Application Maintenance, DevOps, and Program Support Services for The Texas Education Exchange

REQUEST FOR PROPOSALS (RFP) INVITATION FOR VENDOR RESPONSE Dear Vendor, Region 4 Education Service Center is interested in receiving proposals from qualified individuals and/or organizations ("Vendor") for the procurement of select goods and/or services, as specified within this Request for Proposals ("RFP" or "Solicitation"). Region 4 Project Number: R42026-05 Project Name: Application Maintenance, DevOps, and Program Support Services for The Texas Education Exchange In accordance with Region 4 ESC policies and procedures, Region 4 departments are authorized to engage with "Approved Vendors" only. A Region 4 Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", or "Project") upon approval by the Region 4 Board of Directors. The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the Project evaluation process and verification of compliance with Region 4's liability insurance requirements and Minority/Women Owned Business Enterprises (MWBE) Program, one or more Vendors will be recommended to the Board of Directors for contract award. Once the Region 4 Board of Directors formally approves the selected Vendor(s) for award, the Region 4 Purchasing Services department will issue a Notice of Award letter, affirming the awarded Vendor(s) status as an Approved Vendor for this specific Project. The tentative term of this Project is from September 1, 2026 , through August 31, 2027 , with four (4) automatic annual renewals, not to extend beyond August 31, 2031. Thereafter, Region 4, at its sole discretion, may elect to either extend the Project for a term not to exceed one hundred and twenty (120) days for business continuity purposes, if needed. Pre-Proposal Conference: Pre-Proposal conference will be held virtually via Zoom, following the schedule below: Monday, July 6, 2026, at 11:00 AM (CST) virtually via Zoom https://esc4.zoom.us/j/81124656760 The Region 4 Procurement staff member assigned to this solicitation is listed below. Any questions or concerns arising out of this RFP are to be directed to such individual in writing. Questions pertaining to the solicitation process or related to the scope or specifications contained in this RFP should be submitted via the electronic bidding portal by the deadline specified within the RFP. Answers to all questions received will be posted as an Addendum to this RFP within the electronic bidding portal. Thank you in advance for your participation in this solicitation. Sincerely, Chris Gorski Manager, Procurement Region 4 Education Service Center 7145 West Tidwell Road Houston, TX 77092-2096 Phone: 713.744.4475

Bid #: R42026-05 · Request for Proposal - Region 4 ESC · FY 2026 · Bid writer: Roland Clark · County: Harris County

Documents (10): VENDOR FORM Offer and Contract Signature Form.docx, Deviation Form_9.2025.pdf, SB 571 - PreEmployment Affidavit.pdf, VENDOR FORM W-9 (Rev. 3-2024).pdf, VENDOR FORM Conflict of Interest (CIQ).pdf, VENDOR FORM Certificate of Insurance.pdf, VENDOR FORM - HB 1295 - Certificate of Interested Parties_Rev.11.2024.pdf, NOTICE TO OFFEROR Region 4 ESC - RFP R42026-05 TX Ed Exchange Program Support.pdf, STANDARD TERMS AND CONDITIONS FOR PROCUREMENT SOLICITATIONS.pdf, Bid Invitation — download at https://www.demandstar.com/app/limited/bids/539649/details