNet assets. This may include, but not be limited to:
1. Submission of monthly reports to the Executive
Director disclosing all activities, including sales
activity, complaints, outages, repair times, and other
reports as determined by the Executive Director.
2. Notify Executive Director of any subcontractor’s
failure to timely or accurately perform its duties; and
3. Perform other duties as assigned or deemed necessary by the Executive
Director.
6. GENERAL PROPOSAL REQUIREMENTS
A. Experience of Firm/Project Team
Firms responding to this RFP should include an organizational chart, identifying the
project manager and team members, with their titles.
B. Experience, Depth and Breadth of Personnel
The project team should have a full range of relevant industry expertise. Primary
personnel in each of the noted disciplines must be identified by name and office
location, with resumes included, and should demonstrate satisfactory experience in
the past 10 years and depth in each of the required disciplines. This should also
include identifying the firm’s role within any project and the year(s) in which the
work took place.
C. Approach and Methodology
Respondents to this RFP should include a brief narrative explaining their approach. The
narrative should outline the products and tasks to be provided in response to the
recommended Scope of Work outlined above.
D. Fee Proposal
All proposals must contain a scope of services delineated, inclusive of all expenses
(there will be no reimbursable). Proposals must include a cost breakdown per Schedule
A – Proposer Certification, Fee Proposal Pricing Table, as well as an Hourly Personnel
Rate Schedule.
E. Hourly Personnel Rates
As a supplement, a schedule of billable rates for all key personnel (e.g., Project
Manager, primary personnel for each category, etc.) must be included in the proposal.
7. PROCUREMENT EVALUATION & SELECTION PROCESS
This contract will be awarded in accordance with the Competitive Proposal
procurement methods per ErieNet’s Procurement Policy. The intent of this RFP is to
award a contract to the responsible firms that qualifications and other factors
considered are most advantageous to ErieNet, based on the opinion of ErieNet’s Board
members. Only ErieNet is in the position to determine its own best interest; therefore,
ErieNet shall be the sole and final judge in determining the quality and appropriateness
of candidates.
All suppliers and vendors should understand that ErieNet is committed to an open, fair,
and transparent selection process. All RFP submissions will be reviewed, objectively
scored, and ranked. Short listed companies may be interviewed prior to
recommendation for selection.
The following criteria, not necessarily listed in order of importance, will be used to
review the proposals. ErieNet reserves the right to weigh its evaluation criteria in any
manner it deems appropriate:
a) Proposer’s demonstrated capability to provide services.
b) Proposer’s experience to perform the proposed services.
c) Proposer’s commitment to including Certified Minority and Women Owned
Business Enterprises (MBE/WBE) in their teams in order to meet Erie County’s
goals of 15% MBE, 5% WBE and 5% SDVOB participation. Certified
MBE/WBE/SDVOB proposers should include the Erie County certification
letter with the proposal.
d) Proposer’s financial ability to provide the services.
e) Evaluation of the proposer’s cost proposal and unit pricing. It should be noted
that while price is not the only consideration, it is an important one.
f) A determination that the proposer has submitted a complete and responsive
proposal as required by this RFP.
g) An evaluation of the proposer’s submit product specifications and supporting
information meets the RFP technical specifications and delivery schedule.
h) The proposer’s presentation at and the overall results of any interview
conducted with the proposer.
i) Proposers must be concise as possible with their responses.
ErieNet may develop a short list of proposals, and interviews/presentations may be
required. Scoring and ranking will include the following factors:
A. VALUE (30%)
1. Fee Proposal
2. Hourly Personnel Rate Schedule
B. PERFORMANCE (40%)
1. Completeness and compliance with the RFP documents, including all required
submittal information and proposal forms.
2. References with contact information for projects of similar scope and solution
completed within last 3 years
3. Ability to meet or exceed specifications
4. Distinguishing features of proposed solution
5. Ability to demonstrate vendor financial viability.
C. Schedule (25%)
D. MWBE & SDVOB GOALS (5%)
The highest-ranking firm(s) after scoring and interviews will be recommended to
the ErieNet Board of Director for authorization to enter into contract. Scores and
ranking of all firms will be provided to the ErieNet LDC for a final award
determination. ErieNet reserves the right to award contracts to multiple firms.
8. STATEMENT OF RIGHTS
A. UNDERSTANDINGS
Please take notice, by submission of a proposal in response to this request for proposals,
the proposer agrees to and understands:
• that any proposal, attachments, additional information, etc. submitted pursuant to
this Request for Proposals constitute merely a suggestion to negotiate with
ErieNet LDC, and is not a bid under Section 103 of the New York State General
Municipal Law;
• submission of a proposal, attachments, and additional information shall not entitle
the proposer to enter into an agreement with ErieNet for the required services;
• by submitting a proposal, the proposer agrees and understands that ErieNet is not
obligated to respond to the proposal, nor is it legally bound in any manner
whatsoever by submission of same;
• that any and all counter-proposals, negotiations or any communications received
by a proposing entity, its officers, employees or agents from ErieNet, its officers,
employees or agents, shall not be binding against ErieNet, its officers, employees
or agents unless and until a formal written agreement for the services sought by
this RFP is duly executed by both parties and approved by the ErieNet LDC
Board.
• In addition to the foregoing, by submitting a proposal, the proposer also
understands and agrees that ErieNet reserves the right, and may at its sole
discretion exercise, the following rights and options with respect to this Request
for Proposals:
o To reject any or all proposals;
o To issue amendments to this RFP;
o To issue additional solicitations for proposals
o To waive any irregularities in proposals received after notification to
proposers affected;
o To select any proposal as the basis for negotiations of a contract, and to
negotiate with one or more of the proposers for amendments or other
modifications to their proposals;
o To conduct investigations with respect to the qualifications of each
proposer;
o To exercise its discretion and apply its judgment with respect to any
aspect of this RFP, the evaluation of proposals, and the negotiations and
award of any contract;
o To enter into an agreement for only portions (or not to enter into an
agreement for any) of the services contemplated by the proposals with
one or more of the proposers;
o To select the proposal that best satisfies the interests of ErieNet and not
necessarily on the basis of price or any other single factor;
o To interview the proposer(s);
o To request or obtain additional information ErieNet deems necessary to
determine the ability of the proposer; and
o To modify dates.
• All proposals prepared in response to this RFP are at the sole expense of the
proposer, and with the express understanding that there will be no claim,
whatsoever, for reimbursement from ErieNet for the expenses of preparation.
ErieNet assumes no responsibility or liability of any kind for costs incurred in the
preparation or submission of any proposal.
• While this is an RFP and not a bid, ErieNet reserves the right to apply the case
law under General Municipal Law § 103 regarding bidder responsibility in
determining whether a proposer is a responsible vendor for the purpose of this
RFP process.
• ErieNet is not responsible for any internal or external delivery delays which may
cause any proposal to arrive beyond the stated deadline.
B. CONTRACT
After selection of the successful proposer, a formal written contract will be prepared
by ErieNet and will not be binding until signed by both parties and, if necessary,
approved by the ErieNet LDC Board. NO RIGHTS SHALL ACCRUE TO ANY
PROPOSER BY THE FACT THAT A PROPOSAL HAS BEEN SELECTED BY
ERIENET FOR SUBMISSION TO THE ERIENET LDC BOARD FOR APPROVAL.
THE APPROVAL OF SAID LDC BOARD MAY BE NECESSARY BEFORE A
VALID AND BINDING CONTRACT MAY BE EXECUTED BY ERIENET.
C. INDEMNIFICATION AND INSURANCE
The proposer accepts and agrees that language in substantially the following form will
be included in the contract between the proposer and ErieNet:
“In addition to, and not in limitation of the insurance requirements contained herein
the Vendor agrees:
(a) that except for the amount, if any, of damage contributed to, caused by or resulting
from the negligence of ErieNet, the Vendor shall indemnify and hold harmless
ErieNet, its officers, employees and agents from and against any and all liability,
damage, claims, demands, costs, judgments, fees, attorneys' fees or loss arising
directly or indirectly out of the acts or omissions hereunder by the Vendor or third
parties under the direction or control of the Vendor; and
(b) to provide defense for and defend, at its sole expense, any and all claims, demands
or causes of action directly or indirectly arising out of this Agreement and to bear
all other costs and expenses related thereto.
Upon execution of any contract between the proposer and ErieNet, the proposer will
be required to provide proof of the insurance coverage described in Schedule “B”.
Insurance coverage in amount and form shall not be deemed acceptable until approved
by ErieNet Attorney.
D. NON-COLLUSION
The proposer, by signing the proposal, does hereby warrant and represent that any
ensuing agreement has not been solicited, secured or prepared directly or indirectly, in
a manner contrary to the laws of the State of New York and the ErieNet LDC, and that
said laws have not been violated and shall not be violated as they relate to the
procurement or the performance of the agreement by any conduct, including the
paying or the giving of any fee, commission, compensation, gift, gratuity or
consideration of any kind, directly or indirectly, to any ErieNet employee, officer or
official.
E. CONFLICT OF INTEREST
All proposers must disclose with their proposals the name of any officer, director or
agent who is also an employee of ErieNet or County of Erie. Further, all proposers must
disclose the name of any ErieNet or County employee who owns, directly or indirectly,
an interest of ten percent or more in the firm or any of its subsidiaries or affiliates.
There shall be no conflicts in existence during the term of any contract with ErieNet.
The existence of a conflict shall be grounds for termination of a contract.
F. COMPLIANCE WITH LAWS
By submitting a proposal, the proposer represents and warrants that it is familiar with
all federal, state and local laws and regulations and will conform to said laws and
regulations. The preparation of proposals, selection of proposers and the award of
contracts are subject to provisions of all Federal, State and County laws, rules and
regulations.
G. CONTENTS OF PROPOSAL
The New York State Freedom of Information Law as set forth in Public Officers Law,
Article 6, Sections 84 et seq., mandates public access to government records.
However, proposals submitted in response to this RFP may contain technical, financial
background or other data, public disclosure of which could cause substantial injury to
the proposer's competitive position or constitute a trade secret. Proposers who have a
good faith belief that information submitted in their proposals is protected from
disclosure under the New York Freedom of Information Law shall:
a) insert the following notice in the front of its proposal:
“NOTICE”
The data on pages of this proposal identified by an asterisk (*) contains
technical or financial information constituting trade secrets or information
the disclosure of which would result in substantial injury to the proposer’s
competitive position.
The proposer requests that such information be used only for the evaluation
of the proposal, but understands that any disclosure will be limited to the
extent that ErieNet considers proper under the law. If ErieNet enters into an
agreement with this proposer, ErieNet shall have the right to use or disclose
such information as provided in the agreement, unless otherwise
obligated by law.”
and
b) clearly identify the pages of the proposals containing such information by typing
in bold face on the top of each page:
“THE PROPOSER BELIEVES THAT THIS INFORMATION IS
PROTECTED FROM DISCLOSURE UNDER THE STATE FREEDOM
OF INFORMATION LAW.”
ErieNet assumes no liability for disclosure of information so identified, provided that
ErieNet has made a good faith legal determination that the information is not
protected from disclosure under applicable law or where disclosure is required to
comply with an order or judgment of a court of competent jurisdiction.
The contents of the proposal which is accepted by ErieNet, except portions "Protected
from Disclosure", may become part of any agreement resulting from this RFP.
H. EFFECTIVE PERIOD OF PROPOSALS
All proposals must state the period for which the proposal shall remain in effect (i.e.
how much time does ErieNet have to accept or reject the proposal under the terms
proposed). Such period shall not be less than 180 days from the proposal date.
SCHEDULE A
HOURLY PERSONNEL RATE SCHEDULE
Also submit with the proposal, the hourly personnel rate schedule.
As a supplement, a schedule of billable rates for all key personnel (e.g. Project
Manager, primary personnel for each category, etc.) must be included in the proposal.
The undersigned agrees and understands that this proposal and all attachments, additional
information, etc. submitted herewith constitute merely an offer to negotiate with ErieNet
and is NOT A BID. Submission of this proposal, attachments, and additional information
shall not obligate or entitle the proposing entity to enter into a service agreement with
ErieNet for the required services. The undersigned agrees and understands that ErieNet is
not obligated to respond to this proposal nor is it legally bound in any manner whatsoever
by the submission of same. Further, the undersigned agrees and understands that any and
all proposals and negotiations shall not be binding or valid against ErieNet, its directors,
officers, employees or agents unless an agreement is signed by a duly authorized officer of
ErieNet and, if necessary, approved by the ErieNet LDC Board.
It is understood and agreed that ErieNet reserves the right to reject consideration of any and
all proposals including, but not limited to, proposals which are conditional or incomplete. It
is further understood and agreed that ErieNet reserves all rights specified in the Request for
Proposals.
It is represented and warranted by those submitting this proposal that except as disclosed in
the proposal, no officer or employee of ErieNet is directly or indirectly a party to or in any
other manner interested in this proposal or any subsequent service agreement that may be
entered into.
___________________________________
Proposers Company Name
By: ___________________________________
Signature
___________________________________
Name and Title
___________________________________
Date
SCHEDULE "B"
STANDARD INSURANCE PROVISIONS
INSTRUCTIONS FOR ERIENET LDC STANDARD INSURANCE CERTIFICATE
I. Insurance shall be procured, and certificates delivered before commencement
of work or delivery of merchandise or equipment.
II. CERTIFICATES OF INSURANCE
A. Shall be made to the "ErieNet LDC, 1 Seneca St, Suite 2900, Buffalo NY, 14203"
B. Coverage must comply with all specifications of the contract.
C. Must be executed by an insurance company, agency, or broker, which is
licensed by the Insurance Department of the State of New York. If executed
by a broker, a notarized copy of authorization to bind or certify coverage
must be attached.
III. Forward the completed certificate to: ErieNet LDC, responsible for
entering into the agreement for construction, purchase, lease, or service.
IV. Minimum coverage with limits is as follows (use Column A
Construction and Maintenance):
Vendor
Classification
A
Construction
and
Maintenance
B
Purchase or
Lease of
Merchandise
or
Equipment
C
Professional
Services
D
Property
Leased
To Others
Or Use
Of
Facilities
Or
Grounds
E
Concession-
aires
Services
F
Livery
Services
G
All
Purposes
Public
Entity
Contracts
Commercial
Gen. Liab.
$1,000,000 per
occ.
$1,000,000
CSL
$1,000,000
CSL $1,000,00
0
$1,000,000
CSL $1,000,000
$1,000,000
CSL
General
Aggregate
$2,000,000 $2,000,000 $2,000,000 $2,000,00
0
$2,000,000 $2,000,000 $2,000,000
Products
Completed
Operations
Liability
$2,000,000 $2,000,000 $2,000,000
$2,000,00
0 $2,000,000 $2,000,000 $2,000,000
Blanket Broad
Form
Contractual
Liability
INCLUDE
Contractual
Liability
INCLUDE INCLUDE INCLUD
E
INCLUDE INCLUDE INCLUDE
Broad Form
P.D.
INCLUDE
X.C.U.
(explosion,
collapse,
Underground)
INCLUDE
Liquor Law
INCLUD
E INCLUDE
Auto Liab. $1,000,000 CSL
$1,000,000
CSL
$1,000,00
0 CSL
$1,000,000
CSL
$1,000,000
CSL
$1,000,000
CSL
Owned INCLUDE INCLUDE INCLUD
E
INCLUDE INCLUDE INCLUDE
Hired INCLUDE INCLUDE
INCLUD
E INCLUDE INCLUDE INCLUDE
Non-Owned INCLUDE INCLUDE
INCLUD
E INCLUDE INCLUDE INCLUDE
Excess/Umbre
lla Liab. $5,000,000 $1,000,000 $1,000,000
$1,000,00
0 $1,000,000 $5,000,000 $1,000,000
Worker's
Compensation STATUTORY
STATUTOR
Y
STATUTO
RY
STATUT
ORY
STATUTO
RY
STATUTO
RY
STATUTO
RY
& Employer's
Liability
Disability
Benefits
STATUTORY STATUTOR
Y
STATUTO
RY
STATUT
ORY
STATUTO
RY
STATUTO
RY
STATUTO
RY
Professional
Liability $5,000,000
ErieNet, To
Be Named
Additional
Insured Gen. Liab., Auto
Liab., & Excess
Broad Form
Vendors
May Be
Required Gen. Liab.,
Auto Liab.,
& Excess
Gen.
Liab.,
Auto
Liab., &
Excess
Gen. Liab.,
Auto Liab.,
& Excess
Gen. Liab.,
Auto Liab.,
& Excess
Gen. Liab.,
Auto Liab.,
& Excess
V. Construction contracts require excess Umbrella Liability limits of $5,000,000.
VI. Coverage must be provided on a primary-noncontributory bases
VII. Designated Construction Project General Aggregate Limit Per Project
Endorsement CG 25 03 is required.
VIII. In the event the concessionaire is required to have a N.Y.S. license to dispense
alcoholic beverages an endorsement for liquor liability is required.
IX. Waiver of Subrogation: Required on all lines unless noted.
X. Transportation of people in buses, vans or station wagons requires
$5,000,000 excess liability.
XI. Workers Compensation: State Workers' Compensation/Disability Benefits Law.
Use Applicable Certificates Below:
Workers Compensation Forms DBL (Disability Benefits Law) Forms
XII. The "ACORD" form certificate may be used in place of ErieNet Standard
Insurance Certificate, provided that all of the above referenced requirements
are incorporated into the "ACORD" form certificate.
CE-200 Exemption CE-200 Exemption
C105.2 Commercial Insurer DB-120.1 Insurers
SI-12 Self-Insurer DB-155 Self-Insured
GSI-105.2 Group Self Insured
U-26.3 New York State
Insurance Fund
21
- Page Type
- rfps
- Bid Number
- RFP-purchasing-sites-www3.erie.gov.purchasing-files-2026-07-rfp2026-02-ci-sales-and-operations-support
- Department
- ERIENET LOCAL DEVELOPMENT CORPORATION
- Opening Date
- Friday, August 7, 2026
- Pdf Enriched
- Yes
