6515--554 (C) | Nursing Telemetry Upgrade (VA-26-00042999)

Request for Quote (RFQ) #: 36C25926Q0598
Philips Patient Information Center iX (PIC iX) Telemetry System Upgrade

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in
RFO Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

• The deadline for all questions is 4:00pm ET, (July 31, 2026)
  All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Christopher.Hollingsworth2@va.gov no later than 4:00pm ET, August 7, 2026.
Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0598. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026.

The North American Industrial Classification System (NAICS) code for this procurement is 334510 with a small business size standard of 1,250 employees. This solicitation is a 100% set-aside for SDVOSBs.

List of Line Items;

Line Item
Description
Quantity
Unit of Measure
Unit Price
Total Price
0001
Patient Information Center iX Expand

Manufacturer: Philips
Part Number: 866390
1
EA
$
$
0002
PIC iX Hardware

Manufacturer: Philips
Part Number: 866424
33
EA
$
$
0003
Remote IIC Speaker Kit

Manufacturer: Philips
Part Number: 865053
16
EA
$
$
0004
Clin Config & Implementation: 1 Overtime Shift

Manufacturer: Philips
Part Number: 989803216601
5
EA
$
$
0005
2560: KVM, 4 Port

Manufacturer: Philips
Part Number: 989803207041
1
EA
$
$
0006
Acer LED Monitor 27 - Touchscreen

Manufacturer: Philips
Part Number: 989805710006
31
EA
$
$
0007
Stand: 27 Acer, Single, StarTech

Manufacturer: Philips
Part Number: 989805710030
31
EA
$
$
0008
2560: Multi-Video Mirror Sender 1

Manufacturer: Philips
Part Number: 989803207001
1
EA
$
$
0009
2560: Multi-Video Mirror Sender 4

Manufacturer: Philips
Part Number: 989803207011
3
EA
$
$
0010
2560: Multi-Video Mirror Receiver

Manufacturer: Philips
Part Number: 989803207031
7
EA
$
$
0011
2560: Remote Sender

Manufacturer: Philips
Part Number: 989803206981
16
EA
$
$
0012
2560: Remote Receiver

Manufacturer: Philips
Part Number: 989803206991
16
EA
$
$
0013
2560: Rack Console, 8 Port

Manufacturer: Philips
Part Number: 989803207051
9
EA
$
$
0014
CSN: Virtual Consult/Validate

Manufacturer: Philips
Part Number: 989803208261
3
EA
$
$
0015
Network Engineer: Standard Hours

Manufacturer: Philips
Part Number: 989803208121
24
EA
$
$
0016
Project Management: Foundation

Manufacturer: Philips
Part Number: 989803208681
20
EA
$
$
0017
Labor: Install/De-Install Equipment

Manufacturer: Philips
Part Number: 989805710138
125
EA
$
$
0018
Switch: Cisco Lyr 3, 24 Pt, SFP (Installed)

Manufacturer: Philips
Part Number: MXU0563
2
EA
$
$
0019
Switch: Cisco Lyr 2, 24 Pt, RJ45. PoE

Manufacturer: Philips
Part Number: MXU0567
53
EA
$
$
0020
Redundant Power: CiscoC9300-24S-A, 715W

Manufacturer: Philips
Part Number: 989803218961
2
EA
$
$
0021
Project Management: Foundation

Manufacturer: Philips
Part Number: 989803208681
20
EA
$
$

Grand Total
$

Description of Requirements for the items to be acquired;

STATEMENT OF WORK

1. Purpose:
   1.1 The Department of Veterans Affairs (VA), Eastern Colorado Health Care System (ECHCS), Rocky Mountain Regional VA Medical Center (RMR VAMC), has a requirement to upgrade, modernize, and replace end-of-support patient monitoring, clinical display, and supporting infrastructure components associated with the Philips Patient Information Center iX (PIC iX) environment.
   This requirement includes software upgrades, hardware upgrades, virtual server support, clinical displays, audio accessories, networking equipment replacement, and professional implementation services necessary to maintain continuity of FDA-regulated patient monitoring operations, ensure patient safety, and sustain clinical interoperability across inpatient and procedural care areas.
   1.2 The upgrade is required to address manufacturer end-of-support (EOS) and end-of-life (EOL) conditions, mitigate cybersecurity and operational risk, and ensure continued OEM support, software compatibility, and regulatory compliance. The solution must integrate seamlessly with the existing Philips patient monitoring ecosystem and clinical workflows currently deployed at RMR VAMC.
2. Salient Characteristics:
   2.1 General Requirements (Brand Name)

The solution shall be Philips Patient Information Center iX (PIC iX) upgrades and associated components, brand name only.

All software, hardware, accessories, and services shall:
Be new, current-generation, OEM-provided items
Be fully compatible with the existing Philips patient monitoring environment
Be provided and supported directly by Philips Healthcare or OEM-authorized personnel
Not require third-party adapters, unsupported software, or non-OEM components
Be eligible for ongoing OEM support, updates, and lifecycle coverage

Used, refurbished, or gray-market items are not acceptable.

2.2 Patient Information Center iX (PIC iX) Software Upgrades

The contractor shall provide Philips PIC iX software upgrades to the current supported release, including software maintenance agreements as required. All software shall be FDA-cleared and authorized for clinical use in the United States.

2.3 Hardware, Virtual Server, and SQL Support

The contractor shall provide OEM-supported hardware, operating systems, virtual server support, and SQL licensing necessary to support the PIC iX environment. Components shall support secure and continuous clinical operations.

2.4 Clinical Displays and Accessories

The solution shall include OEM-compatible clinical displays, touchscreen monitors, mounting hardware, speaker kits, and video routing components necessary to support clinical workflows.

2.5 Networking Equipment Replacement (EOS/EOL)

The contractor shall replace identified end-of-support networking equipment supporting the patient monitoring environment, including switches and redundant power supplies.

2.6 Professional and Implementation Services

The contractor shall provide OEM-authorized professional services including clinical configuration, network engineering, project management, installation, de-installation, validation, and system readiness testing.

3. Warranty and Preventive Maintenance
   3.1 Warranty and Support

All equipment and software shall be covered under Philips OEM warranty and support beginning upon installation and acceptance.

3.2 Preventive Maintenance Requirements

All preventive maintenance and repair services shall be performed by OEM-certified or OEM-authorized technicians using OEM-certified replacement parts.

4. Delivery and Installation
   4.1 Delivery shall be FOB Destination to Rocky Mountain Regional VA Medical Center, Aurora, Colorado. Installation shall include full system configuration and validation.
   4.2 Delivery Location:
   Rocky Mountain Regional VA Medical Center (Station 554)
   1700 North Wheeling Street
   Aurora, CO 80045-7211

4.3 Delivery Hours of Operation: Monday Friday; 0700hrs 1500hrs; excluding all Federal Holidays and any other day specifically declared a National Holiday by the President of the United States.

New Year s Day
Dr. Martin Luther King Jr s Birthday
Presidents Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Columbus Day
Veteran s Day
Thanksgiving Day
Christmas Day

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies.

4.4 Installation shall be performed by OEM-certified or OEM-authorized personnel and shall include full system assembly, integration, and configuration.

4.5 Following installation, the contractor shall perform operational and functional verification to confirm clinical readiness.

4.6 Acceptance shall occur after successful installation, verification of functionality, confirmation that all components are delivered, and receipt of required documentation.

4.7 Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufacturer s name marked thereon. Deliveries shall be marked with the following information:
Purchase Order Number
Contract Number
Mark For Attention: Joemart Contreras

4.8 Delivery POC: Joemart Contreras, (720) 723-6852, Joemart.Contreras@va.gov
POC: Raymond Menendez, (720) 892-7514, Raymond.menendez@va.gov

5. Training and Documentation

5.1 Documentation
The Contractor shall provide current OEM operation and maintenance manuals for all components.

5.1.1 The documentation shall include detailed descriptions of the maintenance performed, including replaced tests and prices required to maintain the equipment in accordance with the specifications. Each technician or representative must, at a minimum, document the following data legibly and in complete detail:

Name of contractor and contract number
Name of technician who performed services
Contractor service job number/log number
Date, time (starting and ending), equipment downtime and hours on-site for
service call.
VA purchase order number(s) covering the call if outside normal working hours.
Description of problems reported by the POC/user (if applicable).
Itemized Description of Service Performed (including, if applicable, costs
associated with after normal working hour services) including:
Labor and Travel,
Parts (with part numbers),
Materials and Circuit Location of problem/corrective action.
Total Cost to be billed (if applicable - i.e., part(s) not covered or service rendered
after normal hours of coverage).
Signatures:
Technicians performing services described.
Authorized VA Employee who witnessed service described.

5.2 Training
Basic operator orientation shall be provided at installation and shall include but not be limited to system operation, safety features, and startup/shutdown procedures.

The contractor must provide training that will teach VA system administrators and their backup administrators how to administrate and maintain the Philips PIC iX system on a daily basis.

6. Additional Charges:

6.1 There will be no additional charge for time spent at the site (during or after the normal coverage areas) awaiting the arrival of additional technician and/or delivery of parts.

6.2 Any additional software or hardware determined to be needed by the contractor for the functionality of the system post initial delivery of items and services shall be modified to the contract and delivered to the site at no additional cost.

6.3 Any additional charges claimed must be approved by the COR or CO before service is completed

7. Reporting Required Services Beyond Service Scope:

7.1 The contractor shall immediately, but no later than 24 consecutive hours after discovery, notify the COR or POC, in writing, of the existence or development of any defects or repairs required that go beyond the initial intended scope of service. The contractor shall furnish the Government with a written estimate of the cost to make the necessary changes.

8. Contractor Test Equipment:

8.1 The contractor shall ensure all contractor supplied test equipment is properly calibrated, and certified. If requested by the COR or POC, the contract shall be able to supply any certificates tied to the quality of the test equipment. Test equipment calibration shall be traceable to a national standard.

9. RECORDS MANAGEMENT OBLIGATIONS
   A.  Applicability
   This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.  
   B.  Definitions
   Federal record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.  
   The term Federal record:
   includes [Agency] records. 
   does not include personal materials.
   applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.
   may include deliverables and documentation associated with deliverables.
   C.  Requirements
   Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. 
   In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. 
   In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. 
   [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of  any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.
   The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).
   The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.
   The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy. 
   The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract. 
   The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. 
   The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.
   Training.  All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. 
   [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] 
   D.  Flowdown of requirements to subcontractors
   The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same. 
   Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at

Department of Veterans Affairs
Rocky Mountain Regional VA Medical Center
1700 North Wheeling St
Aurora, CO
80045

52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.  No remanufactures or gray market items will be acceptable.

Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.  All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.  Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

Any award made as a result of this solicitation will be made on an All or Nothing Basis.

State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes: (I) - Technical capability or quality of the item offered to meet the Government requirement; (II) - Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products ; (III) Completion of RFO 25 Provision RFO 52.225-2 and (IV) Price

Volume I - Technical capability or quality of the item offered to meet the Government requirement
The offeror shall submit specifications, cut sheets, or brochures confirming the brand name products, including products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. The offeror shall submit an authorized distributor letter.

Volume II - Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products
The offeror shall complete the Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products and submit as part of the quote.

Volume III Price
Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume IV Completion of RFO 25 Provision
The offeror shall complete the provision if required by RFO Part 25. Provision FAR 52.225-2

(End of Addendum to 52.212-1)

52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement
Factor 2. Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-
Certificate of Compliance for Supplies and Products
Factor 3. Price
Factor 4. Completion of RFO 25 Provision. RFO 52.225-2.

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products : The Government will evaluate the responses an offeror makes to Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products for completeness. If an offeror fails to complete Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products their quote will be determined ineligible for award.

Factor 3. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Factor 4. Completion of FAR 25 Provision: The Government will evaluate the responses an offeror makes to Attachment - RFO 52.225-2 for completeness. The Government will evaluate quotes of foreign and domestic offers IAW RFO Part 25. The offeror will complete the provision if required IAW RFO 25.

(End of Addendum to 52.212-2)

52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition

The following RFO clauses are incorporated by reference;
Applicable
(X)
Number
Title
Source
X
52.203-6 with Alt I
Restrictions on Subcontractor Sales to the Government
Statute

52.203-13
Contractor Code of Business Ethics and Conduct
Statute
X
52.203-17
Contractor Employee Whistleblower Rights
Statute

52.203-19
Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements
Statute

52.204-9
Personal Identity Verification of Contractor Personnel
Other
X
52.204-13
System for Award Management Maintenance
Statute

52.204-91
Contractor identification

X
52.209-6
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
Statute

52.209-9
Updates of Publicly Available Information Regarding Responsibility Matters
Statute
X
52.209-10
Prohibition on Contracting with Inverted Domestic Corporations
Statute

52.219-4
Notice of Price Evaluation Preference for HUBZone Small Business Concerns
Statute

52.219-6
Notice of Total Small Business Set-Aside
Statute

52.219-6 with Alt I
Notice of Total Small Business Set-Aside, with Alternate I
Statute

52.219-8
Utilization of Small Business Concerns
Statute

52.219-9
Small Business Subcontracting Plan
Statute

52.219-9 with Alt I
Small Business Subcontracting Plan, with Alternate I
Statute

52.219-9 with Alt II
Small Business Subcontracting Plan, with Alternate II
Statute

52.219-9 with Alt III
Small Business Subcontracting Plan, with Alternate III
Statute

52.219-9 with Alt IV
Small Business Subcontracting Plan, with Alternate IV
Statute
X
52.219-14
Limitations on Subcontracting
Statute

52.219-16
Liquidated Damages Subcontracting Plan
Statute
X
52.219-33
Nonmanufacturer Rule
Statute
X
52.222-3
Convict Labor
EO
X
52.222-19
Child Labor Cooperation with Authorities and Remedies
EO

52.222-35
Equal Opportunity for Veterans
Statute

52.222-35 with Alt I
Equal Opportunity for Veterans, with Alternate I
Statute
X
52.222-36
Equal Opportunity for Workers with Disabilities
Statute

52.222-36 with Alt I
Equal Opportunity for Workers with Disabilities, with Alternate I
Statute

52.222-37
Employment Reports on Veterans
Statute
X
52.222-40
Notification of Employee Rights Under the National Labor Relations Act
EO
X
52.222-41
Service Contract Labor Standards
Statute
X
52.222-42
Statement of Equivalent Rates for Federal Hires
Employee Class Monetary Wage-Fringe Benefits
23160_ $30.29____
Statute

52.222-43
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)
Statute

52.222-44
Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment
Statute
X
52.222-50
Combating Trafficking in Persons
Statute

52.222-50 with Alt I
Combating Trafficking in Persons, with its Alternate I
Statute

52.222-51
Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements
Other

52.222-53
Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements
Other
X
52.222-54
Employment Eligibility Verification
EO

52.222-62
Paid Sick Leave Under Executive Order 13706
EO
X
52.222-90
Addressing DEI Discrimination by Federal Contractors
EO

52.223-9
Estimate of Percentage of Recovered Material Content for EPA-Designated Items
Statute

52.223-9 with Alt I
Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I
Statute

52.223-11
Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons
Statute

52.223-12
Maintenance
Statute

52.223-20
Aerosols
Statute

52.223-21
Foams
Statute
X
52.223-23
Sustainable Products and Services
Statute

52.224-3
Privacy Training
Statute

52.224-3 with Alt I
Privacy Training, with Alternate I
Statute
X
52.225-1
Buy American-Supplies
Statute

52.225-1 with Alt I
Buy American-Supplies, with Alternate I
Statute

52.225-3
Buy American-Free Trade Agreements-Israeli Trade Act
Statute

52.225-3 with Alt II
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II
Statute

52.225-3 with Alt III
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III
Statute

52.225-3 with Alt IV
Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV
Statute

52.225-5
Trade Agreements
Statute

52.225-19
Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States
Other

52.225-26
Contractors Performing Private Security Functions Outside the United States
Statute

52.226-4
Notice of Disaster or Emergency Area Set-Aside
Statute

52.226-5
Restrictions on Subcontracting Outside Disaster or Emergency Area
Statute
X
52.226-8
Encouraging Contractor Policies to Ban Text Messaging While Driving
EO

52.229-12
Tax on Certain Foreign Procurements
Statute
X
52.232-29
Terms for Financing of Commercial Products and Commercial Services
Statute

52.232-30
Installment Payments of Commercial Products and Commercial Services
Statute
X
52.232-33
Payment by Electronic Funds Transfer System for Award Management
Statute

52.232-34
Payment by Electronic Funds Transfer Other than System for Award Management
Statute

52.232-36
Payment by Third Party
Statute
X
52.232-40
Providing Accelerated Payments to Small Business Subcontractors
Statute

52.232-90
52.232-90, Fast Payment Procedure
Statute
X
52.233-3
Protest After Award
Statute
X
52.233-4
Applicable Law for Breach of Contract Claim
Statute
X
52.240-91
Security Prohibitions and Exclusions
Statute

52.240-91 with Alt I
Security Prohibitions and Exclusions, with Alternate I
Statute

52.240-92
Security Requirements
Other

52.240-92 with Alt II
Security Requirements with Alternate II
Other

52.240-93
 Basic Safeguarding of Covered Contractor Information Systems
 
X
52.244-6
Subcontracts for Commercial Products and Commercial Services
Statute

52.247-64
Preference for Privately Owned U.S.-Flag Commercial Vessels
Statute

52.247-64 with Alt I
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I
Statute

52.247-64 with Alt II
Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II
Statute

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

VAAR 852.203-70
Commercial Advertising (MAY 2018)
VAAR 852.219-73
VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses. (JAN 2023) (DEVIATION)
VAAR 852.232-72
Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.233-70
Protest Content/Alternative Dispute Resolution (SEP 2018)
VAAR 852.233-71
Alternate Protest Procedure (SEP 2018)
VAAR 852.246-71
Rejected Goods (OCT 2018)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008)
The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at RFO 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.
https://www.acquisition.gov/far-overhaul
https://www.acquisition.gov/vaar
The following RFO provisions are to be incorporated by reference:

Applicable
(X)
Number
Title
Source
X
52.203-11
Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions
Statute
X
52.203-18
Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation
Statute
X
52.204-7
System for Award Management Registration
Statute

52.204-7 with Alt I
System for Award Management Registration, with Alternate I
Statute

52.204-90
Offeror Identification
Statute

52.207-6
Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)
Statute

52.209-12
Certification Regarding Tax Matters
Statute

52.219-2
Equal Low Bids
Statute

52.222-18
Certification Regarding Knowledge of Child Labor for Listed End Products
E.O.

52.222-48
Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification
Other

52.222-52
Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification
Other

52.222-56
Certification Regarding Trafficking in Persons Compliance Plan
Statute

52.223-4
Recovered Material Certification
Statute
X
52.225-2
Buy American Certificate
Statute

52.225-4
Buy American-Free Trade Agreements-Israeli Trade Act Certificate
Statute

52.225-6
Trade Agreements-Certificate
Statute

52.225-20
Prohibition on Conducting Restricted Business Operations in Sudan-Certification
Statute

52.226-3
Disaster or Emergency Area Representation
Statute
X
52.229-11
Tax on Certain Foreign Procurements Notice and Representation
Statute

52.240-90
Security Prohibitions and Exclusions Representations and Certifications
Statute

The following VAAR provisions are to be incorporated by reference:

None

The following VAAR clauses are to be incorporated by reference:

VAAR 852.212-71
Gray Market Items (APR 2020)
VAAR 852.222-71
Compliance with Executive Order 13899. (DEVIATION) (APR 2025)

The Defense Priorities and Allocations System (DPAS) does not apply.
Date and Time offers are due to Christopher.Hollingsworth2@va.gov by 2:00pm MT, August 7, 2026.
Name and email of the individual to contact for information regarding the solicitation:
Chris Hollingsworth
Christopher.Hollingsworth2@va.gov