RFP for Janitorial Services--Bothell, Washington

This is a Request for Proposal for janitorial services at the Federal Emergency Management Agency (FEMA) buidling in Bothell, Washington. The work described in the Statement of Work provides for management, supervision, labor, transportation, supplies, material, equipment, required to perform the Janitorial Services and miscellaneous utility work effectively, economically, and satisfactorily at the FEMA Bothell Facility.

Please see the attached documents for details about the requirement. Email the Contracting Officer listed with questions. Proposals are due 08/04/2026 by 5:00 PM ET.

Below are some questions with answers that were asked on previous acquisitions:

Q1 : Can you provide a breakdown of the flooring types and their approximate size, to be able to quote the semi-annual floor work?

A1: The Task Chart shows the approximate square footage of each area. The areas that need mopped are bathrooms, kitchen, stairway tunnel, and the Logistics office area. The majority of the areas are paneled carpet pieces. The mopped floors are linoleum style and bathrooms are like a stone type tile.

Q2: Regarding consumables, can you provide a monthly estimate of the number & type of cases / cartridges / boxes of each consumable?

A2: The consumables are a little bit harder to determine. Normally, the site has approximately 47 people using the facilities in a 24 hour period. Currently, the site has 26 people so they are going through almost half of what they should be going through and they don’t know when they will be have 47 people again.

The site utilizes 8” rolls of paper towels. The rolls are 600 feet long and we have dispensers in all three bathrooms and the kitchen. They also use Purell ES4 Antibacterial Foaming Soap Refills because they have the dispenser for that type. They currently use two sizes of trash bags. The small size is actually too small but they will finish out what they have in stock. The other is a large (55-60 gallon) 2.5 mil black bag. The requirement for toilet paper is mainly a minimum of 2 ply, standard roles. They do not utilize the large rolls. They also purchase Pine-Sol, Simple Green and bleach from time to time.

When they purchased their last order of supplies, they still had a large personnel footprint. Right after, they lost about 14 people so they still have some of everything.

Q3 : Could you clarify the timeline for fund disbursement to the awardee once the contract is executed? Are there particular milestones or conditions that must be fulfilled before the funds are released? Additionally, for option years, "Can you explain how the contract addresses option years? Are there provisions for extending the contract beyond the initial term, and if so, what criteria must be met to exercise those options?

A3: Payment will be made when you submit an invoice. You may submit an invoice monthly. As long as you are providing services in accordance with the contract, payment will be made. The first payment will be made after an invoice is submitted after the first month of services. No payment will be made prior to services rendered. There are no option years on this contract and will be competed again after 12 months.