Solicitation - GPA requirement of new hematology analyzers, all associated equipment, consumables, installation, validation, training and warranty support

COMBINED SYNOPSIS/SOLICITATION

Notice Type: Combined Synopsis/Solicitation

Solicitation Number: 75H70626Q00184

Title: Great Plains Area Indian Health Service (GPA IHS) Hematology Analyzer Cost-Per-Reportable-Result (CPRR) IDIQ Contract

1. General Information

This is a 100% Total Small Business set-aside combined synopsis/solicitation for commercial products and commercial services prepared in accordance with FAR 12.603 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.

The Indian Health Service (IHS), Great Plains Area Office, intends to award a single Firm-Fixed-Price, Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract utilizing a Cost-Per-Reportable-Result (CPRR) pricing model for hematology analyzers and related supplies and services.

The anticipated contract consists of one (1) base year and four (4) one-year option periods.

The estimated contract ceiling is less than $2M and minimum guarantee is $1,000.00.

2. Description

The Contractor shall furnish all labor, equipment, reagents, consumables, installation, validation, training, maintenance, warranty, software, interface support, and related services necessary to provide hematology analyzers for Great Plains Area Indian Health Service facilities located throughout South Dakota and North Dakota.

Facilities include, but are not limited to:

Eagle Butte Service Unit

Cheyenne River Health Center

24276 166th Street, Airport Rd. Eagle Butte, SD. 57625

Phone 605-964-7724

Hours: 24/7

Fort Thompson IHS Health Center

1323 BIA Route 4, PO Box 200, Fort Thompson, South Dakota

Phone: 605-245-1500

Hours: Monday - Friday 8:00 a.m. to 4:30 p.m. (Daily)

Kyle Health Center

P.O. Box 540, Kyle, South Dakota 57752

Phone 605-455-2451

Hours: Monday – Friday: 07:00 a.m. – 5:30 p.m.

Lower Brule Indian Health Center

Address: 601 Gall St, Lower Brule, SD 57548

Phone: (605) 473-5526

Hours: M, T, Th, F: 08:00 – 4:30, Wed: 12:15 – 4:30, Closed 11:45 – 12:15 (Lunch)

McLaughlin Health Center

701 East 6th St., PO. Box 879, McLaughlin, South Dakota 57642

Phone: 605-823-2610

Hours: Monday – Friday: 8:00 a.m. to 4:30 p.m.

Pine Ridge Hospital

P.O. Box 1201, East Highway 18, Pine Ridge, South Dakota 57770

Phone 605-867-5131

Hours: 24/7

Rosebud Comprehensive Health Care Hospital

P.O. Box 400, 400 Soldier Creek Dr. Rosebud, South Dakota 57570

Phone: 605-747-2231

Hours: 24/7

Sisseton Service Unit

Woodrow Wilson Keeble Memorial Health Care Center (WWKMHCC)

100 Lake Traverse Drive, Sisseton, South Dakota 57262

Phone 605-698-7606

Hours: Monday - Friday & Holidays: 8:00 a.m. – 8:00 p.m., Saturday and Sunday: 1:00 p.m. to 5:00 p.m.

Ft. Yates Service Unit (Standing Rock)

10 Standing Rock Avenue, P.O. Box J, Fort Yates, North Dakota 58538

Phone: 701-854-3831

Hours: Monday – Friday: 0800 a.m. .to 4:30 p.m., On-Call: Monday – Friday: 4:30 p.m. to 8:00 a.m., Saturday & Sunday: On-Call

Belcourt Service Unit

Quentin N. Burdick Memorial Health Care Facility

Moonlight Drive Highway 5, Belcourt, North Dakota 58316

Phone (701) 477-6111

Hours: 24/7

Yankton Service Unit

111 Washington Ave NW, Wagner SD, 57380

Phone: 605-384-3621

Hours: Monday – Friday: 8:00 a.m. to 5:00 p.m.

Wanblee Health Center

210 First Street, P.O. Box 290, 100 Clinic Drive, Wanblee, South Dakota 57577

Phone 605-462-6155

Hours: Monday – Friday: 7:30 am to 6:00 pm

3. Scope of Work

The Contractor shall provide, at a minimum:

• New hematology analyzers

• Required peripherals

• Initial reagents, controls, and calibrators

• Delivery and installation

• Calibration and validation

• LIS interface support

• On-site training

• Warranty

• Preventive maintenance

• Repair services

• Software updates

• Technical support

Complete requirements are contained in the attached Performance Work Statement (PWS).

4. Salient Characteristics

Equipment shall include, at a minimum:

• Automated CBC with 6-part differential

• Immature granulocyte reporting

• Open and closed tube sampling

• Pediatric tube capability

• Barcode reader

• STAT capability

• Automated reagent management

• FDA-cleared body fluid capability (where applicable)

• HL7/LIS compatibility

• Continuous calibration capability

• Small tabletop footprint

Additional system requirements by facility are contained in Appendix B of the PWS.

5. Contract Type

Firm-Fixed-Price IDIQ, pricing shall be based upon a firm-fixed CPRR model.

The CPRR price shall include all:

• Equipment

• Reagents

• Controls

• Consumables

• Maintenance

• Repairs

• Training

• Software

• Interface support

No additional charges will be permitted.

6. Period of Performance

One (1) Base Year plus four (4) one-year option periods.

7. Delivery Requirements

The Contractor shall:

• Deliver equipment upon award/task order.

• Complete installation within ten (10) calendar days.

• Complete validation within thirty (30) days.

• Conduct onsite user training during installation.

• Provide documentation and warranty information with installation.

8. Warranty and Maintenance

Minimum requirements include:

• Twelve (12) month full warranty

• Parts

• Labor

• Travel

• Preventive maintenance

• Software upgrades

• 24/7 technical support

• Onsite service response:

• Hospitals: within 48 hours

• Clinics: next business day

9. Applicable NAICS code

NAICS: 334516 – Analytical Laboratory Instrument Manufacturing

Small Business Size Standards in number of employees: 1,000 Employees

10. Evaluation

Award will be given to the responsible offeror whose quotation represents the best value to the Government.

Evaluation factors include:

• Technical Acceptability (Technical acceptability includes compliance with the PWS and all salient characteristics.)

• Price (Price will be evaluated for fairness and reasonableness.)

• Contractor Responsibility

INTENT TO AWARD WITHOUT DISCUSSIONS

The Government intends to evaluate proposals and award a contract without discussion with Offerors. Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

11. Submission Requirements

Offerors shall submit:

Technical Quote

• Product literature

• Technical specifications

• Statement of compliance with all PWS requirements

• Description of warranty

• Maintenance approach

• Training plan

• LIS interface capability

• Section 508 documentation (VPAT)

Price Quote

Firm Fixed CPRR pricing including all required items and services.

Responsibility Documents

• UEI

• SAM Registration

• Point of Contact

12. FAR Provisions and Clauses

The solicitation shall incorporate by reference all applicable FAR provisions and clauses in effect at the time of solicitation issuance, including but not limited to:

• FAR 52.212-1

• FAR 52.212-2

• FAR 52.212-3

• FAR 52.212-4

• FAR 52.212-5

• FAR 52.217-5

• FAR 52.217-7

• FAR 52.217-8

• FAR 52.217-9

• FAR 52.204-24

• FAR 52.204-26

• FAR 52.204-27

Including all applicable HHSAR and IHS clauses in effect at the time of solicitation issuance, including but not limited to:

• 352.203-70 Anti-Lobbying

• 352.208-70 Printing and Duplication

• 352.223-70 Safety and Health

• 352.224-70 Privacy Act

• 352.224-71 Confidential Information

• 352.226-1 Indian Preference

• 352.226-2 Indian Preference Program

• 352.232-71 Electronic Submission of payment requests

• 352.237-70 Pro-Children Act

• 352.237-71 Crime Control Act-Reporting of Child Abuse

• 352.237-72 Crime Control Act-Requirement for Background Checks

• 352.237-73 Indian Child Protection and Family Violence Act

• 352.237-74 Non-Discrimination in Service Delivery

• 352.239-74 Electronic and Information Technology Accessibility

13. Questions

Questions regarding this solicitation shall be submitted electronically to the Contract Specialist no later than September 4, 2026, at 2:00pm Central Time.

14. Quote Due Date

Quotes are due no later than September 18, 2026, at 2:00pm Central Time.

Submit quotations electronically to:

Contract Specialist: Mona Weinman

Email: mona.weinman@ihs.gov