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State of Delaware · Delaware

Fleet Maintenance and Repair

Due Jul 29, 2026·1 day left·General ConstructionView official posting ↗
Issuing agency
Delaware Government Support Services
PIN
GSS26526-MAINT_REP
Location
Delaware
Posted
Jun 24, 2026
Takeaways by LightRFP AI
  • The solicitation is for a two-year contract (December 1, 2026 through November 30, 2028) with up to three additional one-year renewal options for fleet maintenance and repair of approximately 3,000 state-owned vehicles.
  • Bids are due Wednesday, July 29, 2026, at 3:00 p.m. EST, submitted only through the online bid submission portal at https://gss.bonfirehub.com/.
  • A non-mandatory pre-bid meeting is scheduled for Monday, June 29, 2026, at 10:30 a.m. via Microsoft Teams; attendance is voluntary.
  • Written questions are due no later than Wednesday, July 8, 2026; answers will be posted by Wednesday, July 15, 2026.
  • The issuing agency is Delaware Government Support Services (GSS); the designated contact is Rhonda Figueroa, reachable only through the online bid submission portal.
  • Both the bid bond and performance bond requirements have been waived.
  • Mandatory insurance requirements include Workers' Compensation, Commercial General Liability ($1M/$3M), and Automotive Liability ($1M combined single limit), with additional coverage as specified.
  • The contract is mandatory-use for state covered agencies under Title 29, but is available to school districts, municipalities, volunteer fire companies, and other eligible entities.
  • The scope covers Preventive Maintenance (PM) services using full synthetic oil and OEM-equivalent parts, plus other repair work priced at a percentage discount off industry manuals (e.g., Mitchell, Chilton).
  • Pricing must be submitted using Appendix A – Pricing (BT-01MU); all PM pricing must include parts and labor with no additional shop supplies or hazardous materials charges.
  • Vendors must demonstrate at least three years of continuous experience in vehicle preventive maintenance and repair, and facilities must be ASE certified.
  • The state fleet includes Chevrolet, Ford, Dodge, Toyota sedans, trucks, vans, and over 120 pure electric vehicles; vendors must identify which manufacturers and vehicle types they service.
  • A single bid is allowed per Tax Identification Number (TIN); multiple locations under one TIN must submit one combined bid.
  • Subcontracting is permitted with prior approval, and subcontractors must be identified in the bid using the Subcontractor Form.
  • Standard turnaround targets are 24–48 hours for PM services, 48–72 hours for minor repairs, and 3–7 business days for major repairs/diagnostics.
  • Monthly usage reports and quarterly subcontracting (2nd tier) reports are mandatory; failure to submit may result in corrective action or contract cancellation.
  • Vendors must provide vehicle pickup and delivery within a stated service radius, and may charge for non-drivable vehicle towing if specified in the bid.
  • No work over $1,000 may be performed without a prior written estimate; all repairs must be classified as Required, Manufacturer-Scheduled, or Recommended/Advisory.
  • Addendum 3 revised Appendix A to include five optional services for PM-O and clarified that transmission filter replacement is required only for severe-duty vehicles when the filter is serviceable through normal procedures.

AI-generated, verify all details against the official documents.

Description

Solicitation documents: Invitation to Bid, Appendix A, Appendix B, Appendix C, Questionnaire, Addendum 1, Addendum 2, Addendum 3, Appendix A - Revised.

This listing has limited details available. Please refer to the official posting for full scope, bonding requirements, submission instructions, and other bid details.

Documents9
GSS26526-MAINT_REP_itb.pdfPDF
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GSS26526-MAINT_REP_appA.xlsxXLSX
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GSS26526-MAINT_REP_appB.pdfPDF
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GSS26526-MAINT_REP_appC.xlsxXLSX
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GSS26526-MAINT_REP_q.xlsxXLSX
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GSS26526-MAINT_REP_ad1.pdfPDF
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GSS26526-MAINT_REP_ad2.pdfPDF
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GSS26526-MAINT_REP_ad3rev.pdfPDF
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GSS26526-MAINT_REP_appArev.xlsxXLSX
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Contact

Address
Delaware
Full source recordfrom State of Delaware (MyMarketPlace)
Id
9223
Title
Fleet Maintenance and Repair
Detail
Ok
Yes
Docs Html
<div> <table class="table table-bordered table-sm"> <thead class="thead-light"> <tr> <th> Supporting Bid Documents </th> </tr> </thead> <tbody> <tr> <td> <a target="_blank" href="https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_itb.pdf" title="Open Invitation to Bid file in new window">Invitation to Bid</a> </td> </tr> <tr> <td> <a target="_blank" href="https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_appA.xlsx" title="Open Appendix A file in new window">Appendix A</a> </td> </tr> <tr> <td> <a target="_blank" href="https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_appB.pdf" title="Open Appendix B file in new window">Appendix B</a> </td> </tr> <tr> <td> <a target="_blank" href="https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_appC.xlsx" title="Open Appendix C file in new window">Appendix C</a> </td> </tr> <tr> <td> <a target="_blank" href="https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_q.xlsx" title="Open Questionnaire file in new window">Questionnaire</a> </td> </tr> <tr> <td> <a target="_blank" href="https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_ad1.pdf" title="Open Addendum 1 file in new window">Addendum 1 </a> </td> </tr> <tr> <td> <a target="_blank" href="https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_ad2.pdf" title="Open Addendum 2 file in new window">Addendum 2 </a> </td> </tr> <tr> <td> <a target="_blank" href="https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_ad3rev.pdf" title="Open Addendum 3 file in new window">Addendum 3</a> </td> </tr> <tr> <td> <a target="_blank" href="https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_appArev.xlsx" title="Open Appendix A - Revised file in new window">Appendix A - Revised </a> </td> </tr> </tbody> </table> </div>
Documents
Url
https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_itb.pdf
Label
Invitation to Bid
Url
https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_appA.xlsx
Label
Appendix A
Url
https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_appB.pdf
Label
Appendix B
Url
https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_appC.xlsx
Label
Appendix C
Url
https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_q.xlsx
Label
Questionnaire
Url
https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_ad1.pdf
Label
Addendum 1
Url
https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_ad2.pdf
Label
Addendum 2
Url
https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_ad3rev.pdf
Label
Addendum 3
Url
https://bidcondocs.delaware.gov/GSS/GSS26526-MAINT_REP_appArev.xlsx
Label
Appendix A - Revised
Detail Html
<div class="modal-header"> <div class="modal-title"> <h1 class="fs-8">Bid Status Details for</h1> <h1 class="fs-8">Fleet Maintenance and Repair</h1> <h1 class="fs-8">GSS26526-MAINT_REP</h1> </div> </div> <div class="modal-body"> <input aria-hidden="true" hidden="hidden" id="bidIdHidden" value="9223" tabindex="-1" /> <div class="container"> <div class="row"> <!-- Label column --> <div class="col"> <strong>Solicitation Ad Date</strong> <p>6/24/2026</p> </div> <div class="col"> <strong>Deadline for Bid Responses</strong> <p><strong>7/29/2026 at 3:00 PM Local Time</strong></p> </div> </div> <div class="row mb-2"> <div class="col"> <strong >Contact Information</strong> <p><a href="mailto:rhonda.figueroa@delaware.gov" title="Mail To rhonda.figueroa@delaware.gov">rhonda.figueroa@delaware.gov</a></p> </div> </div> <div class="row"> <div class="col mb-2"> <div id="bidDocuments"></div> </div> </div> </div> </div> <div class="modal-footer"> <a class="btn btn-primary" href="/Bids/Details/9223" role="button" title="Open Bookmarkable Details Page">Bookmarkable Link</a> <input type="button" class="btn btn-secondary" value="Close" data-bs-dismiss="modal" title="Close Modal" /> </div> <script type="text/javascript"> $(document).ready(function () { // $("#btnModalClose").click(function () { // $("#dialog").dialog("close"); // }); var bidId = '9223'; $("#bidDocuments").load("/Bids/GetBidDocumentList?id=" + bidId + "&currentCount=0"); }); </script>
Contact Email
rhonda.figueroa@delaware.gov
Deadline Text
7/29/2026 at 3:00 PM Local Time
Agency Id
0
Open Date
Jun 24, 2026
Agency Code
GSS
Deldot Entry
No
Contact Email
rhonda.figueroa@delaware.gov
Deadline Date
Jul 29, 2026
Bid Docs Toggle
No
Contract Number
GSS26526-MAINT_REP
Bid Unspsc Codes String
7818

Source: State of Delaware (MyMarketPlace) (bid DE_MMP-9223), retrieved via the Delaware MyMarketPlace bid board. View the official posting — always confirm requirements and deadlines with the issuing agency.

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