4460--Air Filters - Rocky Mountain Regional VA Medical Center

Request for Quote (RFQ) #: 36C25926Q0665
Air Filters (Brand Name or Equal)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

• The deadline for all questions is 10:00am MT, July 24, 2026
  All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Noaa.Lanotte@va.gov no later than 10:00am MT, July 31, 2026.
Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (10MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0665. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026.

The North American Industrial Classification System (NAICS) code for this procurement is 333413 with a small business size standard of 500 Employees. This solicitation is a 100% unrestricted.

List of Line Items;

Price/Cost Schedule
All line items specify a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Resulting contract will include these terms, This is a firm order ONLY if your price does not exceed the maximum line item or total price in the Schedule. Submit invoices through Tungsten in accordance with the invoicing instructions provided under the Contract Administration Data of this order. If you cannot perform in exact accordance with this order, withhold performance, and notify the Contracting Officer immediately, giving your quotation.

Line Item
Contract Period
Part Number
Description
Country of Origin
Unit
Quantity (Not to Exceed NTE)
Price
Extended Price
0001
Base Year
406331006
30/30 DUAL 9 24X12X2 (Brand Name or Equal) NTE
 
EA
410
$
$
0002
Base Year
406331005
30/30 DUAL 9 24X24X2 (Brand Name or Equal) NTE
 
EA
1520
$
$
0003
Base Year
406331002
30/30 DUAL 9 20X20X2 (Brand Name or Equal) NTE
 
EA
30
$
$
0004
Base Year
406331012
30/30 DUAL 9 24X20X2 (Brand Name or Equal) NTE
 
EA
280
$
$
0005
Base Year
406331001
30/30 DUAL 9 20X16X2 (Brand Name or Equal) NTE
 
EA
60
$
$
0006
Base Year
855081013
12x24x12 MERV 13 DURAFIL (Brand Name or Equal) NTE
 
EA
125
$
$
0007
Base Year
855081011
24x24x12 MERV 13 DURAFIL (Brand Name or Equal) NTE
 
EA
510
$
$
0008
Base Year
407052004
20x16x4 MERV 13 Pleat (Brand Name or Equal) NTE
 
EA
100
$
$
0009
Base Year
407052003
20x20x4 MERV 13 Pleat (Brand Name or Equal) NTE
 
EA
160
$
$
0010
Base Year
855081023
12x24x12 MERV 14 DURAFIL (Brand Name or Equal) NTE
 
EA
125
$
$
0011
Base Year
855081021
24x24x12 MERV 14 DURAFIL (Brand Name or Equal) NTE
 
EA
465
$
$
0012
Base Year
855148022
OPMV14 24X12X4 (Brand Name or Equal) NTE
 
EA
3
$
$
0013
Base Year
855148021
OPMV14 20X20X4 (Brand Name or Equal) NTE
 
EA
9
$
$
0014
Base Year
855148023
OPMV14 24X20X4 (Brand Name or Equal) NTE
 
EA
6
$
$
0015
Base Year
855148024
OPMV14 24X24X4 (Brand Name or Equal) NTE
 
EA
3
$
$
0016
Base Year
407052006
AQ13 25X20X4 (Brand Name or Equal) NTE
 
EA
20
$
$
0017
Base Year
406331016
30/30 DUAL 9 24X16X2 (Brand Name or Equal) NTE
 
EA
12
$
$
0018
Base Year
F4072070512
30/30 DUAL 9 19-1/2X7-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
0019
Base Year
F4072070377
30/30 DUAL 9 15-1/2X9-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
0020
Base Year
F4072071046
30/30 DUAL 9 31-1/2X9-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
12
$
$
0021
Base Year
406331016
30/30 DUAL 9 24X16X2 (Brand Name or Equal) NTE
 
EA
12
$
$
0022
Base Year
406330005
30/30 DUAL 9 24X24X1 (Brand Name or Equal) NTE
 
EA
24
$
$
0023
Base Year
F4072070378
30/30 DUAL 9 17-1/2X13-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
48
$
$
0024
Base Year
F4072060194
30/30 DUAL 9 14X18X1E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
0025
Base Year
4072060042
30/30 DUAL 9 11-1/2X17-1/2X1E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
0026
Base Year
4072070118
30/30 DUAL 9 17-1/2X29-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
0027
Base Year
F4072060773
30/30 DUAL 9 17-1/2X11-1/2X1E (Brand Name or Equal) NTE
 
EA
24
$
$
0028
Base Year
F4072060278
30/30 DUAL 9 17-1/2X13-1/2X1E (Brand Name or Equal) NTE
 
EA
24
$
$
1001
Option Year 1
406331006
30/30 DUAL 9 24X12X2 (Brand Name or Equal) NTE
 
EA
410
$
$
1002
Option Year 1
406331005
30/30 DUAL 9 24X24X2 (Brand Name or Equal) NTE
 
EA
1520
$
$
1003
Option Year 1
406331002
30/30 DUAL 9 20X20X2 (Brand Name or Equal) NTE
 
EA
30
$
$
1004
Option Year 1
406331012
30/30 DUAL 9 24X20X2 (Brand Name or Equal) NTE
 
EA
280
$
$
1005
Option Year 1
406331001
30/30 DUAL 9 20X16X2 (Brand Name or Equal) NTE
 
EA
60
$
$
1006
Option Year 1
855081013
12x24x12 MERV 13 DURAFIL (Brand Name or Equal) NTE
 
EA
125
$
$
1007
Option Year 1
855081011
24x24x12 MERV 13 DURAFIL (Brand Name or Equal) NTE
 
EA
510
$
$
1008
Option Year 1
407052004
20x16x4 MERV 13 Pleat (Brand Name or Equal) NTE
 
EA
100
$
$
1009
Option Year 1
407052003
20x20x4 MERV 13 Pleat (Brand Name or Equal) NTE
 
EA
160
$
$
1010
Option Year 1
855081023
12x24x12 MERV 14 DURAFIL (Brand Name or Equal) NTE
 
EA
125
$
$
1011
Option Year 1
855081021
24x24x12 MERV 14 DURAFIL (Brand Name or Equal) NTE
 
EA
465
$
$
1012
Option Year 1
855148022
OPMV14 24X12X4 (Brand Name or Equal) NTE
 
EA
3
$
$
1013
Option Year 1
855148021
OPMV14 20X20X4 (Brand Name or Equal) NTE
 
EA
9
$
$
1014
Option Year 1
855148023
OPMV14 24X20X4 (Brand Name or Equal) NTE
 
EA
6
$
$
1015
Option Year 1
855148024
OPMV14 24X24X4 (Brand Name or Equal) NTE
 
EA
3
$
$
1016
Option Year 1
407052006
AQ13 25X20X4 (Brand Name or Equal) NTE
 
EA
20
$
$
1017
Option Year 1
406331016
30/30 DUAL 9 24X16X2 (Brand Name or Equal) NTE
 
EA
12
$
$
1018
Option Year 1
F4072070512
30/30 DUAL 9 19-1/2X7-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
1019
Option Year 1
F4072070377
30/30 DUAL 9 15-1/2X9-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
1020
Option Year 1
F4072071046
30/30 DUAL 9 31-1/2X9-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
12
$
$
1021
Option Year 1
406331016
30/30 DUAL 9 24X16X2 (Brand Name or Equal) NTE
 
EA
12
$
$
1022
Option Year 1
406330005
30/30 DUAL 9 24X24X1 (Brand Name or Equal) NTE
 
EA
24
$
$
1023
Option Year 1
F4072070378
30/30 DUAL 9 17-1/2X13-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
48
$
$
1024
Option Year 1
F4072060194
30/30 DUAL 9 14X18X1E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
1025
Option Year 1
4072060042
30/30 DUAL 9 11-1/2X17-1/2X1E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
1026
Option Year 1
4072070118
30/30 DUAL 9 17-1/2X29-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
1027
Option Year 1
F4072060773
30/30 DUAL 9 17-1/2X11-1/2X1E (Brand Name or Equal) NTE
 
EA
24
$
$
1028
Option Year 1
F4072060278
30/30 DUAL 9 17-1/2X13-1/2X1E (Brand Name or Equal) NTE
 
EA
24
$
$
2001
Option Year 2
406331006
30/30 DUAL 9 24X12X2 (Brand Name or Equal) NTE
 
EA
410
$
$
2002
Option Year 2
406331005
30/30 DUAL 9 24X24X2 (Brand Name or Equal) NTE
 
EA
1520
$
$
2003
Option Year 2
406331002
30/30 DUAL 9 20X20X2 (Brand Name or Equal) NTE
 
EA
30
$
$
2004
Option Year 2
406331012
30/30 DUAL 9 24X20X2 (Brand Name or Equal) NTE
 
EA
280
$
$
2005
Option Year 2
406331001
30/30 DUAL 9 20X16X2 (Brand Name or Equal) NTE
 
EA
60
$
$
2006
Option Year 2
855081013
12x24x12 MERV 13 DURAFIL (Brand Name or Equal) NTE
 
EA
125
$
$
2007
Option Year 2
855081011
24x24x12 MERV 13 DURAFIL (Brand Name or Equal) NTE
 
EA
510
$
$
2008
Option Year 2
407052004
20x16x4 MERV 13 Pleat (Brand Name or Equal) NTE
 
EA
100
$
$
2009
Option Year 2
407052003
20x20x4 MERV 13 Pleat (Brand Name or Equal) NTE
 
EA
160
$
$
2010
Option Year 2
855081023
12x24x12 MERV 14 DURAFIL (Brand Name or Equal) NTE
 
EA
125
$
$
2011
Option Year 2
855081021
24x24x12 MERV 14 DURAFIL (Brand Name or Equal) NTE
 
EA
465
$
$
2012
Option Year 2
855148022
OPMV14 24X12X4 (Brand Name or Equal) NTE
 
EA
3
$
$
2013
Option Year 2
855148021
OPMV14 20X20X4 (Brand Name or Equal) NTE
 
EA
9
$
$
2014
Option Year 2
855148023
OPMV14 24X20X4 (Brand Name or Equal) NTE
 
EA
6
$
$
2015
Option Year 2
855148024
OPMV14 24X24X4 (Brand Name or Equal) NTE
 
EA
3
$
$
2016
Option Year 2
407052006
AQ13 25X20X4 (Brand Name or Equal) NTE
 
EA
20
$
$
2017
Option Year 2
406331016
30/30 DUAL 9 24X16X2 (Brand Name or Equal) NTE
 
EA
12
$
$
2018
Option Year 2
F4072070512
30/30 DUAL 9 19-1/2X7-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
2019
Option Year 2
F4072070377
30/30 DUAL 9 15-1/2X9-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
2020
Option Year 2
F4072071046
30/30 DUAL 9 31-1/2X9-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
12
$
$
2021
Option Year 2
406331016
30/30 DUAL 9 24X16X2 (Brand Name or Equal) NTE
 
EA
12
$
$
2022
Option Year 2
406330005
30/30 DUAL 9 24X24X1 (Brand Name or Equal) NTE
 
EA
24
$
$
2023
Option Year 2
F4072070378
30/30 DUAL 9 17-1/2X13-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
48
$
$
2024
Option Year 2
F4072060194
30/30 DUAL 9 14X18X1E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
2025
Option Year 2
4072060042
30/30 DUAL 9 11-1/2X17-1/2X1E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
2026
Option Year 2
4072070118
30/30 DUAL 9 17-1/2X29-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
2027
Option Year 2
F4072060773
30/30 DUAL 9 17-1/2X11-1/2X1E (Brand Name or Equal) NTE
 
EA
24
$
$
2028
Option Year 2
F4072060278
30/30 DUAL 9 17-1/2X13-1/2X1E (Brand Name or Equal) NTE
 
EA
24
$
$
3001
Option Year 3
406331006
30/30 DUAL 9 24X12X2 (Brand Name or Equal) NTE
 
EA
410
$
$
3002
Option Year 3
406331005
30/30 DUAL 9 24X24X2 (Brand Name or Equal) NTE
 
EA
1520
$
$
3003
Option Year 3
406331002
30/30 DUAL 9 20X20X2 (Brand Name or Equal) NTE
 
EA
30
$
$
3004
Option Year 3
406331012
30/30 DUAL 9 24X20X2 (Brand Name or Equal) NTE
 
EA
280
$
$
3005
Option Year 3
406331001
30/30 DUAL 9 20X16X2 (Brand Name or Equal) NTE
 
EA
60
$
$
3006
Option Year 3
855081013
12x24x12 MERV 13 DURAFIL (Brand Name or Equal) NTE
 
EA
125
$
$
3007
Option Year 3
855081011
24x24x12 MERV 13 DURAFIL (Brand Name or Equal) NTE
 
EA
510
$
$
3008
Option Year 3
407052004
20x16x4 MERV 13 Pleat (Brand Name or Equal) NTE
 
EA
100
$
$
3009
Option Year 3
407052003
20x20x4 MERV 13 Pleat (Brand Name or Equal) NTE
 
EA
160
$
$
3010
Option Year 3
855081023
12x24x12 MERV 14 DURAFIL (Brand Name or Equal) NTE
 
EA
125
$
$
3011
Option Year 3
855081021
24x24x12 MERV 14 DURAFIL (Brand Name or Equal) NTE
 
EA
465
$
$
3012
Option Year 3
855148022
OPMV14 24X12X4 (Brand Name or Equal) NTE
 
EA
3
$
$
3013
Option Year 3
855148021
OPMV14 20X20X4 (Brand Name or Equal) NTE
 
EA
9
$
$
3014
Option Year 3
855148023
OPMV14 24X20X4 (Brand Name or Equal) NTE
 
EA
6
$
$
3015
Option Year 3
855148024
OPMV14 24X24X4 (Brand Name or Equal) NTE
 
EA
3
$
$
3016
Option Year 3
407052006
AQ13 25X20X4 (Brand Name or Equal) NTE
 
EA
20
$
$
3017
Option Year 3
406331016
30/30 DUAL 9 24X16X2 (Brand Name or Equal) NTE
 
EA
12
$
$
3018
Option Year 3
F4072070512
30/30 DUAL 9 19-1/2X7-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
3019
Option Year 3
F4072070377
30/30 DUAL 9 15-1/2X9-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
3020
Option Year 3
F4072071046
30/30 DUAL 9 31-1/2X9-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
12
$
$
3021
Option Year 3
406331016
30/30 DUAL 9 24X16X2 (Brand Name or Equal) NTE
 
EA
12
$
$
3022
Option Year 3
406330005
30/30 DUAL 9 24X24X1 (Brand Name or Equal) NTE
 
EA
24
$
$
3023
Option Year 3
F4072070378
30/30 DUAL 9 17-1/2X13-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
48
$
$
3024
Option Year 3
F4072060194
30/30 DUAL 9 14X18X1E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
3025
Option Year 3
4072060042
30/30 DUAL 9 11-1/2X17-1/2X1E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
3026
Option Year 3
4072070118
30/30 DUAL 9 17-1/2X29-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
3027
Option Year 3
F4072060773
30/30 DUAL 9 17-1/2X11-1/2X1E (Brand Name or Equal) NTE
 
EA
24
$
$
3028
Option Year 3
F4072060278
30/30 DUAL 9 17-1/2X13-1/2X1E (Brand Name or Equal) NTE
 
EA
24
$
$
4001
Option Year 4
406331006
30/30 DUAL 9 24X12X2 (Brand Name or Equal) NTE
 
EA
410
$
$
4002
Option Year 4
406331005
30/30 DUAL 9 24X24X2 (Brand Name or Equal) NTE
 
EA
1520
$
$
4003
Option Year 4
406331002
30/30 DUAL 9 20X20X2 (Brand Name or Equal) NTE
 
EA
30
$
$
4004
Option Year 4
406331012
30/30 DUAL 9 24X20X2 (Brand Name or Equal) NTE
 
EA
280
$
$
4005
Option Year 4
406331001
30/30 DUAL 9 20X16X2 (Brand Name or Equal) NTE
 
EA
60
$
$
4006
Option Year 4
855081013
12x24x12 MERV 13 DURAFIL (Brand Name or Equal) NTE
 
EA
125
$
$
4007
Option Year 4
855081011
24x24x12 MERV 13 DURAFIL (Brand Name or Equal) NTE
 
EA
510
$
$
4008
Option Year 4
407052004
20x16x4 MERV 13 Pleat (Brand Name or Equal) NTE
 
EA
100
$
$
4009
Option Year 4
407052003
20x20x4 MERV 13 Pleat (Brand Name or Equal) NTE
 
EA
160
$
$
4010
Option Year 4
855081023
12x24x12 MERV 14 DURAFIL (Brand Name or Equal) NTE
 
EA
125
$
$
4011
Option Year 4
855081021
24x24x12 MERV 14 DURAFIL (Brand Name or Equal) NTE
 
EA
465
$
$
4012
Option Year 4
855148022
OPMV14 24X12X4 (Brand Name or Equal) NTE
 
EA
3
$
$
4013
Option Year 4
855148021
OPMV14 20X20X4 (Brand Name or Equal) NTE
 
EA
9
$
$
4014
Option Year 4
855148023
OPMV14 24X20X4 (Brand Name or Equal) NTE
 
EA
6
$
$
4015
Option Year 4
855148024
OPMV14 24X24X4 (Brand Name or Equal) NTE
 
EA
3
$
$
4016
Option Year 4
407052006
AQ13 25X20X4 (Brand Name or Equal) NTE
 
EA
20
$
$
4017
Option Year 4
406331016
30/30 DUAL 9 24X16X2 (Brand Name or Equal) NTE
 
EA
12
$
$
4018
Option Year 4
F4072070512
30/30 DUAL 9 19-1/2X7-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
4019
Option Year 4
F4072070377
30/30 DUAL 9 15-1/2X9-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
4020
Option Year 4
F4072071046
30/30 DUAL 9 31-1/2X9-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
12
$
$
4021
Option Year 4
406331016
30/30 DUAL 9 24X16X2 (Brand Name or Equal) NTE
 
EA
12
$
$
4022
Option Year 4
406330005
30/30 DUAL 9 24X24X1 (Brand Name or Equal) NTE
 
EA
24
$
$
4023
Option Year 4
F4072070378
30/30 DUAL 9 17-1/2X13-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
48
$
$
4024
Option Year 4
F4072060194
30/30 DUAL 9 14X18X1E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
4025
Option Year 4
4072060042
30/30 DUAL 9 11-1/2X17-1/2X1E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
4026
Option Year 4
4072070118
30/30 DUAL 9 17-1/2X29-1/2X2E CUSTOM (Brand Name or Equal) NTE
 
EA
24
$
$
4027
Option Year 4
F4072060773
30/30 DUAL 9 17-1/2X11-1/2X1E (Brand Name or Equal) NTE
 
EA
24
$
$
4028
Option Year 4
F4072060278
30/30 DUAL 9 17-1/2X13-1/2X1E (Brand Name or Equal) NTE
 
EA
24
$
$

Grand Total
$

Description of Requirements for the items to be acquired: Please see attached Statement of Work.

Period of Performance:
Base Year: 09/28/2026 09/27/2027
Option Year 1: 09/28/2027 09/27/2028
Option Year 2: 09/28/2028 09/27/2029
Option Year 3: 09/28/2029 09/27/2030
Option Year 4: 09/28/2030 09/27/2031

Delivery and acceptance is to be F.O.B Destination (RFO 52.247-34) at the Veterans Affairs Medical Center, located at Rocky Mountain VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045

52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.  No remanufactures or gray market items will be acceptable.

Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.  All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.  Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

Offerors providing an or equal product(s) must adhere to the terms in RFO 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet or exceed are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must
Meet the salient physical, functional, or performance characteristic specified in this solicitation;
Clearly identify the item by-
Brand name, if any and
Make or model number,
Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and
Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation

Any award made as a result of this solicitation will be made on an All or Nothing Basis.

State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be SBA certified and visible in the SBA Database: https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes: (I) - Technical; and (II) Price

Volume I - Technical
The quoter shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Vendor shall be an OEM, authorized dealer, authorized distributor for the proposed equipment, verified by an authorization letter or other documents from the OEM. If quoting items from different manufacturers, you must provide an authorization letter for each manufacturer. Technical also includes the completion of:

Completion of Attachment RFO 52.225-6 Trade Agreements Certificate The offeror shall complete the Attachment RFO 52.225-6 Trade Agreements Certificate and submit as part of the quote.

Volume II Price
Price - The quoter shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule

(End of Addendum to 52.212-1)

52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement
Factor 2. Price

Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under RFO 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under RFO 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price.  For example, if the contract includes option periods that are exercisable under RFO 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line-item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under RFO 52.217-8. The Government reserves the right to exercise the option under RFO 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Addendum to 52.212-2)

RFO 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition.
Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.

Provisions to include as prescribed:
Table 12-2 Provisions to include as prescribed.

Check Mark (X)
Number
Title
Source
 
52.203-11
Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions
Statute
 
52.203-18
Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation
Statute
X
52.204-7
System for Award Management Registration
Statute

52.204-7 with Alt I
System for Award Management Registration, with Alternate I
Statute

52.204-90
Offeror Identification
Statute

52.207-6
Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)
Statute

52.209-12
Certification Regarding Tax Matters
Statute

52.219-2
Equal Low Bids
Statute

52.222-18
Certification Regarding Knowledge of Child Labor for Listed End Products
E.O.

52.222-48
Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification
Other

52.222-52
Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification
Other

52.222-56
Certification Regarding Trafficking in Persons Compliance Plan
Statute

52.223-4
Recovered Material Certification
Statute

52.225-2
Buy American Certificate
Statute

52.225-4
Buy American-Free Trade Agreements-Israeli Trade Act Certificate
Statute
X
52.225-6
Trade Agreements-Certificate
Statute

52.225-20
Prohibition on Conducting Restricted Business Operations in Sudan-Certification
Statute

52.225-25
Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications
Statute

52.226-3
Disaster or Emergency Area Representation
Statute
X
52.229-11
Tax on Certain Foreign Procurements Notice and Representation
Statute
 
52.240-90
Security Prohibitions and Exclusions Representations and Certifications
Statute

Required Clauses:
RFO 52.212-4 Terms and Conditions
Table 12-3 Clauses to include as prescribed.

Check Mark (X)
Number
Title
Source

52.203-6 with Alt I
Restrictions on Subcontractor Sales to the Government
Statute

52.203-13
Contractor Code of Business Ethics and Conduct
Statute
X
52.203-17
Contractor Employee Whistleblower Rights
Statute

52.203-19
Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements
Statute
X
52.204-9
Personal Identity Verification of Contractor Personnel
Other
X
52.204-13
System for Award Management Maintenance
Statute

52.204-91
Contractor identification
Other
X
52.209-6
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
Statute

52.209-9
Updates of Publicly Available Information Regarding Responsibility Matters
Statute
X
52.209-10
Prohibition on Contracting with Inverted Domestic Corporations
Statute

52.219-4
Notice of Price Evaluation Preference for HUBZone Small Business Concerns
Statute

52.219-6
Notice of Total Small Business Set-Aside
Statute

52.219-6 with Alt I
Notice of Total Small Business Set-Aside, with Alternate I
Statute

52.219-8
Utilization of Small Business Concerns
Statute
X
52.219-9
Small Business Subcontracting Plan
Statute

52.219-9 with Alt I
Small Business Subcontracting Plan, with Alternate I
Statute

52.219-9 with Alt II
Small Business Subcontracting Plan, with Alternate II
Statute

52.219-9 with Alt III
Small Business Subcontracting Plan, with Alternate III
Statute

52.219-9 with Alt IV
Small Business Subcontracting Plan, with Alternate IV
Statute

52.219-14
Limitations on Subcontracting
Statute

52.219-16
Liquidated Damages Subcontracting Plan
Statute

52.219-33
Nonmanufacturer Rule
Statute
X
52.222-3
Convict Labor
EO

52.222-19
Child Labor Cooperation with Authorities and Remedies
EO
X
52.222-35
Equal Opportunity for Veterans
Statute

52.222-35 with Alt I
Equal Opportunity for Veterans, with Alternate I
Statute
X
52.222-36
Equal Opportunity for Workers with Disabilities
Statute

52.222-36 with Alt I
Equal Opportunity for Workers with Disabilities, with Alternate I
Statute
X
52.222-37
Employment Reports on Veterans
Statute

52.222-40
Notification of Employee Rights Under the National Labor Relations Act
EO

52.222-41
Service Contract Labor Standards
Statute

52.222-42
Statement of Equivalent Rates for Federal Hires
Statute

52.222-43
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)
Statute

52.222-44
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment
Statute
X
52.222-50
Combating Trafficking in Persons
Statute

52.222-50 with Alt I
Combating Trafficking in Persons, with its Alternate I
Statute

52.222-51
Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements
Other

52.222-53
Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements
Other
X
52.222-54
Employment Eligibility Verification
EO

52.222-62
Paid Sick Leave Under Executive Order 13706
EO
X
52.222-90
Addressing DEI Discrimination by Federal Contractors
EO

52.223-9
Estimate of Percentage of Recovered Material Content for EPA-Designated Items
Statute

52.223-9 with Alt I
Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I
Statute

52.223-11
Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons
Statute

52.223-12
Maintenance
Statute

52.223-20
Aerosols
Statute

52.223-21
Foams
Statute
X
52.223-23
Sustainable Products and Services
Statute

52.224-3
Privacy Training
Statute

52.224-3 with Alt I
Privacy Training, with Alternate I
Statute

52.225-1
Buy American-Supplies
Statute

52.225-1 with Alt I
Buy American-Supplies, with Alternate I
Statute

52.225-3
Buy American-Free Trade Agreements-Israeli Trade Act
Statute

52.225-3 with Alt II
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II
Statute

52.225-3 with Alt III
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III
Statute

52.225-3 with Alt IV
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV
Statute
X
52.225-5
Trade Agreements
Statute

52.225-19
Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States
Other

52.225-26
Contractors Performing Private Security Functions Outside the United States
Statute

52.226-4
Notice of Disaster or Emergency Area Set-Aside
Statute

52.226-5
Restrictions on Subcontracting Outside Disaster or Emergency Area
Statute
X
52.226-8
Encouraging Contractor Policies to Ban Text Messaging While Driving
EO
X
52.229-12
Tax on Certain Foreign Procurements
Statute

52.232-29
Terms for Financing of Commercial Products and Commercial Services
Statute

52.232-30
Installment Payments of Commercial Products and Commercial Services
Statute
X
52.232-33
Payment by Electronic Funds Transfer System for Award Management
Statute

52.232-34
Payment by Electronic Funds Transfer Other than System for Award Management
Statute

52.232-36
Payment by Third Party
Statute
X
52.232-40
Providing Accelerated Payments to Small Business Subcontractors
Statute

52.232-90
Fast Payment Procedure
Statute
X
52.233-3
Protest After Award
Statute
X
52.233-4
Applicable Law for Breach of Contract Claim
Statute
X
52.240-91
Security Prohibitions and Exclusions
Statute

52.240-91 with Alt I
Security Prohibitions and Exclusions, with Alternate I
Statute

52.240-92
Security Requirements
Other

52.240-92 with Alt II
Security Requirements with Alternate II
Other

52.240-93
Basic Safeguarding of Covered Contractor Information Systems
 
X
52.244-6
Subcontracts for Commercial Products and Commercial Services
Statute
 
52.247-64
Preference for Privately Owned U.S.-Flag Commercial Vessels
Statute
 
52.247-64 with Alt I
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I
Statute
 
52.247-64 with Alt II
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II
Statute

Additional contract requirements or terms and conditions:

52.217-8 Option to Extend Services (NOV 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days of the expiration date of the current contract period.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within 45 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years.

52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026)

(a) Definitions. As used in this clause

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items

VAAR 852.203-70
Commercial Advertising (MAY 2018)
VAAR 852.212-71
Gray Market and Counterfeit Items (FEB 2023)
VAAR 852.232-72
Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.233-70
Protest Content/Alternative Dispute Resolution (SEP 2018)
VAAR 852.233-71
Alternate Protest Procedure (SEP 2018)
VAAR 852.246-71
Rejected Goods (OCT 2018)

The Defense Priorities and Allocations System (DPAS) does not apply.

Date and Time offers are due to Noaa.Lanotte@va.gov by 10:00am MT, July 31, 2026.

Name and email of the individual to contact for information regarding the solicitation:
Noaa Lanotte
Noaa.Lanotte@va.gov