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Federal · SAM.gov · Nationwide

Spangdahlem Total Maintenance

Due Aug 5, 2026·7 days left·HVACView official posting ↗
Issuing agency
Department of Defense
Method
Solicitation
Category
Construction · NAICS 238990
PIN
HQC01026QE016
Location
Nationwide
Posted
Jul 29, 2026
Takeaways by LightRFP AI

Generate a quick AI overview of this bid, pulled from its details and the attached documents.

Description

Amendment 4: Extend the solicitation to allow the offerors a chance to respond to the evaluation notices being issued and change CLIN 0004, 1004, and 2004 to not priced.

Amendment 3: Answer the questions from interested parties (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160003) for more information).

Amendment 2: Correct the solicitation helpdesk link and extend the solicitation due date (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160002) for more information).

Amendment 1: Answer the questions from interested parties and incorporate a site visit in the solicitation timeframe (See attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160001) for more information).

(i) The Defense Commissary Agency (DeCA) requires a commercial contractor to provide comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany. This is a non-personal services contract where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational.

The contractor must deliver three main categories of maintenance:

  • Preventive Maintenance (PM): Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals.

  • Unscheduled Maintenance (UM): Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval.

  • Emergency Maintenance (EM): Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs.

Systems & Compliance

  • SOMS Tracking: All work orders, inventories, estimates, and checklists must be managed and logged in DeCA’s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid.

  • Inventory & Labeling: The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly.

  • German & EU Compliance: All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws—specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations.

  • Workforce Standards: The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.

Documents18
A.15.01.01 Solicitation Amendment (HQC01026QE0160004 SF 30).pdfPDF
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A.15.01.01 Solicitation Amendment (HQC01026QE0160003 SF 30).pdfPDF
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A.15.01.01 Solicitation Amendment (HQC01026QE0160002).pdfPDF
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A15.01.03.13 Solicitation Attachment 4 Site Visit Meet-up Locations1.pdfPDF
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A.15.01.03.12 Questions and Answers1.pdfPDF
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A.15.01.01 Solicitation Amendment (HQC01026QE0160001).pdfPDF
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A.15.01.03 Solicitation (HQC01026QE016).pdfPDF
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A.15.01.03.11 Solicitation Attachment 2 Sample Work Orders.xlsxXLSX
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A.15.01.03.02 Annex B Items Excluded from Contract.pdfPDF
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A.15.01.03.04 Annex D Inventory Label Instructions.pdfPDF
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A.15.01.03.05 Annex E Emergency Criteria.pdfPDF
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A.15.01.03.06 Annex F Inventory Change Criteria.pdfPDF
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A.15.01.03.09 Annex I Contractor Provided Work Order System.pdfPDF
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A.15.01.03.03 Annex C current inventory SPA.xlsxXLSX
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A.15.01.03.10 Solicitation Attachment 1 Pricing Sheet.xlsxXLSX
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A.15.01.03.07 Annex G delivery matrix.xlsxXLSX
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A.15.01.03.08 Annex H Perfromance Requirement Summary.xlsxXLSX
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A.15.01.03.01 Annex A Items that may require repair.xlsxXLSX
PreviewDownload

Contact

Name
Nicholas Ruppert
Address
Spangdahlem, DE-RP
Full source recordfrom SAM.gov
Hit
Id
44fa85cf522944cd9d46a128349b94dc
Type
Code
o
Value
Solicitation
Type
opportunity
Award
Awardee
Title
Spangdahlem Total Maintenance
R Score
0
Is Active
Yes
Is Canceled
No
Publish Date
Jul 29, 2026
Descriptions
Content
<p>Amendment 4: Extend the solicitation to allow the offerors a chance to respond to the evaluation notices being issued and change CLIN 0004, 1004, and 2004 to not priced.</p> <p>Amendment 3:&nbsp;Answer the questions from interested parties (See t
Last Modified Date
Jul 29, 2026
Modified Date
Jul 29, 2026
Response Date
Aug 5, 2026
Modifications
Count
5
Parent Notice Id
324a8111a98745938c648ec21ff88dc4
Response Time Zone
Europe/Berlin
Response Date Actual
Aug 5, 2026
Solicitation Number
HQC01026QE016
Organization Hierarchy
Code
9700
Name
DEPT OF DEFENSE
Type
DEPARTMENT
Level
1
Status
active
Address
Organization Id
100000000
Code
97AZ
Name
DEFENSE COMMISSARY AGENCY (DECA)
Type
AGENCY
Level
2
Status
active
Address
Organization Id
300000418
Code
HQC010
Name
DEFENSE COMMISSARY AGENCY- EUR AREA
Type
OFFICE
Level
3
Status
active
Address
Zip
"09021#"
City
"APO"
State
"AE"
Country
"USA"
Street Address
"CONTRACTING OFFICE, NON-RESALE"
Street Address2
"UNIT 3060, BLDG 2780 KAPAUN AIR STA"
Organization Id
500043558
Type
Solicitation
Title
Spangdahlem Total Maintenance
Active
Yes
Detail
Type
o
Naics
Code
238990
Type
primary
Title
Spangdahlem Total Maintenance
Archive
Date
Oct 1, 2026
Type
autocustom
Version
2
Permissions
IVL
Read
Yes
Create
Yes
Delete
Yes
Update
Yes
Solicitation
Set Aside
NONE
Deadlines
Response
Aug 5, 2026
Response Tz
Europe/Berlin
Organization Id
500043558
Point Of Contact
Type
primary
Email
Nicholas.Ruppert@deca.mil
Full Name
Nicholas Ruppert
Type
secondary
Email
Daniel.Ellis@deca.mil
Full Name
Daniel Ellis
Classification Code
Z1JZ
Place Of Performance
City
Code
Spangdahlem
State
Code
DE-RP
Name
Rhineland-Palatinate
Country
Code
DEU
Name
GERMANY
Solicitation Number
HQC01026QE016
Additional Reporting
none
Ui Link
https://sam.gov/opp/44fa85cf522944cd9d46a128349b94dc/view
History
Links
Self
Href
https://86samdotgovopportunitiesmodern.prod.apps-internal.prod-iae.bsp.gsa.gov/opps/v2/opportunities/44fa85cf522944cd9d46a128349b94dc/history{?postedFrom}
Templated
Yes
History
Index
7
Title
Spangdahlem Total Maintenance
Latest
1
Deleted
0
Action Date
2026-07-29T16:13:32.151+00
Action Type
publish
Posted Date
2026-07-29T16:13:32.146+00
Request Type
modify
Cancel Notice
0
Archive Notice
0
Opportunity Id
44fa85cf522944cd9d46a128349b94dc
Procurement Type
o
Solicitation Number
HQC01026QE016
Parent Opportunity Id
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Related Opportunity Id
efd38b9ecf4749848b515e42a2fa29fd
Index
6
Title
Spangdahlem Total Maintenance
Latest
0
Deleted
0
Action Date
2026-07-22T16:49:21.202+00
Action Type
publish
Posted Date
2026-07-22T16:49:21.196+00
Request Type
modify
Cancel Notice
0
Archive Notice
0
Opportunity Id
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Procurement Type
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Solicitation Number
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Parent Opportunity Id
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Related Opportunity Id
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Index
5
Title
Spangdahlem Total Maintenance
Latest
0
Deleted
0
Action Date
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Action Type
publish
Posted Date
2026-07-20T08:06:28.123+00
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Related Opportunity Id
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Index
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Title
Spangdahlem Total Maintenance
Latest
0
Deleted
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Action Date
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Action Type
publish
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Related Opportunity Id
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Index
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Title
Spangdahlem Total Maintenance
Latest
0
Deleted
0
Action Date
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Action Type
publish
Posted Date
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Related Opportunity Id
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Index
2
Title
Spangdahlem Total Maintenance
Latest
0
Deleted
0
Action Date
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Action Type
publish
Posted Date
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Index
1
Title
Spangdahlem Total Maintenance
Latest
1
Deleted
0
Action Date
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Action Type
publish
Posted Date
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Request Type
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0
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0
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Procurement Type
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Solicitation Number
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Department
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Posted Date
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Categorized By
llm
Detail Fetched
Yes
Resource Links
https://sam.gov/api/prod/opps/v3/opportunities/resources/files/4088d1162d704ab5841f43f48a283bfb/download?fn=A.15.01.01%20Solicitation%20Amendment%20(HQC01026QE0160004%20SF%2030).pdf, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/5585c72b17444207afc79b4bceb3b6d0/download?fn=A.15.01.01%20Solicitation%20Amendment%20(HQC01026QE0160003%20SF%2030).pdf, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/72a8d709fad4424b9110471489c2272d/download?fn=A.15.01.01%20Solicitation%20Amendment%20(HQC01026QE0160002).pdf, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/5bd3d2c708cb427bab1e2439a50fabca/download?fn=A15.01.03.13%20Solicitation%20Attachment%204%20Site%20Visit%20Meet-up%20Locations1.pdf, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/7a1153dccace484dbe259fde00560720/download?fn=A.15.01.03.12%20Questions%20and%20Answers1.pdf, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/7af4f897d7ac4c3ab533f1a0919e0413/download?fn=A.15.01.01%20Solicitation%20Amendment%20(HQC01026QE0160001).pdf, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/68b233133dbf40359cd6565779d21496/download?fn=A.15.01.03%20Solicitation%20(HQC01026QE016).pdf, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/1d4693addbab4357bd9eb9e1ad616029/download?fn=A.15.01.03.11%20Solicitation%20Attachment%202%20Sample%20Work%20Orders.xlsx, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/8787e2a3b74b4d17a5304b0cfd541d68/download?fn=A.15.01.03.02%20Annex%20B%20Items%20Excluded%20from%20Contract.pdf, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/50436bdb98f04826a0d570554f4d88c8/download?fn=A.15.01.03.04%20Annex%20D%20Inventory%20Label%20Instructions.pdf, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/517480babdbf4a4c89328f029b1690d6/download?fn=A.15.01.03.05%20Annex%20E%20Emergency%20Criteria.pdf, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/04cd1af201f048c1b7fd1cc9fbda0146/download?fn=A.15.01.03.06%20Annex%20F%20Inventory%20Change%20Criteria.pdf, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/6f09b998f3554a3cbd0e4ff3f238e4e2/download?fn=A.15.01.03.09%20Annex%20I%20Contractor%20Provided%20Work%20Order%20System.pdf, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/4826ed02b50b4f7fa971aca8261b5367/download?fn=A.15.01.03.03%20Annex%20C%20current%20inventory%20SPA.xlsx, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/7aeac2109e424b81b469b0efa93f4368/download?fn=A.15.01.03.10%20Solicitation%20Attachment%201%20Pricing%20Sheet.xlsx, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/43e9f9fe6f7840a692fd63ee920a96bf/download?fn=A.15.01.03.07%20Annex%20G%20delivery%20matrix.xlsx, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/a2a5363663ec43c9bd573dda48dae107/download?fn=A.15.01.03.08%20Annex%20H%20Perfromance%20Requirement%20Summary.xlsx, https://sam.gov/api/prod/opps/v3/opportunities/resources/files/3d45e2a9b4464f55b24c128ad057b3d4/download?fn=A.15.01.03.01%20Annex%20A%20%20Items%20that%20may%20require%20repair.xlsx
History Fetched
Yes
Point Of Contact
Type
primary
Email
Nicholas.Ruppert@deca.mil
Full Name
Nicholas Ruppert
Type
secondary
Email
Daniel.Ellis@deca.mil
Full Name
Daniel Ellis
Description Text
Amendment 4: Extend the solicitation to allow the offerors a chance to respond to the evaluation notices being issued and change CLIN 0004, 1004, and 2004 to not priced. Amendment 3: Answer the questions from interested parties (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160003) for more information). Amendment 2: Correct the solicitation helpdesk link and extend the solicitation due date (See the attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160002) for more information). Amendment 1: Answer the questions from interested parties and incorporate a site visit in the solicitation timeframe (See attached SF30 A.15.01.01 Solicitation Amendment (HQC01026QE0160001) for more information). (i) The **Defense Commissary Agency (DeCA)** requires a commercial contractor to provide comprehensive maintenance services for its **Spangdahlem Commissary** facility and equipment in Germany. This is a **non-personal services contract** where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational. The contractor must deliver three main categories of maintenance: - Preventive Maintenance (PM): Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals. - Unscheduled Maintenance (UM): Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval. - Emergency Maintenance (EM): Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs. Systems & Compliance - SOMS Tracking: All work orders, inventories, estimates, and checklists must be managed and logged in DeCA’s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid. - Inventory & Labeling: The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly. - German & EU Compliance: All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws—specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations. - Workforce Standards: The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.
Resources Fetched
Yes
Response Dead Line
Aug 5, 2026
Full Parent Path Name
DEPARTMENT OF DEFENSE.DEFENSE COMMISSARY AGENCY (DECA).DEFENSE COMMISSARY AGENCY- EUR AREA
Place Of Performance
City
Code
Spangdahlem
State
Code
DE-RP
Name
Rhineland-Palatinate
Country
Code
DEU
Name
GERMANY
Solicitation Number
HQC01026QE016

Source: SAM.gov (notice 44fa85cf522944cd9d46a128349b94dc), retrieved via the SAM.gov Get Opportunities API. View the official posting — always confirm requirements and deadlines with the issuing agency.

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